BOLE-MESKEL FLOWER

CAMPUS
Academic and Administrative
Activities Progress Report

(February 2022- JULY 2022)

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 Progress Report on Academic, Administrative and Financial Activities

Academic
Activities
Gage University College is a private higher Education institution that Provides
education and training at TVET at a regular and extension programs. It has
well qualified and experienced academic and administrative staffs. The Gage
University College is persistently improving its structure, procedures and
overall systems since 1995 E.C. quite surprisingly it has continuously boosted
its financial strength, service facilities, employees profile and educational
materials which in turn assist the college to gain wider public recognition and
reputation.

In connection with this, Bole Campus had been operating in the areas of
TVET programs particularly in Information Technology, Accounting, Human
Resource Management and Marketing in both regular and extension
programs being accredited by TVET Agency.
The campus has been well organized in the last 19 years in terms of creating
conducive environment for teaching learning process . Hence, a
new organization structure is designed recently.
This helped to enhance the TVET of service provision. Accordingly, all academic and
administrative tasks are being performed by relevant and qualified academics and
administrative staffs. We have performed the following major activities in the last
six months at campus level February 2022- JULY 2022.

 Conducted internal quality audit and campus gap analysis programs to all the
departments in the campus to enhance the quality services
 Introduced various staff development practices like on job training, induction
and inbuilt supervision.

 Develop & Implement various working documents such as

assessment policy and guideline, registrar guidelines, ..
 Established Standing &adhoc Committees at campus & departmental
levels.
 Established campus & program level Quality Audit team
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 Conduct IDP at Campus level

 Strengthen campuses supervision to run day-to day academic matters.

o This in turn has maximized the effectiveness of the teaching
learning process.
 There are department heads for each department with reasonable
teaching load. The major purpose for this is that they can provide the
necessary support to the clients (students) with full commitment.
 We have employed qualified and experienced registrar and
assistant registrars. All the service rendering and filing system in
the unit is well safeguarded.
 Other administrative services are being conducted by relevant support
o giving sections organized in well organized fashion.
 The consultation and other service rendering hours/time arranged
considering to address the issues of both extension and regular
students properly.

The management of Gage University College is persistently aspiring

to maximize its capacity and invested more than ever before. For this,
various improvement indicators can be expressed as follows.

I. Physical facilities and Teaching /learning Materials

 In addition to the Bole has a compound, the campus of the University
college have got conducive and safe atmosphere for teaching learning
activities. Classrooms, libraries, computer centers are organized in
such a way that they can effectively provide the expected services.
Hence, there is no problem in this regard.

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 Detailed Course plan ( new format was designed and provided)
 Blue printing of courses for matching Teaching with assessment
strategies provided and workshop arranged for training).
 Remedial measures for customer complaints and their outcome and
students satisfaction reports provided by student affairs committee.
 Lecture evaluation at early stage of course delivery to address the
students’ concerns regarding teaching, if any. To keep the record in
course portfolio .
 All teaching material, lecture slides, hand outs Students’ work,
assignments projects, Sample of formative assessment
 Class-wise schedule to bring the students to COCP computer
Satisfaction about services, facilities, administration and leadership
were implemented in collaboration with Quality Assurance and
Enhancement Committee .
 As per Strategic objective, new performance evaluation form
was designed in collaboration with Quality Assurance and
Enhancement office and End of Semester Performance evaluation was
conducted.
 Professional Development Activities was implemented through
Assessment forms, designed by Quality Assurance and Enhancement
office.
 All the four departments were encouraged and assisted to design their
Mission, Goals and Measurable objectives
 Review of some Job descriptions written by QAEO during year 2018/19.
 Roles and responsibilities of new committees were written for by
current year:
Committee members in the Campus
Campus Council (members include the Academic Dean, Vice Dean,
Department Heads, Registrar Head, Guidance and Counseling,
Research publication and Community Service Library Head, Ass. Admin
and Finance, Student Affairs and coco focal Academic Program Head)
Quality Assurance and Enhancement committee
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 Students’ council Committee
Kaizen Committee
Green TVET Committee
Charity Committee
Gender Committee
Red cross Committee
HIV Committee
I. Staff summary
Academic Staff (Summary by table)
No Department Diploma First Second Total
degree degree
1 Computer Sc - 2 2
2 Accounting and - 7 7
Finance
3 Management - 2 3 5
4 Marketing 1 1
Total 12

2. Admin Staff (Summary by table)

N departme Othe diploma First Second Total
o nt r degree degree
Staff
s
1 Admin staff 4 8 13 4 29
Total 29
II. Physical facilities and Teaching /learning Materials
The management of Gage university College is continuously investing to all the
campuses to bring and sustain quality services. The following are major actions
taken by the university college in improving Meskel flower campus to bring
academic and administrative excellence.
 Libraries are well organized and giving the necessary services. So many books
have been received in the last two years. In addition many varieties of periodicals
have shelved. More over the digital library system enabled students and the
academic staffs to access electronic resources through the college e-learning
portal.

Table A. Number of Class room and offices in the Campus

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 Rooms No Remark
Classrooms 4
Computer 2
Laboratory
Library 1 with digitalized services
Offices 8
Toilet 5
Simulation Room 1
Maintenance Room 1
Cafeteria 1

The library resources are summarized by departments as follows

Table B. TVET Learning Materials

Item Occupational Title Total

Printing
Materials TTLM
Basic Clerical Work I 145
Basic Account Works Level II 149
Accounts &Budget Support Level III 136
Accounts &Budget Support Level IV 187
Clerical Work and Support II 145
Human Resource Operation Level III 28
Human Resource Supervision IV 33
Marketing Services Level III 22
Marketing Operations Coordination Level IV 21
Information Technology supportive Service I 16
Information Technology supportive Service II 35
Hardware and Network Servicing Level III 128
Hardware and Network Servicing Level IV 38
Total 1083

Table C: Books Purchased

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 No Books type by quanti
Department ty
1. Acct& finance 246
2. Computer sc 301
3. Economics 19
4. Language 100
5. Law 2
6. Maths 10
7. Marketing & Management 1
8 Electronics 3
9 Sociology -
10 Management 236
11 Psychology 4
12 Encyclopedia 2
Total 912

Table D: Books Duplicated

Quantity
Books by Department
No.
1. Acct& finance 383
2. Computer science 383
3. Language 99
4. Mathematics 94
5. Management 383
Total 959
Table D: Books Obtained through Donation

Books by Dept Quantity

No
1. Accounting 79
2. IT 77
3. Business -
4. Art -
5. Economics -
6. Education -
7. History -
8. Home Eco. -
9. Language 142
10. Law -
11. Literature -
12. Mathematics -
13. Marketing & Management -
14. Philosophy -
15. Psychology -
16 Sociology -
17. Secretary -
19. Law - 7
Total 298
Table E. Computers Centre
1. Meskel flowercomputer lab.
Computer Model RAM Hard Disk Quantity
Laboratory
Lab I Dell 745 2GB 80GB 5

Dell 780 2GB 250GB 4

Dell 620 1GB 80GB 6

Dell 755 2GB 80GB 5

Lab II Dell 745 1GB 80GB 2

Dell 755 250GB 12
Dell 280 1GB 80GB 8
Lab III Dell 620 2GB 80GB 18
total 60

Table F: Purchase Items

Year Description Amount in Birr

Computers, Printers, and 185,000.00
Photocopy Machines

2021/2022 Office Furniture 45,000.00

Books 89,541.00
Total 319,541.00

Progress Report of Major Activities and performance

period
(Feb 2022 up to JULY 2022.)

No Task Performed Date Outcomes/ Results Remark

. achieved
1 Preparation of the July 2021 Institutional Academic
Academic Calendar calendar prepared in

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 collaboration with the
college administrative
staffs
2 Preparing Annual action July 2021 The Academic Dean
plan office, Department
Heads, QAEU, RPC and
Registrar office Annual
action plan prepared
and communicated with
the sub ordinate staffs
3 Induction for all staff September New employees of the
members 2021and University college have
January been inducted on
2022 September of 2021 and
again together with the
new staff members on
February.
4 Establishing Assessment September The assessment
Committee 2021 committee took
responsibilities in
preparing and
administrating standard
institutional and
campus based
assessments
5 Recruiting and employing September 2 academic staff
additional academic 2 2021 members newly
Supporting staffs January enrolled and their
2022 positioned to the gaps
6 Increasing resources September
available for academic 2021
services January
2022

7 Producing a revised September Students accessed the

version of Gage College 2021 revised Hand Book
Student Handbook
8 Enhancing the effective Throughou Students and the
use of technology in the t academic staff
classroom, laboratory accessed electronic
and library resources from the
university college e-
learning portal
9 Capacity building training To enhance the quality
for the Academic Staff on December of teaching learning
Active Learning 2021 process based on the
usage of current
technology
10 Capacity building training December To have clear, timely
for Registrar staff 2021 and confidential

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 registrar system, and to
provide students full
access using internet
connections. To see
and download their
grade, and download
their course outline and
their course materials
too.
11 Capacity building training October To have transparent
for Finance office staff 2021 and accountable
financial system, to
provide students their
fee status.

12 Ensuring a campus that Throughou Abe to develop a clear

is environmentally t the year and comprehensive
responsible, safe, facilities
attractive, and conducive - Used Plan to optimize
to resource utilization
learning and high levels A systematic review of
of productivity. staffing and
management levels
conducted and so as to
appropriately
maintain existing and
planned objectives
13 Restructuring and October Employees HR issue
reforming the Discipline 2021 and grievances are well
& Social Committee managed
14 Rendering Gender and Throughou Scholarships are
Community Services t the year awarded for students
who can’t afford paying
tuition fee and other
services for the needy
15 Self Evaluation February Document
Document Prepared 2022 attached

Institutional organizational structure

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