INTRODUCTION

I have taken a case study for the school to maintain the staff details in an

organized way. I have selected 2 tables to do this project work.

1. Departments

2. Staff

To prepare a summarized report for the case I have used the following

concepts of Libre Office base.

1. Create Table

2. Insert data

3. Operations on tables

4. Queries

5. Forms

6. Reports

My Libre Office Base Project Work includes the following reports:

1. All staff member & All department details

2. Department location wise

3. Staff according to department

 4. Staff according to type of appointment

5. Staff report on the level of seniority

6. Staff report subject wise

The structure of these two tables are as follows:

The departments' table has 3 main fields as follows:

1. Department Table

Field Data Type Constraint Description

Integer
Dep_ID Primary Key Holds a unique id for each department
(Auto)

DepName Text Store department name

Store the location of the department like

DepLoation Text
senior section, middle section etc.

2. Staff Table

Field Data Type Constraint Description

Staff_ID Integer(Auto) Primary Key Holds unique id for each staff member

StaffName Text Holds the staff member name

DateofJoining Date Holds the date of joining

Holds the status out of regular, probation,

Status Text
contractual etc.

Subject Text Holds the subject taught by a teacher

Qualification Text Holds qualification of teacher

Department_ID Integer Holds department id of the staff

 Objective of the Project
My consideration while developing this project was to achieve the

following goals:-

1. This project is for any school, which provide staff management facility.

2. It also saves the valuable time of the admins and lots of paper works.

3. This will save lots of effort of the user. He/She is able to manage lots of

information after using this project and also able for seeing in different
angles.

4. User can manage all the records very easily and can generate all kinds of

reports for management.

Steps to create a database

1. Click on Start → All Apps.

2. Scroll down for Libre Office → LibreOffice Base

3. A Database Wizard will appear.

4. Select Create a new database option.

5. Click on Next.

6. Select the option for register database if you wish to register, click on

“Yes, Register the database for me” otherwise click on “No, do not
register the database”.

7. Now select the option Open the database for editing.

8. Click on Finish.

9. Save database with name “Employee”.

10. Now the database is ready for the project.

Steps to create tables

1. Select Tables from left pane.

2. Now click on Create Table in Design view... option.

3. Specify the columns and data types for the columns along with
description.
4. Assign primary key by right click on the field name.
5. Save the table.
 Insert data into table
1. Double click on table.

2. Type the required data.

3. Save the table.

Department table
Staff Table

Creating Data Entry Form

1. Click on Forms button in the left pane.

2. Click on Use Wizard to Create Form... option.

3. Select the required fields, here I need all fields. So I have clicked on >>
button.

4. Now click on Next button for the next step.

5. This step is for setting up a subform. Here it is not required, so click on

next.

6. Now arrange the controls as per the need. I have selected first option
Columnar – Labels Left.

7. Now click on Next.

8. Now select the option to Data Entry form.

9. Select the option – The form is to be used for entering new data only.
Existing data will not be displayed.
10. Click on Next.

11. Now Apply the styles for the form.

12. Click on Next and Give name for the form.

13. Use save record button to save data.

14. Add new record for new data entry.

15. Now create form for data manipulation as modification or deletion. The
steps are same as above in the last only select the option “The form is used
to view all data”. Do select the option to “Do not allow addition of new
data” as I have made Data Entry form separately.
 Creating Reports
1. All staff members and department Details

Steps:

1. Click Reports button from left pane.

2. Select the fields Query : All from Staff and Dept.

3. Click on >> button to shift all fields. Click on Next.

4. Choose labels and click on Next.

5. No need to select grouping here. Click on Next.

6. If sorting needed choose the fields and Click on Next. I have not
sorted the records.

7. Select the layout as per the need.

8. Name the report and click on Finish Button.

 2. Department Location Wise

The steps are almost same, here the records are grouped according to location.

3. Staff According to department

4. Staff report according to type of appointment

5. Staff report on the level of seniority

6. Staff report subject wise
 References
1. CBSE Study Material

2. www.tutorialaicsip.com

3. www.libreoffice.org