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5S Methods

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11 views2 pages

5S Methods

Uploaded by

dr.anasasa275
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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5S Methods

The 5S methodology focuses upon the effective organisation and standardisation of workplace
processes. In short, 5S simplifies your workplace environments and assists with the reduction of wastage
and other forms of non-value adding activities whilst improving quality, effectiveness, process
efficiencies and employee safety.

1. Sort - The needed from the unneeded.

In this step you focus upon the identification of all items in a workplace which enables you to
distinguish between the essential and non-essential items.

2. Set - The workplace in order.

In this step you identify the best location for each item, placing essential items in assigned
locations. All non-essential items are removed from the workarea in question.

3. Shine - The work area.

In this step you focus on creating a best practice approach to keeping the workplace clean and tidy
at all times. The principle requires that you ensure that regular housekeeping activities occur
continuously during any given shift.

4. Standardise - Activities.

In this step you work to identify with the process employees the best procedures to use to ensure
effective and safe operation. These procedures become "law" and are applied diligently time and
time again.

5. Sustain - The 5S system.

In this step you focus your energies to ensure that all activities and changes which have been
implemented stay implemented. Actions such as continued cleaning of the workplace, the identification
of potential non-compliant activities and the reinforcement of approved activities are required to ensure
the 5S activity remains beneficial

Step 1: Start with the Leadership Team


← As with any improvement effort, implementation of the 5S's must be driven from the
top of the organization.
← Only Top Management can create the environment needed and give the effort the
visibility and importance it needs for long term viability.

Step 2: Build the Infrastructure


← The 5S effort should fit within an organization's existing improvement structure.
← Divide & conquer by establishing 5S subcommittees for Communications, Training,
Project Support, and Best Practices.

Step 3: Launch Communications


← Conduct short, focused, and frequent communication sessions with all employees on
the what, why, how, when, and who of the 5S initiative.
← Deliver the message in several formats including group meetings, using the
organizations' intranet or website, bulletin board postings, and internal newsletters.

Step 4: Train Teams in 5S Techniques


← Develop a plan to train everyone in basic 5S concepts and then supplement the
generic training with just-in-time training in work-area-specific practices.
← Note that the initial teams may need to be trained in problem-solving techniques and
root cause analysis.
← Additionally, there may be a need to provide training for the leadership team in
communication skills, recognition strategies, and facilitation skills.

Step 5: Begin 5S Pilots


← Select areas that need the 5S's (and that you project will be successful in adopting 5S
practices) as pilot areas. What is learned in the pilot areas will be used to help develop
a full roll-out plan.
← The first pilot work areas to receive 5S treatment should be ones with high visibility.
For example, select work areas in which nobody wants to work because they are so
congested or dirty.

Step 6: Establish Best Practices


← Creation (and use) of a Best Practices Database can help multiply the impact of 5S
successes by providing the means to share successes throughout the organization.

Step 7: Develop a Full Roll-Out Plan


← After completing the initial pilots and before involving the rest of the organization in
the 5S effort, step back and evaluate how the pilots went.
← Get ideas from members of the pilots about how to strengthen the 5S process and use
those ideas to develop a roll-out plan.
← A comprehensive roll-out plan defines the sequence of events, establishes roles,
responsibilities, and performance measures.

Step 8: Continually Evaluate & Adjust


← As with any process, as lessons are learned, make improvements to the 5S effort.
← Modify and strengthen the infrastructure, select new tools to add to the "arsenal,"
develop improved methods to measure and communicate progress, and challenge
work areas to constantly improve.

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