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modern_excel_functions

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0% found this document useful (0 votes)
32 views

modern_excel_functions

Uploaded by

Joseph Ezekiel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Copyright Notice

The content in this file was created by Mynda Treacy from My Online Training Hub.
Individual users are permitted to recreate the examples for personal practice only.
Recreating the examples for training or demonstration to others is not permitted, unless writt

The workbook and any sheets within must be accompanied by the following copyright notice:

This sheet must remain in any file that uses this data and or these techniques.
Any uses of this workbook and/or data must include the above attribution.
raining Hub.
actice only.
permitted, unless written consent is granted by Mynda Treacy.

owing copyright notice: My Online Training Hub ©.


Modern Excel Functions read tutorial

Simplifies data analysis by removing duplicates, or extracting a distinct list of values


1. UNIQUE

Organize data in ascending or descending order, automatically transforming an unm


2. SORT ordered dataset in no time.

Better than CONCAT, TEXTJOIN combines text from multiple cells or ranges, and it ca
3. TEXTJOIN include a delimiter, making data concatenation seamless.

Allows you to dynamically filter data based on criteria you specify. The output can be
4. FILTER worksheet or fed into another function.

Vertically stacks arrays or ranges, which is ideal for consolidating data without the n
5. VSTACK

Is the new improved VLOOKUP. It's the Swiss Army knife of lookups, offering a versatil
6. XLOOKUP information across a table or range without the shortfalls of VLOOKUP or the complex

Generates a list of sequential numbers, perfect for creating custom data series or tim
7. SEQUENCE effort.

Divides text into separate columns based on a delimiter, which is a quick solution for
8. TEXTSPLIT organization.

Easier than nested IF, the new IFS function offers a streamlined alternative, allowing
9. IFS evaluated in a single, elegant formula.

Say goodbye to repeating complex calculations. Define it once, use it multiple times,
10. LET spreadsheet fly through calculations.
read tutorial watch tutorial

ates, or extracting a distinct list of values from your range.

order, automatically transforming an unmanageable list into a neatly

ext from multiple cells or ranges, and it can ignore blanks and
ation seamless.

on criteria you specify. The output can be displayed in the

ideal for consolidating data without the need for complex formulas.

s Army knife of lookups, offering a versatile way to find and retrieve


the shortfalls of VLOOKUP or the complexities of INDEX & MATCH.

rfect for creating custom data series or time sequences with minimal

on a delimiter, which is a quick solution for data parsing and

offers a streamlined alternative, allowing multiple conditions to be

tions. Define it once, use it multiple times, and watch your


UNIQUE Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2021 onward.

Simplifies data analysis by removing duplicates, or extracting a distinct list of


1. UNIQUE values from your range.

Sample Data

Department Item Quantity Price Total $


Support Stamps 50 0.60 30.00
Support Paper 10 4.99 49.90
Support Pens 15 0.95 14.25
Support Staples 1 1.10 1.10
Support Scissors 1 4.70 4.70
Front Office Stamps 250 0.60 150.00
Front Office Paper 30 4.99 149.70
Front Office Pens 50 0.95 47.50
Front Office Staples 10 1.10 11.00
Front Office Scissors 0 4.70 -
Sales Stamps 200 0.60 120.00
Sales Other 20 4.99 99.80
Sales Pens 25 0.95 23.75
Sales Staples 5 1.10 5.50
Sales Scissors 2 4.70 9.40
Total 716.60

Distinct List Unique List


#NAME? {=_xlfn.unique(D17:D3 #NAME? {=_xlfn.unique(D17:D31,FALSE(),
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
watch tutorial

Return to index
s, or extracting a distinct list of

_xlfn.unique(D17:D31,FALSE(),TRUE())}
SORT Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2021 onward.

Arranges your data alphabetically, numerically, enhancing readability and


2. SORT organization.

Syntax: SORT(array, [sort_index], [sort_order], [by_col])

array is the range or array containing the values you want sorted.

sort_index is optional and indicates the row or column to sort by. When omitted it will default to sort
by the first row or column in the array.

sort_order is optional. It’s a number; 1 for ascending and -1 for descending. If omitted, it will sort in
ascending order.

by_col is an optional logical value (TRUE/FALSE) indicating the desired sort direction; FALSE to sort by
row (default), TRUE to sort by column. You can see in the example above that I omitted it, which
means it will default to FALSE and sort by row.

Sample Data

Department Item Quantity Price Total $


Support Stamps 50 0.60 30.00
Support Paper 10 4.99 49.90
Support Pens 15 0.95 14.25
Front Office Stamps 250 0.60 150.00
Front Office Paper 30 4.99 149.70
Front Office Pens 50 0.95 47.50
Sales Stamps 200 0.60 120.00
Sales Paper 20 4.99 99.80
Sales Pens 25 0.95 23.75

Sorted Data {=_xlfn._xlws.sort(C20:G28,2,1,FALSE())}

Department Item Quantity Price Total $


#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?

Sorted Distinct List {=_xlfn._xlws.sort(_xlfn.unique(D20:D28))}

#NAME?
#NAME?
#NAME?
atch tutorial

Return to index
, enhancing readability and

y_col])

n omitted it will default to sort

ding. If omitted, it will sort in

ort direction; FALSE to sort by


e that I omitted it, which
TEXTJOIN Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2019 onward.

Better than CONCAT, TEXTJOIN combines text from multiple cells or ranges, and it ca
3. TEXTJOIN blanks and include a delimiter, making data concatenation seamless.

Syntax: TEXTJOIN(delimiter, ignore_empty, text1, [text2],...)

delimiter – this is what you want each text string separated with. It can be another text string, a reference to
empty space, all surrounded by double quotes. Note: if a number is provided it will be treated as text.

ignore_empty – this is either TRUE (you want it to ignore empty cells in your range), or FALSE, or their numeri
of 1 and 0.

text1 – this is the text you want to join, it can be a text string, a range of cells, or an array of strings.

text2... – You can continue adding text to join, up to a maximum of 252 including Text1. Note: the maximum le
resultant text string is 32767 characters.

First Name Middle Name Last Name Name


Richard Neil Jones Richard Neil Jones
Beverly Annette Delaney Beverly Annette Delaney
Janine Haddid Janine Haddid
Troy Logan Melrose Troy Logan Melrose

This shape Category Sum of Sales


represents a slicer. Accessories 383,800.00
Slicers are
supported in Excel Bikes 71,200.00
2010 or later. Clothing 209,400.00
Components 133,900.00
If the shape was
modified in an
earlier version of
Excel, or if the
workbook was
Accessories,
saved Bikes, Clothing, Components - Sales: $798,300
in Excel
2003 or earlier, the
slicer cannot be
used.
ch tutorial

Return to index
multiple cells or ranges, and it can ignore
ation seamless.

],...)

ther text string, a reference to a cell or an


will be treated as text.

nge), or FALSE, or their numeric equivalents

or an array of strings.

ng Text1. Note: the maximum length of the

Formula
=TEXTJOIN(" ",TRUE(),C18:E18)
FILTER Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2019 onward.

Allows you to dynamically filter data based on criteria you specify. The output
4. FILTER can be displayed in the worksheet or fed into another function.

Syntax: FILTER(array, include, [if_empty])

array is the range or array containing the values you want filtered.
include is the logical test that returns a Boolean array (TRUE/FALSE) the same height or width as the
array.

if_empty is an optional value to return if the included array are empty i.e. if the filter results in no
records.

Sample Data

Department Item Quantity Price Total $


Support Stamps 50 0.60 30.00
Support Paper 10 4.99 49.90
Support Pens 15 0.95 14.25
Front Office Stamps 250 0.60 150.00
Front Office Paper 30 4.99 149.70
Front Office Pens 50 0.95 47.50
Sales Stamps 200 0.60 120.00
Sales Paper 20 4.99 99.80
Sales Pens 25 0.95 23.75

Filtered Data {=_xlfn._xlws.filter(C17:G25,C17:C25="Sales","No Records")}

Department Item Quantity Price Total $


#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?

Dynamic Filtered Data {=_xlfn._xlws.filter(C17:G25,C17:C25=C37,"No Records")}

Front Office
Department Item Quantity Price Total $
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
#NAME? #NAME? #NAME? #NAME? #NAME?
atch tutorial

Return to index
criteria you specify. The output
another function.

e same height or width as the

.e. if the filter results in no


VSTACK Function read tutorial watch tutorial

Available in Excel for Microsoft 365.

Vertically stacks arrays or ranges, which is ideal for consolidating data without the n
5. VSTACK complex formulas.

Syntax: VSTACK(array1,[array2],...)

array The arrays (cell ranges) you want to append.

Name Region Revenue Name


Fox Clancy North America $307,314 Vicki Tatum
Livia Headley Asia Pacific $115,456 Briley Travis
Ralph Bullard UK $451,885 Bodhi Penny
Tevin Brewster MEA $462,241 Trudy Roach
Velda Pearson Europe $430,878 Marcus Abbott
Darryl Carter

Formula in C19: {=_xlfn.vstack(C9:E14,G10:I15)}

#NAME? #NAME? #NAME?


#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?

#NAME? #NAME? #NAME?


#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
#NAME? #NAME? #NAME?
torial

Return to index
solidating data without the need for

Region Revenue
Asia Pacific $376,887
UK $391,111
Europe $488,678
MEA $353,149
North America $417,365
South America $167,542
XLOOKUP Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2021 onward.

Is the new improved VLOOKUP. It's the Swiss Army knife of lookups, offering a versa
6. XLOOKUP table or range without the shortfalls of VLOOKUP or the complexities of INDEX & MA

Syntax: XLOOKUP( lookup_value, lookup_array, return_array, [if_not_found], [

lookup_value The value you want to find, or cell containing the item you want to find

lookup_array The cell range or array you want to search return_array The cell range or array containing the v

[if_not_found] Optional - the text you want returned in the event a match isn't found. If omitted an error will

[match_mode] Optional - Defaults to 0 for exact match

[search_mode] Optional - Defaults to 1 searching first to last


Sample Data

Options 2 and -2 require the lookup_array to be sorted in ascending or descending order respectively.*

*Binary search does not result in faster calculations now that Microsoft have optimised the lookup algorithms

Category Product Sales Product Sales


Accessories Bike Racks 64,400 Caps 23,600
Accessories Helmets 36,400
Accessories Lights 36,700 The lookup_array and retur
Accessories Locks 35,000 contain the same number of
Bikes Cargo Bike 13,000
Bikes Mountain Bikes 8,500
Clothing Bib-Shorts 10,200
Clothing Caps 23,600
Clothing Gloves 90,700
Clothing Jerseys 7,500
Components Bottom Brackets 17,500
Components Brakes 8,500
Components Chains 56,000
Components Handlebars 8,100
utorial Return to index

of lookups, offering a versatile way to find and retrieve information across a


complexities of INDEX & MATCH.

, [if_not_found], [match_mode], [search_mode])

find

ge or array containing the value you want returned

und. If omitted an error will be returned.

g order respectively.*

mised the lookup algorithms.

=_xlfn.xlookup(G28,D28:D41,E28:E41)

The lookup_array and return_array must


contain the same number of rows.
SEQUENCE Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2021 onward.

Generates a list of sequential numbers, perfect for creating custom data series
7. SEQUENCE or time sequences with minimal effort.

Syntax: SEQUENCE(rows, [columns], [start], [step])

rows Here you specify the number of rows to be returned.

columns is optional and specifies the number of columns to be returned. If omitted it will return 1
column.

start is optional and specifies the first number in the sequence. If omitted it will start at 1.

step is optional and specifies the increment for each subsequent value in the array. If omitted it will
increment by 1.

List

#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?

5 rows starting at 5 and incrementing by 10

{=_xlfn.sequence(5,1,5,10)}
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?

3 rows x 2 columns starting at 2 and incrementing by -2

{=_xlfn.sequence(3,2,2,-2)}
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?

List of month end dates

{=EOMONTH(DATE(2025,1,1),_xlfn.sequence(12,,0))}
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
#NAME? #NAME?
watch tutorial

Return to index
t for creating custom data series

d. If omitted it will return 1

ed it will start at 1.

in the array. If omitted it will


urn to index
TEXTSPLIT Function read tutorial watch tutorial

Available in Excel for Microsoft 365.

Divides text into separate columns based on a delimiter, which is a quick sol
8. TEXTSPLIT parsing and organization.

Syntax: TEXTSPLIT(text, col_delimiter, [row_delimiter], [ignore_empty], [mat

input_text The text you want to split. Required.

col_delimiter One or more characters that specify where to spill the text across columns. Optional.

row_delimiter One or more characters that specify where to spill the text down rows. Optional.

ignore_empty Specify TRUE to create an empty cell when two delimiters are consecutive. Defaults to FALSE, w
Optional.

match_mode Searches the text for a delimiter match. By default, a case-sensitive match is done.

pad_with Text entered in place of blank results.

Name First Name Middle Name Last Name


Richard Neil Jones #NAME? #NAME? #NAME?
Beverly Annette Delaney #NAME? #NAME? #NAME?
Janine Haddid #NAME? #NAME?
Troy Logan Melrose #NAME? #NAME? #NAME?
atch tutorial

Return to index
a delimiter, which is a quick solution for data

[ignore_empty], [match_mode], [pad_with])

s columns. Optional.

n rows. Optional.

onsecutive. Defaults to FALSE, which means don't create an empty cell.

ve match is done.

***
IFS Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2019 onward.

Easier than nested IF, the new IFS function offers a streamlined alternative, allowing
9. IFS to be evaluated in a single, elegant formula.

Syntax: IFS(logical_test1, value_if_true1, logical_test2,


value_if_true2, logical_test3, value_if_true3,….)
logical_testN is the logical test that returns a Boolean (TRUE/FALSE

value_if_trueN is the result to be returned if logical_test evaluates to TRUE. Can be empty.

Loan items > 90 days old are overdue, items = 90 days old are due and items < 90 da

Item Loan Date Status IFS Formula


TODAY()-Table3[[#This Row],[Lo
DA485 12/30/2023 Overdue TRUE(),"Not Due")}
BP717 2/28/2024 Overdue
AR329 9/14/2024 Due
SE951 3/1/2024 Overdue
DA523 12/15/2023 Overdue
ch tutorial

Return to index
s a streamlined alternative, allowing multiple conditions

cal_test2,
,….)

UE. Can be empty.

old are due and items < 90 days old are not due.

DAY()-Table3[[#This Row],[Loan Date]]=90,"Due",


UE(),"Not Due")}
LET Function read tutorial watch tutorial

Available in Excel for Microsoft 365 and Excel 2021 onward.

Say goodbye to repeating complex calculations. Define it once, use it multiple ti


10. LET watch your spreadsheet fly through calculations.

Syntax: LET(name1, value1, [name2], [value2], calculation)

first variable optional second formula


name & value variable name & using
value variables

Example: =LET( x, 5, y, 10, x + y)


Result: =15

LET Function Arguments Explained

name1 Name of the variable


value1 Values can be text, formulas, arrays, numbers, cell references or defined names
name2
Optionally add more name and value pairs as required
value2
calculation The formula that uses the names within the let function

Notes: - LET will not error if you don't use all the names, but any unused names are redundant, so you s
- The formula should have an odd number of arguments i.e. pairs of names and values, then a ca
- The calculation can be contained inside of a name+value pair. E.g. =LET(x, 5, y, 10, result, x + y,
- Values can reference previously declared names.

Loan items > 90 days old are overdue, items = 90 days old are due and items < 90 days old are n

Item Loan Date Status Compare formulas


DA485 12/30/2023 #NAME? =LET(age, TODAY()-[@[Loan Date]], IFS(a
BP717 2/28/2024 #NAME? =IFS(TODAY()-[@[Loan Date]]>90,"Overd
AR329 9/14/2024 #NAME?
SE951 3/1/2024 #NAME?
The LET formula only calculates the age on
which calculates it twice; once for each log
The LET formula only calculates the age on
DA523 12/15/2023 #NAME? which calculates it twice; once for each log
Return to index
Define it once, use it multiple times, and
s.

or defined names

names are redundant, so you should remove them


s of names and values, then a calculation
.g. =LET(x, 5, y, 10, result, x + y, result)

items < 90 days old are not due.

Y()-[@[Loan Date]], IFS(age>90,"Overdue",age=90,"Due",TRUE,"Not Due"))


@[Loan Date]]>90,"Overdue",TODAY()-[@[Loan Date]]=90,"Due",TRUE,"Not Due")

rmula only calculates the age once, vs the IFS formula


ulates it twice; once for each logical test.
rmula only calculates the age once, vs the IFS formula
ulates it twice; once for each logical test.
Year Category Product Sales Rating Rand
2022 Components Chains 20,000.00 75% 9
2020 Clothing Socks 3,700.00 22% 10
2022 Clothing Bib-Shorts 4,000.00 22% 9
2020 Clothing Shorts 13,300.00 56% 6
2022 Clothing Tights 36,000.00 100% 6
2020 Components Handlebars 2,300.00 35% 7
2021 Clothing Socks 2,300.00 28% 5
2021 Components Brakes 3,400.00 36% 8
2021 Bikes Mountain Bikes 6,300.00 40% 8
2022 Components Brakes 5,400.00 38% 5
2021 Accessories Helmets 17,000.00 90% 10
2021 Accessories Lights 21,600.00 90% 9
2021 Accessories Locks 29,800.00 90% 6
2021 Components Bottom Brackets 1,000.00 23% 9
2020 Clothing Jerseys 6,700.00 5% 5
2022 Components Bottom Brackets 600.00 27% 9
2020 Bikes Road Bikes 3,500.00 50% 10
2022 Clothing Jerseys 7,500.00 40% 6
2022 Accessories Tires and Tubes 63,700.00 90% 9
2022 Bikes Cargo Bike 9,300.00 60% 6
2022 Bikes Mountain Bikes 8,500.00 46% 5
2022 Accessories Bike Racks 33,700.00 92% 5
2022 Clothing Caps 600.00 15% 6
2020 Bikes Mountain Bikes 3,100.00 35% 9
2022 Accessories Pumps 30,700.00 95% 10
2021 Accessories Pumps 16,400.00 80% 7
2021 Accessories Bike Racks 22,100.00 90% 6
2022 Accessories Helmets 34,000.00 95% 7
2020 Accessories Pumps 700.00 10% 7
2020 Clothing Tights 3,300.00 30% 7
2022 Bikes Road Bikes 16,900.00 65% 10
2022 Accessories Lights 36,700.00 90% 6
2020 Accessories Helmets 8,300.00 99% 6
2021 Clothing Bib-Shorts 2,900.00 36% 6
2020 Accessories Tires and Tubes 8,700.00 90% 10
2022 Accessories Locks 35,000.00 100% 10
2021 Bikes Road Bikes 8,300.00 46% 8
2021 Components Wheels 16,700.00 75% 5
2021 Bikes Touring Bikes 1,800.00 15% 9
2022 Clothing Socks 3,700.00 48% 5
2021 Clothing Shorts 12,000.00 66% 7
2020 Accessories Locks 10,000.00 85% 10
2020 Components Bottom Brackets 500.00 35% 9
2022 Components Wheels 21,800.00 96% 5
2021 Components Chains 16,400.00 70% 10
2021 Clothing Caps 400.00 20% 6
2020 Clothing Vests 3,300.00 36% 6
2022 Components Handlebars 5,000.00 35% 5
2021 Components Handlebars 3,300.00 38% 5
2020 Components Pedals 800.00 36% 7
2021 Clothing Gloves 15,600.00 65% 7
2021 Components Pedals 1,500.00 17% 8
2022 Components Pedals 6,200.00 38% 7
2022 Clothing Gloves 27,000.00 88% 9
2021 Components Saddles 2,800.00 38% 10
2021 Bikes Cargo Bike 6,700.00 46% 9
2020 Clothing Gloves 13,300.00 50% 10
2021 Accessories Tires and Tubes 13,800.00 85% 9
2022 Clothing Vests 2,400.00 35% 8
2020 Accessories Bike Racks 300.00 5% 10
2020 Components Saddles 2,100.00 49% 7
2020 Components Brakes 2,300.00 34% 6
2020 Components Wheels 10,000.00 66% 7
2020 Bikes Touring Bikes 500.00 22% 10
2021 Clothing Jerseys 3,800.00 48% 5
2020 Bikes Cargo Bike 3,200.00 48% 9
2022 Clothing Shorts 23,000.00 100% 7
2020 Clothing Bib-Shorts 700.00 28% 8
2020 Accessories Lights 1,300.00 90% 7
2021 Clothing Vests 1,300.00 25% 9
2021 Clothing Tights 22,100.00 99% 10
2022 Components Saddles 3,100.00 42% 10
2020 Clothing Caps 500.00 50% 5
2022 Bikes Touring Bikes 3,100.00 22% 6
2020 Components Chains 8,700.00 92% 10
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