# tactiq.

io free youtube transcript

# Chairing a meeting
# https://www.youtube.com/watch/oPhKhTI0Lss

00:00:11.750 Marcus white is the managing director of

00:00:14.400 quartz Power Group an energy company
00:00:17.420 every month the departmental managers
00:00:20.160 meet to discuss high-level issues in the
00:00:22.289 company Marcus is leading this month's
00:00:25.380 meeting okay well good morning everyone
00:00:27.599 thank you very much for being here on
00:00:29.580 time
00:00:30.869 we've got a lot to do today too so let's
00:00:33.270 get started now everyone's here apart
00:00:36.600 from John in facilities where we have
00:00:39.480 apologies from him has everyone got a
00:00:42.360 copy of the agenda good ok can I draw
00:00:47.100 your attention to item 4 where it says
00:00:50.879 presentation of online survey results
00:00:53.989 the presentation is going to be given by
00:00:56.670 miss Patricia Reyes who is a
00:00:58.949 representative of the research company
00:01:01.350 we contracted to carry out the work the
00:01:04.349 miss Reyes will arrive at 11:30 so I
00:01:07.350 plan to break at about 11:15 to give her
00:01:11.070 time to set up it may also mean that we
00:01:14.729 need to interrupt the first few agenda
00:01:17.520 items but we'll come back to those and
00:01:21.479 I'll see I'd like to leave a little bit
00:01:23.640 of time under any other business to
00:01:26.610 discuss whatever might come out of the
00:01:29.369 presentation okay
00:01:31.500 so item 1 is relocation and plans for
00:01:37.470 flexible working now as you know Paul
00:01:40.049 and his team have been working on plans
00:01:43.170 to extend flexible working hours across
00:01:46.500 the company
00:01:47.250 so Paul perhaps I can begin by asking
00:01:50.490 you to fill us in on your progress sure
00:01:53.399 thanks Marcus M well as Marcus said okay
00:01:59.070 thank you very much indeed Paul I mean
00:02:01.439 on behalf of everyone I'd like to say
00:02:03.810 thank you to you and to your team for
00:02:07.290 all the hard work that you've put in so
00:02:10.348 far on this project
00:02:12.189 I really appreciate it before we move on
00:02:15.969 to item two are there any comments
00:02:18.760 anyone has anyone would like to make on
00:02:22.359 item one no Maya I'm aware that flexible
00:02:30.250 working hours has a particular impact on
00:02:33.430 some of your team do you have any
00:02:36.310 thoughts on that well from my point of
00:02:39.639 view what Paul is proposing sounds fine
00:02:42.010 I am a bit concerned about working with
00:02:44.560 the system of core hours and then
00:02:46.450 flexible hours but I think we all need
00:02:49.239 time to read through Paul's proposal in
00:02:51.189 more detail before discussing it any
00:02:53.109 further okay that sounds reasonable and
00:02:56.980 what do other people think and do you
00:02:59.919 agree with Myer that we need to look
00:03:01.540 through the proposal in more detail
00:03:03.519 first yes okay right well I'm sure we
00:03:07.900 can return to it at next month's meeting
00:03:09.810 okay good are we all okay to move on to
00:03:14.319 the next point right so the up and
00:03:20.650 coming board meeting now we don't need
00:03:23.650 to spend too much time on this but there
00:03:26.229 are one or two issues which we need to
00:03:29.139 be aware of a Lydia can you warn me if
00:03:33.639 we go beyond 10 minutes on this one so
00:03:39.579 those two people will be replacing the
00:03:42.519 two members of the board who are leaving
00:03:44.319 us and that's everything I think on on
00:03:48.489 item 2 so right moving on to item 3 and
00:03:54.639 the cost breakdown for the relocation
00:03:57.449 now Maya thank you very much for
00:04:00.400 emailing the current figures to all of
00:04:02.290 us I hope that we've all had time to
00:04:04.780 look at them to read them through my is
00:04:07.930 anything that you want to add before I
00:04:10.209 open this up questions hi not really
00:04:12.789 nothing's changed since it was sent out
00:04:14.829 as far as I know are there any questions
00:04:18.039 arising from Maya's report Matt you look
00:04:22.389 as if you might have a question yes I
00:04:24.520 suppose I do well
00:04:25.960 it's more of a comment really the fact
00:04:28.330 is I tea will have the highest cost
00:04:30.789 attached to this relocation in terms of
00:04:33.759 moving equipment and I'll also need to
00:04:36.370 bring quite a few contract people to
00:04:37.900 help but the figures in here don't seem
00:04:40.720 to be the same as the estimates I gave
00:04:42.400 you it's all going to require a lot of
00:04:44.830 overtime in my department well I have
00:04:47.440 allocated some of the costs to the
00:04:49.780 budgets of other departments that seemed
00:04:51.789 the fairest way to do it otherwise as
00:04:53.590 you say IT is responsible for a large
00:04:56.740 part of the relocation costs so do you
00:04:59.110 mean in any IT costs related to say
00:05:01.389 marketing will be covered by the
00:05:03.520 marketing budget yes in a way look this
00:05:07.360 might help clarify it
00:05:08.820 you see I've broken the IT department up
00:05:12.490 into segments oh I'm sorry
00:05:15.280 can we continue this discussion after
00:05:17.440 lunch the lady from the research company
00:05:20.710 is waiting to join us and to present her
00:05:23.229 results but before we take a break I
00:05:26.110 just want to summarize where we are so
00:05:29.020 far now my understanding is that Maier
00:05:32.530 has tried to allocate the relocation
00:05:34.330 costs across departments as far as is
00:05:37.720 possible
00:05:38.650 but that Matt feels that IT is still
00:05:42.220 taking too many costs is that right
00:05:45.729 that's about right good ok let's take a
00:05:49.479 break now and can we all be back here
00:05:52.510 promptly at 11:30 to continue where we
00:05:56.560 left off Lydia could you bring miss ray
00:05:59.800 assumptions