Republic of the Philippines

NUEVA ECIJA UNIVERSITY OF SCIENCE AND

TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines
ISO 9001:2015 CERTIFIED

COLLEGE OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

02-15-2024

Dear Respondents,

Greetings!

The undersigned, currently in their third year of studies, are enrolled in ITCAP01 – Capstone and Research
Project 1 for the second semester of the Academic Year 2023-2024. The team is actively engaged in a
capstone project with the working title “OnionConnect: Arduino-Based Onion Farming Management
System”

Our focus lies in assessing common issues encountered through the utilization of manual systems, aiming
to comprehend the necessity for a comprehensive solution to address identified challenges. In this regard,
we kindly seek your assistance in completing the attached questionnaire.

We firmly believe that your valuable input will enhance our understanding and provide crucial insights for
meticulous planning and eventual system development. It is essential to note that the system under
evaluation is the manual system, and we request that all processes encompassed by this method be duly
considered.

Rest assured, no personal details will be collected, and any data obtained will strictly serve the purpose of
fulfilling academic requirements. We sincerely appreciate your anticipated cooperation and thank you in
advance for your favorable response.

Sincerely, Noted:

Cuaresma, Maverick R. John Phillip M. Medina

Cudia, Val Matthew A. Adviser
Nicolas, Apollo J.
Paraiso, John Marcel A. Cris Norman P. Olipas, Ed.D.
Student-Researchers Faculty-in-Charge, ITCAP01

Survey Instrument of Assessing the Common Problems Encountered Using Manual System

General Instruction: Kindly mark the box that aligns with your choice.

Survey Instrument of Assessing the Common Problems Encountered Using Manual System
Security of Files and Records. In the context of manual system, security of files and records refers to

Transforming Communities through Science and Technology Email: [email protected]

www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND
TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines
ISO 9001:2015 CERTIFIED

COLLEGE OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

the measures taken to protect physical documents, files, and records from loss, damage, theft, or
unauthorized access. This includes implementing policies and procedures for the handling, storage, and
disposal of sensitive information, as well as restricting access to this information to authorized
personnel only.
Item Statements Strongly Agree Disagree Strongly
Agree Disagree
The manual system often leads to lost or
misplaced files.
There is a lack of control over who has access to
files and records.
The manual system is vulnerable to theft or
unauthorized access.
The manual system does not provide adequate
backup or disaster recovery options.
The manual system is prone to errors,
including data entry mistakes and transcription
errors.
The manual system is difficult to update and
maintain, leading to outdated or incorrect
information.
The manual system does not provide a
complete audit trail of who has accessed or
modified records.
The manual system does not provide the
necessary confidentiality and privacy protections
for sensitive information.
The manual system is time- consuming and
labor-intensive to use and manage.

Management of Data. In the context of using a manual system, management of data refers to the
processes and procedures used to handle, organize, and maintain data and records. This includes
tasks such as data entry, data storage, indexing, and retrieval.
Item Statements Strongly Agree Disagree Strongly
Agree Disagree
The manual system results in errors in data
entry.
The manual system leads to inefficient data
retrieval and storage.
The manual system takes up too much time and
resources.
The manual system lacks the ability to perform
complex data analysis.
The manual system is prone to data loss or
corruption.
The manual system lacks data security and
confidentiality.
The manual system lacks the ability
to integrate with other systems.
The manual system requires manual processing
and handling of paperwork.
The manual system lacks real-time
data updates and reporting.
The manual system lacks the ability to scale and
handle larger volumes of data.

Reliability of Output. In the context of using a manual system, reliability of output refers to the accuracy
and consistency of the information produced by the system. This includes ensuring that calculations and
data entry are performed correctly, and that reports, documents, and other outputs
are generated consistently and accurately.
Item Statements Strongly Agree Disagree Strongly
Agree Disagree
The manual system produces inaccurate outputs.

Transforming Communities through Science and Technology Email: [email protected]

www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND
TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines
ISO 9001:2015 CERTIFIED

COLLEGE OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

The manual system is prone to errors
in data entry.
The manual system is time-
consuming and inefficient.
The manual system requires significant effort
to maintain and update.
The manual system lacks consistency
in output quality.
The manual system is susceptible to
data loss and corruption.
The manual system is difficult to use
for complex data analysis.
The manual system is not scalable to
accommodate increased workload.
The manual system is highly dependent on
individual users' skills and knowledge.
The manual system lacks security measures to
protect confidential data.

Efficiency of Processes. Efficiency of processes in the context of using a manual system refers to the
effectiveness and speed with which tasks and activities are carried out in the system. This includes the
ease of accessing and organizing information, the speed at which data can be entered and processed,
and the time it takes to complete tasks and activities within the system.
Item Statements Strongly Agree Disagree Strongly
Agree Disagree
The manual system is time- consuming and
slows down the overall process.
Manual data entry is prone to errors
and inaccuracies.
The manual system is difficult to
update and maintain.
The manual system is inefficient and requires
excessive use of paper and other resources.
Manual systems are less reliable than
computerized systems.
Manual systems lack the automation features
that are necessary for efficient data
management.
Manual systems require more personnel and
resources to manage than computerized
systems.
Manual systems lack the flexibility to adapt to
changing business needs and processes.
Manual systems are more vulnerable to security
breaches and data loss than computerized
systems.
Manual systems lack the analytical capabilities
necessary for effective data analysis and
reporting.

Compliance with Regulations and Standards. In the context of using a manual system, compliance
with standards and regulations refers to the extent to which an organization follows applicable laws,
regulations, and industry standards related to the handling, management, and protection of information.
This includes ensuring that all policies and procedures related to compliance are followed consistently,
that staff members are aware of and trained in compliance requirements, and
that the organization is able to demonstrate compliance to relevant authorities.
Item Statements Strongly Agree Disagree Strongly
Agree Disagree

Transforming Communities through Science and Technology Email: [email protected]

www.neust.edu.ph
 Republic of the Philippines
NUEVA ECIJA UNIVERSITY OF SCIENCE AND
TECHNOLOGY
Cabanatuan City, Nueva Ecija, Philippines
ISO 9001:2015 CERTIFIED

COLLEGE OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

Compliance with regulations and standards is
difficult to maintain with a manual system.
It is challenging to ensure that all staff
members are aware of and following
compliance regulations and standards.
There is a risk of non-compliance due
to human error in a manual system.
Manual systems lack the level of
control necessary to ensure compliance with
complex regulations and standards.
Maintaining compliance with regulations and
standards is time-consuming in a manual
system.
Compliance requirements change frequently,
making it difficult to keep
up to date in a manual system.
It is challenging to demonstrate compliance with
regulations and standards in a manual system.
Manual systems are more prone to mistakes,
which can lead to compliance issues.
The lack of automation in a manual system
makes it difficult to enforce compliance
regulations and standards.
The absence of audit trails in a manual system
makes it challenging to demonstrate compliance
with regulations and standards.

Transforming Communities through Science and Technology Email: [email protected]

www.neust.edu.ph