MICROSOFT EXCEL click the slide show button to display the

current slide in the presentation.

• What is a spreadsheet? • Animation - is a set of effects which can be
It is a software application that enables a user to save, applied to text or graphics within a slide.
sort and manage data in an • Transitions - are motion effects that when in
arranged form of rows and columns. Slide Show view add movement to your slides
• Columns – identified with alphabetic headings as you advance from one slide to another.
• Rows - identified with numeric headings • Presentation Views – These are the buttons that
you use to change views into normal, outline,
• Cells – are the intersection of rows and columns slide sorter, notes page, and reading views .
• Cell Reference – also known as cell address that • Normal View – a simplified layout of the page
identifies a cell on a worksheet. Use cell so you can quickly key, edit, and format the text.
reference when creating formulas in Excel to • Notes Page View - displays your slides on the
ensure that your formulas are accurate. top portion of the page, with the speaker notes
• Active Cell – the currently selected cell in a for each slide in the notes pane on the bottom of
spreadsheet and is indicated by a bold outline the pane.
that surrounds the cell • Outline View - displays all of the text in a
PowerPoint slide show in outline form
• Texts or labels – It identifies the purpose of a regardless of the design, objects and animations.
cell, it can be a brief instruction, a title or • Slide Sorter View – allows you to see
caption. thumbnails of all the slides in your
• Number data or constant – a value that doesn’t presentation to easily rearrange them.
change and is directly inserted into a cell.
• Formula (mathematical equations) – an TIPS IN PPT PRESENTATIONS
expression that calculates the value of a cell.
• Mathematical Operators – MS Excel uses 1. Minimize - Keep slide counts to a minimum to
standard operators for formulas. maintain a clear message and to keep the audience
• Functions- These are pre-defined formulas that attentive
are already available in MS Excel. 2. Clarity - Use a font style that is easy to read
3. Simplicity - Use bullets or short sentences
4. Visuals - Use graphics to help in your presentation
but not too many to distract the audience
5. Consistency - Make your design uniform
6. Contrast - Use light font on dark background or vice
versa

HYPERLINKS

To insert a hyperlink to a webpage, do the following: a.

Click Existing File or Webpage.
MICROSOFT POWERPOINT
b. Enter the complete URL in the address text box.
• Microsoft PowerPoint is a powerful presentation c. Click OK
software that helps you produce an effective
To insert a hyperlink to an email address, do the
presentation in the form of on-screen slides. It following:
provides hyperlinks and several animation styles
such as Entrance, Emphasis, Exit and Motion a. Click E-mail Address.
Paths. Animation and hyperlinks are great tools b. Enter the complete email address in the E-mail
in making a presentation more dynamic. address text box.
c. Enter the subject in the Subject text box.
Terms, Views and Functions in Microsoft
PowerPoint d. Click OK.
• Slide - is a single page of a presentation To insert a hyperlink to another file, do the following: a.
collectively, a group of slides may be known as Click Existing File or Webpage.
a slide deck. The shortcut key to insert a new b. Browse and select the PowerPoint file.
slide is Ctrl+M
• Design Templates – are pre-designed graphic c. Click OK
styles that you can apply to your slides
• Slide Show Button - a collection of pages
arranged in sequence that contain text and
images for presenting to an audience. You may
press F5 if you want to start your presentation
from the beginning of the slides or you may