University of

ENGINEERING & TECHNOLOGY

TAXILA
A PROGRAMMER'S PERSPECTIVE

Computer Engineering
Project Management

Presentation Report
“Smart Sheet”

Muniza Babar 21-CP-31

Minal Fatima 21-CP-55
Introduction
This report provides an in-depth analysis of Smartsheet, a modern cloud-based platform designed to enhance
project management, collaboration, and productivity across various industries. Smartsheet aims to bridge the
gap between technology and human potential, offering tools that streamline workflows, eliminate silos, and
enable effective project execution.

Significance of Smartsheet in Modern Workplaces

1. Bridging the Technology Gap
• Challenge: A growing divide between IT investment and workforce satisfaction negatively impacts
productivity.

• Solution: Smartsheet positions itself as a solution that empowers individuals and teams, aligning
technological investment with employee needs and fostering a collaborative environment.

2. Human-Centric Approach
• Smartsheet is built on the philosophy that “People aren’t the problem; they are the answer.”

• The platform aims to unleash the power of human achievement by providing tools that enhance
productivity, collaboration, and transparency across organizational layers.

Core Features of Smartsheet

1. Multiple Views for Project Management
Smartsheet allows users to visualize projects in different formats, catering to diverse project needs:

• Grid View:
A unified, customizable interface ideal for tracking data in a spreadsheet format.

• Card View:
A visually appealing layout for managing projects through cards, akin to a Kanban board.

• Gantt View:
Provides a timeline-based perspective, enabling users to track project progress and dependencies.

• Calendar View:
A date-driven view that helps track tasks and milestones over time.
2. Dashboards and Portals
• Dashboards:
Offer real-time insights into critical KPIs, trends, and reports, providing stakeholders with a clear project
overview.

• Portals:
Centralize project-related information, ensuring all team members are aligned and informed.

3. Automated Workflows
Smartsheet automates routine tasks, reducing manual effort and minimizing errors through features like:

• Deadline notifications

• Status updates

• Approval requests

• Multi-step workflows

• Conditional reminders

Key Advantages of Smartsheet

1. Increases Effectiveness

• A no-code platform that allows users to build tailored solutions for evolving project requirements
without extensive technical knowledge.

2. Eliminates Silos

• Smartsheet promotes transparency and collaboration by providing real-time visibility into project data,
facilitating better decision-making.

3. Creates Velocity

• Automation features accelerate workflows, enabling teams to focus on strategic tasks rather than
repetitive processes.

4. Scales with Confidence

• Enterprise-grade security and robust administrative tools offer full control over critical data, ensuring
compliance with industry standards.
Use Cases and Applications
Smartsheet is versatile, with over 2,000 documented use cases across various departments, including:

• IT:
Managing SaaS sprawl, driving innovation, and aligning IT initiatives with business goals.

• Business Operations:
Providing a comprehensive view of organizational performance and adapting to changes rapidly.

• Content Collaboration:
Streamlining content production, allowing teams to manage and review assets efficiently.

Smartsheet for Dummy Software Development Project

1. Grid View: Managing Project Data

The Grid View in Smartsheet serves as the foundation for managing project data in a spreadsheet-like format.

• Usage:
o Create a project sheet to list all tasks, their start and end dates, assigned team members, and
current status.
o Columns can include below one and more:
▪ Task Name: Describes each task or activity.
▪ Start Date / End Date: Tracks task duration.
▪ Assigned To: Specifies the team member responsible for the task.
▪ Status: Indicates task progress (e.g., Not Started, In Progress, Completed).
▪ Priority: Helps identify critical tasks a
• Benefit:
Provides a clear and structured view of all project tasks, making it easier to manage timelines and
responsibilities.
2. Card View: Visualizing Task Progress

The Card View offers a Kanban-style interface for managing tasks visually.

• Usage:
o Organize tasks into different columns based on their status (e.g., To Do, In Progress, Done).
o Drag and drop cards to update their status as tasks progress.
• Benefit:
Enables team members to see the workflow at a glance, making it easier to identify bottlenecks and
track task progression.

3. Gantt View: Tracking Project Timeline

The Gantt View provides a timeline-based representation of the project.

• Usage:
o Display tasks along a timeline to visualize project phases, task dependencies, and critical
milestones.
o Set task dependencies to ensure that tasks are completed in the correct sequence.
• Benefit:
Offers a comprehensive view of the project schedule, helping managers ensure tasks are completed on
time and avoid delays.
4. Calendar View: Managing Deadlines and Events

The Calendar View provides a date-driven perspective of project tasks.

• Usage:
o Display tasks and milestones on a calendar to monitor upcoming deadlines.
o Schedule key events such as design reviews, sprint meetings, and deployment dates.
• Benefit:
Helps teams stay on top of important deadlines and ensures timely project execution.
5. Dashboards: Real-Time Project Insights

Dashboards offer a high-level overview of the project, providing real-time insights into key performance
indicators (KPIs).

• Usage:
o Create dashboards to display project progress, critical trends, and task completion rates.
o Customize widgets to show specific metrics such as tasks overdue, resources allocated, and
project health.
• Benefit:
Provides stakeholders with a quick and comprehensive view of the project’s status, facilitating data-
driven decision-making.

6. Reports: Consolidating Project Information

Reports consolidate data from multiple sheets into a single view, making it easier to track progress across
different tasks.

• Usage:
o Generate reports to display tasks assigned to a specific team member, tasks nearing their
deadlines, or high-priority items.
o Share reports with stakeholders to keep them informed.
• Benefit:
Simplifies project tracking and ensures that all team members and stakeholders have access to up-to-
date information.
Industry Recognition
Smartsheet has received several accolades and industry recognitions:

• 451 Research Firestarter Award: For exceptional innovation and market disruption.

• Forrester Wave™ Leader: Recognized as a leading Collaborative Work Management (CWM) tool.

• Gartner Peer Insights Customers’ Choice: Acknowledged for Project Portfolio Management (PPM)
in 2018 and 2019.

• Newsweek’s Best Business Tools: Ranked among the top online collaboration tools in 2019.

Conclusion
Smartsheet is a transformative platform designed to enhance productivity, collaboration, and project
management across various sectors. Its flexibility, automation capabilities, and scalability make it a valuable
tool for modern organizations aiming to optimize their workflows and harness the power of human
achievement.