Unit 6 Interpersonal 14pg
Unit 6 Interpersonal 14pg
At Work
W UNIT 6
IINTERP
PERSONALCO
OMMUN
NIC
ATION
Objectivess
After study
ying this unitt, you should
d be able to:
Structure
6.1 Introdduction
6.2 Defin
ning Interperrsonal Comm
munication
6.3 Signifficance of Innterpersonal Communicaation
6.4 Princiiples of Interrpersonal Coommunicatioon
6.5 Barrieers to Interpeersonal Com
mmunication
6.6 Interppersonal Com
mmunicationn Models
6.7 Emotional Intelliggence and In
nterpersonal Communicaation
6.8 Interppersonal Com
mmunicationn Styles
6.9 Interppersonal andd Personal Management
M S
Skills
6.10 Summ
mary
6.11 Keyw
words
6.12 Self-A
Assessment Questions
6.13 Referrences and F
Further Read
dings
6.1 IN
NTRODU
UCTION
N
Interpersonnal Communnication, wheether effectivve or not, is a constant process
p
in the orgaanisation. It is inseparaable from annd essential to everything that
occurs in organisationnal life. Reegardless of the position one occcupies,
effective innterpersonal communicaation skills aare essentiall for the folllowing
reasons:
● It helpss to develop professionaal connectionns with otherr co-workerss,
colleaggues, peers, lleaders, and clients;
● It enhaances the abiility to relatee with other ppeople;
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cation ● It facilitates teamwork and collaboration; Interpersonal
Communication
● It results in increased job satisfaction;
6.5 BARRIER
RS TO IN
NTERPE
ERSONA
AL
C
COMMUNNICATIOON
Barriers to interpersonaal communication occurr when the sender’s
s messsage is
received diifferently frrom how it was intendded. Typically, communnication
breakdown ns result from m a lack off understandding and a missing atteempt at
clarificationn. There aree various kno
own and unkknown factors that mighht act as
barriers to successful
s innterpersonal communicaation. Some of
o them are:
● Langu
uage barrierrs
In any communicaation processs—oral or written,
w the seender(s) enccodes(s)
ideas, which the rreceiver(s) decode(s)
d to understand and give feeedback
accord
dingly. In thiis process, language
l plaays a very important roole. The
commuunication m may fail if the sender and receiver do not have a
reasonably comforrtable comm mon languagge as a meedium to exxchange
ideas.
● Stress
Stressfful situationns can make people chhoose to reemain detacched or
reserveed in nature. This resultss in isolationn and minimuum interactioon with
others. This in turn makees it difficcult for otthers to esstablish
commuunication wiith that persoon.
● Positioon
A supperior who is hostile to t subordinaates’ views and not openo to
suggesstions will eend up not receiving
r infformation an
nd ideas. Thhis will
adversely affect intterpersonal relationships
r s.
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cation Interpersonal
Communication
● Attitude
People with the ‘I’ viewpoint are normally perceived as self-centred and
un-empathetic. This attitude can create a problem in communicating with
other people in an organisation. People with such an attitude keep
themselves first and thus every communication is centredaround them. It
is important in the communication process to incorporate the feelings
and perception of the sender as well as receiver of the message.
● Distance
People separated by geographical boundaries and spatial distances may
find it difficult to communicate. However, with the advent of technology,
people can still communicate through social media, chats, emails, etc.
● Perceptions
Rigid perceptual labelling makes it difficult for people to change their
preconceived notions. With already made up mind, we refuse to listen
and an attempt to achieve effective communication suffers badly. In
other words, if one believes in a certain phenomenon then convincing
him/her otherwise will be a difficult task. For example, if the manager
believes that distribution of sample goods among consumers is futile,
then convincing him/her about the need for an effective marketing
strategy will have no benefits.
● Culture
People with different cultural backgrounds find it difficult to interact and
develop healthy interpersonal relationships. This can be attributed to the
different viewpoints inherited by people belonging to different cultures.
● Technology
Face-to-face interaction is still superior to technology-based
communication for developing effective interpersonal relationships. As
in face-to-face communication, one can get a more clear idea of posture,
gesture and expressions of the speaker as well as the reactions of the
listener.
Activity 1
Recall any recent event or a situation where your communication with your
partner/employee/colleague failed miserably. Unbiased, identify the list of
barriers you both experienced which could be the cause of communication
failure.
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Oraal Communicatiion ……………
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6.6 IN
NTERPE
ERSONA
AL COMM
MUNICA
ATION
M
MODELSS
Models arre the diagrrams that are a useful in analyzinng the proccess of
communicaation. These models help p one who iss trying to unnderstand, diiagnose
and perhapps repair a coommunicatioon process. IIn this sectioon, we will discuss
five modelss that can heelp us to undderstand inteerpersonal communicati
c ion in a
better way. The case siituation giveen in activityy 2 highlights the problemm in an
effective co
ommunicatioon process. After
A studyinng this sectioon, suggest ways
w in
which Mr. X and Mr. Y can improvve their com mmunication effectivenesss.
Figure 1: On
ne-Way modeel of Communiication (Fisher, 1981)
Though thhe model iss simple it provides a theory off compositioon and
communicaation for booth oral and d written diiscourse witth an emphaasis on
persuasion.. Despite lim
mitations, itt serves as a useful diiagnostic toool. The
major strenngth of thiss tool is thhat it emphaasizes the significance
s of the
receiver.
n Model
Interaction
The model was given bby Wilbur Schramm
S in the year 19997 and buildds upon
the linear model
m of com
mmunicationn which we ddiscussed in Unit 2.
Message (Delivered
Encoder through
h channels an
nd Decoder
media)
Noise
Noise
90 Feedback
cation Interpersonal
Figure 2: Interaction model of Communication (Schramm, 1997) Communication
The participants take turns being the sender and receiver. They create
meaning by sending and receiving messages in both physical and
psychological settings. The approach rejects communication as a one-way,
linear process and instead adds feedback, making communication
more interactive and a two-way process.
In this model, the channel represents the source through which the message
is sent. It can be verbal and non-verbal. Media represents various tools such
as letters, memos, mobile phones, televisions and social media websites.
Though the interaction model came up as a major improvement over the one-
way communication model, it did not consider a few significant observations
which are: (1) communication process does not happen sequentially, i.e. one
step at a time as highlighted in the prior communication models, (2) in the
process of communication, the participants act both as sender and receiver
simultaneously, (3) role of self and others perception, and (4) communication
context. The other models were later developed to fill these gaps.
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Oraal Communicatiion Although the
t interactioon model was
w a major improvemeent over a one-way
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model, it had its own drawbacks.
d I terms of tthe communnication proccess the
In
points this model
m ignorred were:
1) Comm munication prrocess does not happen sequentially y, i.e. one sttep at a
time ass highlightedd in the priorr communicaation modelss;
Sender’s views
v of, and behavior Receiver’s views of, annd
tow
wards receiveer behavior towards
t Sendder
Activity 2
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cation Case Situation Interpersonal
Communication
Read the following case and answer the questions given at the end of the
case. Mr. X and Mr. Y were the best of colleagues. They joined the
organisation in the same year and had a similar academic background. They
always got along well with each other. They had worked on several projects
together and were praised for their excellent team coordination by seniors. So
when Mr. X was told that Mr. Y selected a team that will work with him on a
new project and had not included him, he felt deceived. He immediately sent
a text to Mr. Y: “I can’t believe; you didn’t include me in the team!”
Mr. Y was in the middle of a meeting when his phone beeped with a new
notification. He could not stop himself and looked at the message. More than
the words he read Mr. X’s anger, frustration, and humiliation. The text had an
impact on Mr. Y. He could not concentrate on his meeting and forgot to
discuss some very important points. He immediately recalled how Mr. X did
not support his idea in the recent meeting and responded, “Even I could not
believe that you opposed my idea in front of all the senior executives”.
The episode was short but the damage was severe. They lost their year’s old
relationship. It took Mr. X and Mr. Y months to placate but the things were
not the same as before the damage had been done.
b) Suggest the ways which could have built a better understanding and
avoided the conflict.
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Oraal Communicatiion The transaaction modeel of comm munication ddescribes coommunicatioon as a
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process in which com mmunicatorss generate social realitties within social,
relational, and culturall contexts. The
T model rrevealed threee new factoors and
these are:
3) Task characterist
c tics- This in
ncludes the nature
n of woork or the problem
p
about which
w the coommunicatioon is taking pplace.
Physical &
P
Psychologicall
context
Com
mmunicator Social Creation of C
Cultural Communicaator
Contextt meaning C
Context
Relational
Context
Unlike the interaction model, whhich assumes that playeers switch roles
r as
sender and receiver, thhe transaction
n model asssumes that we
w are both senders
s
and receiveers at the sam
me time.
The transaaction modeel also incluudes a morre complexx understandding of
context. It prompts uss not to sim
mply hunt foor an ideal or anoffendder in a
complex siituation. Sinnce the trannsaction moodel of com mmunicationn views
communicaation as a result off the mulltiple forces and funnctional
interdependdence, it discourages us
u from juddging good and bad unntil we
thoroughly understand it. Before shhaping our oopinions, thee model urgees us to
see commuunication as having multtiple rather than
t single explanations
e , to see
interdependdencies, to seek a relattionship bettween comm munication and
a the
context in which
w it occuurs.
94
cation Unlike the interactive model, which suggests that participants alternate Interpersonal
Communication
positions as sender and receiver, the transaction model suggests that we are
simultaneously senders and receivers.
96 ………
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cation …………………………………………………………………………… Interpersonal
Communication
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● Giving a presentation to an off-shore client who is impressive and
reputed.
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● Warning your subordinate who has not submitted the work on time.
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6.10 SU
UMMAR
RY
Healthy intterpersonal communicati
c ion minimizzes conflicts and promottes trust
and positivvity. Within organisattions, comm munication flow, inforrmation
overload, internationnal operatiions, cultuural diverssity, etc. make
communicaation increaasingly com mplicated. Inn such situuations, diaagnostic
models off interpersonnal commu unication caan serve ass a useful aid to
understandiing the prooblem and resolve theem. The co onstructive way
w of
improving interpersonaal communiication is too enhance one's
o EI. Thhere are
various sttrategies off interpersoonal commu munication to t adopt keeping
k
relationshipps, context, and
a consequuences in minnd.
6.11 KEYWOR
K RDS
Active listeening: Listenning that dem
mands closee attention too a message’s literal
and emotioonal meaningg.
Decoding:T
The act of exxtracting meeaning.
Encoding :Act
: of convverting the iddeas into coddes.
6.12 SE
ELF-ASS
SESSME
ENT QUE
ESTION
NS
1) Are thee models wee examined in this unit useful? Justiffy
98 4) What is
i interpersonnal commun
nication? Whhat are its coore competenncies?
cation 5) What skills are most important to be effective at the workplace? How Interpersonal
Communication
can those be improved?
Clair, R. S. (1977). Brent D. Ruben & John Y. Kim: General Systems Theory
and Human Communication. Rochelle Park, N. J.: Hayden Book Company,
1975. Behavioral Science, 22(1), 60–61.
https://doi.org/10.1002/bs.3830220111
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