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ACCESS 1 Field Types

MS Access Query Practice

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17 views

ACCESS 1 Field Types

MS Access Query Practice

Uploaded by

jsh52380
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CISY1225 Access 1

Spring 2010

Fields: types, formatting,


properties & customizing
Plus input masks and query criteria
CISY1225 Access

Field Types:

Data Type Description


Text Accepts text up to 255 characters. Also used for
uncountable number fields such as zip code, phone
number, or social security number.
Memo Accepts text up to 2 Gb of data. Now supports rich text format.
Number Accepts numbers for calculations.
Date/Time Accepts dates and times.
Currency Accepts monetary values.
AutoNumber Automatically numbers each new record. Cannot be
manually updated.
Yes/No Accepts only either Yes/No or True/False.
Attachment Accepts multiple objects such as photos, spreadsheets, etc.
Hyperlink Accepts hyperlinks to other documents, an email
address, or website.

Table Field Formatting:

Symbol Description
@ Text character (either a character or a space) is required.
& Text character is not required.
< Force all characters to lowercase.
> Force all characters to uppercase.

Table Field Properties:

Field Properties Description


Field Size For Text: Accepts text up to 255 characters.
For Numbers: Defined by type of number, such as Byte,
Integer, Long Integer, etc.
Format Defines the display format of the data.
Input Mask Defines and limits the data entry format.
Decimal Places Number of decimal points for currency values or numbers.
Caption Defines the label of the field in the form or the display of the
field column heading in Datasheet view. Access uses the real
field name for the label and column heading if the caption is
empty.
Default Value Text or value that is automatically entered in the field when a
record is created.
Validation Rule Sets a condition for the data to be entered in the field.
Validation Text Error message that appears when the data entered into the
field does not meet the validation rule.

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Required Makes the field entry compulsory.
Allowed Zero Length Determines whether the field allows a zero length text string –
a string containing no characters.
Index Specifies whether the field is indexed for faster retrieval and
sorting.

Number & Currency Format Symbols:

Symbol Description
. Decimal separator. Separators are set in Regional
Settings in the Windows Control Panel.
, Thousand separators.

0 Digit placeholder. Displays a digit or 0.

# Digit placeholder. Displays a digit or nothing.

$ Displays the literal character "$".

% Percentage. The value is multiplied by 100 and a percent


sign is appended

Date Format Customization:

Symbol Description

Day of the month in one or two numeric digits: 1 to


d
31.
dd Day of the month in two numeric digits: 01 to 31.
ddd First three letters of the weekday: Sun to Sat.
dddd Full name of the weekday: Sunday to Saturday.
w Day of the week: 1 to 7.
ww Week of the year: 1 to 53.
Month of the year in one or two numeric digits: 1 to
m
12.
mm Month of the year in two numeric digits: 01 to 12.
mmm First three letters of the month: Jan to Dec.
mmmm Full name of the month: January to December.
q Date displayed as the quarter of the year: 1 to 4.
y Number of the day of the year: 1 to 366.
yy Last two digits of the year: 01 to 99.
yyyy Full year: 0100 to 9999.
h Hour in one or two digits: 0 to 23.
hh Hour in two digits: 00 to 23.
s Second in one or two digits: 0 to 59.
ss Second in two digits: 00 to 59.

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Input Mask Symbols:

Symbols Description
0 Digit: 0 to 9, entry required, plus [+] and minus [–] signs
not allowed.
9 Digit or space: entry optional, plus [+] and minus [–] signs
not allowed.
# Digit or space: entry optional; spaces are displayed as
blanks while in Edit mode, but blanks are removed when
data is saved; plus and minus signs allowed.
L Letter: A to Z, entry required.
? Letter: A to Z, entry optional.
A Letter or digit, entry required.
a Letter or digit, entry optional.
& Any character or a space, entry required.
C Any character or a space, entry optional.
.,:;-/ Decimal placeholder and thousand, date, and time
separators. (The actual character used depends on the
settings in the Regional Settings Properties dialog box in
the Windows Control Panel).
< Causes all characters to be converted to lowercase.
> Causes all characters to be converted to uppercase.
! Causes the input mask to display from right to left, rather
than from left to right. You can include the exclamation
point anywhere in the input mask.
\ Causes the character that follows to be displayed as the
literal character: E.g. \A appears as just A).

Query Filtering Criteria:

Data Type Criteria Query Results

Number 200 Find the number 200.


<200 Find numbers less than 200.
>=200 Find numbers more than or equal to 200.
<>200 Find numbers not equal to 200.
In (200,250) Find numbers 200 and 250.
Between 150 And 200 Find numbers from 150 to 200.

Text UK Find the exact text UK.


>=U Find text starting with U to Z.
U* Find text starting with U.
In (UK,USA) Find the text UK or USA.
Between B And E Find text starting with letter B to D and text equal to
E.

Date 3/3/2003 Find the date 3/3/2003.


<3/3/2003 Find dates before 3/3/2003
In (#2/2/2003#,#3/3/2003#) Find dates 2/2/2003 and 3/3/2003.
Between 2/2/2003 And 3/3/2003 Find dates on and between 2/2/2003 and 3/3/2003.

Any Field Is Null Find records that do not contain data in this field.
Is Not Null Find records that contain data in this field

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