Time Attendance and Access Control

Management System V3.0

User manual

Declare of Responsibility

1.This software is a general-purpose version . The implementation of certain functions

requires the cooperation of hardware. Therefore, our company does not guarantee that all
functions provided by this software can be implemented on the hardware of your choice.

2.Because the software is continuously improved and updated, the company does not
promise that the content of the manual is completely consistent with the actual software,
nor does it assume any disputes caused by the inconsistency between the actual
operation and this manual.
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 Catalogue
一、Software installation / use guidelines ............................................................................................................................................................................................................................. 3

1、Software installation............................................................................................................................................................................................................................................................................ 3

2、Database selection and connection ................................................................................................................................................................................................................................................... 4

3、Data backup /Restore .......................................................................................................................................................................................................................................................................... 6

4、Software usage guidelines .................................................................................................................................................................................................................................................................. 6

二、System Management ......................................................................................................................................................................................................................................................... 7

1、 Terminal Management...................................................................................................................................................................................................................................................................... 7

2、 Department Management .............................................................................................................................................................................................................................................................. 11

3、Staff Management ............................................................................................................................................................................................................................................................................. 13

三、Access Control Management ......................................................................................................................................................................................................................................... 17

1、Unlock time period ........................................................................................................................................................................................................................................................................... 17

2、Unlock Group .................................................................................................................................................................................................................................................................................... 18

3、Unlock Combination ........................................................................................................................................................................................................................................................................ 19

4、Door Access Limitation Allocated ...................................................................................................................................................................................................................................... 21

5、Real-Time Upload............................................................................................................................................................................................................................................................................. 22

6、 All in/out records ............................................................................................................................................................................................................................................................................ 23

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四、Attendance Management ............................................................................................................................................................................................................................................... 24

1、Attendance Rule ................................................................................................................................................................................................................................................................................ 24

2、Shift Schedule .................................................................................................................................................................................................................................................................................... 25

3、 Arrange Shift ................................................................................................................................................................................................................................................................................... 28

4、Holiday Setting .................................................................................................................................................................................................................................................................................. 28

5、 Vacation/Leave/Overtime ............................................................................................................................................................................................................................................................. 30

6、 Manually Add IN/OUT ................................................................................................................................................................................................................................................................. 31

7. Attendance Report............................................................................................................................................................................................................................................................................... 32

一、Software installation / use guidelines

1、Software installation
Double-click to run DoorKq V3.0.exe and follow the steps as shown in the below picture

Note:It is recommended to install the time attendance software on other disks, because the C drive is prone to data loss of the time attendance
software due to reinstallation of the operating system.

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 2、Database selection and connection

This software comes with an Access database, which can be used after installation, but this method is only recommended when the
attendance employee is less than 100. If there are more than 100 attendance employees , MS SQL Server database is recommended.

2.1Connect to SQL database(this operation requires certain expertise, it is recommended to be operated by the company's network
administrator)
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 As is shown in the below picture, After clicking “System management”and ”database setting ”a database selection windows pops up.The
options are described in the following table:

Options Description

Database Access Default database,it is recommended when the attendance employee less than 100
Option SQL Server MS SQL Server database is recommended when the attendance employee more than 100

Server IP (local)\SQLEXPRESS The database on this computer where software is installed, directly fill in”(local)\SQLEXPRESS”

Windows
Normally , just select this
Authentication
Authentication
SQL Server
If you set this authentication during database installation, you can select this option
Authentication

User name under SQL Server，you can select this option when you set the authentication during
User name sa
database installation

Password under SQL Server，you can select this option when you set the authentication during
password ********
database installation

New database Select this option when Installing a new software or connecting to SQL database for the first time
Database Type
Existing database Select this option if you have used a SQL database before

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 3、Data backup /Restore

As is shown in the below picture

Select “System management” “Backup Database” After that the software will open the folder automatically where the backup file is located and
will prompt“Backup Database Done”

Select “System management” “Restore Database”, After clicking , select the corresponding backup file according to the type of database and
will prompt "Restore succeeded"

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 4、Software usage guidelines

You can follow below steps to operate the software

二、System Management
Click the desktop system icon, the system login interface will pop up , As is shown below .The system default user name is admin and the
password is blank.To ensure system data security, it is recommended that users modify the login password then logging in for the first time.

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1、Terminal Management

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1.1 Add/Edit Terminal

As is shown below,click “Add”or “Edit”to fill in corresponding information ,the options are described below:

Device Server
Can be numbered at will Real-time monitor port number , default is 7005
ID port

Device Can be used to note the installation of location or model of Comm

TCP/IP；USB；RS232/485
name the device type

M series For our old model device Ip Address Input the Ip address of the device

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 The port used to connect the device to the
F series Foe our new model device Port No.
Terminal computer，default is 5005
Type Comm Corresponds to the password in the device network
D series For Dynamic machine
password connection,default is 0

1.2 Data synchronization between attendance/access control device and software

Download All Get the list of registered

Set terminal admin Upload administrator set by the software to the device
Employee info personnel from the device

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Sync time with
Sync time with computer Cancel terminal admin Cancel all administrator of the selected device
computer

Download Download all in/out records Delete IN/OUT records

Clear all records of the device, proceed with caution
IN/OUT records from the device from terminal

The device will restore factory settings ,proceed with

Initialize Terminal
caution

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 Send face,fingerprint info from software Upload ID card number to Write card number from software to
Upload fingerprint/ face to device Terminal device
template to terminal

Download fingerprint
Write user password from software to
/face template from Send face ,fingerprint info from Upload User password to device
terminal device software Terminal

Upload Employee Name

to Terminal Write employee name from software to
device

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2、 Department Management

Department management can be divided into multiple levels of departmental management

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3、Staff Management

Personnel Information Management

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3.1 Add/Edit Staff Info

As for registering face of Dynamic face machine , just need to import a picture in “Add Staff Photo”, the specification of the picture shown
as below

Required picture of the dynamic face machine Example of face proportion in picture

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 Resolution 480*640；320*480

Face parts account for the vast majority of

Face ratio
pictures

1、Positive face photo

Head pose 2、Facial straightness

3、Don’t look up, don’t look down

3.2 Import personnel data in batches

Add a user manually , then click “Output”-”Output XLS ”to save and open it

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Follow below picture to edit personnel list, then select “Import”in the software to import the edited excel file

Noted:The User ID must be a number and cannot be repeated

The first column can be blank or anything you want to input

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三、Access Control Management
1、Unlock time period

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2、Unlock Group

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3、Unlock Combination

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4、Door Access Limitation Allocated

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 5、Real-Time Upload

As for some support ream-time upload device ,you can view the records in this selection

Unlock open door/Close the door Remotely: all professional access control device support this function , but some attendance device with
simple access control function don’t support them.

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6、All in/out records

Search/Output employee original attendance /access records

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四、Attendance Management
1、Attendance Rule

Set basic attendance rules , As was shown in the below picture, set Late in /early leave/absence rule and weekend

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2、Shift Schedule

Set work in /out time ,there can be one or more time periods under a shift,As shown below

1）、 Office employee check in four times a day ,Morning shift 09:00-12:00 , Afternoon shift 13:00-18:00.

2）、 Workshop employee check in six times a day , Morning shift 08:30-11:30,Afternoon shift:13:00-17:30,Night shift 19:00-21:00

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Click “Add”、“Edit”to set shift , detailed shift is accordance with the attendance system of the company

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3、 Arrange Shift

After setting the shift ,then arrange shift of the staff . Select Staff - Enter Date range-Show date Table-Drag the mouse to arrange shift in the date
list,Blue squares represent the Saturday and Sunday of each month

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4、Holiday Setting

According to statutory holidays and company holiday arrangements, fill the information into the holiday setting .

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5、 Vacation/Leave/Overtime

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6、 Manually Add IN/OUT

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 7. Attendance Report

Attendance report can be divided into the following tables : All Clocking Report,Work Time Report,Work Time Summary Report, Shift
Schedule

Among them, the Work Time Report and the Work Time Summary Report are the statistics after the software analyzed according to
the attendance rules and shift schedule. You need to go through "Process IN/OUT Records Report" to check the report data.After the
"Process IN/OUT Records Report", data can be filtered according to date, personnel departments in the query function.

Click the "Process IN/OUT Records Report" , select the person,date range, and click the "save" to start analyzing the data, as shown in the
figure below:

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1）、All Clocking Report

The original records without any data processing。

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2）、 Work Time Report

Daily check in/out records that have been statically filtered based on shift schedule

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3）、WorkTime Summary Report

According to the Shift Schedule , the Monthly Report has been statistically analyzed

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4）、Shift Schedule

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