GOVERNMENT OF TAMILNADU

HIGHWAYS DEPARTMENT

CRIDP 2024-25

TENDER DOCUMENT

ONLINE ONLY

Name of Work: Providing Junction Improvement at km

17/4 of Vathrap - Magarajapuram -

Azhagapuri - Virudhunagar Road (TNV-15)

Approximate value of Contract Rs.55.00 Lakhs

CIRCLE: TIRUNELVELI (H) C&M

DIVISION: VIRUDHUNAGAR (H) C&M

 GOVERNMENT OF TAMILNADU
HIGHWAYS DEPARTMENT
TENDER NOTICE NO.09/2024-25/HDO, DATED 22.08.2024
(ONLINE ONLY)
For and on behalf of the Governor of Tamil Nadu, the Superintending Engineer
C&M Circle Tirunelveli invites percentage bids under Single Cover System
through Online only for the works as detailed below.

Approxim
at e Value
Sl. of work Period of
Name of the Work E.M.D Concerned
No including Completi
GST (Rs. in Rupees Division
on
In Lakhs)
COMPREHENSIVE ROAD INFRASTRUCTURE DEVELOPMENT
PROGRAMME 2024-25
VIRUDHUNAGAR (H) C&M DIVISION
SRIVILLIPUTHUR(H) C&M SUB DIVISION

Providing Junction
Improvement at km 17/4 of Virudhunagar
1 Vathrap - Magarajapuram - Rs.55.00 Rs.38,000/- (H) C&M 3 months
Azhagapuri - Virudhunagar Division
Road (TNV-15)

THOOTHUKUDI (H) C&M DIVISION

SATHANKULAM (H) C&M SUB DIVISION

Widening from Intermediate

Lane to Two Lane and Thoothukudi
2 Strengthening at km 14/0 - Rs.111.00 Rs.67,000/- (H) C&M 3 months
15/0 of Thisayanvilai- Division
Udangudi Road (TNV-16)
Notes:

1. Tender documents will be available from 03.09.2024 onwards in the

Government website https://tntenders.gov.in and it can be downloaded
free of cost upto 23.09.2024, 14.00 hours (as per server system clock) Ist
class and State level.

2. The bidder should be a registered eligible contractor of Tamil Nadu

Highways Department with upto date renewal for the year 2024-25 and
with valid Digital Signature Certificate.

3. Bids must be submitted through Online upto 23.09.2024, 14.00 hours (as
per server system clock).

4. Bidder must pay earnest money deposit through online payment gateway
of the portal. (EMD amount stipulated in the above table).

5. The original / attested copies technical bid documents and tender

documents as uploaded shall be received by the Superintending
Engineer (H), C&M, Tirunelveli Circle on or before 23.09.2024, 14.00
hours failing which, the bid shall be summarily rejected.

6. The tender cover containing online EMD and tender documents as

prescribed in the tender documents received through “online” only shall be
opened at 15.00 hours on 24.09.2024 (as per server system clock) in the
office of the Superintending Engineer(H) C&M, Tirunelveli Circle.

7. If any changes/corrections/Corrigendum if any, it will be available only in

the above website only.

8. The contractor should produce the documents for own possession of

sufficient Plants & Machineries and obtain certificate from the Divisional
Engineer (H), (QC) concerned after the date of publication of Tender Notice
as specified in the tender documents for working condition of the Plants &
Machineries.

9. Further details can be seen on the Government website

https://tntenders.gov.in

Superintending Engineer (H),

C&M Circle, Tirunelveli
 FORM 1.4

FRONT COVER PAGE TO TENDER DOCUMENTS

TAMIL NADU HIGHWAYS DEPARTMENT

TENDER DOCUMENT

Providing Junction Improvement at km 17/4 of

Name of Work : Vathrap - Magarajapuram - Azhagapuri -
Virudhunagar Road (TNV-15)

No. Of Pages :

No. Of Drawings : Nil

EMD : Rs.38,000/-

Published By Tender : Superintending Engineer (H)

Inviting Authority C&M, Tirunelveli
 TENDER

To,

The Superintending Engineer,

Highways,
C&M, Circle Tirunelveli-2

Sir,

I/We do hereby tender and if this Tender be accepted, undertake

toexecute the following work (viz.) “Providing Junction Improvement at km

17/4 of Vathrap - Magarajapuram - Azhagapuri - Virudhunagar Road (TNV-

15) “ as shown in the described in the specifications attached with the bid

documents with such variations by way of alterations of, additions to and

omissions from the said works and methods of payment as are provided for in the

conditions of contract.

I/We hereby agree that when works are executed by way of alterations of,

additions to, omissions and or any new items not contemplated in the tender

document, rates for these items are to be derived as per Preliminary Specifications

to Standard Specification for Roads and Bridges.

I/We hereby distinctly and expressly declare and acknowledge that before

the submission of my/our Tender, I/We have carefully studied and followed the

instructions in the Tender Notice and the Tender documents and have read the

Standard Specifications for Roads and Bridges, Preliminary Specifications to

Standard Specification for Roads and Bridges, the specifications for Roads and
Bridges of Ministry of Road Transport & Highways and IRC specifications and that

I/We have made such examination of the tender documents and of the plans,

specifications, quantities and of the locations where the said work is to be done,

the conditions of the work site and such investigation of the work required to be

doneand in regard to the materials required to be furnished as to enable me/us

to thoroughly understand the intention of the same and the requirement,

covenants, agreements, stipulations and restrictions contained in the contract

and in the said plans and specifications and distinctly agree that I/We will not

hereafter make any claim or demand upon the Government of Tamil Nadu based

upon or arising out of any alleged misunderstanding or misconception or mistake

on my/our part of thesaid requirement, covenants, agreements, stipulations and

restrictions and conditions in executing the work. I/We shall keep the rate of

progress of work stipulated in the tender notice. I/We, being a registered

contractor of the Highways Department, enclose theRegistration certificate and

GST Return Certificate valid for the current year.

I/We have remitted the amount of Rupees Rs.38,000 /- (Rupees Thirty

Eight Thousand only) through online Payment Gateway of the Portal as Earnest

Money Deposit. If my/Our tender is accepted, the Earnest Money Deposit may be

retained by the Department as Security Deposit for the due fulfilment of the

contract by transferring the same to the credit of the Divisional Engineer

(Highways), Virudhunagar Division. If Upon Intimation Being given to me/us by

the Competent Authority Superintending Engineer, (Highways), Tirunelveli

Circle, on acceptance of my/our tender, if I/We fail to attend the Said office on

the date fixed there in, or if I/We fail to make the Further Security/Additional
Security Deposit as may be intimated and enter into the required agreement or if

I/We fail to achieve the rate of Progress as furnished in the agreement, then I/We
Name Qualification

agree to the forfeiture of the Earnest Money Deposit/Security Deposit not as a

penalty but in payment of liquidated damages sustained as a Result of such

failure.

Address to which intimation / notice is to be sent.

I/We fully understand that the written agreement to be entered into

between me/us and the Government shall be the foundation of the rights of both

the parties and contract shall not be deemed to be complete until the agreement

has first been signed by me/us and then by the proper officer authorized to enter

into contract on behalf of the Government.

I/We are professionally qualified and my/our qualifications are given below:-

I/We fully understand that when other things being equal, preference will

be given to a tenderer who is professionally qualified or who undertakes to employ

technically qualified men, with experience of similar works to supervise the work

to the satisfaction of the Engineer.

 I/We will employ the following technical staff for supervision of the work

and will see that one or more of them is always present at works site personally

checking all items of works.

I/We here by undertake to employ the technical staff for supervise the work

as per the terms of the contract as below

Number of Technical Staff

Qualification
proposed to be employed.

I/We also agree for the deduction of the sums indicated in the special

conditions, if I/We fail to employ the technical assistants.

Station:
Date: Signature of the Tenderer
 TENDER NOTICE

(Online Tender Only)

1. For and on behalf of the Governor of Tamil Nadu, Percentage tenders

published through Online only under Single Cover System (Tender
document) and will be received through online only up to 08.02.2024
14.00Hrs (as per server system clock) for the work of “Providing Junction
Improvement at km 17/4 of Vathrap - Magarajapuram - Azhagapuri -
Virudhunagar Road (TNV-15)”

2. The tenderers should be a Registered Class I (above 75.00 Lakhs) and

Class II (upto 75.00 Lakhs) contractor in Tamil Nadu Highways
Department with Digital Signature certificate.

3. The Tender Documents will be available in the Government website

“https://tntenders.gov.in” and the tender documents can be downloaded
at free of cost up to 23.09.2024 14.00 Hrs (as per server system clock)

4. The Last date for submission of tender through Online in

“https://tntenders.gov.in” is 23.09.2024 up to 14.00 Hrs (as per server
system clock).

5. Each tenderer must pay Earnest Money Deposit through online Payment
Gateway of the Portal.

6. The tenderer who is exempted from payment of earnest money deposit in

individual cases shall upload with the tender a scanned copy of the letter
exempting him / her from payment of earnest money deposit and shall
produce the original for reference when sought for.

7. Each tenderer must upload all the pre qualifications documents duly signed
as prescribed in the tender documents without fail. Otherwise, the tender
will be summarily rejected.
8. The uploaded technical tender documents shall be received by the Tender
Inviting Authority on or Before 23.09.2024 up to 14.00 Hrs and failing
which, the tender will be summarily rejected

9. The Tender cover containing as Prescribed in the Tender documents will be

opened by Tender Opening/Scrutinizing Committee electronically after
15.00 Hrs on 24.09.2024 in the office of the Superintending Engineer
(H), C&M, Tirunelveli Circle. If the date Specified will happen to be a
holiday, the tenders will be opened on next working day. The Tenderers or
their authorized agents may be present at the time of opening to tenders.

10. The Tender Documents of qualified tenderers in the prequalification only

will be opened on a later date with due intimation to them.

11. The earnest money deposit will be refunded to the unsuccessful tenderer
on or before the expiration of the validity period specified in the tender or
such extended period whichever is later. This refund will be authorized by
the Divisional Engineer (Highways), C&M Virudhunagar Division. The
Earnest Money Deposit of the successful tenderer will be retained by the
Department as part of the security deposit for the due fulfillment of the
contract.

12. The Tenderer must also upload either last Annual Return or last quarter
return document for GST. Tenders received without the above GST
document is liable to be rejected.

13. If the tender is made by an individual, the same shall be uploaded with
his/herDSC. If it is made by a firm, it shall be uploaded with the DSC of
the authorized member of the firm. If the tender is made by a corporation,
it shall be uploaded with the DSC of the authorized Officer. Such tendering
corporation may be required to furnish evidence of its corporate existence
before the execution of the contract.
14. In case of proprietary or partnership firm it will be necessary to upload the
GST certificate for the proprietor or proprietors and for each of the
partners as the case may be.

15. If the tenderer is a registered contractor in the department and if GST

certificate for the current year had already been produced during the
calendar year in which the tender is made, it will be sufficient if the
particulars regarding the previous occasion in which the certificate was
produced are given. However, a scanned copy of the certificate shall be
uploaded.

16. The Successful tenderer will be notified by a letter sent by registered

post/Email to the address shown on his/her tender that his/her tender
has been accepted. The tenderer shall attend the Office of the
Superintending Engineer (H) C&M Tirunelveli on the date fixed by
written information to him/her. He/She shall forthwith upon intimation
being given to him/her by the Superintending Engineer (H) of acceptance
of his/her tender, sign an agreement in the proper departmental form for
the due fulfillment of the contract after submitting further security deposit
of 2% of Agreement Contract Value or such other sum specified by
the Superintending Engineer (H), C&M Tirunelveli.

17. This Security Deposit together with the Earnest Money Deposit and the
amount withheld as per the Preliminary Specification to S.S.R.B. shall be
retained as security for the due fulfillment of the contract.

18. No interest is liable to be paid on the earnest money deposit, security

deposit, further security deposit, additional security deposit and withheld
amounts.

19. If, upon intimation being given to the successful Tenderer by the
Superintending Engineer (H) / Divisional Engineer (H) of acceptance of
his/her tender, the tenderer fails to make the further security deposit and
or additional security deposit and to enter into the referred agreement,
 within the period specified in the order of acceptance of the tender, it will
be considered as just cause for the annulment of the award of contract
and the Earnest Money Deposit shall be forfeited, not as a penalty, but in
payment of liquidated damages sustained as a result of such failure

20. The written agreement which shall be entered into between the successful
tenderer and the Government shall be the foundation of all rights of both
the parties and the contract shall not be deemed to be complete until the
agreement has been first signed by the successful tenderer and then by
proper Departmental authority.

21. The Preliminary Specifications to Standard Specifications to Roads and

Bridges shall form an inseparable condition of the contract in all
agreements entered into by the successful tenderer for execution of work
for the Tamil Nadu Highways Department.

22. For items of works in buildings and structure not covered by the
specifications, relevant items from Tamil Nadu Building Practice and
National Building Code as amended from time to time shall apply.

23. The Tenderer shall examine closely the SSRB, MORT&H Specifications,
Tamil Nadu Building Practice, National Building Code and also the
Preliminary Specifications to SSRB contained therein before submitting
his/her tender which shall be for finished work-in-situ. The tenderer shall
also carefully study the drawings and descriptive specifications
supplementing Schedule-A and all documents which form part of the
agreement to be entered into by the accepted Tenderer. It shall not be
necessary to append these Standard Specifications and codes with the
tender documents and they shall be deemed to be inseparable part of
tender document and agreement to be entered into.

24. The tenderer’s attention is directed to the requirements of materials under

the clause “Materials and the Workmanship” in the Preliminary
Specifications to SSRB. Materials confirming to the Bureau of Indian
 Standards and Indian Roads Congress shall be used in the work and the
tenderer shall quote his tender percentage / Item rate accordingly. The
approved quarries mentioned in the documents are only for estimate
purpose. It is the responsibility of the Tenderer to ensure the availability
of materials, material collection and execution with quality and
workmanship as per IS and IRC codes and accordingly he/she has to
quote the tender.

25. Every Tenderer is expected to inspect the site of the proposed work before
quoting tender percentage / rates. The Tenderer should also inspect work
site conditions, the quarries and other sources of materials and satisfy
himself / herself about the quarries, quality and quantity of materials
available in the quarries, kilns etc., where from certain materials are to be
obtained as given in the descriptive specification sheet.

26. The best class of materials is to be obtained and shall be used on work. In
every case, the materials must comply with the relevant Standard
Specifications. Samples of Materials as called for in the Standard
Specifications or in the tender notice or as required by the Divisional
Engineer (H) in any case shall be submitted for the Divisional Engineer’s
approval before the supply to the site of work and before the work is begun
including all testing charges.

27. The Government will not however, after acceptance of the tender, pay any
extra for lead or for any other reasons in case the contractor is found later
on to have misjudged the quality or quantity of materials available in the
quarries. Attention of the contractor is directed to the Preliminary
Specifications to Standard Specifications for Roads and Bridges regarding
payment of seignior age, tolls, taxes and latest Government Orders in
vogue from time to time.
 28. The tenderer’s particular attention is drawn to the sections and clauses in

the Preliminary Specifications to Standard Specifications to Roads and

Bridges dealing with:

1. Test, inspection and rejection of defective materials of work

2. Conveyance

3. Construction Plants

4. Water and lighting

5. Clearing up the site during progress and for delivery

6. Accidents

7. Delays

8. Measurement and payment

9. Public safety

10. First Aid and medical facilities

11. Responsibilities for claims towards damages

12. Use of Explosives

13. Protection and restoration of property

29. The Tenderer should closely peruse all the specification clauses which

govern the rates for which he is tendering.

30. Schedule of quantities with estimate rates accompanies the tender

document for percentage tender and the tenderer will quote his/her overall

percentage. For item rate tender, schedule of quantities will only be

accompanied with the tender document. The tenderer will quote his/her rate

for each item with reference to the specifications and drawings. It shall be
 definitely understood that the Government does not accept any responsibility

for the correctness or completeness of quantities in the Schedule - A and

that this schedule of quantity is liable to alterations, omissions, deductions,

additions at the discretion of the Competent Authority as set forth in the

condition of contract.

31. The tenderers shall quote the tenders item rate / overall percentage with
reference to the estimate value at which he will undertake to do the whole
work subject to the conditions of contract.

32. Lump sum amounts for items not called for shall not be included in the

tender.

33. The attention of the tenderers is drawn to the contract requirements to the

time of commencement of work, the rate of progress and the dates for

completion of the whole work and the several activities as indicated below.

The date of commencement of this Programmed will be the date on which the

site (Premises) is handed over to the contractor. The time fixed for completion

of the entire work shall be 3 months.

 PROGRAMME FOR COMPLETION OF WORKS

(As prescribed by the Tender Inviting Authority)

Period
S.No (Cumulative from the
Mile stone fixed for
date of handing over
completion
the site)
30% of the work should be
1 Ist Month
Completed

70% of the work should be

2 IInd Month
Completed

100% of the work should be

3 IIIrd Month
Completed in all aspects.

34. As per Go MS No 281 Highways and Minor ports(HF2) Dept. dt

13.09.2010,the forfeiture of a sum of money as penalty, is calculated at 5%

of short fall of that particular mile stone. The Engineer in charge would deal

with the matterof imposing penalty, after providing a notice served on the

contractor and on failure of the contractor to comply with the notice as per

article 109.05(a) ofPS to SSRB.

35. The Certificates shall be issued with necessary photographic evidences for

Defect Liability Period as per Annexure – A for every Half year by the

Divisional Engineer (H) after verification at work site. Also, the contractor

performance will be rated as per Annexure - B in accordance with his/her

performance in executing the works.

36. No part of the contract shall be sublet nor shall transfer be made.
37. At any time after the publication of the tender documents and before the

closing of the tender, the Tender Inviting Authority may make any changes,

modifications or amendments to the tender documents and shall publish a

corrigendum in the Government website “https://tntenders.gov.in”.

38. In case any tenderer needs a clarification or for self-clarification by the

Tender Inviting Authority on the tender documents within the time

prescribed forclarification if any, the same shall be claimed through the

Government website “https://tntenders.gov.in” and the Tender Inviting

Authority shall also make a reply for clarifications sought for or for self-

clarification in the above Government website.

39. The Tender Inviting or Accepting Authority reserves the right to reject any

orall tenders at any time without assigning any reasons therefore.

40. The tenderer submitting a tender which the tender accepting authority

considers excessive or indicate of insufficient knowledge of current prices or

definite attempt at profiteering, will render himself / herself liable to be

rejected.

41. A statement giving brief particulars of equipment and resources should

accompany the tender as detailed below:

 a. Equipment Transport for materials, Tipper Trucks , CMP, Paver

finishers, Vibrator Soil Compactor, Vibratory roller,

Static Roller, Concrete mixers Machine, Pin

Vibrator etc.,

b. Organization 1. Technical
2. Unskilled

c. Construction Methods that will be accepted to speed up the work for

the entire completion within the prescribed time

42. No foreign exchange would be released by the Government for the purchase

of plant and machinery for the work.

43. The tenderer shall also submit the detailed working drawings with sequence

of construction required for each stage of work regarding Foundation,

Substructure and Superstructures. The tenderer shall submit list of

machineries required, the source and availability.

44. The tenderer’s quoted tender percentage / item rate shall be inclusive of all

taxes (excluding GST), royalties and other levies, duties, fees, tolls, seignior

age charges, insurance and others if any which he has to pay to the

Government and other bodies as the concerned laws would require

45. The levels furnished in the plan are based upon the investigation done by

this department. If there are any changes in levels, water levels etc. during

actual execution, the contractors, are bound to accept them and they are not

eligible for any extra claim for such change in levels etc.

46. Necessary tests shall be conducted by the tenderer to ensure the quality of

materials to be used in the construction.

47. The traffic will be allowed in the existing road during execution for which

no extra cost will be paid.

48. The tenderer shall provide traffic barricading, danger lights and other such

arrangements for the safety of the traffic during execution at no extra cost.

49. The tenderer should make his/her own arrangements to form and maintain

the diversion or approach road for the conveyance of materials to the work

spot at no extra cost.

50. The initial period of validity of tender shall ordinarily be 90 days from the

date of tender and should not be more than 180 days.

Superintending Engineer (H),

C&M Circle, Tirunelveli
 ANNEXURE – A
CERTIFICATE FOR DEFECT LIABILITY PERIOD

Name of Work:
Work No:
Name of Work:
Half Year:

It is certified that NIL defects found in the work in the half year as on this

day

Divisional Engineer (H)

Certificates

FOR ROAD WORKS - DEFECT LIABILITY PERIOD (DLP) after

completion of work – 3 years

1 1st Half year Certificate for DLP

2 2nd Half year Certificate for DLP
3 3rd Half year Certificate for DLP
4 4th Half year Certificate for DLP
5 5th Half year Certificate for DLP
6 6th Half year Certificate for DLP

FOR STRUCTURAL WORKS or WORKS INVOLVING

STRUCTURES-
DEFECT LIABILITY PERIOD (DLP) after completion of work – 5 years
1 1st Half year Certificate for DLP
2 2nd Half year Certificate for DLP
3 3rd Half year Certificate for DLP
4 4 Half year
th Certificate for DLP
5 5th Half year Certificate for DLP
6 6th Half year Certificate for DLP
7 7th Half year Certificate for DLP
8 8 Half year
th Certificate for DLP
9 9th Half year Certificate for DLP
10 10th Half year Certificate for DLP
NIL DEFECTS CERTIFICATE SHOULD BE OBTAINED FROM THE
DIVISIONAL ENGINEER (H)
 ANNEXURE – B
CONTRACTOR PERFORMANCE

Date of
Value of work Completion Quant
Date of Agree
Sl. No Name of work put upto fixed / u mof Performance of
ment
tender Actually Contractor
completed work

Divisional Engineer (H)

 SCHEDULE ‘A’

QUANTITIES AND RATES

1. The quantities herein given are there upon which the estimate cost of the
work is based, but they are subject to alterations, omissions, deductions or
additions as provided for in the conditions of this contract and do not
necessarily show the actual quantities of workto be done. The Unit rates
indicated will be modified after applying the tender percentage either above
or below estimate rates and shall govern payment for the quantities in the
Schedule-A and for extras or deductions for omissions according to the
conditions of the contract, as set forth in the preliminary specifications to
standard specifications for roads and bridges and the MORT&H
specifications or other conditions and specifications of this contract.

2. It is to be expressly understood that the measured work is to be taken net

(not withstanding any custom or practice to the contrary) according to the
actual executed quantities. The rates quoted are for works in situ and
complete in every respect.

3. The descriptions given in Schedule-A are to indicate the item of work only
and need not be construed as full specification. The quoted rate shall be for
carrying out the item as per standards and specifications described in the
relevant MORT&H specifications. The tenderer shall take no advantage of
any apparent error or omission in the Schedule-A description.
 SCHEDULE ‘B’

1. List of Drawings : -NIL-

SCHEDULE ‘C’

1 Descriptive Specification Report.

2 Descriptive Source of Materials and lead

Statement.(for estimate purpose only)

3 Special Conditions of Contract and Commercial

Conditions

4 Condition for GST

5 Special Condition for Plant & Machineries

.SCHEDULE ‘D’.

1) Conditions of health and sanitary arrangements for workers

Superintending Engineer (H),

C&M Circle, Tirunelveli
 DESCRIPTIVE SPECIFICATION

Name of Work: “Providing Junction Improvement at km 17/4 of Vathrap -

Magarajapuram - Azhagapuri - Virudhunagar Road (TNV-
15)”

Junction Improvements at km 17/4 of Vathrap - Maharajapuram - Alagapuri - Virudunagar

road. (SH 182)
1 Earth work excavation for box cutting.
2 Providing and laying Granular Sub Base, Gr – V (150 mm).
3 Providing and laying Granular Sub Base, Gr – III (100 mm)
Providing and laying Wet Mix Macadam 250 mm thick in widening and 150mm in
4 Strengthening portion.
5 Providing and laying of prime coat using 7kg/10sqm. over WMM surface.
6 Providing and laying of Tack coat using 2.50kg/10sqm. over primed surface.
7 Providing and laying of Bituminous Macadam for 60mm thick. Grade II (VG 30)
8 Providing and laying of Bituminous concrete for 30mm thick. Grade II (VG 30)
9 Filling Carted Earth
10 VCC M20 for Kerb wall, Medians & Islands.
Add for 18% GST

Rates
The rates adopted are based on the Current Schedule of Rates for the year
2024-25 of PWD and Highways Department
General
The above works shall be carried out in accordance with relevant IRC Codes,
MORT&H Vth Revision Specification and other relevant circular instructions
issued by the higher officials of this department then and there.

Superintending Engineer (H),

C&M Circle, Tirunelveli
 DESCRIPTIVE LEAD STATEMENT

40mm, 20mm, 12mm ISS HBG Metal

20mm, 12mm ISS Machine crushed metal
25mm, 12mm, 6mm IRC size HBG metal
Bond stone, Rough stone, for masonry and Bitumen to
Bitumen Emulsion
revetment 63mm, 53mm, 45mm, 26.5mm, CMP
Sl.
Road Name 21.4mm, 13.2mm, 11.2mm, 6.7mm, 5.6 &
No.
2.8mm IRC size HBG Metal and quarry
rubbish
Lead Lead Lead
Reach in Km. Source in Source in Source in
Km. Km. Km.
Junction
Thiruvannamalai
Improvements at
Quarry at km 3/0
km 17/4 of CMP at km 174/4
of
Vathrap - Tenkasi – From From
1 Thiruvannamalai 8 498 302
Maharajapuram - Thirumangalam Irrungattukottai Cochin
road with
Alagapuri - road (NH 208)
cart track 0.60
Virudunagar
km
road. (SH 182)
KM 5/6 of
Krishnankovil - 26
Koomapatti road

Bitumen and Emulsion : The Contractor has to procure the same and use them for the work.

Superintending Engineer (H)

C&M,Tirunelveli-2
 SPECIAL CONDITIONS OF CONTRACT

The special Conditions described hereunder shall have the meaning and
intent out lined as per P.S. to S.S.R.B. The tenderer’s quoted rate shall be
inclusive of all the elements and costs required to comply with the special
conditions.

The special conditions comprise of two parts viz,

i) Technical specification and
ii) Commercial conditions.

1. TECHNICAL SPECIFICATION

General Specifications

The entire works, as described in Scope of Work (General Conditions of

Contracts) shall be done in accordance with the Technical specifications.
These technical specifications shall comprise the ‘Specification for Road and
Bridge Works’ latest Revision of the Ministry of Road Transport &Highways
along with addendum and the corrigendum published by Indian Roads
Congress. The referred technical specifications along with addenda and
corrigenda shall be deemed to be bound into this document and becomes part
and parcel of the agreement.
In the absence of any definite provisions on any particular issue in the
aforesaid specification, reference may be made to the latest IRC Codes of
practice, MORT&H Specification, IS Specifications and SSRB. Where even
these are silent, the construction and completion of the works shall conform
to sound engineering practice and, in case of any dispute arising out of the
Interpretation of the above, the decision of the Engineer-in- charge shall be
final and binding on the contractor. These shall be deemed to be bound to
this document and becomes part and parcel of agreement.
2. COMMERCIAL CONDITIONS

1.1 No materials will be supplied by the department. The contractors

have toprocure all the materials and use it on the work.

1.2 All materials, including steel and cement confirming to relevant

standards,specifications and guidelines, shall be procured.

1.3 The Cement should be procured in lot from the authorized Dealers and
shouldnot be purchased locally in piecemeal.

1.4 The steel should be procured from the authorized dealers.

1.5 M-Sand should be procured from the approved M-Sand plant.

1.6 All the requisite tests to ensure quality of water for mixing and curing
have to be carried out before acceptance and certified

1.7 The contractors have to produce the Test Certificate confirming to IS

and other accepted Codes and Standards in support of the quality of
materials procured.If the materials are found to be substandard or not
confirming to the prescribed test standards, the same will be rejected
without any claim for damages whatever.

1.8 The quoted rate shall be inclusive of cost of steel, cement and all other
materials required, conveyance, handling and storage charges and
other requisites as contained as per PS to SSRB.

2.1 Bitumen and Petroleum, Oil & Lubricants (POL) should be

procured from BPCL /IOC / HPCL.

2.2 The contractor has to procure the bitumen of appropriate

grade and emulsion as per specification required for the items
of work as per Standards and Specifications and use it on the
work as per the relevant Standards, Specifications and
Guidelines.

2.3 The quoted rate shall be inclusive of cost of bitumen, bitumen

emulsion and other POL, conveyance and handling and
storage charges and other requisites as per P.S to S.S.R.B.

2.4 All the requisite tests to ensure quality and grade of bitumen
have to be carried out before acceptance and certified.
 2.5 RCC pipes confirming to IS 458 has to be procured by the
contractor and used on the work. The quoted rate shall be
inclusive of cost of pipes, conveyance, handling and storage
charges and other requisites as per PS to SSRB.

2.6 The contractor has to produce inspection and test certificate

by the Government approved Institutions for the standard and
quality of pipes, otherwise, the pipes will be rejected.

2.7 In case of Non-Plan works, the defect liability period shall be 6

(six) months.

3.1 In case of Non-Plan works, the defect liability period shall be 6

(six) months

3.2 The contractor shall be responsible to make good and remedy at

his own cost anydefect which may develop or may be noticed and
intimation of which has been sent to the contractor by a letter
sent by hand delivery or by registered post or by email before the
expiry of a period of 36 (thirty-six) months (Defects Liability
Period) from the completion of the work for major works like
formation of road, improvements, strengthening and widening
works.

3.3 The contractor shall be responsible to make good and remedy at

his own cost any defect which may develop or may be noticed
and intimation of which has been sent to the contractor by a
letter sent by hand delivery or by registered post or by email
before the expiry of a period of 60 (sixty) months (Defect Liability
Period) from the completion of Minor, Major bridge, Culvert,
Retaining Wall and Drain works or structure involved road
works.
3.4 The defect liability period for each work in this contract, shall
commence from the last date of check measurement of the
individual work and any defect noticed within a period of 3years
for road works / 5years for structural works and structure
involved road works.
3.5 During the Defect Liability Period, the contractor is fully
responsible for any loss or expenditure incurred to rectify any
defect noticed due to faulty workmanship by the contractor or
substandard materials used by the contractor shall be repaired/
restored at the cost of the contractor within the time specified on
a notice being issued by the Divisional Engineer. If the contractor
fails to comply with the notice, the Divisional Engineer reserves
the right to carry out the repairs / restoration by employing other
agencies and any expenditure incurred to rectify / restore, shall
be set off from the deposit and / or any monies due to the
tenderer as per PS to SSRB.

3.6 In the event of the contractor failing to rectify the defect or

damages within the period specified by the Divisional Engineer
in his notice aforesaid, the Divisional Engineer may rectify or
remove and re-execute the work and/or remove and replace with
other materials or articles complained of, as the case may be, by
or other means at the risk and cost of the contractor and the
same will be reflected in the performance rating of the contractor.

4.1 The withheld amount (2.5%) will be retained for 7 months after
date of completion of work and released after expiry of the above
7 months for Non Plan works.

4.2 At the time of making final payment for major works like
formation of road, improvements, strengthening and widening
works, 2.5 % of the total value of work done shall be retained
by the department. This amount will be refunded to the
contractor on the expiry of one year reckoned from the date of
completion of work provided that the contractor should furnish
Term Deposit Receipts pledged in favour of concerned
Divisional Engineer (H) for a further period of two years against
any loss or expenditure incurred to rectify any defect noticed
 due to faulty workmanship by the contractor or substandard
materials used by the contractor.The defect liability for each work in
the contract shall commence from the last date of check
measurement of the individual work and any defect noticed
within a period of 3 years shall be repaired / restored at the
cost of the contractor or any expenditure incurredto rectify /
restore shall be debited from the deposit and the contractor
should furnish separate Term Deposit Receipt pledged in favour
of concerned Divisional Engineer (H) upto the end of Defect
Liability Period for each work on the completion of one year from
the date of completion of that particular work.

4.3 The withheld amount 2.5 % will be released along with final bill
on approval of completion certificate by the competent authority
and balance withheld amount 2.5% of the contract will be
released after completion of 12 months for Road Works /
24months for structural works and structure involved Road
Works from the date of completion of the contract provided that
the contractor should furnish Term Deposit Receipts pledged in
favour of concerned Divisional Engineer (H) for a further period
of two years for Road Works / 3 years for structural works and
structure involved Road Works respectively against any loss or
expenditure incurred to rectify any defect noticed due to faulty
workmanship by the contractor or substandard materialsused
by the contractor. The sectional completion certificate shall be
applicable only for that individual work of the contract to which
it is issued.

4.4 At the time of making final payment for Minor, Major bridge,
Culvert, Retaining Wall and Drain works or structure involved
road works 2.5 % of the total value of work done shall be
retained by the department. This amount will be refunded to
the contractor on the expiry of two years reckoned from the date
of completion of work provided that the contractor should
 furnish Term Deposit Receipts pledged in favour of concerned
Divisional Engineer (H) for a further period of three years
against any loss or expenditure incurred to rectify any defect
noticed due to faulty workmanship by the contractor or
substandard materials used by the contractor.

5. The Security Deposit will be released along with the release of

final withheld amount.

6. Making final payment shall not discharge or release the

contractor from his / herresponsibilities and liabilities under the
contract.

7. In case, when the departmental tools and plants are hired to the
contractors in places of work where the standard schedule of
rates of Public Works Department allow extra special tract
percentage, the hire charges will be enhanced by the
corresponding extra percentage and recovered from the
contractor..

8. Without limiting his obligations and responsibilities under the

contract, the contractor shall insure in the joint name of the
Government and the contractor against all loss or damage from
whatever cause (other than the excepted risks) for which he is
responsible under the terms of contract and in such a manner
that the Government and the contractor are covered during the
period of construction of the works, defects liability period for
i) The works and temporary works to the full value of such
works executed from time to time.
ii) The materials, constructional plant and other things
brought to site by the contractorto the full value of such
material, constructional plants and other things.
9. Any amount due from the contractor which he has failed to remit
after the notice from the Engineer-in-charge shall be caused to be
recovered from the dues to be paid by the department to the
contractor in other divisions or other wings of the department or
Under Tamil Nadu Revenue Recovery Act as if it was an arrear
of land revenue.

10. The tenderer who are themselves not professionally qualified

shall undertake to employ qualified Technical men at their cost
to look after the work according to the table indicated below. In
case, the tenderer is professionally qualified, he must employ
technical men to meet the norms besides himself. The
tenderers should state in clear terms whether they are
professionally qualified or whether they under take to employ
Technical Assistants required by the department as specified
in the schedule below for the work. In case the selected
tenderer is professionally qualified or has undertaken to
employ technically qualified personnel under him, he shall see
that one of the Technically qualified men is always present at
the site of the work while the work is in progress personally
checking all the items of works specified in the agreement.

One B.E Degree Holder (or)

Up to One Diploma Holder in Civil Engineering with Five
Rs.2.00 Crore. yearsexperience in similar works

Above One B.E Degree Holder in Civil Engineering

Rs.2.00 with one-yearexperience in similar works and
Croreupto One Diploma Holder in Civil Engineering with five
Rs.10.00 Crore. years’experience in similar works

Above One B.E Degree Holder in Civil Engineering with

Rs.10.00 Crore one yearexperience in similar works and
uptoRs.50.00 Two Diploma Holders in Civil Engineering with five
Crore. years’experience in similar works
 Above Two B.E Degree Holders in Civil Engineering with
one year experience in similar works and Four
Rs. 50.00 Croreupto
Diploma Holders in Civil Engineering with five
Rs.100.00 Crore. years’ experience in similar works

Above
Three B.E Degree Holders in Civil Engineering with
Rs. 100.00
one year experience in similar works and Six
Croreupto
Diploma Holders in Civil Engineering with five
Rs. 200.00 Crore. years’ experience in similar works
Four B.E Degree Holders in Civil Engineering with
one year experience in similar works and Eight
Above Diploma Holders in Civil Engineering with five
Rs. 200.00 Crore. years’ experience in
similar works

If the tenderer fails to employ the Technical men as indicated above

for the works, penalty shall be levied during the period of such non-
employment of technical men.

A Penalty of Rs.5000/- per month for Diploma holder and Rs.

10,000/- per month for degree holder be levied in ca
se of default on the part of the contractor in following the norms
mentioned above.
Notes;-
In case, the contractor who is professionally qualified is not in a
position to remain always at the site of the work for checking of all
items of work, and paying extra attention to such works as may
demand extra special attention (i.e.) bituminous courses, reinforced
concrete work etc., he should employ technically qualified men (as
prescribed) for the work.
It will not be incumbent on the part of the contractor to employ
Technical Assistant / Assistants when the work is kept in abeyance
due to valid reasons and if during such period in the opinion of the
Divisional Engineer (H) the employment of Technical Assistant /
Assistants is not required for the due fulfillment of the contract.
 13.11 Income Tax shall be recovered from all interim bills and final
bill of the contractor at such rates which the Government may by
notification fix from time to time.

13.12 2% of Tax Deduction at Source on GST will be deducted in

each bill and deposited through the GSTN Portal by the Divisional
Engineer, as per Proceedings F. No. S. 31011/11/2018 – ST-I-
DoR, dated 14.09.2018 of Ministry of Finance, Government of
India made.

13. SETTLEMENT OF DISPUTES / CLAIMS BY A CIVIL COURT

13.1 All the claims including the disputes or the differences shall be
claimed before the competent authorities within the completion of
the work or before receiving the final bill.The claims submitted after
the above period shall be rejected. The unsettled claimsonly will be
treated as disputes.

13.2 The above unsettled claims between the parties to the contract either
during the progress or on the completion of the work or after the
determination / abandonment of the contract or any matter arising
there under and if the monetary value of the disputed claims exceeds
Rs.2.00 Lakhs (Rupees Two Lakhs only), the same can be claimed by
filing a Civil Suit under Code of Civil Procedure before a Civil Court
having Jurisdiction for recovery of the amount claimed.

13.3 SETTLEMENT OF CLAIMS BY THE ARBITRATOR

If the monetary value of the unsettled claim is less than Rs. 2.00
Lakhs (Rupees Two Lakhs Only), the unsettled claim shall be referred for
arbitration to a sole Arbitrator. The Superintending Engineer
(Highways), C&M, Tiruchirappalli circle or his successor in his office
shall be the Arbitrator for this purpose. The arbitration proceedings will
be governed by Arbitration and Conciliation Act 1996 and further
amendments.
14. In the event of the work being transferred to any other Division or
Circle, the Divisional Engineer or Superintending Engineer who will
be in charge of the Division / Circle having jurisdiction over the work
shall be the Competent to exercise all the powers and privileges
reserved in favour of the Government.

15. The Contractor should not engage child labour (below the age of 16
years) in the execution of works. If the contractor engages child
labour, the work contract assignedto him shall be cancelled and
such contractor shall be black listed for 3 years. The contractor
should furnish a self-declaration, certifying that, “no form of child
labour or bonded labour is employed anywhere in their supply
chains”

(As per G.O. (Ms.) No.73, Labour Welfare and Skill Development
(U1) Department,dated 24.04.2023)

16. Filling Soil in between RE wall / Retaining wall and forming

embankment in approaches/ Bypasses Sub Grade Soil / Granular
Sub Base and WMM materials should be tested for its suitability in
accordance with MORT&H latest revision from Highways Research
Station only before execution by the contractor at his cost. If there
is any change in materials on composition, no extra cost will be paid

17. The job mix formula for Dense Graded Bituminous Macadam and
Bituminous Concreteshall be got designed and approved by the
Highways Research Station before commencement of the work at the
cost of the contractor. The variance in actual percentage of bitumen
used has to be borne by the contractor. The design mix formula for
Concrete works shall also be got designed and approved by the
HighwaysResearch Station before the commencement of the work at
the cost of the contractor and the Contractor shall quote his tender
percentage / item rate accordingly.
 18. The work has to be completed as per the mile stone fixed in the
tender document. If any failure in this regard penalty will be levied
as per G.O.Ms.No.281/ Highways & Minor Ports (HF-1) Department,
Dated.13.09.2010.

19.1 Condition for claims of Contractor on account of losses due to

unprecedentedfloods and other acts of God.

The contractor should arrange to insure the work as risk insurance at

his/her cost against any losses due to damage of nature calamities like
unprecedented floods, cyclone, fire, lightning, earth quakes, volcanic
eruption and other convulsion of nature.

The Government will not be responsible for such losses and the
Government is not liable to pay any compensation towards such losses
sustained by the contractor.

2. During the period of contract, from commencement to completion and

up to the expiry of observation period, the work and work site shall
be under the charge and care of the contractor and the contractor
shall take full responsibility for the care thereof and for taking
precautions to ensure safety to the road users and to prevent
accidents or loss or damage and shall be liable for any accidents or
damage or loss that may happen to the works or in work site or due
to work or any part including the departmental tools and plant thereof
from any cause whatsoever and shall at his/her own cost take
remedial action or repair and make good the same so that at
completion and expiry of observation period, the work shall be in good
condition and in conformity in every respect with the requirements of
the contract and instructions of Engineer.
 20. Conditions for Risk Insurance for Labour and Materials

The contractor should make his/her own arrangement for the safety
and securityof the labours and materials at his/her own risk and cost
and he/she is strictly instructed to insure for the labours and cost of
materials. The department will not be held responsible for the
accidents or unprecedented incidents if any occurred and
compensation will not be paid for such accidents and it should be
borne by the contractor.

21. Condition for protection of Telecom Cables & EB cables

During execution of work, if the contractor causes to the

damages to the property of the Telecom Department and TNEB, then
the Contractor will have to pay penalty to those departments to extend
of the loss incurred for the said damages and the contractor should
help those departments to temporarily restore it immediately.
Sufficient care should be taken for safety of the Government Properties.

22. Condition for Damages to Drinking Water Pipe Lines (or) other
Government Property caused by the contractors

When the Contractor executing the Department work, cause

any damage to the drinking water pipe lines (or) Other Government
Property, the Contractors have to restore the same at their own cost
immediately or within a week’s time / (vide the Government Letter No.
6675 /HS-2/2001- 1, Dated 18.4.2001 communicated in the Chief
Engineer (General) Highways, Chennai-5. Memo No. 19690 / Salai-1 /
2001, Dated 07.07.2001.
23. Mobilization Advance shall be paid in the case of construction or supply
and installation contracts of a large and complex nature for the plan works
for a value exceeding Rs.5.00 Crores provided that such Mobilization
Advance shall not ordinarily exceed 10% (Ten percent only) of the value of
contract, shall be secured against irrevocable bank guarantee and shall
be recovered in the subsequent bills payable along with interest as fixed
by the Government from time to time. In case of mobilization advances for
plant, machinery and equipment’s they are hypothecated to the Governor
of Tamil Nadu in addition to the other requirements.

24. Condition for Shifting of E.B. Poles and Transformers

Whenever shifting of E.B poles and transformers involved, it is the

responsibility of the contractor to shift the E.B poles and transformers
without affecting the progress of work if concluded in the contract
agreement, under the supervision of E.B authorities, as per G.O.Ms.No.26,
Highways and Minor ports (HF-1) dept., Dated 09.02.2011 and payment
will be made accordingly.

25. Condition for Additional Security Deposit :

On evaluation of the Tender if it is found that the overall quoted amount

of the Tender under consideration is less by 5 to 15% of the Estimated
amount, the tenderer should pay an Additional security at 2% of the
estimated Value. If the Tender discount is more than 15% the tenderer
should pay an additional security at 50% of the difference between the
quoted amount and estimated amount. Failure to furnish the
additionalsecurity as mentioned above while executing agreement shall
entail cancellation of award of Contract and forfeiture of E.M.D. furnished.
26. Condition for engaging construction workers

All Contractors shall engage construction workers registered with the

Construction Workers Welfare Board as required under the Building and
Other Construction Workers (Regulation of Employment and Conditions
of Service) Act, 1996 (Central Act 27 of 1996).
(G.O.Ms.No.309, Finance (Salaries), 17th October 2017)
(vide Tamil Nadu Government Gazette No.332, 17th October 2017)

Superintending Engineer (H)

C&M,Tirunelveli-2.
 CONDITIONS FOR GST

a) As per Government of Tamil Nadu Notification (amendment) issued vide

G.O.(Ms).No. 114, Commercial Taxes and Registration (B1) Department,
dated:22.07.2022, the Goods and Services Tax on Works Contract for
any Government work (whether Civil or Electrical work) is fixed at 18%
(CGST at 9% + SGST at 9%) over and above the basic rates with effect
from 18.07.2022.

b) As per G.O.(Ms).No.114, Commercial Taxes and Registration (B1)

Department, dated:22.07.2022, for Works Contract services, involving
predominantly earth works (that is, constituting more than 75% of the
value of the works contract), supplied to the Central Government, State
Governments, Local Authority, Governmental Authority for Government
Entity, the GST is fixed at 12%, over and above the basic rates with effect
from 18.07.2022.

c) As per Government of Tamil Nadu G.O.Ms.No.296 / Finance (Salaries)

Department, dated:09.10.2017, the Contract Value will include non-GST
taxes, which remain embedded in the input prices, such as taxes on
petroleum products.

d) The tenderer whose tender has been accepted will be issued with the
work order including 18% GST as stipulated in the Contract.

e) 2% of Tax Deduction at Source (TDS) under GST will be deducted in each

bill and deposited through the GSTN Portal by the Divisional Engineer
(H) concerned as per Govt. of India Ministry Circular No.65 / 39 / 2018-
DOR (F.No.S.31011 / 11 / 2018-ST- I-DOR, dated 14.09.2018).

f) GST and rate of Tax Deduction at Source under GST will be operated for
the contract as per Government Orders in force and other Circular
instructions issued from time to time.

Superintending Engineer (H)

C&M,Tirunelveli-2.
 PRICE VARIATION CLAUSE FOR WORKS

The contract price shall be adjusted for increase or decrease in rates

during the execution subject to the terms and conditions as per GO (Ms)
No. 60, Public Works (G2) Department, dated 14.03.2008 and GO (Ms)
No. 101, Public Works (G2) Department, dated 10.06.2009. CONTRACTS
OF MORE THAN 12 MONTHS Full Price Adjustment on all the
components including cement, steel, Bitumen and petroleum, oil and
lubricants (POL) shall be applicable to the works with contract period of
more than 12 months.

CONTRACTS OF 12 MONTHS AND BELOW

1. In respect of contracts of 12 months and below, price adjustment shall

be applicable in respect of cement, steel, bitumen and petroleum, oil and
lubricants (POL) only.

2. Price adjustment clause will be applicable for all works where value of
work put to tender costing Rs.100 lakhs and above. However, no price
adjustment will be applicable for maintenance and repair works.

3. Price adjustment will apply only when the rates exceed or decrease by
3% or more as compared to the estimate rates (RBI index price).

4. The price adjustment shall be calculated only on the departmental

estimated cost of the work. For Bitumen and POL, Price Adjustment
will be calculated on “pass through” basis and shall be calculated on
the departmental estimated cost of the work.

5. In respect of bitumen and POL, it may be considered on ‘Pass through’

basis with the payment of actual rates / price at the rates charged by
Indian Oil Corporation.
6. Price variation / escalation will be applicable for those quantities
‘actually’ used by the contractor including additional quantities, if any
used or achieved ahead of the time line. However, if the contractor does
a certain quantity of the work in the third quarter which ought to have
been done in earlier quarter, price variation/escalation will still be
applicable on that quantity at the rates applicable in the relevant quarter
as per time line or period of actual use whichever is less.

7. Liquidated damages will be imposed on the contractor for the

lapses/shortfall in achieving the rate of progress as per existing
schedule.

8. The price adjustment mechanism will cease to operate for value of work
executed beyond the agreement period. But agreement period shall
include the ‘actual period’ for which the work was “suspended officially”
and extension of time permitted for any valid reasons such as, war,
natural calamities, like flood, earthquake and other risks arising out of
acts of god during the agreement period; work delayed due to the land
acquisition process; change in design, change in scope of work etc.,
which is given in writing by the Tender calling officer of the respective
work.

9. Price variation will be calculated once in a quarter (i) in respect of cement

and steel for the works with contract period up to 12 months and (ii) in
respect of all components except bitumen and petroleum, oil and
lubricant (POL) for the works with contract period of more than 12
months, as per the specified formula from the last date of submission of
bid up to the end of agreement period provided, if the agreement is
signed within the minimum specified time, failing which, the price
variation will be applicable from the date of agreement only, based on
wholesale price indices of RBI. The quarter would be reckoned with
reference to the quarter of the calendar year in which the last date on bid
submission is fixed. In case of delayed agreement, the quarter in which
 the agreement is signed will be reckoned for the purpose of calculation
of price adjustments.

10. Price variation will be operated by the respective Divisional Engineer.

11. ADJUSTMENT IN THE COST OF CEMENT:

(for contracts above 12 months and for contracts below 12 months)

If after the operative date and during the operative period, there be any
variation in the cost of cement procured by the contractor, the price
adjustment shall be calculated in the following manner.

C w2 – C w1
V 2 = 0.85 x P o x K 2 x ------------------
C w1
Where,
V 2 = the Amount of price adjustment in Rupees
Po = the Value of work in Rupees executed during the period
under consideration
K2 = a Factor representing the percentage of cement
component for the work
C w1 = Price of cement fixed by whole sale price index of
Reserve Bank of India on the operative date
C w2 = Price of cement fixed by whole sale price index of Reserve
Bank of India during the period under consideration.

12. ADJUSTMENT IN THE COST OF STEEL

(for contracts above 12 months and for contracts below 12 months)

If after the operative date and during the operative period, there be any
variation in the cost of steel procured by the contractor, the price adjustment
shall be calculated in the following manner.
 S w2 –S w1
V3 = 0.85 x P o x K 3 x -----------------
S w1
Where,
V3 = the Amount of price adjustment in Rupees

Po = the Value of work in Rupees executed during the

period under Consideration
K3 = a Factor representing the percentage of steel
component for the work.

S w1 = Price of steel fixed by whole sale price index of

Reserve Bank of India on the operative date.
S w2 = Price of steel fixed by whole sale price
index of Reserve Bank of India
during the period under consideration.

13. ADJUSTMENT IN THE COST OF LABOUR

(only for contracts above 12 months)

If after the operative date and during the operative period there be any
variation in the consumer price index for Industrial workers at (the town
nearest to the site of the work), the source for such indices being Labour
Bureau, Government of India and published in the Reserve Bank of India
Bulletin, the price adjustment on component representing labour cost
including all types of benefits and amenities, etc. Shall be calculated in the
following manner:-

V6 = P0 X0.85 X K6 X Lc2 -Lc1

Lc1
Where,

V6 = the amount of Price adjustment in Rupees

Po = Value of work in Rupees executed during the period under
Consideration
K6 = Factor representing the percentage of labour component for
the work.

Lc1 = Consumer price index for Industrial workers on the

operative date.

Lc2 = Consumer price index for Industrial workers during

the period under consideration.
14. MATERIALS OTHER THAN CEMENT, STEEL & BITUMEN

(only for contracts above 12 months)

If after the operative date and during the operative period there
be any variation in the wholesale price index for all commodities – by groups
and sub-groups (source: office of the Economic Adviser to the Government of
India published in the Reserve Bank of India Bulletin) the price adjustment
on all materials (other than Cement, Steel and bitumen) shall be calculated in
the following manner.

V1 = 0.85 X P0 XK1 X 1w2 -1W1

1W1
Where,
V1 = the amount of Price adjustment in Rupees
P0 = the value of work in Rupees executed during the period
under consideration.
K 1 = a factor representing the materials (other than Cement,
Steel and bitumen) to be arranged and supplied for all works connected with
the completion of the work under this contract including all
allied/ancillary/temporary works and overheads etc. For this contract K1
shall be taken as 0.35.
1W1 = Wholesale price index for all commodities on the
operative date.
1W2 = Wholesale price index for all commodities during the
period under consideration.

15. The price variation under this clause shall not be payable for the extra
items required to be executed during the completion of work, since the
rates payable for the extra items are to be fixed as mutually agreed
between the employer and contractor subject to yearly variation till
completion of such items.
 16. This clause is operative bothways, i.e., if the price variation as
calculated above is on the plus side, payment on account of the price
variation shall be allowed to the contractor and if it is on the negative
side, the employer shall be entitled to recover the same from the
contractor and the amount shall be deductible from any amount due
and payable under the contract.
17. The contractor shall for the purpose of these conditions keep such
books of account and other documents as are necessary to show the
amount of any increase claimed or reduction available and shall allow
inspection of the same by a duly authorized representative of employer
and further shall at the request of the Engineer may require any
document so kept and such other information as the Engineer may
require.

(NOTE: The percentage component (K factor) of cement, steel, labour and

other materials has to be worked out individually with reference to the
sanctioned estimate)

Sd/-
Superintending Engineer (H)
C&M,Tirunelveli-2.
 BONUS FOR ADVANCE COMPLETION OF WORK

Any work completed in advance by not less than 10% of agreement

period can be considered and bonus of 1% on the value of actual
quantum of works executed at tendered rate may be paid as per GO
(Ms) No. 60, Public Works (G2) Department, dated 14.03.2008.

Sd/-
Superintending Engineer (H)
C&M,Tirunelveli-2.
 SPECIAL CONDITION FOR PLANT & MACHINERIES

1. The tenderer should upload the documents for possession of their own
CMP, Paver finishers, Vibratory Roller and Static roller as per MORT&H
Specification for the Road works and Concrete Mixer Machine and Needle
/ Pin Vibrator for the Structure works.

2. The tenders received without such proof for the possession and good
working condition of their own CMP, Paver finishers, Vibratory Roller,
Static roller, Concrete Mixer Machine and Needle / Pin Vibrator
certificate obtained from the Divisional Engineer (Quality Control)
Concerned shall be rejected.The Working Condition Certificate for the
above Machineries obtained after the date of Tender Notice from the
Divisional Engineer (Quality Control) concerned should be uploaded in
Original. The tender received without the above certificate shall be
rejected.

3. The central mixing plant of appropriate capacity conforming to the

guidelines in IRC:90shall be erected, calibrated and trial run should be
made before the date indicated by the Superintending Engineer in the
letter of acceptance.

4. The CMP and Paver finisher, Vibratory Road Roller shall be as per
MORTH approved Standards.

5. No extra cost shall be made for the tests and sample materials for test.

6. The contractor shall allow this department Engineer and subordinates to

CMP site forconducting tests and inspections at any time without making
any objections.

7. If any dispute regarding the working condition of the CMP and the
infrastructure at the CMP site arises the decision of the Superintending
Engineer (H) shall be thefinal and binding all the parties.
8. It shall be the primary responsibility of the Contractor to ensure quality
of the mix produced conforming to the standards and specifications and
maintain all the records and registers as to the tests conducted to ensure
quality and the registers, records and other relevant infrastructure shall
be produced during inspection of the Engineer and or the officers duly
authorized by the department in respect of quality assurance. The
decision of the Engineer as to the quality and conformance to
specifications shall be final and binding on the contractor as per P.S to
S.S.R.B.

9. The works should be executed by using Sensor Paver Finisher up to 9.00

meter width (wherever necessary), Static Roller, Vibratory Roller,
Pneumatic Tire Roller, Earth Compactor (wherever necessary) and
Concrete Mixer machine and Needle Vibrator – wherever applicable.

Superintending Engineer (H)

C&M,Tirunelveli-
 SPECIAL CONDITION FOR STRENGTHENING WORKS

1. Riding Quality of the carriageway shall be checked with the help of

Network Survey Vehicle (NSV) fitted with latest equipments, for all
works of strengthening nature taken up under “PLAN WORKS”, for a
minimum continuous length of 2 km. The maximum permissible
roughness for purposes of this test shall be in compliance to the limits
specified in IRC SP:16-2019.

2. The following test shall be conducted using NSV, in the presence of field
officials of the department:
a) Surface Defects of Pavement,
b) Roughness of Pavement.

3. The records / data (hard copies as well as soft copy) shall be provided to
the department.

4. Only upon receipt of NSV Condition Report, the bill for the “Wearing
Course” component shall be passed.

Superintending Engineer (H),

C&M, Tirunelveli
 SCHEDULE - D

Applicable to all cases of works where a minimum of fifty workers are

employed.

Rules for the provisions of health and sanitary arrangements for workers.

The Contractor’s special attention is invited to P.S. to S.S.R.B and

he/she isrequested to provide at his own expenses the following amenities
to the satisfaction of Divisional Engineer (H).

1.1 FIRST AID

At the worksite, there shall be maintained at an accessible place first

aid appliances and medicines including adequate supply of sterilized
dressing and sterilized cotton wool. The appliances shall be kept in good
order. They shall be placed under the charge of responsible person who shall
be readily available during working hours.

1.2 DRINKING WATER

A. Water of Good quality fit for drinking purpose shall be provided for the
workers onthe scale of not less than 3 gallons per head per day.
B. Where drinking water is obtained from an intermittent public water each
work site shall be provided with storage tank where such drinking water
shall be stored.
C. Every water supply storage shall be at a distance of not less than 50m
from any latrine drain or other sources of pollutions where water has to
be drawn from an existing well, which is within such proximity of any
latrine drain or other sourcesof pollutions. The well shall be properly
chlorinated before water is drawn from it for drinking. All such wells shall
be entirely closed and provided with a trap door which shall be dust and
water proof.
 D. A reliable pump shall be fitted to each inner well. The trap door shall be
kept locked and opened duly for inspection and cleaning which shall be
done at leastonce a month.

1.3 WASHING AND BATHING PLACES

Adequate washing and bathing places shall be provided separately for

men and women. Such places shall be kept clean and well drained. Bathing
and washings should not be allowed nearby any drinking water well.

1.4 LATRINES AND URINALS

There shall be provided within the premises of every worksite, latrines

and urinalsin accessible places and the accommodation separately for each
of them shall be on the following scale or on the scale directed by the
Divisional Engineer in any particular case.

A) Where the No. of persons employed does not

seats.Exceed 50. : 2

B) Where the No. of persons employed exceed

seats.50 but does not exceed 100 : 3

C) For Every additional hundred.

: 3 Seats

1.5 SHELTERS DURING REST

At the worksite there shall be provided free of cost two suitable sheds
one for meals and other for rest for the use of workers.

1.6 CRECHES

At every worksite at which 50 or more women workers are ordinary

employed there shall be provided two huts of suitable size for the use of
children under the age of five years belonging to each women (one hut shall
be used for infants, games and play and the other as their bed room). The
huts shall not be constructed on a standard not lower than the following.

Thatched roofs, (ii) Mud floors and walls, (iii) planks spread over the mud floor
and covered with matting. The use of the huts shall be restricted to children their
attendants and mothers of the children.

1.7 CANTEENS

A cooked food canteen on moderate scale shall be provided for the

benefit of workers if it is considered expedient.

1.8 SHEDS FOR WORKERS

The Contractor should provide at his own expenses sheds for housing
theworkers. The shed shall be on a standard not less than cheap shelter type
to live in which the workers in the locality are accustomed. A floor area at
about 6’ x 5’ for two persons shall be provided. The sheds are to be in row
with 5’ clear space between sheds and 50’ clear space between rows if
condition permit. The workers camp shall be laid but in units of

400 persons each unit of area clear space of 40’ on each side. On
completion of the work the contractor should dismantle the temporary
hutments and remove the same at his cost and no labour or huts allowed to
continue.

1.9 COVID -19:

The Standard Operating Procedure outlined in “Tamil Nadu COVID-19

Regulations, 2020 for the prevention and containment and prevention of the
spread of COVID-19” shall be followed by the contractor during execution of
work.

Superintending Engineer (H)

C&M,Tirunelveli-2.
 DECLARATION

I am / we are aware of the amendment, clarifications, corrigendum etc.,

issued if any in connection with the above said tender and I/We fully subscribe
to the same and will not plead ignorance in any manner whatsoever. Further, I /
We certify that I / We have not been banned by any departments of any State
Governments / Central Government / Government subsidiaries.

I / We hereby declare that no Relatives / Partners / Co-

directors of my / our firm are Participant in this tender. Also I / We accept
that any violation of this undertaking will lead to rejection of my / our
tender at any stage and that My / Our tender becomes invalid.

I / We hereby declare that I / We do not engage child labour

(below 16 Years) in My / Our execution. Also, it is Certified that “no form
of child labour or bonded labour is employed anywhere in their supply
chains”. I / We accept that any violation of this undertaking will lead to
rejection of my / our tender at any stage including black listing of My /
Our firm for three years.

Station : Signature of the Tenderer

Date :