Ms Excel Notes
Ms Excel Notes
This chapter teaches you how to start an excel 2010 application in simple steps.
Assuming you have Microsoft Office 2010 installed in your PC, start the excel
application following the below mentioned steps in your PC.
Step 1 − Click on the Start button.
Step 4 − Search for Microsoft Excel 2010 from the submenu and click it.
This will launch the Microsoft Excel 2010 application and you will see the following excel
window.
Ribbon
Ribbon contains commands organized in three components −
Tabs − They appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are the examples of ribbon tabs.
Groups − They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts or
group of commands related to alignment etc.
Commands − Commands appear within each group as mentioned above.
Title Bar
This lies in the middle and at the top of the window. Title bar shows the program and the
sheet titles.
Help
The Help Icon can be used to get excel related help anytime you like. This provides
nice tutorial on various subjects related to excel.
Zoom Control
Zoom control lets you zoom in for a closer look at your text. The zoom control consists
of a slider that you can slide left or right to zoom in or out. The + buttons can be clicked
to increase or decrease the zoom factor.
View Buttons
The group of three buttons located to the left of the Zoom control, near the bottom of the
screen, lets you switch among excel's various sheet views.
Normal Layout view − This displays the page in normal view.
Page Layout view − This displays pages exactly as they will appear when
printed. This gives a full screen look of the document.
Page Break view − This shows a preview of where pages will break when
printed.
Sheet Area
The area where you enter data. The flashing vertical bar is called the insertion
point and it represents the location where text will appear when you type.
Row Bar
Rows are numbered from 1 onwards and keeps on increasing as you keep entering
data. Maximum limit is 1,048,576 rows.
Column Bar
Columns are numbered from A onwards and keeps on increasing as you keep entering
data. After Z, it will start the series of AA, AB and so on. Maximum limit is 16,384
columns.
Status Bar
This displays the current status of the active cell in the worksheet. A cell can be in either
of the fours states (a) Ready mode which indicates that the worksheet is ready to
accept user inpu (b) Edit mode indicates that cell is editing mode, if it is not activated
the you can activate editing mode by double-clicking on a cell (c) A cell enters
into Enter mode when a user types data into a cell (d) Point mode triggers when a
formula is being entered using a cell reference by mouse pointing or the arrow keys on
the keyboard.
1
Save
If an existing sheet is opened, it would be saved as is, otherwise it will display a
dialogue box asking for the sheet name.
2
Save As
A dialogue box will be displayed asking for sheet name and sheet type. By default, it will
save in sheet 2010 format with extension .xlsx.
3
Open
This option is used to open an existing excel sheet.
4
Close
This option is used to close an opened sheet.
5
Info
This option displays the information about the opened sheet.
6
Recent
This option lists down all the recently opened sheets.
7
New
This option is used to open a new sheet.
8
Print
This option is used to print an opened sheet.
9
Save & Send
This option saves an opened sheet and displays options to send the sheet using email
etc.
10
Help
You can use this option to get the required help about excel 2010.
11
Options
Use this option to set various option related to excel 2010.
12
Exit
Use this option to close the sheet and exit.
Sheet Information
When you click Info option available in the first column, it displays the following
information in the second column of the backstage view −
Compatibility Mode − If the sheet is not a native excel 2007/2010 sheet, a
Convert button appears here, enabling you to easily update its format. Otherwise,
this category does not appear.
Permissions − You can use this option to protect the excel sheet. You can set a
password so that nobody can open your sheet, or you can lock the sheet so that
nobody can edit your sheet.
Prepare for Sharing − This section highlights important information you should
know about your sheet before you send it to others, such as a record of the edits
you made as you developed the sheet.
Versions − If the sheet has been saved several times, you may be able to
access previous versions of it from this section.
Sheet Properties
When you click Info option available in the first column, it displays various properties in
the third column of the backstage view. These properties include sheet size, title, tags,
categories etc.
You can also edit various properties. Just try to click on the property value and if
property is editable, then it will display a text box where you can add your text like title,
tags, comments, Author.
Up one box
You can move box by box or sheet by sheet. Now click in any box containing data in the
sheet. You would have to hold down the Ctrl key while pressing an arrow key, which
moves the insertion point as described here −
Step 2 − Clicking the Open Option will open the browse dialog as shown below.
Browse the directory and find the file you need to open.
Step 3 − Once you select the workbook your workbook will be opened as below −
Inserting Formula
For inserting formula in MS Excel go to the formula bar, enter the formula and then
press enter or navigation key. See the screen-shot below to understand it.
Click on Special button to see the below dialogue box. Select current region from the
radio buttons. Click on ok to see the current region selected.
As you can see in the below screen, the data is selected for the current region.
Step 2 − Select the first cell where you want to move the data. Right click on it
and paste the data. You can see the data is moved now.
Cell Introduction
The intersection of rows and columns is called cell.
Cell is identified with Combination of column header and row number.
For example − A1, A2.
Copy Paste
To copy and paste, just select the cells you want to copy. Choose copy
option after right click or press Control + C.
Select the cell where you need to paste this copied content. Right click and select
paste option or press Control + V.
In this case, MS Excel will copy everything such as values, formulas, Formats,
Comments and validation. MS Excel will overwrite the content with paste. If you want to
undo this, press Control + Z from the keyboard.
You can replace the found text with the new text in the Replace tab.
Exploring Options
Now, let us see the various options available under the Find dialogue.
Within − Specifying the search should be in Sheet or workbook.
Search By − Specifying the internal search method by rows or by columns.
Look In − If you want to find text in formula as well, then select this option.
Match Case − If you want to match the case like lower case or upper case of
words, then check this option.
Match Entire Cell Content − If you want the exact match of the word with cell,
then check this option.
Exploring Options
Let us see the various options available in spell check dialogue.
Ignore Once − Ignores the word and continues the spell check.
Ignore All − Ignores the word and all subsequent occurrences of it.
Add to Dictionary − Adds the word to the dictionary.
Change − Changes the word to the selected word in the Suggestions list.
Change All − Changes the word to the selected word in the Suggestions list and
changes all subsequent occurrences of it without asking.
AutoCorrect − Adds the misspelled word and its correct spelling (which you
select from the list) to the AutoCorrect list.
Zoom In/Out in Excel 2010
Zoom Slider
By default, everything on screen is displayed at 100% in MS Excel. You can change the
zoom percentage from 10% (tiny) to 400% (huge). Zooming doesn’t change the font
size, so it has no effect on the printed output.
You can view the zoom slider at the right bottom of the workbook as shown below.
Zoom In
You can zoom in the workbook by moving the slider to the right. It will change the only
view of the workbook. You can have maximum of 400% zoom in. See the below screen-
shot.
Zoom Out
You can zoom out the workbook by moving the slider to the left. It will change the only
view of the workbook. You can have maximum of 10% zoom in. See the below screen-
shot.
Using Symbols
Go to Insert » Symbols » Symbol to view available symbols. You can see many
symbols available there like Pi, alpha, beta, etc.
Select the symbol you want to add and click insert to use the symbol.
Modifying Comment
You can modify the comment you have entered before as mentioned below.
You can reverse the effects of the past 100 actions that you performed by executing
Undo more than once. If you click the arrow on the right side of the Undo button, you
see a list of the actions that you can reverse. Click an item in that list to undo that action
and all the subsequent actions you performed.
Redo Changes
You can again reverse back the action done with undo in Excel by using the Redo
command. We can redo changes in following two ways.
Text Decoration
Various options are available in Home tab of the ribbon as mentioned below.
Bold − It makes the text in bold by choosing Home » Font Group » Click B or
Press Control + B.
Italic − It makes the text italic by choosing Home » Font Group » Click I or
Press Control + I.
Underline − It makes the text to be underlined by choosing Home » Font Group
» Click U or Press Control + U.
Double Underline − It makes the text highlighted as double underlined by
choose Home » Font Group » Click arrow near U » Select Double Underline.
More Text Decoration Options
There are more options available for text decoration in Formatting cells » Font Tab
»Effects cells as mentioned below.
Strike-through − It strikes the text in the center vertically.
Super Script − It makes the content to appear as a super script.
Sub Script − It makes content to appear as a sub script.
Rotate Cells in Excel 2010
You can rotate the cell by any degree to change the orientation of the cell.
Choose Alignment tab of the Format Cells dialogue box to merge the cells.
Additional Options
The Home » Alignment group » Merge & Center control contains a drop-down list
with these additional options −
Merge Across − When a multi-row range is selected, this command creates
multiple merged cells — one for each row.
Merge Cells − Merges the selected cells without applying the Center attribute.
Unmerge Cells − Unmerges the selected cells.
These options are also available when you choose File » Print.
If none of these settings does the job, choose Custom Margins to display the Margins
tab of the Page Setup dialog box, as shown below.
Center on Page
By default, Excel aligns the printed page at the top and left margins. If you want the
output to be centered vertically or horizontally, select the appropriate check box in the
Center on Page section of the Margins tab as shown in the above screenshot.
You can choose the predefined header and footer or create your custom ones.
&[Page] − Displays the page number.
&[Pages] − Displays the total number of pages to be printed.
&[Date] − Displays the current date.
&[Time] − Displays the current time.
&[Path]&[File] − Displays the workbook’s complete path and filename.
&[File] − Displays the workbook name.
&[Tab] − Displays the sheet’s name.
Other Header and Footer Options
When a header or footer is selected in Page Layout view, the Header & Footer »
Design » Options group contains controls that let you specify other options −
Different First Page − Check this to specify a different header or footer for the
first printed page.
Different Odd & Even Pages − Check this to specify a different header or footer
for odd and even pages.
Scale with Document − If checked, the font size in the header and footer will be
sized. Accordingly if the document is scaled when printed. This option is enabled,
by default.
Align with Page Margins − If checked, the left header and footer will be aligned
with the left margin, and the right header and footer will be aligned with the right
margin. This option is enabled, by default.
Insert Page Break in Excel 2010
Page Breaks
If you don’t want a row to print on a page by itself or you don't want a table header row
to be the last line on a page. MS Excel gives you precise control over page breaks.
MS Excel handles page breaks automatically, but sometimes you may want to force a
page break either a vertical or a horizontal one. so that the report prints the way you
want.
For example, if your worksheet consists of several distinct sections, you may want to
print each section on a separate sheet of paper.
Icon Sets − It opens a palette with different sets of icons that you can apply to
the cell selection to indicate their values relative to each other by clicking the icon
set.
See the below screenshot with Icon Sets conditional formatting applied.
New Rule − It opens the New Formatting Rule dialog box, where you define a
custom conditional formatting rule to apply to the cell selection.
Clear Rules − It opens a continuation menu, where you can remove the
conditional formatting rules for the cell selection by clicking the Selected Cells
option, for the entire worksheet by clicking the Entire Sheet option, or for just the
current data table by clicking the This Table option.
Manage Rules − It opens the Conditional Formatting Rules Manager dialog box,
where you edit and delete particular rules as well as adjust their rule precedence
by moving them up or down in the Rules list box.
Creating Formulas in Excel 2010
Formulas in MS Excel
Formulas are the Bread and butter of worksheet. Without formula, worksheet will be just
simple tabular representation of data. A formula consists of special code, which is
entered into a cell. It performs some calculations and returns a result, which is displayed
in the cell.
Formulas use a variety of operators and worksheet functions to work with values and
text. The values and text used in formulas can be located in other cells, which makes
changing data easy and gives worksheets their dynamic nature. For example, you can
quickly change the data in a worksheet and formulas works.
Elements of Formulas
A formula can consist of any of these elements −
Mathematical operators, such as +(for addition) and *(for multiplication)
Example −
o =A1+A2 Adds the values in cells A1 and A2.
Values or text
Example −
o =200*0.5 Multiplies 200 times 0.15. This formula uses only values, and it
always returns the same result as 100.
Cell references (including named cells and ranges)
Example −
o =A1=C12 Compares cell A1 with cell C12. If the cells are identical, the
formula returns TRUE; otherwise, it returns FALSE.
Worksheet functions (such as SUMor AVERAGE)
Example −
o =SUM(A1:A12) Adds the values in the range A1:A12.
Creating Formula
For creating a formula you need to type in the Formula Bar. Formula begins with '='
sign. When building formulas manually, you can either type in the cell addresses or you
can point to them in the worksheet. Using the Pointing method to supply the cell
addresses for formulas is often easier and more powerful method of formula building.
When you are using built-in functions, you click the cell or drag through the cell range
that you want to use when defining the function’s arguments in the Function Arguments
dialog box. See the below screen shot.
As soon as you complete a formula entry, Excel calculates the result, which is then
displayed inside the cell within the worksheet (the contents of the formula, however,
continue to be visible on the Formula bar anytime the cell is active). If you make an
error in the formula that prevents Excel from being able to calculate the formula at all,
Excel displays an Alert dialog box suggesting how to fix the problem.
After writing formula in the 9th row, we can drag it to remaining columns and the formula
gets copied. After dragging we can see the formula in the remaining columns as below.
column C : =SUM(C3:C8)
column D : =SUM(D3:D8)
column E : =SUM(E3:E8)
column F : =SUM(F3:F8)
column G : =SUM(G3:G8)
Formula Reference in Excel 2010
Cell References in Formulas
Most formulas you create include references to cells or ranges. These references
enable your formulas to work dynamically with the data contained in those cells or
ranges. For example, if your formula refers to cell C2 and you change the value
contained in C2, the formula result reflects new value automatically. If you didn’t use
references in your formulas, you would need to edit the formulas themselves in order to
change the values used in the formulas.
When you use a cell (or range) reference in a formula, you can use three types of
references − relative, absolute, and mixed references.
Using Functions
When you type = sign and then type any alphabet you will see the searched functions
as below.
Suppose you need to determine the largest value in a range. A formula can’t tell you the
answer without using a function. We will use formula that uses the MAX function to
return the largest value in the range B3:B8 as =MAX(A1:D100).
Another example of functions. Suppose you want to find if the cell of month is greater
than 1900 then we can give Bonus to Sales representative. The we can achieve it with
writing formula with IF functions as =IF(B9>1900,"Yes","No")
Function Arguments
In the above examples, you may have noticed that all the functions used parentheses.
The information inside the parentheses is the list of arguments.
Functions vary in how they use arguments. Depending on what it has to do, a function
may use.
No arguments − Examples − Now(), Date(), etc.
One argument − UPPER(), LOWER(), etc.
A fixed number of arguments − IF(), MAX(), MIN(), AVERGAGE(), etc.
Infinite number of arguments
Optional arguments
Built-in Functions in Excel 2010
Built In Functions
MS Excel has many built in functions, which we can use in our formula. To see all the
functions by category, choose Formulas Tab » Insert Function. Then Insert function
Dialog appears from which we can choose the function.
Functions by Categories
Let us see some of the built in functions in MS Excel.
Text Functions
o LOWER − Converts all characters in a supplied text string to lower case
o UPPER − Converts all characters in a supplied text string to upper case
o TRIM − Removes duplicate spaces, and spaces at the start and end of a
text string
o CONCATENATE − Joins together two or more text strings.
o LEFT − Returns a specified number of characters from the start of a
supplied text string.
o MID − Returns a specified number of characters from the middle of a
supplied text string
o RIGHT − Returns a specified number of characters from the end of a
supplied text string.
o LEN − Returns the length of a supplied text string
o FIND − Returns the position of a supplied character or text string from
within a supplied text string (case-sensitive).
Date & Time
o DATE − Returns a date, from a user-supplied year, month and day.
o TIME − Returns a time, from a user-supplied hour, minute and second.
o DATEVALUE − Converts a text string showing a date, to an integer that
represents the date in Excel's date-time code.
o TIMEVALUE − Converts a text string showing a time, to a decimal that
represents the time in Excel.
o NOW − Returns the current date & time.
o TODAY − Returns today's date.
Statistical
o MAX − Returns the largest value from a list of supplied numbers.
o MIN − Returns the smallest value from a list of supplied numbers.
o AVERAGE − Returns the Average of a list of supplied numbers.
o COUNT − Returns the number of numerical values in a supplied set of cells
or values.
o COUNTIF − Returns the number of cells (of a supplied range), that
satisfies a given criteria.
o SUM − Returns the sum of a supplied list of numbers
Logical
o AND − Tests a number of user-defined conditions and returns TRUE if ALL
of the conditions evaluate to TRUE, or FALSE otherwise
o OR − Tests a number of user-defined conditions and returns TRUE if ANY
of the conditions evaluate to TRUE, or FALSE otherwise.
o NOT − Returns a logical value that is the opposite of a user supplied logical
value or expression i.e. returns FALSE if the supplied argument is TRUE
and returns TRUE if the supplied argument is FAL
Math & Trig
o ABS − Returns the absolute value (i.e. the modulus) of a supplied number.
o SIGN − Returns the sign (+1, -1 or 0) of a supplied number.
o SQRT − Returns the positive square root of a given number.
o MOD − Returns the remainder from a division between two supplied
numbers.
Data Filtering in Excel 2010
Filters in MS Excel
Filtering data in MS Excel refers to displaying only the rows that meet certain conditions.
(The other rows gets hidden.)
Using the store data, if you are interested in seeing data where Shoe Size is 36, then
you can set filter to do this. Follow the below mentioned steps to do this.
Place a cursor on the Header Row.
Choose Data Tab » Filter to set filter.
Click the drop-down arrow in the Area Row Header and remove the check mark
from Select All, which unselects everything.
Then select the check mark for Size 36 which will filter the data and displays data
of Shoe Size 36.
Some of the row numbers are missing; these rows contain the filtered (hidden)
data.
There is drop-down arrow in the Area column now shows a different graphic —
an icon that indicates the column is filtered.
Using Multiple Filters
You can filter the records by multiple conditions i.e. by multiple column values. Suppose
after size 36 is filtered, you need to have the filter where color is equal to Coffee. After
setting filter for Shoe Size, choose Color column and then set filter for color.
Data Sorting in Excel 2010
Sorting in MS Excel
Sorting data in MS Excel rearranges the rows based on the contents of a particular
column. You may want to sort a table to put names in alphabetical order. Or, maybe you
want to sort data by Amount from smallest to largest or largest to smallest.
To Sort the data follow the steps mentioned below.
Selecting Ranges
You can select a range in several ways −
Press the left mouse button and drag, highlighting the range. Then release the
mouse button. If you drag to the end of the screen, the worksheet will scroll.
Press the Shift key while you use the navigation keys to select a range.
Press F8 and then move the cell pointer with the navigation keys to highlight the
range. Press F8 again to return the navigation keys to normal movement.
Type the cell or range address into the Name box and press Enter. Excel selects
the cell or range that you specified.
Selecting Complete Rows and Columns
When you need to select an entire row or column. You can select entire rows and
columns in much the same manner as you select ranges −
Click the row or column border to select a single row or column.
To select multiple adjacent rows or columns, click a row or column border and
drag to highlight additional rows or columns.
To select multiple (nonadjacent) rows or columns, press Ctrl while you click the
row or column borders that you want.
Data Validation in Excel 2010
Data Validation
MS Excel data validation feature allows you to set up certain rules that dictate what can
be entered into a cell. For example, you may want to limit data entry in a particular cell
to whole numbers between 0 and 10. If the user makes an invalid entry, you can display
a custom message as shown below.
Validation Criteria
To specify the type of data allowable in a cell or range, follow the steps below, which
shows all the three tabs of the Data Validation dialog box.
Select the cell or range.
Choose Data » Data Tools » Data Validation. Excel displays its Data Validation
dialog box having 3 tabs settings, Input Message and Error alert.
Settings Tab
Here you can set the type of validation you need. Choose an option from the Allow
drop-down list. The contents of the Data Validation dialog box will change, displaying
controls based on your choice.
Any Value − Selecting this option removes any existing data validation.
Whole Number − The user must enter a whole number.For example, you can
specify that the entry must be a whole number greater than or equal to 50.
Decimal − The user must enter a number. For example, you can specify that the
entry must be greater than or equal to 10 and less than or equal to 20.
List − The user must choose from a list of entries you provide. You will create
drop-down list with this validation. You have to give input ranges then those
values will appear in the drop-down.
Date − The user must enter a date. You specify a valid date range from choices
in the Data drop-down list. For example, you can specify that the entered data
must be greater than or equal to January 1, 2013, and less than or equal to
December 31, 2013.
Time − The user must enter a time. You specify a valid time range from choices
in the Data drop-down list. For example, you can specify that the entered data
must be later than 12:00 p.m.
Text Length − The length of the data (number of characters) is limited. You
specify a valid length by using the Data drop-down list. For example, you can
specify that the length of the entered data be 1 (a single alphanumeric character).
Custom − To use this option, you must supply a logical formula that determines
the validity of the user’s entry (a logical formula returns either TRUE or FALSE).
Number format
Font (type, size, and color)
Alignment (vertical and horizontal)
Borders
Pattern
Protection (locked and hidden)
Now, let us see how styles are helpful. Suppose that you apply a particular style to
some twenty cells scattered throughout your worksheet. Later, you realize that these
cells should have a font size of 12 pt. rather than 14 pt. Rather than changing each cell,
simply edit the style. All cells with that particular style change automatically.
Applying Styles
Choose Home » Styles » Cell Styles. Note that this display is a live preview, that is, as
you move your mouse over the style choices, the selected cell or range temporarily
displays the style. When you see a style you like, click it to apply the style to the
selection.
Applying Themes
Choose Page layout Tab » Themes Dropdown. Note that this display is a live preview,
that is, as you move your mouse over the Theme, it temporarily displays the theme
effect. When you see a style you like, click it to apply the style to the selection.
Creating Macros
You can create macros in one of two ways −
Use MS Excel’s macro recorder to record your actions as you undertake them in
a worksheet.
Enter the instructions that you want to be followed in a VBA code in the Visual
Basic Editor.
Now let's create a simple macro that will automate the task of making cell content Bold
and apply cell color.
Choose View Tab » Macro dropdown.
Click on Record Macro as below.
VLOOKUP
VlookUp searches for a value vertically down for the lookup table.
VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) has 4 parameters
as below.
lookup_value − It is the user input. This is the value that the function uses to
search on.
The table_array − It is the area of cells in which the table is located. This
includes not only the column being searched on, but the data columns for which
you are going to get the values that you need.
Col_index_num − It is the column of data that contains the answer that you
want.
Range_lookup − It is a TRUE or FALSE value. When set to TRUE, the lookup
function gives the closest match to the lookup_value without going over the
lookup_value. When set to FALSE, an exact match must be found to the
lookup_value or the function will return #N/A. Note, this requires that the column
containing the lookup_value be formatted in ascending order.
VLOOKUP Example
Let's look at a very simple example of cross-referencing two spreadsheets. Each
spreadsheet contains information about the same group of people. The first
spreadsheet has their dates of birth, and the second shows their favorite color. How do
we build a list showing the person's name, their date of birth and their favorite color?
VLOOOKUP will help in this case. First of all, let us see data in both the sheets.
This is data in the first sheet
Protect Worksheet
You may want to protect a worksheet for a variety of reasons. One reason is to prevent
yourself or others from accidentally deleting the formulas or other critical data. A
common scenario is to protect a worksheet, so that the data can be changed, but the
formulas can’t be changed.
To protect a worksheet, choose Review » Changes group » Protect Sheet. Excel
displays the Protect Sheet dialog box. Note that providing a password is optional. If you
enter a password, that password will be required to unprotect the worksheet. You can
select various options in which the sheet should be protected. Suppose we checked
Format Cells option then Excel will not allow to format cells.
When somebody tries to format the cells, he or she will get the error as shown in the
screenshot below.
Protecting a Workbook
Excel provides three ways to protect a workbook.
Requires a password to open the workbook.
Prevents the users from adding sheets, deleting sheets, hiding sheets, and
unhiding sheets.
Prevents users from changing the size or position of windows.
Types of Charts
There are various chart types available in MS Excel as shown in the below screen-shot.
Column − Column chart shows data changes over a period of time or illustrates
comparisons among items.
Bar − A bar chart illustrates comparisons among individual items.
Pie − A pie chart shows the size of items that make up a data series, proportional
to the sum of the items. It always shows only one data series and is useful when
you want to emphasize a significant element in the data.
Line − A line chart shows trends in data at equal intervals.
Area − An area chart emphasizes the magnitude of change over time.
X Y Scatter − An xy (scatter) chart shows the relationships among the numeric
values in several data series, or plots two groups of numbers as one series of xy
coordinates.
Stock − This chart type is most often used for stock price data, but can also be
used for scientific data (for example, to indicate temperature changes).
Surface − A surface chart is useful when you want to find the optimum
combinations between two sets of data. As in a topographic map, colors and
patterns indicate areas that are in the same range of values.
Doughnut − Like a pie chart, a doughnut chart shows the relationship of parts to
a whole; however, it can contain more than one data series.
Bubble − Data that is arranged in columns on a worksheet, so that x values are
listed in the first column and corresponding y values and bubble size values are
listed in adjacent columns, can be plotted in a bubble chart.
Radar − A radar chart compares the aggregate values of a number of data
series.
Creating Chart
To create charts for the data by below mentioned steps.
Select the data for which you want to create the chart.
Choose Insert Tab » Select the chart or click on the Chart group to see
various chart types.
Select the chart of your choice and click OK to generate the chart.
Editing Chart
You can edit the chart at any time after you have created it.
You can select the different data for chart input with Right click on chart »
Select data. Selecting new data will generate the chart as per the new data, as
shown in the below screen-shot.
You can change the X axis of the chart by giving different inputs to X-axis of
chart.
You can change the Y axis of chart by giving different inputs to Y-axis of chart.
Pivot Charts Excel 2010
Pivot Charts
A pivot chart is a graphical representation of a data summary, displayed in a pivot table.
A pivot chart is always based on a pivot table. Although Excel lets you create a pivot
table and a pivot chart at the same time, you can’t create a pivot chart without a pivot
table. All Excel charting features are available in a pivot chart.
Pivot charts are available under Insert tab » PivotTable dropdown » PivotChart.