Access Using Financial Accounting Information The Alternative to Debits and Credits 10th Edition Porter Solutions Manual All Chapters Immediate PDF Download
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CHAPTER 6
Cash and Internal Control
OVERVIEW OF EXERCISES, PROBLEMS, AND CASES
Estimated
Time in
Learning Objectives Exercises Minutes Level
Module 1
6-1
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6-2 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
Problems Estimated
and Time in
Learning Objectives Alternates Minutes Level
Module 1
Module 2
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-3
Estimated
Time in
Learning Objectives Cases Minutes Level
Module 1
Module 2
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6-4 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
EXERCISES
LO 1 EXERCISE 6-2 CASH AND CASH EQUIVALENTS AND THE STATEMENT OF CASH
FLOWS
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-5
The amounts on the bank statement and on the books prior to adjustment can be de-
termined by working backwards:
DEXTER COMPANY
BANK RECONCILIATION
1. Students’ answers to this question will vary. Among the possible guidelines the club
should follow are:
a. Prenumbered tickets
b. Segregation of duties for collecting cash, counting and recording cash, and de-
positing cash in a bank account
c. Payment by check of any expenses associated with the raffle
2. The president would like verification that all money is collected and recorded. It
would be difficult, if not impossible, to be completely sure that this happens. For ex-
ample, human errors in counting and handling the cash may result in not all of the
cash being collected (such as errors in making change). Also, it is impossible to pre-
vent collusion from occurring if two or more individuals work together to misdirect
any of the cash.
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6-6 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
Many possible combinations are possible. One appropriate way to segregate the duties
would be as follows:
Employee
Task Mary Sue John
Prepare invoices X
Mail invoices X
Pick up mail from post office X
Open mail, separate checks X* X*
List checks on deposit slip in triplicate X
Post payment to customer’s account X
Deposit checks X
Prepare monthly schedule of
accounts receivable X
Reconcile bank statements X
Key concepts are as follows:
*Two employees should be present to open mail and separate checks.
Person who reconciles the bank statements should not be the same as the person who
makes the deposits or posts to customer’s account.
© 2018 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
CHAPTER 6 • CASH AND INTERNAL CONTROL 6-7
PROBLEMS
1. CALICO CORNERS
BANK RECONCILIATION
MAY 31
Balance per bank statement, May 31 $ 8,432.11
Add: Deposit in transit $1,250.00
Bank error: Deposit added to wrong account 123.45 1,373.45
Deduct: Outstanding checks:
No. 123 $ 23.40
No. 127 145.00
No. 128 210.80
No. 130 67.32 (446.52)
Adjusted balance, May 31 $ 9,359.04
Balance per books, May 31 $ 9,965.34
Add: Interest earned on bonds $ 465.00
Interest earned on account 54.60 519.60
Deduct: Bank service charges $ 50.00
NSF check 166.00
Book error: Deposit of $101.10
recorded as $1,011.00 909.90 (1,125.90)
Adjusted balance, May 31 $ 9,359.04
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6-8 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
2. The fallacy in the friend’s reasoning is that only the company, not the bank, can
make errors. A bank reconciliation is needed to detect errors and omissions in both
the books and the bank’s records.
3. The primary concern in this operation is control over cash, because all sales are
cash. This concern was addressed by using a cash register, having the lead person
check the cash, and depositing it intact daily.
1. The old system of allowing each motel to buy supplies from local distributors offered
very little internal control. For example, the corporate office had no control over the
amount paid by each individual operation for its supplies. The new system will allow
the company to buy in larger quantities, hopefully at better prices. Also, with the old
system, there was no physical control over the supplies. Dishonest employees at a
particular motel could steal supplies much easier than under the new system.
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-9
2. The purchase requisition form should be in triplicate, with the original filled out by the
requesting department and copies to the purchasing and accounting departments.
The form should show the following:
a. requesting department
b. date requested
c. preferred vendor
d. date needed
e. complete description of items requested
f. quantity of each item requested
g. blank for signature of person requesting
h. blank for signature of supervisor for approval
i. sequential numbering of the forms
The receiving report should be in duplicate, with the original filled out by the receiv-
ing department with a copy to the accounting department. It should show the follow-
ing:
a. purchase order number
b. vendor
c. carrier/shipper
d. credit terms
e. dates requested, ordered, and received
f. shipping instructions
g. items ordered and quantity of each ordered
h. quantities received of each item
i. blank for signature of person receiving
j. blank for approvals
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6-10 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
LO 1,2 PROBLEM 6-4 CASH AND LIQUID ASSETS ON THE BALANCE SHEET
1. Morris Mart suffers from a lack of segregation of duties. Mary handles all tasks as-
sociated with collection of customer accounts.
2. Mary should not handle all aspects of accounts receivable, billing, and collection.
Two different employees should mail invoices and record the amounts billed. Two
employees should be present when the mail is opened. Another employee should be
responsible for recording collections from customers. Finally, all employees should
be required to take vacations, and there should be rotation of job duties among em-
ployees.
3. Someone should explain to Mary that she personally is not the problem but that a
good system of internal control requires certain changes to be made. This could be
explained to her not in the context of fraud but rather in the context of the necessity
to verify and check the work performed by all employees.
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-11
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6-12 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
1. The bank and regulatory agency are concerned with these documents because
without proper documentation the legal agreement could be invalid. For example,
without a valid title, the bank has no recourse if the customer defaults on the loan. A
valid insurance policy is necessary in case the motorist should have an accident.
The regulatory agency is empowered by the government to protect the interests of
the public.
2. Internal control procedures to ensure that the documents are obtained and safe-
guarded are as follows:
a. The accuracy and completeness of all information on the note, insurance policy,
and title should be verified and reviewed.
b. The note and insurance policy should be reviewed periodically for expiration
dates.
c. Each of the documents should be kept in locked compartments with limited
access.
1. Procedures to ensure that all royalties are paid to the actors are as follows:
a. All payments must be made by check.
b. All payments are subject to approval by a supervisor.
c. All payments should be cross-referenced to the actual sales of movies.
2. The shipping form should be in duplicate, with the original filled out by the shipping
department and a copy to the accounting department. It should include the following:
a. authorizations
b. dates ordered and shipped, and expected delivery date
c. customer name, address
d. customer contact person
e. description of titles to be shipped
f. quantity of each title to be shipped
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-13
LO 1,2 PROBLEM 6-4A CASH AND LIQUID ASSETS ON THE BALANCE SHEET
1. Cash in the checking account and the petty cash fund are cash. The three-month
certificates of deposit and the money market fund are both cash equivalents.
2. Accounts receivable and marketable securities should be classified on the balance
sheet as current assets and listed in the order of their liquidity (marketable securities
are more liquid than accounts receivable).
3. Increase
Cash and Cash Equivalents 12/31/17 12/31/16 (Decrease)
Certificates of Deposit $10,000 $10,000 $ 0
Petty Cash Fund 1,200 1,500 (300)
Money Market Fund 25,800 28,000 (2,200)
Cash in Checking Account 6,000 6,000 0
Totals $43,000 $45,500 $ (2,500)
The company is not as liquid at the end of 2017 as it was at the end of 2016. Alt-
hough the decrease in liquidity is not large, it is due to the decreases in the balances
in the petty cash fund and the money market fund.
1. There are two major problems with the proposed personnel arrangements. First, re-
gardless of how ethical and honest the two individuals might be, from the viewpoint
of appearances alone, it is not healthy to have two relatives working this closely to-
gether in a business. The potential for collusion is very high in this situation. Also, it
is not fair to either party for Barbara to do a performance review for her cousin as
her objectivity may be compromised.
2. Regardless of how effective a system of internal control, it can be easily circumvent-
ed by collusion, that is, two or more employees working together to perpetrate a
fraud. The potential for this to develop can be lessened by not having one relative
reporting to another. Also, Barbara should not do the performance evaluation for
Cheryl.
3. The above should be explained to the two individuals. They personally are not the
problem. Any two or more persons in this situation would face a conflict and weaken
the company’s system of internal control.
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6-14 USING FINANCIAL ACCOUNTING INFORMATION SOLUTIONS MANUAL
DECISION CASES
1. The balance in Cash and cash equivalents on Chipotle’s balance sheet at the end of
the year was $248,005,000, a decrease of $171,460,000 from the $419,465,000
balance at the end of the prior year. The balance in Cash and cash equivalents on
Panera Bread’s balance sheet at the end of the year was $241,886,000, an increase
of $45,393,000 from the $196,493,000 balance at the end of the prior year.
2. The increase or decrease in Cash and cash equivalents for each company appears
on the statement of cash flows. The statement of cash flows summarizes a compa-
ny’s operating, investing, and financing activities for the year, and the net increase or
decrease in these activities appears towards the bottom of the statement.
3. The companies define Cash and cash equivalents very similarly. In Note 2 to the
statements, Panera Bread states that “The Company considers all highly liquid in-
vestments with an original maturity at the time of purchase of three months or less to
be cash equivalents.” Similarly, in its Note 1, Chipotle indicates that “The Company
considers all highly liquid investment instruments purchased with an initial maturity
of three months or less to be cash equivalents.”
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CHAPTER 6 • CASH AND INTERNAL CONTROL 6-15
I have reviewed the loan proposals recently submitted by R Montague and J Capulet
and have summarized my findings. Because of limited resources available for short-
term loans, my recommendation is that we make a six-month $10 million loan to
J Capulet only.
The total current asset positions of the two companies are identical. Each has $33
million in current assets. However, the composition of the current assets differs consid-
erably between the two companies. On the surface, R Montague may appear to be
stronger because it has twice the amount of cash on hand that J Capulet does. How-
ever, cash is essentially a nonearning asset, and I am skeptical as to why R Montague
believes it necessary to maintain such a large sum of cash on hand, and consequently,
why it believes it needs to borrow an additional $10 million.
The accounts receivable for J Capulet is significantly larger than that for R Montague.
Assuming that the estimates of bad debts are reasonably reliable, R Montague has a big-
ger problem with uncollectibles than does J Capulet. R Montague has an allowance that
is 1/15, or 6.67% of accounts receivable, while J Capulet’s percentage is only 1/23, or
4.35%.
In summary, J Capulet is a better candidate at the present time for a loan. I recom-
mend that we make a six-month $10 million loan to J Capulet at the current market rate
of interest. Please call if you need any further details in connection with these two loan
requests.
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