Unit-14 Employment process: (communication)

Employment messages: Whether you are employed or currently job seeking (or both), you will be
sending lots of employment-related email messages. These range from email cover letters to thank you
messages to congratulations notes to job offer acceptance and rejection messages. When you are
sending employment-related email messages, it's really important to get it right. If you don't, your
message probably won't be opened, let alone read. Or, it might come across as unprofessional, and it
could hurt your professional reputation.

Subject line: Annual Conference

Dear Sangita,

Thank you so very much for all of your invaluable assistance with planning our annual conference. Your
expertise in handling the logistics, the meeting arrangements, the multimedia presentations,
coordinating travel, and in organizing the event were greatly appreciated. Many of our keynote speakers
and participants made a point of telling me how impressed they were by the smooth organization of all
of the lectures and other related events. I really appreciate your help and advice, and I am sure we will
be contacting you for your assistance with next year's conference.

In the interim, if I can provide you with a recommendation or if there is anything else I can do to assist,
please don't hesitate to ask.

Best regards,

Subject Line: Congratulations on Your New Position

Hello Saugat,

It was with great pleasure that I learned about your new position at the Kiwi Company. Having known
and worked with you, I know that you are more than ready for such a challenge, and I am impressed by
your initiative in pursuing this wonderful new career direction. You have the necessary skills and
experience and will make a terrific Team Leader.

While we will miss your expertise and the general optimism and cheer you’ve generated in our
department, I am personally thrilled about your success in landing your new role. Please let me know if
there is anything I can do to support you during your transition between jobs.

Best of luck as you advance in your career, and please keep me updated as to how things are going.

Sincerely,
Resignation letter

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Subject Line: Resignation - Your name

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Dear Mr. /Ms. (Last name):

Please accept this message as notification that I am leaving my position with ABCD Company effective
September 15. I appreciate the opportunities I have been given at ABCD and your professional guidance
and support. I wish you and the company the best of success in the future.

Please let me know what to expect as far as my final work schedule, accrued vacation leave, and my
employee benefits. If I can be of assistance during this transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email,
[email protected], or my cell phone, 555-555-5555.

Sincerely,

Performance appraisals: Performance Review Examples for Writing Skills

Every business document requires five core skills:

Audience awareness

Appropriate content

Content logically organized

Content logically sequenced

Syntax (proper order of words in a phrase or sentence) and grammar that is clear, correct, and
engaging

Audience awareness - Do the documents accurately address an identified reader (i.e. the employee
understands when a reader is unfamiliar, or familiar, or interested, or disinterested, or experienced, or
less experienced). In essence, the employee is able to critically assess both the project and the vendor's
current understanding.

Appropriate content - Do the documents provide complete information, based on vendor needs. For
example, a reader who has never worked with your company likely needs more background information
than a vendor who has successfully completed a similar project before.
Logical organization - Are the documents logically organized? Is the information logically grouped, and
tiered? Can the reader visually identify significant information and delineate what is essential from
background information?

Logical sequencing - Do the documents start at an orienting summary, move logically through the
information, and close clearly and logically?

Language and syntax and format - Is the grammar correct in the documents? Is the language clear? Is
the tone professional and well matched to your company and vendor? Is the document easy to skim and
absorb for busy readers? This same process can be applied to customer service email, quarterly
performance reports, business justification documents, or any key documents you or your employees
write. The key is to identify the desired business outcome of key documents, and then break down the
requisite skills into measurable components.

Types of interviews: There are two primary types of interviews used by companies: screening
interviews, and selection interviews. Every company's hiring process is different. Some companies may
require only two interviews while others may require three or more. A selection interview is typically
more rigorous than a screening interview. At this point, a company is trying to decide whether or not
you should either be moved to the next step in the hiring process or an offer is going to be extended, so
there will be more scrutiny than with a screening interview.

Employment interviews: Major Types of Employment Interviews:

1. Planned interview: This is a formal interview carefully planned. The interviewer has a plan of action
worked out in relation to time to be devoted to each candidate, type of information to be sought,
information to be given, the modality of interview and so on.

2. Structured interview: It is a conversation where an interviewer asks an interviewee set questions in a

standardized order. The interviewee collects the responses of the candidate and grades them against a
scoring system. A conversation where an interviewer asks an interviewee set questions in a standardized
order. The interviewee collects the responses of the candidate and grades them against a scoring
system.

3. Patterned interview: it is planned to a high degree of exactitude. In other words, it is highly

structured and a more formalized type of planned interview. It was designed by Psychologist McCurry to
measure the personality traits that are wanted among all employees. Set of predetermined questions

4. Non-directive interview: It is a type of Interview schedule where one to one direct communication
between interviewer and interviewee takes place for collection of data. In this interview, there is free
talk on issues.

5. Depth interview: It is a qualitative interview technique which is used to conduct intensive individual
interviews where numbers of respondents are less and the aim is focused on identifying specific talent,
capabilities, techniques or objectives.
 6. Stress interview: is an interviewing style that companies use to gauge a candidate's response to
stress. The idea is that it'll give the hiring team an idea of how you'll respond when juggling various high-
priority tasks, dealing with challenging clients, or facing a difficult co-worker or manager.

7. Group interview: Consists of a single interviewer interviewing multiple candidates at the same
time. Group interviews are most common in industries like food service, hospitality and retail.

8. Panel or board interviews: It is just what it sounds like – a single candidate is interviewed by up to ten
individuals in a group. Governments, school districts, healthcare facilities, and medium/large
organizations commonly use this technique. One person may ask all the questions, or each member of
the panel may ask questions.

Job interview’s role: The role of the job interview is to gather information concerning; relevant Job
experience, describing past experiences that are very similar in both level and scope to the
responsibilities and challenges present in the job opportunity. The role is also to look for candidates with
other relevant soft and hard skills.

Preparing for the interview:

How to prepare for a job interview: Reviewing the job description. /Thoroughly researching the
company./Thinking about what you will wear./Planning your journey to the interview./Preparing for
questions you will be ask./Preparing your own questions for the employer./Following up with the
employer./