A PROJECT REPORT ON

EMPLOYEE MANAGEMENT SYSTEM

Submitted by
Kasak Anand
Enrollment No.: 133395

Under the guidance of

Miss. Dipti Mathur,
Assistant Professor

In partial fulfilment of the requirements

for the award of the Degree of
BACHELOR OF COMPUTER APPLICATIONS
DEPARTMENT OF DATA SCIENCE AND COMPUTER ENGINEERING
NIMS INSTITUTE OF ENGINEERING AND TECHNOLOGY
NIMS UNIVERSITY, NH-11C, DELHI - JAIPUR HIGHWAY, SHOBHA
NAGAR,
JAIPUR, RAJASTHAN 303121
MAY 2024

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 CERTIFICATE

This is to certify that the project work entitled “EMPLOYEE MANAGEMENT SYSTEM” is
a bonafide record of work done by KASAK ANAND (Enrollment No.: 133395) submitted in
partial fulfilment of the requirement for the award of the degree of BACHELOR OF
COMPUTER APPLICATIONS of NIMS INSTITUTE OF ENGINEERING AND
TECHNOLOGY, NIMS UNIVERSITY under my supervision.

Date: Signature of the Guide

Place:

Counter Signed by

Department Coordinator Head Of Department

(H.O.D)

External Viva-voice Conducted on...........................

INTERNAL EXAMINER EXTERNAL EXAMINER

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 ACKNOWLEDGEMENT

All praise and glory to the Almighty for blessing me with the opportunity and perseverance for
the accomplishment of the dissertation.

We wish to express our sincere thanks to all those who were involved in the completion of this
project.

It is our immense pleasure to express our deep sense of gratitude to our chairman Dr. Balvir
Singh Tomar, our vice chairman Dr. Sundeep Mishra for the facilities and support given by
them in the college.

Although our name appears on the cover of this book, many people had contributed in some
form or the other form to this project Development. We could not done this project without the
assistance or support of each of the following we thank you all.

I wish to place on my record my deep sense of gratitude to my project guide, Miss Dipti
Mathur, Assistant Professor, in Department of Computer Science, NIMS UNIVERSITY for
her constant motivation and valuable support throughout the project work.

Express my gratitude to Dr. Rajiv Saxena, Director of NIMS INSTITUTE OF Computer

SCIENCE AND ENGINEERING for his valuable suggestions and advices throughout the
project. I also extend my thanks to other Faculties for their Co-operation during my Course.

Kasak Anand

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 ABSTRACT

The Employee Management System (EMS) project aims to streamline and enhance the
management of employee data within an organization. This system is built using a modern
technology stack, including MySQL for database management, React for the front-end interface,
Express for the server-side application, and Node.js as the runtime environment. The EMS
automates key HR processes such as employee record keeping, attendance tracking, leave
management, payroll processing, and performance evaluations.

The primary objectives of this project are to improve data accuracy, enhance operational
efficiency, and provide actionable insights through comprehensive reporting and analytics. The
system offers user-friendly interfaces for both HR professionals and employees, ensuring ease of
use and accessibility. Security measures, such as data encryption and role-based access control,
are implemented to protect sensitive employee information.

By leveraging continuous integration and deployment practices, the EMS ensures seamless
updates and maintenance. Automated testing and error handling mechanisms are integrated to
maintain system reliability and performance. The EMS ultimately aims to support organizations
in managing their human resources effectively, fostering a more organized, transparent, and
productive work environment.

This abstract provides a high-level overview of the EMS project, highlighting its key features,
objectives, and technological foundation, underscoring its value in modern HR management.

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 DECLARATION

I, KASAK ANAND (Enrollment Number – 133395) do hereby declare that this project entitled
“EMPLOYEE MANAGEMENT SYSTEM” submitted to DATA SCIENCE AND
COMPUTER ENGINEERING DEPARTEMENT in partial fulfilment of the requirement for
the award of the degree BACHELOR OF COMPUTER APPLICATIONS, is a record of
original work done by me during the period of study at NIMS INSTITUTE OF
ENGINEERING AND TECHNOLOGY under the guidance of Miss. DIPTI MATHUR,
FACULTY OF DATA SCIENCE AND ENGINEERING.

Date:
Place: Signature of the Candidate

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 CONTENT

ABSTRACT 4

ACKNOWLEDGEMENT 5

1. INTRODUCTION 7

1.1 Introduction of the Project

1.2 Overview of project

1.3 Objective of project

1.4 Methodology

2. ANALYSIS AND DESIGN 15

2.1 Functional Requirements

2.2 Non-Functional Requirements:

2.3 Architecture

2.4 Flow chart

3. OVERVIEW OF THE PROGRAMMING LANGUAGE USED 19

4. IMPLEMENTATION 21

4.1 Module Descriptions

4.2 Implementation Details

4.3 Creating Functions

4.4 The Main Function

4.5 Code that makes Perform Actions

4.6 Automation to

5. SOURCE CODE 24

6. OUTPUT GENERATION 31

7. CONCLUSION 37

8. BIBLIOGRAPHY 38

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 INTRODUCTION

1.1 Introduction of the Project

In today's rapidly evolving business landscape, effective employee management has become
crucial for organizational success. An Employee Management System (EMS) is a comprehensive
software solution designed to streamline and enhance the various facets of human resource
management within an organization. From recruitment and on-boarding to performance tracking
and payroll processing, an EMS integrates all these functions into a unified platform, ensuring
efficiency, accuracy, and compliance.

The primary goal of an EMS is to simplify and automate administrative tasks, thereby freeing up
HR professionals to focus on strategic initiatives that drive growth and employee satisfaction. By
providing real-time access to employee data and analytics, an EMS empowers managers to make
informed decisions, foster a productive work environment, and cultivate a culture of continuous
improvement.

Furthermore, an EMS enhances communication and collaboration within an organization by

offering tools for employee self-service, enabling staff to manage their profiles, request leave,
and access vital information without the need for constant HR intervention. This not only
improves operational efficiency but also boosts employee engagement and morale.

In essence, an Employee Management System is an indispensable asset for any organization

aiming to optimize its human capital management, reduce administrative overhead, and create a
more agile and responsive workforce.

1.2 Overview of the Project

The Employee Management System (EMS) is a web-based application designed to streamline
and optimize the various processes involved in managing employees within an organization.
Utilizing a modern tech stack comprising MySQL, React, Express, and Node.js (often
abbreviated as the MERN stack), this system ensures a robust, scalable, and efficient solution for
human resource management.

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Key Components
Database (MySQL):
Role: MySQL serves as the relational database management system (RDBMS) for the EMS. It is
responsible for storing and managing all the data related to employees, including personal
information, job details, payroll records, and performance metrics.

Features: Secure data storage, efficient querying capabilities, relational data integrity, and
support for complex transactions.

Backend (Node.js and Express):

Role: Node.js provides the runtime environment, while Express.js serves as the backend web
framework. Together, they handle the server-side operations, including API endpoints, business
logic, and database interactions.

Features: RESTful API creation, middleware support for handling requests and responses,
robust error handling, and secure authentication mechanisms .

Frontend (React):
Role: React is used for building the user interface of the EMS. It provides a dynamic and
responsive experience for users interacting with the system.

Features: Component-based architecture for reusable UI elements, state management for

dynamic data handling, and seamless integration with backend services via API calls.

Core Features
1. Employee Profiles:
Comprehensive storage and management of employee data, including personal information, job
roles, contact details, and employment history.

2. Recruitment and On-boarding:

Tools for managing job postings, application tracking, candidate evaluations, and on-boarding
processes for new hires.

3. Attendance and Leave Management:

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Tracking of employee attendance, leave requests, approvals, and leave balances.

4. Performance Management:
Features for setting performance goals, conducting evaluations, tracking progress, and providing
feedback.

5. Payroll Management:
Automated payroll processing, including salary calculations, tax deductions, and payment
disbursements.

6. Reporting and Analytics:

Generation of various reports and analytics to provide insights into workforce metrics,
performance trends, and HR KPIs.

Technical Highlights
Security: Implementation of robust authentication and authorization mechanisms using JWT
(JSON Web Tokens) and bcrypt for password hashing.

Scalability: The use of Express and Node.js ensures that the application can handle a large
number of concurrent users and transactions.

User Experience: React's component-based structure and efficient state management ensure a
seamless and interactive user experience.

Data Integrity: MySQL’s relational structure ensures that data relationships and integrity are
maintained across the application.

Implementation Steps
1. Setup and Configuration:
 Setting up the development environment and configuring the MySQL database.
 Initializing Node.js and Express for the backend server.
 Setting up React for the frontend development.

2. Backend Development:

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  Designing the database schema and creating tables for employees, attendance,
payroll, etc.
 Developing RESTful API endpoints using Express for CRUD operations.
 Implementing authentication and authorization mechanisms.

3. Frontend Development:
 Creating React components for different parts of the application (e.g., employee
profiles, dashboard, forms).
 Managing state and props to ensure data flows smoothly between components.
 Integrating with backend APIs to fetch and display data dynamically.

4. Testing and Deployment:

 Conducting unit tests, integration tests, and end-to-end tests to ensure reliability.
 Deploying the application on a web server and configuring it for production use.

Conclusion:
The Employee Management System leveraging MySQL, React, Express, and Node.js offers a
comprehensive solution for managing an organization's human resources efficiently. By
integrating advanced web technologies and best practices in software development, the EMS
provides a powerful, user-friendly, and scalable platform to meet the diverse needs of modern
businesses.

1.3 Objective of the Project

The primary objective of the Employee Management System (EMS) project is to develop a
comprehensive, efficient, and user-friendly web application that centralizes and automates the
various processes involved in human resource management. By leveraging a modern tech stack
comprising MySQL, React, Express, and Node.js, the EMS aims to achieve the following
specific goals:

1. Streamline Administrative Processes:

- Automate routine HR tasks such as employee record management, attendance tracking, leave
processing, and payroll administration

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2. Enhance Data Accessibility and Accuracy:
- Provide a centralized repository for employee data that ensures data integrity, consistency,
and real-time access across the organization.

3. Improve Employee Experience:

- Offer a user-friendly interface that allows employees to easily manage their profiles, request
leave, view pay slips, and access relevant information, thereby improving engagement and
satisfaction.

4. Facilitate Efficient Recruitment and On-boarding:

- Simplify the recruitment process through tools for job posting, application tracking, and
candidate evaluation, and streamline the on-boarding process for new hires.

5. Support Performance Management:

- Implement features for setting performance goals, tracking progress, conducting evaluations,
and providing feedback, thus fostering a culture of continuous improvement.

6. Generate Insightful Reports and Analytics:

- Enable HR managers to generate detailed reports and analytics on workforce metrics,
performance trends, and other key HR indicators to support informed decision-making.

7. Ensure Scalability and Security:

- Develop a scalable system capable of handling growth in data volume and user base, while
ensuring robust security measures to protect sensitive employee information.

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8. Facilitate Compliance and Record Keeping:
- Ensure that the system supports compliance with relevant labor laws and regulations, and
provides reliable record-keeping for audits and legal requirements.

By achieving these objectives, the EMS project aims to enhance operational efficiency, reduce
administrative overhead, and empower HR departments to focus on strategic initiatives that drive
organizational success.

1.4 Methodology
The development of the Employee Management System (EMS) follows a structured
methodology to ensure a systematic, efficient, and high-quality delivery of the project. The
chosen methodology is a combination of Agile principles and best practices in software
development, ensuring flexibility, continuous improvement, and stakeholder involvement
throughout the project lifecycle. The methodology consists of the following phases:

1. Requirements Gathering and Analysis:

 Stakeholder Meetings: Conduct meetings with key stakeholders (HR managers,
employees, IT staff) to understand their needs, pain points, and desired features.
 Documentation: Document detailed functional and non-functional requirements,
creating user stories and acceptance criteria.
 Feasibility Study: Analyze the feasibility of the project in terms of technical
requirements, budget, and timeline.

2. System Design:
 Architecture Design: Define the overall architecture of the EMS, selecting MySQL for
the database, Node.js and Express for the backend, and React for the frontend.
 Database Design: Design the database schema, including tables for employees,
attendance, leave, payroll, and performance management.
 API Design: Design RESTful APIs for communication between the frontend and
backend, detailing endpoints, request/response formats, and authentication mechanisms.
 UI/UX Design: Create wireframes and prototypes for the user interface, focusing on user
experience and intuitive design.

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3. Development:
 Setup Development Environment: Configure the development environment with
necessary tools and frameworks (MySQL, Node.js, Express, React).
 Backend Development:
o Implement the database schema in MySQL.
o Develop API endpoints in Express for CRUD operations.
o Implement authentication and authorization using JWT and bcrypt.
 Frontend Development:
o Create React components for various features (e.g., employee profiles, dashboard,
forms).
o Implement state management using React hooks or Redux.
o Integrate frontend with backend APIs for dynamic data fetching and updating.

4. Testing:
 Unit Testing: Write and execute unit tests for individual components and modules to
ensure functionality and correctness.
 Integration Testing: Test the integration of different modules (frontend-backend
interaction, database operations) to ensure seamless communication and data flow.
 User Acceptance Testing (UAT): Conduct UAT sessions with stakeholders to validate
the system against requirements and gather feedback for improvements.
 Performance Testing: Assess the system’s performance under various conditions to
ensure scalability and responsiveness.

5. Deployment:
 Preparation: Prepare the production environment and configure necessary servers and
databases.
 Deployment: Deploy the application to a live server, ensuring all components (frontend,
backend, database) are correctly configured and running.
 Post-Deployment Testing: Conduct post-deployment tests to verify that the system is
functioning correctly in the live environment.

6. Maintenance and Support:

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  Monitoring: Implement monitoring tools to track the system’s performance, availability,
and security.
 Bug Fixes and Updates: Continuously address bugs, security vulnerabilities, and
performance issues as they arise.
 Feature Enhancements: Gather user feedback and implement new features or
enhancements to meet evolving business needs.

Agile Practices
 Iterative Development: Develop the system in iterative cycles (sprints), with each sprint
delivering a potentially shippable product increment.
 Scrum Meetings: Conduct daily stand-up meetings, sprint planning, sprint review, and
retrospective meetings to ensure continuous improvement and stakeholder collaboration.
 Backlog Management: Maintain a prioritized backlog of features, enhancements, and
bug fixes, ensuring that the most critical tasks are addressed first.

By following this methodology, the development team ensures that the Employee Management
System is built efficiently, meets the needs of the users, and can be adapted to changes and
improvements over time.

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 ANALYSIS AND DESIGN

2.1 Functional Requirements

The Employee Management System (EMS) encompasses a wide range of functional
requirements to support the diverse needs of HR professionals, managers, and employees. These
functional requirements include:

- User authentication and authorization: Users should be able to securely log in to the system
using their credentials and access only the features and data relevant to their roles and
permissions.

- Employee profiles: The system should allow HR professionals to create and maintain detailed
profiles for each employee, including personal information, contact details, employment history,
skills, and performance records.

- Recruitment and on-boarding: The system should support the recruitment process by
allowing HR professionals to post job vacancies, receive applications, schedule interviews, and
make hiring decisions. Additionally, the system should facilitate the on-boarding process by
guiding new hires through necessary paperwork, orientation materials, and training modules.

- Time and attendance tracking: The system should enable employees to clock in and out,
request time off, view their work schedules, and track their attendance records. Managers should
be able to review and approve time-off requests, monitor employee attendance, and generate
attendance reports.

- Performance management: The system should facilitate goal setting, performance evaluations,
feedback collection, and performance improvement plans. Managers should be able to conduct
performance reviews, provide feedback to employees, set performance goals, and track progress
over time.

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- Training and development: The system should support the planning, delivery, and tracking of
employee training programs, including online courses, workshops, certifications, and skill
assessments. Employees should be able to enroll in training programs, complete training modules,
and view their training history and progress.

- Compensation and benefits management: The system should handle employee compensation,
benefits packages, bonuses, and incentives. HR professionals should be able to manage payroll
processing, salary adjustments, benefit enrollments, and compensation-related documents.

- Employee self-service: The system should empower employees with self-service capabilities
to update their personal information, submit time-off requests, view their pay stubs, access
company policies and procedures, and communicate with HR.

- Analytics and reporting: The system should provide HR professionals and managers with
access to real-time analytics and reports on various HR metrics, such as employee turnover,
performance trends, training effectiveness, and workforce demographics.

2.2 Non-Functional Requirements:

In addition to functional requirements, the Employee Management System must meet various
non-functional requirements to ensure its effectiveness, reliability, security, and usability. These
non-functional requirements include:

- Performance: The system should be able to handle a large volume of users and data without
experiencing slowdowns or performance issues. Response times for common tasks should be
within acceptable limits, even during peak usage periods.

- Scalability: The system should be scalable to accommodate growth in the number of users,
employees, and data volumes over time. It should be able to scale horizontally by adding more
servers or instances to distribute the workload effectively.

- Security: The system should implement robust security measures to protect sensitive employee
data from unauthorized access, manipulation, or disclosure. This includes encryption of data in
transit and at rest, secure user authentication, role-based access control, and audit trails for
tracking user activities.

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- Reliability: The system should be highly available and reliable, with minimal downtime or
disruptions. It should include redundancy, failover mechanisms, and disaster recovery plans to
ensure continuity of operations in the event of hardware failures, software bugs, or other issues.

- Usability: The system should be intuitive and easy to use, with a user-friendly interface that
requires minimal training for users to navigate and perform common tasks. It should adhere to
accessibility standards and best practices to accommodate users with disabilities or special needs.

- Compliance: The system should comply with relevant regulatory requirements, industry
standards, and internal policies governing data privacy, security, and confidentiality. This
includes compliance with laws such as GDPR, HIPAA, SOX, and labor regulations governing
working hours, overtime, and leave entitlements.

2.3 Architecture
The Employee Management System follows a modular and scalable architecture, comprising
several layers and components:

- Presentation layer: The user interface layer provides interfaces for HR professionals,
managers, and employees to interact with the system through web browsers, mobile devices, or
desktop applications. This layer includes screens, forms, dashboards, and reports tailored to
different user roles and permissions.

- Application layer: The application logic layer contains business logic, workflows, and rules
governing the behavior of the system. It handles user requests, processes data, orchestrates
interactions between different modules, and enforces security policies and access controls.

- Data access layer: The data access layer provides access to the underlying data stored in
databases, files, or external systems. It includes components for querying, retrieving, updating,
and deleting data, as well as caching mechanisms for optimizing performance.

- Integration layer: The integration layer enables communication and data exchange between
the EMS and other external systems, such as payroll systems, time tracking software, learning

17
management systems, and third-party APIs. It supports data synchronization, batch processing,
and real-time integration using standard protocols and interfaces.

- Infrastructure layer: The infrastructure layer consists of servers, networks, storage, and other
hardware and software components that support the operation of the EMS. It includes
deployment environments, hosting platforms, monitoring tools, and security mechanisms to
ensure the reliability, scalability, and security of the system.

2.4 Flow Chart

START

LOG-IN

Admin Log-in Employee Log-In

Dashboard Employee Details

Profile Name

Category Email

Manage Salary
Employees

Log Out
Log out

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 OVERVIEW OF THE PROGRAMMING
LANGUAGE USED
The Employee Management System (EMS) leverages a combination of powerful and modern
programming languages to ensure a robust, efficient, and scalable application. The core
technologies used are JavaScript, which is utilized both on the client-side with React and on the
server-side with Node.js, along with SQL for database management through MySQL. This
overview provides an in-depth look at each language and its role in the project.

JavaScript
JavaScript is a versatile and widely-used programming language known for its capability to
handle dynamic and interactive content on web pages. It is the backbone of both client-side and
server-side development in the EMS project.

1. Client-Side (React):
 React: React is a JavaScript library for building user interfaces, particularly
single-page applications where it can efficiently update and render the right
components as data changes. Developed by Facebook, React has gained immense
popularity due to its declarative nature and component-based architecture.

 Component-Based Architecture: React allows developers to build

encapsulated components that manage their own state. These components
can be composed to create complex UIs, promoting reusability and
maintainability.

 Virtual DOM: React's virtual DOM significantly enhances performance.

Instead of directly manipulating the real DOM, React maintains a virtual
representation and only updates the actual DOM when necessary, reducing
the computational cost of rendering updates.

 One-Way Data Binding: React enforces a unidirectional data flow,

making it easier to debug and understand the application state and data
flow.

 Ecosystem and Tooling: React is supported by a rich ecosystem of tools

like Create React App for setting up new projects, React Router for
handling navigation, and Redux for state management, all contributing to
an efficient development workflow.

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 2. Server-Side (Node.js and Express):
 Node.js: Node.js is a runtime environment that allows developers to execute
JavaScript code on the server side. Built on Chrome's V8 JavaScript engine,
Node.js uses an event-driven, non-blocking I/O model, making it lightweight and
efficient.

 Asynchronous Programming: Node.js excels at handling concurrent

operations through asynchronous programming, which is ideal for real-
time applications like chat servers, online gaming, and collaborative tools.

 Single Language for Full Stack Development: Using JavaScript for both
client and server sides simplifies development and allows for code reuse
across the stack.

 Extensive Package Ecosystem: Node.js comes with npm (Node Package

Manager), which hosts thousands of open-source libraries and modules
that can be easily integrated into projects to add functionality and speed up
development.

 Express: Express is a minimalist web framework for Node.js that simplifies the
process of building robust APIs and web applications.

 Middleware: Express uses a series of middleware functions to handle

requests and responses, providing a flexible approach to building web
applications.

 Routing: Express provides a straightforward and powerful routing system

that allows developers to define routes for different endpoints of the
application.

 Scalability: Express, combined with Node.js, supports building scalable

applications capable of handling a large number of simultaneous
connections with high throughput.

SQL (MySQL)
SQL (Structured Query Language) is the standard language for managing and manipulating
relational databases. MySQL, an open-source relational database management system, is used in
the EMS for its reliability, ease of use, and strong performance in handling large volumes of data.

 Database Management: MySQL handles the storage, retrieval, and management of all
employee-related data in the EMS. It ensures data integrity, supports complex queries,
and provides robust transactional capabilities.

 Data Integrity and ACID Compliance: MySQL supports ACID (Atomicity,

Consistency, Isolation, Durability) transactions, ensuring reliable processing of
complex and critical database operations.

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  Scalability and Performance: MySQL offers high performance and scalability,
making it suitable for both small and large applications. It supports replication,
clustering, and partitioning to handle large datasets and high-traffic scenarios.

 Security Features: MySQL provides robust security features, including user

authentication, access control, and data encryption, protecting sensitive employee
information.

 Extensive Documentation and Community Support: MySQL is well-

documented and supported by a large community, making it easier to troubleshoot
issues and find solutions.

Integration and Benefits

By combining JavaScript with MySQL, the EMS leverages the strengths of both client-side and
server-side technologies to deliver a comprehensive solution:

 Seamless Interaction: JavaScript allows for seamless interaction between the client and
server, enabling real-time data updates and a smooth user experience.

 Real-Time Updates: React's ability to handle real-time data updates ensures that
the user interface is always in sync with the underlying data, providing an
intuitive and responsive user experience.

 Scalability and Performance: Node.js ensures that the server can handle multiple
simultaneous connections efficiently, while React optimizes client-side rendering and
interactions.

 Non-Blocking I/O: Node.js's non-blocking I/O model allows the server to handle
multiple requests concurrently without waiting for I/O operations to complete,
enhancing performance under load.

 Robust Data Management: MySQL provides a reliable and scalable solution for data
management, ensuring that employee information is stored securely and can be accessed
quickly.

 Complex Queries: MySQL's powerful query language allows for complex data
retrieval operations, making it easy to generate detailed reports and insights from
the stored data.

This combination of technologies ensures that the Employee Management System is robust, user-
friendly, and capable of handling the demands of modern HR management tasks. The use of
JavaScript on both the client and server sides simplifies development and maintenance, while
MySQL provides a solid foundation for managing employee data efficiently and securely.

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 IMPLEMENTATION

4.1 Module Descriptions:

The implementation of the Employee Management System (EMS) is organized into several key
modules, each responsible for specific functionalities. This modular approach ensures that the
system is maintainable, scalable, and efficient. Below is a detailed description of each module:

1. User Authentication and Authorization Module:

 Description: This module manages user access to the system. It ensures that only
authenticated users can log in and that they have the appropriate permissions based on
their roles.

 Components:

 Login/Logout: Handles user login and logout functionality, verifying credentials

against stored data.

 Registration: Allows new users to sign up and create an account (admin-

controlled for security purposes).

 Role-Based Access Control (RBAC): Assigns roles to users (Admin, Manager,

Employee) and controls access to various features based on these roles.

 Password Management: Provides functionalities for users to reset forgotten

passwords and update their profile details.

2. Employee Management Module:

 Description: This module handles all aspects of employee data management, including
creation, updating, and deletion of employee records.

 Components:

 Employee Records: Stores personal details, job information, and contact details
for each employee.

 Profile Management: Allows employees and managers to view and update

employee profiles.

 Search and Filter: Enables searching and filtering of employee records based on
various criteria such as department, job title, and status.

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3. Attendance Management Module:
 Description: This module tracks employee attendance, including clock-in and clock-out
times, and generates attendance reports.

 Components:

 Time Tracking: Allows employees to record their work hours by clocking in and
out.

 Attendance Reports: Generates reports on individual and team attendance,

highlighting total hours worked, overtime, and absences.

 Absence Management: Tracks employee absences, including types of leave (sick

leave, vacation, etc.) and generates related reports.

4. Leave Management Module:

 Description: This module facilitates the management of employee leave requests,
approvals, and balances.

 Components:

 Leave Requests: Enables employees to submit leave requests specifying type,

duration, and reason for leave.

 Approval Workflow: Allows managers to review, approve, or reject leave

requests, and notifies employees of the decision.

 Leave Balance: Displays remaining leave balance for each employee and updates
it as leave is taken.

5. Payroll Management Module:

 Description: This module automates payroll processing, including salary calculations
and payslip generation.

 Components:

 Salary Calculation: Computes employee salaries based on work hours, overtime,

and deductions.

 Payslip Generation: Produces electronic payslips for distribution to employees.

 Payroll Reports: Generates detailed payroll reports for financial tracking and
auditing.

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6. Performance Management Module:
 Description: This module handles the evaluation of employee performance, goal setting,
and performance reviews.

 Components:

 Performance Reviews: Enables managers to conduct and record performance

reviews, including ratings and feedback.

 Goal Setting: Allows employees and managers to set and track performance goals.

 Performance Analytics: Provides reports on employee performance metrics and

trends over time.

7. Reporting and Analytics Module:

 Description: This module provides comprehensive reporting and analytics capabilities
for HR metrics.

 Components:

 Standard Reports: Generates predefined reports on key HR metrics such as

employee turnover, attendance, and payroll.

 Custom Reports: Allows users to create custom reports by selecting specific

criteria and data fields.

 Data Visualization: Offers charts, graphs, and dashboards for visual

representation of data, aiding in decision-making.

8. Notifications and Alerts Module:

 Description: This module manages system notifications and alerts to keep users
informed of important events and deadlines.

 Components:

 Email Notifications: Sends automated email notifications for key events such as
leave approvals and payroll distribution.

 System Alerts: Displays in-system alerts for important tasks and deadlines,
ensuring users stay informed.

9. Document Management Module:

 Description: This module provides functionalities for storing, managing, and accessing
employee-related documents.

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  Components:

 Document Storage: Allows uploading and secure storage of documents such as

contracts, performance reviews, and certifications.

 Document Access: Controls access to documents based on user roles, ensuring

sensitive information is protected.

10. Security and Data Protection Module:

 Description: This module ensures the security and protection of sensitive employee data
through various measures.

 Components:

 Data Encryption: Encrypts sensitive data both in transit and at rest to prevent
unauthorized access.

 Access Control: Implements strict access controls to safeguard data and restrict
access based on user roles.

 Audit Trails: Maintains audit logs of all system activities and changes to data,
providing a record for accountability and compliance.

11. System Administration Module:

 Description: This module provides administrative functionalities for managing system
settings and user accounts.

 Components:

 User Management: Enables admins to create, update, and delete user accounts
and assign roles.

 System Configuration: Provides settings for configuring various system

parameters such as working hours, leave policies, and payroll cycles.

 Backup and Recovery: Implements regular data backup and recovery

mechanisms to prevent data loss and ensure business continuity.

Each of these modules plays a critical role in the overall functionality of the Employee
Management System, ensuring that it meets the needs of its users effectively and efficiently. The
modular architecture facilitates easier maintenance, scalability, and future enhancements.

25
4.2 Implementation Details:

The Employee Management System is implemented using React for the front-end, Node.js and
Express.js for the back-end API services, MySQL for data storage, and Netlify for the
deployment.

Front-end Implementation:

 User interfaces are developed using React components, including screens, forms,
navigation elements, and UI widgets.

 Redux is used for state management, allowing components to access and update
application state efficiently.

 React Navigation is used for routing and navigation between screens, enabling users to
navigate through different sections of the application seamlessly.

Back-end Implementation:

 API endpoints are implemented using Express.js, providing RESTful services for client-
server communication.

 MySQL ensures data integrity with primary and foreign keys, supports CRUD operations
for data management, and enables complex queries for reporting. Security is maintained
through access control and encryption, while performance is optimized with indexing and
replication.

 Authentication is implemented using JSON Web Tokens (JWT), ensuring secure access to
protected resources and preventing unauthorized access.

Data Storage:

 MySQL is used as the database for storing employee data, performance metrics, training
records, and other HR-related information.

 Collections are designed to store structured JSON documents representing employee

profiles, attendance records, performance evaluations, training programs, and
compensation details.

26
4.3 Creating Functions:

In the Employee Management System, functions are created to perform specific actions and
operations within each module. These functions are organized based on their functionality and
are typically implemented as reusable components to promote code modularity and
maintainability. Examples of functions include:

 createUserProfile(): Creates a new employee profile in the database with the provided
information.

 updateUserProfile(): Updates an existing employee profile with the specified changes.

 submitTimeOffRequest(): Submits a time-off request for the employee, including the

requested dates and reason.

 approveTimeOffRequest(): Approves or rejects a time-off request submitted by an

employee, updating the request status accordingly.

 generateAttendanceReport(): Generates a report summarizing employee attendance

records for a specified time period.

4.4 The Main Function:

The main function of the Employee Management System is to provide a centralized platform for
managing all HR-related activities within the organization. This includes:

 Providing real-time access to employee data, performance metrics, training programs,

and compensation details.

 Facilitating communication and collaboration between HR professionals, managers, and

employees.

 Supporting data-driven decision-making through analytics, reports, and insights on key

HR metrics.

The main function is implemented through a combination of front-end interfaces, back-end

services, and data storage mechanisms, ensuring seamless integration and interaction between
different system components.

27
4.5 Code that makes Perform Actions:

The Employee Management System contains code that performs various actions and operations
within the system. This includes event handlers, API endpoints, database queries, and business
logic to handle user interactions, process data, and enforce business rules. Examples of code
snippets that perform actions include:

 Handling form submissions to create or update employee profiles.

 Processing time-off requests and updating attendance records accordingly.

 Calculating performance scores based on evaluation criteria and feedback provided by

managers.

 Retrieving training programs and materials based on employee preferences and skill gaps.

4.6 Automation

Automation is implemented within the Employee Management System to streamline repetitive

tasks, improve efficiency, and reduce manual intervention. This includes:

 Scheduled reports and analytics to provide stakeholders with timely insights into HR
metrics and performance trends.

 Integration with third-party systems and services to automate data synchronization, data
imports, and data exports.

 Workflow automation to route approval requests, trigger notifications, and escalate issues
based on predefined rules and conditions.

By leveraging automation, the Employee Management System enhances productivity, accuracy,

and compliance while freeing up resources to focus on strategic initiatives and value-added
activities.

28
 SOURCE CODE

Below is the code to Start Employee Management System:

import axios from "axios";
// eslint-disable-next-line no-unused-vars
import React, { useEffect } from "react";
import { useNavigate } from "react-router-dom";
useEffect

const Start = () => {

const navigate = useNavigate()
axios.defaults.withCredentials = true;
useEffect(() => {
axios.get('http://localhost:3000/verify')
.then(result => {
if(result.data.Status) {
if(result.data.role === "admin") {
navigate('/dashboard')
} else {
navigate('/employee_detail/'+result.data.id)
}
}
}).catch(err =>console.log(err))
}, [])

return (
<div className="d-flex justify-content-center align-items-center vh-100 loginPage">
<div className="p-3 rounded w-25 border loginform">
<h2 className="text-center">Login As</h2>
<div className="d-flex justify-content-between mt-5 mb-2">
<button type="button" className="btn btn-primary" onClick={() => {navigate('/employee_login')}}>
Employee
</button>
<button type="button" className="btn btn-success" onClick={() => {navigate('/adminlogin')}}>
Admin
</button>
</div>
</div>
</div>
);
};

export default Start

29
Below is the code for Login Page:

import React, { useState } from 'react'

import './style.css'
import axios from 'axios'
import { useNavigate } from 'react-router-dom'

const Login = () => {

const [values, setValues] = useState({

email: '',
password: ''
})
const [error, setError] = useState(null)
const navigate = useNavigate()
axios.defaults.withCredentials = true;
const handleSubmit = (event) => {
event.preventDefault()
axios.post('http://localhost:3000/auth/adminlogin', values)
.then(result => {
if(result.data.loginStatus) {
localStorage.setItem("valid", true)
navigate('/dashboard')
} else {
setError(result.data.Error)
}
})
.catch(err => console.log(err))
}

return (
<div className='d-flex justify-content-center align-items-center vh-100 loginPage'>
<div className='p-3 rounded w-25 border loginform'>
<div className='text-warning'>
{error && error}
</div>
<h2>Login Page</h2>
<form onSubmit={handleSubmit}>
<div className='mb-3'>
<label htmlFor="email"><strong>Email:</strong></label>
<input type="email" name='email' autoComplete='off' placeholder='Enter Email'
onChange={(e) => setValues({...values, email : e.target.value})} className='form-control rounded-
0'/>
</div>
<div className='mb-3'>
<label htmlFor="password"><strong>Password:</strong></label>
<input type="password" name='password' placeholder='Enter Password'
onChange={(e) => setValues({...values, password : e.target.value})} className='form-control rounded-
0'/>
</div>
<button className='btn btn-success w-100 rounded-0 mb-2'>Log in</button>
<div className='mb-1'>
<input type="checkbox" name="tick" id="tick" className='me-2'/>
<label htmlFor="password">You are Agree with terms & conditions</label>
</div>
</form>
</div>
</div>
)
}

30
export default Login

Below is the code for Dashboard:

import React from "react";

import { Link, Outlet, useNavigate } from "react-router-dom";
import "bootstrap-icons/font/bootstrap-icons.css";
import axios from "axios";

const Dashboard = () => {

const navigate = useNavigate()
axios.defaults.withCredentials = true
const handleLogout = () => {
axios.get('http://localhost:3000/auth/logout')
.then(result => {
if(result.data.Status) {
localStorage.removeItem("valid")
navigate('/')
}
})
}
return (
<div className="container-fluid">
<div className="row flex-nowrap">
<div className="col-auto col-md-3 col-x1-2 px-0 bg-dark">
<div className="d-flex flex-column align-items-center align-items-sm-start px-3 pt-2 text-white min-vh-100">
<Link
to="/dashboard"
className="d-flex align-items-center pb-3 mb-md-1 mt-md-3 me-md-auto text-white text-decoration-none"
>
<span className="fs-5 fw-bolder d-none d-sm-inline">Content</span>
</Link>
<ul
className="nav nav-pills flex-column mb-sm-auto mb-0 align-items-center align-items-sm-start"
id="menu"
>
<li className="w-100">
<Link
to="/dashboard"
className="nav-link text-white px-0 align-middle"
>
<i className="fs-4 bi-speedometer2 ms-2"></i>
<span className="ms-2 d-none d-sm-inline">Dashboard</span>
</Link>
</li>
<li className="w-100">
<Link
to="/dashboard/employee"
className="nav-link px-0 align-middle text-white"
>
<i className="fs-4 bi-people ms-2"></i>
<span className="ms-2 d-none d-sm-inline">
Profile
</span>
</Link>
</li>
<li className="w-100">
<Link
to="/dashboard/category"
className="nav-link px-0 align-middle text-white"

31
 >
<i className="fs-4 bi-columns ms-2"></i>
<span className="ms-2 d-none d-sm-inline">Category</span>
</Link>
</li>
<li className="w-100">
<Link
to="/dashboard/profile"
className="nav-link px-0 align-middle text-white"
>
<i className="fs-4 bi-person ms-2"></i>
<span className="ms-2 d-none d-sm-inline">Manage Employees</span>
</Link>
</li>
<li className="w-100" onClick={handleLogout}>
<Link className="nav-link px-0 align-middle text-white">
<i className="fs-4 bi-power ms-2"></i>
<span className="ms-2 d-none d-sm-inline">Logout</span>
</Link>
</li>
</ul>
</div>
</div>
<div className="col p-0 m-0">
<div className="p-2 d-flex justify-content-center shadow">
<h4>Employee Management System</h4>
</div>
<Outlet />
</div>
</div>
</div>
);
};

export default Dashboard;

32
Below is the code for Employee Detail:

import axios from 'axios'

// eslint-disable-next-line no-unused-vars
import React, { useEffect, useState } from 'react'
import { useNavigate, useParams } from 'react-router-dom'

const EmployeeDetail = () => {

const [employee, setEmployee] = useState([])
const {id} = useParams()
const navigate = useNavigate()
useEffect(() => {
axios.get('http://localhost:3000/employee/detail/'+id)
.then(result => {
setEmployee(result.data[0])
})
.catch(err => console.log(err))
})

const handleLogout = () => {

axios.get('http://localhost:3000/auth/logout')
.then(result => {
if(result.data.Status) {
localStorage.removeItem("valid")
navigate('/')
}
})
}

return (
<div>
<div className="p-2 d-flex justify-content-center shadow">
<h4>Emoployee Management System</h4>
</div>
<div className='d-flex justify-content-center flex-column align-items-center mt-3'>
<img src={`http://localhost:3000/Images/`+employee.image} className='emp_det_image'/>
<div className='d-flex align-items-center flex-column mt-5'>
<h3>Name: {employee.name}</h3>
<h3>Email: {employee.email}</h3>
<h3>Salary: Rs.{employee.salary}</h3>
</div>
<div>
<button className='btn btn-primary me-2'>Edit</button>
<button className='btn btn-danger' onClick={handleLogout}>Logout</button>
</div>
</div>
</div>
)
}

export default EmployeeDetail

33
Below is the code for Home Page:

import axios from "axios";

// eslint-disable-next-line no-unused-vars
import React, { useEffect, useState } from "react";

const Home = () => {

const [adminTotal, setAdminTotal] = useState(0);
const [employeeTotal, setEmployeeTotal] = useState(0);
const [salaryTotal, setSalaryTotal] = useState(0);
const [admins, setAdmins] = useState([]);

useEffect(() => {
adminCount();
employeeCount();
salaryCount();
AdminRecords();
}, []);

const AdminRecords = () => {

axios.get("http://localhost:3000/auth/admin_records")
.then((result) => {
if (result.data.Status) {
setAdmins(result.data.Result);
} else {
alert(result.data.Error)
}
});
};

const adminCount = () => {

axios.get("http://localhost:3000/auth/admin_count").then((result) => {
if (result.data.Status) {
setAdminTotal(result.data.Result[0].admin);
}
});
};

const employeeCount = () => {

axios.get("http://localhost:3000/auth/employee_count").then((result) => {
if (result.data.Status) {
setEmployeeTotal(result.data.Result[0].employee);
}
});
};

const salaryCount = () => {

axios.get("http://localhost:3000/auth/salary_count").then((result) => {
if (result.data.Status) {
setSalaryTotal(result.data.Result[0].salaryOFEmp);
}
});
};

return (
<div>
<div className="p-3 d-flex justify-content-around mt-3">
<div className="px-3 pt-2 pb-3 border shadow-sm w-25">
<div className="text-center pb-1">
<h4>Admin</h4>
</div>
<hr />
<div className="d-flex justify-content-between">

34
 <h5>Total: </h5>
<h5>{adminTotal}</h5>
</div>
</div>
<div className="px-3 pt-2 pb-3 border shadow-sm w-25">
<div className="text-center pb-1">
<h4>Employee</h4>
</div>
<hr />
<div className="d-flex justify-content-between">
<h5>Total: </h5>
<h5>{employeeTotal}</h5>
</div>
</div>
<div className="px-3 pt-2 pb-3 border shadow-sm w-25">
<div className="tect-center pb-1">
<h4>Salary</h4>
</div>
<hr />
<div className="d-flex justify-content-between">
<h5>Total: </h5>
<h5>Rs.{salaryTotal}</h5>
</div>
</div>
</div>
<div className="mt-4 px-5 pt-3">
<h3>List of Admins</h3>
<table className="table">
<thead>
<tr>
<th>Email</th>
<th>Action</th>
</tr>
</thead>
<tbody>
{admins.map((a) => (
<>
<tr>
<td>{a.email}</td>
<td>
<button className="btn btn-info btn-sm me-2">Edit</button>
<button className="btn btn-warning btn-sm">Delete</button>
</td>
</tr>
</>
))}
</tbody>
</table>
</div>
</div>
);
};

export default Home;

35
 OUTPUT GENERATION

Output generation in the Employee Management System (EMS) is a crucial aspect that provides
stakeholders with detailed insights and facilitates effective decision-making. Here's a
comprehensive breakdown of output generation in the EMS:

1. Employee List
Employee Profiles: Display comprehensive employee profiles containing:

o Name
o Employee ID
o Department
o Job Title
o Contact Information (email, phone number)

 Personal Details: Include additional personal details such as:

o Address
o Date of Birth
o Emergency Contact Information
o Employee Photo

2. Attendance Data:
 Attendance Reports: Generate detailed reports summarizing:

 Clock-in and Clock-out Times

 Total Hours Worked

 Overtime Hours

 Absences or Leaves Taken (with reasons)

 Late Arrivals or Early Departures

 Visualizations: Use charts or graphs to visualize attendance trends over time, including:

 Monthly Attendance Trends

36
  Weekly or Daily Attendance Patterns

 Department-wise Attendance Comparison

1. Leave Management:

 Leave Requests: Display leave requests with:

 Leave Type (e.g., Vacation, Sick Leave, Maternity Leave)

 Dates Requested

 Leave Balances Remaining (e.g., vacation days, sick days)

 Approval Status (approved, pending, rejected)

 Leave Calendars: Provide a visual representation of leave schedules with an interactive

calendar view, allowing easy management and scheduling of leaves.

2. Payroll Information:

 Payroll Statements: Generate detailed payroll statements for each employee, including:

 Salary Breakdown (base salary, allowances, bonuses)

 Deductions (taxes, insurance, retirement contributions)

 Net Pay

 Payment Date

 Payroll Registers: Provide a comprehensive register summarizing payroll details for all
employees, allowing easy tracking and auditing of payments.

37
 3. Performance Metrics:

 Performance Reviews: Display performance ratings, feedback, and goals achieved for
each employee.

 Performance Dashboards: Create interactive dashboards to track key performance

indicators (KPIs) such as:

 Goals Progress

 Performance Ratings Distribution

 Top Performers

4. Reports and Analytics:

 HR Reports: Generate comprehensive reports on various HR metrics, including:

 Employee Turnover Rate

 Attendance Rate

 Leave Usage Patterns

 Performance Trends

 Payroll Expenses

 Custom Reporting: Allow users to create custom reports with flexible parameters and
filters, enabling tailored analysis based on specific requirements.

7. Customized Outputs:
 Output Parameters: Provide options to customize output parameters such as:

 Date Range

 Department or Team

 Employee Status (active, inactive)

 Report Format (PDF, Excel, CSV)

38
  Export Functionality: Allow users to export data in their preferred format for further
analysis or sharing with stakeholders.

8. Error Handling:
 Data Validation: Implement data validation checks to ensure accuracy and consistency
in output generation.

 Error Notifications: Notify users of any errors or discrepancies in the data and provide
clear instructions on how to address them effectively.

9. User-Friendly Interface:
 Intuitive Design: Design output interfaces that are intuitive, user-friendly, and accessible
to all stakeholders.

 Interactive Features: Include interactive features such as filtering, sorting, and search
functionalities to enhance usability.

10. Security and Privacy:

 Data Encryption: Encrypt sensitive employee information to protect data privacy and
confidentiality.

 Access Controls: Implement role-based access controls (RBAC) to ensure that only
authorized users have access to sensitive data.

 Audit Trails: Maintain audit trails to track access and changes to employee data,
enhancing accountability and compliance.

By implementing these detailed output generation features in the EMS,

organizations can effectively manage their human resources, improve decision-
making, and enhance overall operational efficiency.

39
 Output

Log-In page:

 Here in Log-In page user can enter their details as Employee or Admin.
 Employees can check their status.
 Admin can add employee, update employee as well as remove employee.

40
Dashboard:

 This is the dashboard of Admin page.

 Admin can check, how many employees work here and their details.
 Their profile, category and can manage employees.

Employee List:

 Here list of all the employees are present and their details which can be edited as well as
deleted as per need.

41
 CONCLUSION
In conclusion, the Employee Management System (EMS) serves as a comprehensive solution for
efficiently managing human resources within an organization. Through the integration of various
features and functionalities, the EMS streamlines HR processes, enhances data visibility, and
promotes informed decision-making.

By leveraging technologies such as MySQL, React, Express, and Node.js, the EMS facilitates
seamless data management, automation of routine tasks, and generation of insightful reports and
analytics. From employee information management to attendance tracking, leave management,
payroll processing, and performance evaluation, the EMS offers a centralized platform for HR
professionals to effectively oversee and optimize workforce operations.

Moreover, the emphasis on user-friendly interfaces, customizable outputs, and robust security
measures ensures that the EMS meets the diverse needs of stakeholders while safeguarding
sensitive employee data. By adopting an agile methodology and embracing automation strategies,
organizations can further enhance the efficiency, scalability, and reliability of the EMS, thereby
driving organizational success and fostering a positive employee experience.

In essence, the EMS represents a strategic investment in modernizing HR practices, fostering

organizational agility, and empowering HR professionals to focus on strategic initiatives that
contribute to long-term growth and competitiveness. As organizations continue to evolve in a
dynamic business landscape, the EMS remains a vital tool for unlocking the full potential of the
workforce and driving sustainable success.

42
 BIBLIOGRAPHY
1. Programming with Mosh. "React Tutorial for Beginners." YouTube, 27 Nov. 2019.
URL: https://www.youtube.com/watch?v=Ke90Tje7VS0

2. Programming with Mosh. "Node.js Tutorial for Beginners: Learn Node in 1 Hour."
Youtube 1 feb 2020
URL:https://www.youtube.com/watch?v=TlB_eWDSMt4

3. Traversy Media. "Express JS Crash Course." YouTube, 2 Nov. 2019.

URL: https://www.youtube.com/watch?v=L72fhGm1tfE

4. W3Schools. “JavaScript Tutorial”

URL: https://www.w3schools.com/js/

5. Google. "React Documentation."

URL: https://reactjs.org/docs/getting-started.html

43