LAB # 07

Summary

Items Description
Course Title Introduction to computers
Lab Title MS Power Point Animations and effects
Duration 1.5 Hours
Operating MS Power Point
System
/Tool/Language
Objective To understand how to make a Power point presentation, and
applying animation and effects

Lab 7 – Microsoft PowerPoint

1. Objectives

To learn:
 Creating Shapes
 Slide Sorter View
 Slide Transitions
 Animation Effects
 Adding Sound to Slides
 Transition Sounds
 Viewing the Presentation
 Notes and Hand-outs

2. Outcome
After this lab students will become more familiar with the drawing tools available in PowerPoint
(and other office programs too for that matter). Moreover they can sort the slides according to
their required displaying order. They will able to add sounds/Animation effects and transition
style. They will also able to add Notes and Hand-outs which is very helpful for presenter to
present his/her presentation material.

3. Introduction

3.1. Creating Shapes: PowerPoint provides various drawing tools through which we can draw
different shapes and technical diagrams to present our data diagrammatically
Examples:
 Start by creating a new presentation, or a blank slide in your existing presentation. If you
create a new presentation then save it with a suitable file name.
 Change the layout of your slide to Title Only.

Figure 6.1
.
 Change the text in the heading so the slide looks like the one below

Figure 6.2

 Click the Insert tab on the Ribbon Bar.

 Click the Clipart icon on the Ribbon Bar.
 Add a picture of a bike or something related to bikes.
 Move and resize the picture so that it is positioned similar to the example below.
 Figure 6.3

 From the Insert tab click the Shapes icon. A list of shapes will appear in categories.

Figure 6.4

Click the Oval shape icon (if it’s not listed under Recently Used Shapes is will be listed under Basic
Shapes.
 Drag on your page to create a circle.
 It may be quite difficult to get a perfect circle but there is an easier way.
 Make sure your oval is selected and press the [Delete] key to remove it.
 Create another circle, this time holding down the [Shift] key to make sure it’s a perfect circle.

When an object is selected, it will have various symbols around it as shown below.
 Figure 6.5

The 9 empty circles around the shape are selection handles. These can be used to resize a shape.
The side ones adjust the width. The top and bottom ones adjust the height. The corner ones can
be used to adjust both height and width.

The colored circle above the shape is used to rotate an object.

 Move your mouse over one of the corners of the shape. Hold your mouse down and begin
dragging to resize the circle. If you want the height and width of the shape to stay in
proportion then remember to hold down the [Shift] key as you drag. Drag until the size of
the circle is equal to approximately half the height of the slide
.

Figure 6.6

We need a second circle but rather than creating another one, we will copy the existing one.
Drag the circle while holding the [Ctrl] key. A plus sign will appear next to your mouse as you
hold the [Ctrl] key to indicate copying. Dragging without holding down any key means you will
only be moving the shape.

Figure 6.7
  Resize and reposition both circles so that they are similar to the example below.

Figure 6.8

3.2. Slide Sorter View:

When you are showing your presentation, you may want to spice things up a little by making the
transition from one slide to the next a little more interesting. PowerPoint has several built-in
transition effects. When you are setting up slide transitions, it is easiest to work in slide sorter
view, so that you can see all of your slides at once. You can also use the sorter view to rearrange
and delete slides.

Example:

 Begin by switching to slide sorter view. You can do that by clicking the icon in the
bottom right corner of the screen.
 Figure 6.9

Once you’re in slide sorter view, you should see small versions of each of your slides displayed.
First of all, we’ll try moving a slide
 Click on the third slide (popular artists). Drag it to the left of the second slide (Reasons
for liking). Moving slides is as simple as that. If you hold down [Ctrl] as you drag, you’ll
be creating a copy of the slide.
 Click the New Slide button at the top. The new slide will automatically take on the
formatting of your currently selected theme.
 Click the new slide and press [Delete].

Figure 6.10

3.3. Slide Transitions: The slide sorter view is the best place for setting up slide transitions
since you can give a transition style to several slides at once, and consistency is a good thing in a
presentation. First of all, you will need to display the Transitions options.

Example:
 Click the Transitions tab on the Ribbon Bar.

Figure 6.11

Before you can apply a transition, you will need to select the slides to apply the transition to.
When you are doing this, remember that you can select more than one slide at a time. The
following steps will show you several ways of doing this.
 Selecting slides in a group - Click on the first slide. Hold down [Shift] and click on the
third slide. Those slides and any in between will be selected. Click in the blank space
between the slides to de-select them all.
  Selecting separate slides – Click on the second slide. Hold down [Ctrl] and click on the
fourth slide. Each time you click on a slide while holding [Ctrl] you will select the slide if
it’s not already selected, and deselect it if it is already selected. Deselect all slides.

Figure 6.12

 Selecting all slides – Press [Ctrl] [A]. All slides will now be selected.
 With all of the slides still selected, click on some of the transition options listed in the
Ribbon bar. Notice the slide sorter view giving you a preview of each transition style you
choose. (if nothing happens in the slide sorter view, click the Preview button to the left of
the transition options).

Figure 6.13

 Return to the Normal View by clicking the icon in the bottom right corner of the screen.

3.4. Animation Effects: Not only can whole slides have transition effects, but the individual
objects on a presentation can also have animation effects. Many of these effects allow you to
have certain objects hidden until you require them to be displayed. This can be especially useful
for drawing attention to items in a bulleted list one at a time.

Example:
 Move to the second slide in your presentation by clicking its preview on the left. We’ve
got some bullet points on this page so we might want to discuss each one at a time while
we are presenting
.

Click on the bulleted list to select it.

 Click the Animations tab on the Ribbon Bar

A range of animation types is available in the Ribbon.

 Figure 6.14

 Move your mouse over one of the animations and leave it there for a moment. Your
bullet points will animate – giving you a preview of what the chosen animation style will
look like.
 Click the arrow button to see more animations.
 Click the More button to see a full list of animation styles.

You will notice the animations are categorized under the headings, Entrance, Emphasis, Exit and
Motion Paths.

 Entrance animations will make objects appear on your slide in various ways.
 Emphasis animations will modify an object to draw attention to it (such as changing its
size) and then return it to the way it was.
 Exit animations will make objects disappear from the slide.
 Motion Paths allow you to move objects around your slide in various ways.
 Click Fly In to set that as the animation type for the bullet points.

3.5. Adding Sound to Slides: Sound can be added to slides in a couple of different ways. One
way is to have a button on a slide that you can click on to make a sound play.
Example:
 Go to the Title (first) slide in your presentation.
 Click the Insert tab on the Ribbon Bar.

Figure 6.15

 Click on the bottom part of the Audio icon (clicking the top part will bring up a file open
dialog for you to select a sound file. Clicking the bottom part lets you choose whether
you are getting your sound from a file or another source).

Figure 6.16
 From the list of options which appears, choose Clip Art Audio. The ClipArt task pane
will appear on the right side of the window and will display a list of sounds which can be
used.
 Figure 6.17

 Click on Claps Cheers to place the sound on your slide.

The sound will be placed on your slide complete with play controls that can be used when you
are viewing your slideshow.

 Move the sound and its controls to a suitable position on your slide where it isn’t
overlapping your text

Figure 6.18

3.6. Transition Sounds: Another way you can add sound to a slide is by having a sound play as
part of your slide’s transition, or as part of an animation effect.

Example:
 Move to your second slide.
 Click the Transitions tab on the Ribbon.

 The right section of the ribbon displays options that are used for sounds and transition
timing.
 Click on to display a list of sounds that are included with PowerPoint.

 Instead of using one of the built-in sounds we’ll use an external sound.
  From the bottom of the list click Other Sound...

 Select one of the sample sounds included with these exercises1 and click Open.
 Display the list of sounds again and at the bottom of the list click Loop Until Next
 Sound. When the slideshow is being viewed, this will cause the selected sound to keep
repeating until the slideshow ends or another sound plays.

3.7. Viewing the Presentation: Once the presentation is all ready, you’ll want to show it off.
Here’s how. First of all, you can set the presentation to move from one slide to the next by itself,
or you can change slides manually (which is the standard setting). We’ll start with manual
advance settings.
Example:
 Move to the first slide by pressing [Ctrl] [Home] (you didn’t forget that shortcut did
you?)
 To get in to the slide show view, click the icon in the bottom left corner or press the [F5]
key.

If you want to end the presentation at any time, press [Esc]. You can then press [F5] again to
return to the presentation. Your presentation will also end once you have passed the final slide.
 Ensure you are on the first slide and in the slide show. Click your left mouse button or
press the space bar to advance. If you have a sound on the first page, you may need to
click/press again to advance to the second slide.
 If you want to move to the previous slide again, you can right-click on the screen and
choose Previous. An even easier way to go backwards and forwards through the slides is
to press the [Page up] and the [Page down]
 If you would like to quickly get to a particular slide number, you can simply press the
number of the slide you want to go to and then press [Enter]. E.g. press [3] and [Enter] on
your keyboard while in slideshow view. You will be taken straight to the 3rd slide. It

doesn’t matter if you’ve already passed the slide. If you have a lot of slides in a
presentation it still works. E.g. if you want to go to the 32nd slide, you simply need to
press [3] and [2] followed by [Enter] and you’ll be taken straight there.
 Press [Esc] to exit the slide show view if you are still in it.
 Click the slide sorter icon.
 Press [Ctrl] [A] to select all slides and make sure the Transitions tab is selected on the
Ribbon.
 9) Change the advance slide options to the following.
  Press [F5] to preview your slideshow again. Each slide should automatically move to the
next one after 5 seconds without you needing to click or press any buttons.

3.8. Notes and Hand-outs

Example:
 Return to the normal slide view.

 Beneath the slide is an area for notes. These notes can help you, as a presenter. Your
notes could include additional information that you will say in your presentation, that
doesn’t need to be displayed for the audience.
 Select the Second slide.
 Add a note about your chosen style of music.

Figure 6.19

If you are doing a presentation using PowerPoint, your listeners may appreciate having some
notes of their own to follow on with. It may even benefit you as a presenter to have a copy of
your presentation printed out in front of you so you can remember what’s next in the
presentation.
 Click the File tab on the Ribbon Bar and then click Print (or press [Ctrl] [P] on your
keyboard).
 The Printer option allows you to select from the printers which are available to your
computer. These could be network printers or printers that are directly connected to your
computer.

Figure 6.20

 The Printer Properties option displays settings for the selected printer which will vary
depending on the printer selected. These will often include options to change the printing
quality.
 The next setting allows you to choose how much of your presentation will be selected. By
default, all slides will be printed but you can choose specific slides to be printed if you
don’t need them all.

Figure 6.21

 The next options allow you to choose how slides will be printed
 Figure 6.22

 Select the Notes Pages option under print layout. The preview in the right section will
show you how it will look when printed. This option will print each slide with any notes
underneath.
 Use the page navigation buttons below the preview to move between the pages.
 Select the 6 Slides Horizontal layout option. This is a popular print layout for handouts.
 Figure 6.23

 If you want to print your presentation with the current options, click the Print button.
Otherwise click the Home tab or press [Esc] to return to your normal slide editing view.

4. Lab Tasks
4.1. This Lab task will be applied on previous lab/home tasks assignments. Apply slide transition
and animation effects on it.

5. Home Tasks
5.1. Add sound effects in your presentation and use transition sounds to make your presentation
more attractive.

6. References
[1] http://www.oneil.com.au/pc/