Kinetic AP Hierarchy

Technical Reference
Guide
Version 2023.2
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Table of Contents
Accounts Payable Transaction Hierarchy 4
AP Invoice Entry - Add Invoice 4
AP Invoice Entry - Add Debit Memo 7
AP Invoice Entry - Get DMR Debit Memos 8
Invoice/Receipt Match Maintenance 9
Logged AP Invoice Entry 10
AP Invoice Entry - Get Approved Logged Invoices 11
AP Invoice Entry - Get Approved Logged Invoices (Debit Memo) 13
Logged Invoice Approve and Void Entry 14
AP Adjustment Entry 16
AP Payment Entry 17
Void Payment Entry 19
Payment Instrument (PI) Payable Entry 19
Bank Adjustment Entry 19
Bank Funds Transfer 19
Bank Reconciliation 20
Deferred Expense Recognition 21

3 October, 2023
Accounts Payable Transaction Hierarchy
This hierarchy is a summary of common general ledger (GL) transactions you post from within the
Accounts Payable (AP) module.

This hierarchy assumes your company uses an unmodified version of the Standard
posting rules the Kinetic application delivers. If you use the Extended posting rules, or if
you need information on an AP transaction that this hierarchy does not list, refer to GL
Transaction Type Maintenance to review the posting rule operation details.

AP Invoice Entry - Add Invoice

You can always change the AP Account GL Control in AP Invoice Entry.

Function Debit Credit

Add Receipt Billing Line Clearing Account Payables Account

1. AP Account GL Control - 1. AP Account GL Control -

Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
3. Inventory, COS and WIP
GL Control - Company
Configuration
Less Advanced Pay- Payables Account Advanced Payment Account
ment
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
Add Advanced Billing Advanced Payment Account Payables Account
Line
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration

4 October, 2023
Function Debit Credit
Add Job Miscellaneous Clearing Account Payables Account
Line
1. AP Account GL Control - 1. AP Account GL Control -
Price variances are ADJ- Supplier Supplier
PUR inventory transactions. 2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
3. Inventory, COS and WIP
GL Control - Company
Configuration
Add Unreceived Billing Clearing Account Payables Account
Line
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
3. Inventory, COS and WIP
GL Control - Company
Configuration
Add Miscellaneous Line Expense Account Payables Account

1. Part GL Control - Part 1. AP Account GL Control -

2. Part Class GL Control - Supplier
Part Class 2. AP Account GL Control -
3. Supplier GL Control - Company Configuration
Supplier
4. AP Account GL Control -
Supplier
5. AP Account GL Control -
Company Configuration
Add Header Mis- Expense Account Payables Account
cellaneous Charge
1. Miscellaneous Charge GL 1. AP Account GL Control -
Control - miscellaneous Supplier
Charge/Credit 2. AP Account GL Control -
2. AP Account GL Control - Company Configuration
Supplier
Add Line Miscellaneous Charge:

5 October, 2023
Function Debit Credit
No Purchase Order Expense Account Payables Account

You can see this 1. Miscellaneous Charge 1. AP Account GL Control -

transaction in AP Invoice (Purchase) GL Control - Supplier
Edit List. Purchasing Miscellaneous 2. AP Account GL Control -
Charge Company Configuration
2. AP Account GL Control -
Supplier
Purchase to the job (PUR- WIP Material (or WIP Clearing Account
MFG) Subcontract) Account
1. AP Account GL Control -
You can see this 1. Product Group (Part, Job) Supplier
transaction in 2. Inventory, COS and WIP 2. AP Account GL Control -
Inventory/WIP GL Control - Company Company Configuration
Reconciliation Report. Configuration 3. Inventory, COS and WIP
GL Control - Company
Configuration
Purchase to inventory Variance Account Clearing Account
(PUR-STK)
1. AP Account GL Control - 1. AP Account GL Control -
You can see this Supplier Supplier
transaction in 2. AP Account GL Control - 2. AP Account GL Control -
Inventory/WIP Company Configuration Company Configuration
Reconciliation Report.
3. Inventory, COS and WIP
GL Control - Company
Configuration
Purchase to other (PUR- Account selected on PO Line Clearing Account
UKN) Release
1. AP Account GL Control -
You can see this Supplier
transaction in 2. AP Account GL Control -
Inventory/WIP Company Configuration
Reconciliation Report.
3. Inventory, COS and WIP
GL Control - Company
Configuration
Taxes AP Tax Accrual Payables Account

Tax GL Control - Tax Type 1. AP Account GL Control -

Supplier
2. AP Account GL Control -
Company Configuration

6 October, 2023
AP Invoice Entry - Add Debit Memo
You can always change the AP Account GL Control in Debit Memo Entry.

Function Debit Credit

Add Miscellaneous Line Payables Account Expense Account

1. AP Account GL Control - 1. Part GL Control - Part

Supplier 2. Supplier GL Control -
2. AP Account GL Control - Supplier
Company Configuration 3. AP Account GL Control -
Supplier
4. AP Account GL Control -
Company Configuration
5. Part Class GL Control -
Part Class
Add Advanced Billing Payables Account Advanced Payment Account
Line
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
Add Header Mis- Payables Account Expense Account
cellaneous Charge
1. AP Account GL Control - 1. Miscellaneous Charge GL
Supplier Control - Miscellaneous
2. AP Account GL Control - Charge/Credit
Company Configuration 2. AP Account GL Control -
Supplier
Add Line Miscellaneous Charge:
No Purchase Order Payables Account Expense Account

You can see this 1. AP Account GL Control - 1. Miscellaneous Charge

transaction in AP Invoice Supplier (Purchase) GL Control -
Edit List. 2. AP Account GL Control - Purchasing Miscellaneous
Company Configuration Charge
2. AP Account GL Control -
Supplier

7 October, 2023
Function Debit Credit
Purchase to the job (PUR- Clearing Account WIP Material (or WIP
MFG) Subcontract) Account
1. AP Account GL Control -
You can see this Supplier 1. Product Group (Part, Job)
transaction in 2. AP Account GL Control - 2. Inventory, COS and WIP
Inventory/WIP Company Configuration GL Control - Company
Reconciliation Report. Configuration
3. Inventory, COS and WIP
GL Control - Company
Configuration
Purchase to inventory Clearing Account Variance Account
(PUR-STK)
1. AP Account GL Control - 1. AP Account GL Control -
You can see this Supplier Supplier
transaction in 2. AP Account GL Control - 2. AP Account GL Control -
Inventory/WIP Company Configuration Company Configuration
Reconciliation Report.
3. Inventory, COS and WIP
GL Control - Company
Configuration
Purchase to other (PUR- Clearing Account Account selected on PO Line
UKN) Release
1. AP Account GL Control -
You can see this Supplier
transaction in 2. AP Account GL Control -
Inventory/WIP Company Configuration
Reconciliation Report.
3. Inventory, COS and WIP
GL Control - Company
Configuration
Taxes Payables Account AP Tax Accrual

1. AP Account GL Control - Tax GL Control - Tax Type

Supplier
2. AP Account GL Control -
Company Configuration

AP Invoice Entry - Get DMR Debit Memos

8 October, 2023
 Function Debit Credit
Get Debit Memos from Payables Account Reason Code - DMR Expense
DMR Processing Account
1. AP Account GL Control -
Supplier 1. Part GL Control - Part
2. AP Account GL Control - 2. Supplier GL Control -
Company Configuration Supplier
3. AP Account GL Control -
Supplier
4. AP Account GL Control -
Company Configuration

Invoice/Receipt Match Maintenance

Match Unreceived Invoice Lines to Unmatched PO Receipt Lines:

A transaction is created only if there is a variance between the PO receipt amount and
invoice amount. That transaction can be either a debit or a credit and displays on
Inventory/WIP Reconciliation Report.

Function Debit Credit

Purchase to the Job Clearing Account WIP Material (or WIP Subcontract)
(PUR-MFG) Account
1. AP Account GL Control -
Supplier 1. Product Group (Part, Job)
2. AP Account GL Control - 2. Inventory, COS and WIP GL
Company Configuration Control - Company
3. Inventory, COS and WIP GL Configuration
Control - Company
Configuration
Purchase to Invent- Clearing Account Variance Account
ory (PUR-STK)
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
3. Inventory, COS and WIP GL
Control - Company
Configuration

9 October, 2023
 Function Debit Credit
Purchase to Other Clearing Account Account selected on PO Line
(PUR-UKN) Release
1. AP Account GL Control -
Supplier
2. AP Account GL Control -
Company Configuration
3. Inventory, COS and WIP GL
Control - Company
Configuration

Logged AP Invoice Entry

Note you can always change the AP Account GL Control in Logged AP Invoice Entry.

Function Debit Credit

Add a Logged Invoice Expense Suspense Account Payables Suspense Account

In Company Configuration, 1. AP Account GL Control - 1. AP Account GL Control -

the accounting option is set Supplier Supplier
to Book All to Suspense 2. AP Account GL Control - 2. AP Account GL Control -
Accounts. Company Configuration Company Configuration

Add Logged Invoice Tax Tax Suspense Account Payables Suspense Account

1. AP Account GL Control - 1. AP Account GL Control -

Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
Add a Logged Debit Payables Suspense Account Expense Suspense Account
Memo
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
Add a Logged Invoice Expense Suspense Account Payables Account

In Company 1. AP Account GL Control - 1. AP Account GL Control -

Configurationuration, the Supplier Supplier
accounting option is set to 2. AP Account GL Control - 2. AP Account GL Control -
Account for Taxes. Company Configuration Company Configuration

10 October, 2023
 Function Debit Credit
Add Logged Invoice Tax AP Tax Accrual Payables Account

Tax GL Control - Tax Type 1. AP Account GL Control -

Supplier
2. AP Account GL Control -
Company Configuration
Add a Logged Debit Payables Account Expense Suspense Account
Memo
1. AP Account GL Control - 1. AP Account GL Control -
Supplier Supplier
2. AP Account GL Control - 2. AP Account GL Control -
Company Configuration Company Configuration
Add a Logged Invoice, Posting has no affect on the general ledger.
Logged Invoice Tax, or
Logged Debit Memo

In Company Configuration,
the accounting option is set
to Authorization Tracking.

AP Invoice Entry - Get Approved Logged Invoices

You always have the option to change the AP Account GL Control at the time of AP Invoice Entry.

To complete this transaction, you must first approve a logged invoice in Logged Invoice
Approve and Void Entry.

11 October, 2023
Function Debit Credit
Match Approved Logged Expense Account Payables Account
Invoices to AP Invoices (the
Get > Approved Logged 1. Part GL Control - Part 1. AP Account GL Control -
Invoices option). Creates 2. Supplier GL Control - Supplier
two sets of transactions. Supplier 2. AP Account GL Control -
3. AP Account GL Control - Company Configuration
The accounting option in
Company Configuration is Supplier
set to Book All to Suspense 4. AP Account GL Control -
Accounts. Company Configuration
Payables Suspense Account Expense Suspense Account

1. AP Account GL Control - 1. AP Account GL Control -

Approved Logged Invoice Approved Logged Invoice
2. AP Account GL Control - 2. AP Account GL Control -
Logged Invoice Logged Invoice
3. AP Account GL Control - 3. AP Account GL Control -
Supplier Supplier
4. AP Account GL Control - 4. AP Account GL Control -
Company Configuration Company Configuration
Tax on Matched AP Invoice AP Tax Accrual Payables Account

This assumes you added a Tax GL Control - Tax Type 1. AP Account GL Control -
tax at the time of Logged Supplier
Invoice Entry. Creates two 2. AP Account GL Control -
sets of transactions. Company Configuration
Payables Suspense Account Tax Suspense Account

1. AP Account GL Control - 1. AP Account GL Control -

Approved Logged Invoice Approved Logged Invoice
2. AP Account GL Control - 2. AP Account GL Control -
Logged Invoice Logged Invoice
3. AP Account GL Control - 3. AP Account GL Control -
Supplier Supplier
4. AP Account GL Control - 4. AP Account GL Control -
Company Configuration Company Configuration

12 October, 2023
Function Debit Credit
Match Approved Logged Expense Account Expense Suspense Account
Invoices to AP Invoices (the
Get > Approved Logged 1. Part GL Control - Part 1. AP Account GL Control -
Invoices option) 2. Supplier GL Control - Approved Logged Invoice
Supplier 2. AP Account GL Control -
In Company Configuration, Logged Invoice
the accounting option is set 3. AP Account GL Control -
to Account for Taxes. Supplier 3. AP Account GL Control -
4. AP Account GL Control - Supplier
Company Configuration 4. AP Account GL Control -
Company Configuration

AP Invoice Entry - Get Approved Logged Invoices (Debit

Memo)
To complete this transaction, you must first approve a logged invoice in Logged Invoice
Approve and Void Entry.

Function Debit Credit

Match Approved Logged Payables Account Expense Account
Invoices to AP Debit Memos
(the Get > Approved 1. AP Account GL Control - 1. Part GL Control - Part
Logged Invoices option). Supplier 2. Supplier GL Control -
Creates two sets of 2. AP Account GL Control - Supplier
transactions. Company Configuration 3. AP Account GL Control -
The accounting option in Supplier
Company Configuration is 4. AP Account GL Control -
set to Book All to Suspense Company Configuration
Accounts.
Expense Suspense Account Payables Suspense Account

1. AP Account GL Control - 1. AP Account GL Control -

Approved Logged Debit Approved Logged Debit
Memo Memo
2. AP Account GL Control - 2. AP Account GL Control -
Logged Debit Memo Logged Debit Memo
3. AP Account GL Control - 3. AP Account GL Control -
Supplier Supplier
4. AP Account GL Control - 4. AP Account GL Control -
Company Configuration Company Configuration

13 October, 2023
Function Debit Credit
Tax on Matched AP Debit Payables Account AP Tax Accrual
Memo
1. AP Account GL Control - Tax GL Control - Tax Type
This assumes you added a Supplier
tax at the time of Logged 2. AP Account GL Control -
Debit Memo Entry. Creates Company Configuration
two sets of transactions.
Tax Suspense Account Payables Suspense Account

1. AP Account GL Control - 1. AP Account GL Control -

Approved Logged Invoice Approved Logged Invoice
2. AP Account GL Control - 2. AP Account GL Control -
Logged Invoice Logged Invoice
3. AP Account GL Control - 3. AP Account GL Control -
Supplier Supplier
4. AP Account GL Control - 4. AP Account GL Control -
Company Configuration Company Configuration
Match Approved Logged Expense Suspense Account Expense Account
Invoices to AP Debit Memos
(the Get > Approved 1. AP Account GL Control - 1. Part GL Control - Part
Logged Invoices option) Approved Logged Invoice 2. Supplier GL Control -
2. AP Account GL Control - Supplier
In Company Configuration, Logged Invoice
the accounting option is set 3. AP Account GL Control -
to Account for Taxes. 3. AP Account GL Control - Supplier
Supplier 4. AP Account GL Control -
4. AP Account GL Control - Company Configuration
Company Configuration

Logged Invoice Approve and Void Entry

14 October, 2023
Function Debit Credit
Approve a Logged Invoice or Debit Memo Expense Account Suspense Account

In Company Configuration, the accounting 1. Part GL Control - 1. AP Account GL

option is set to Authorization Tracking. Part Control -
2. Supplier GL Approved Logged
Control - Supplier Invoice

3. AP Account GL 2. AP Account GL
Control - Supplier Control - Logged
Invoice
4. AP Account GL
Control - 3. AP Account GL
Company Control - Supplier
Configuration 4. AP Account GL
5. Supplier GL Control -
Control - Supplier Company
Configuration
6. AP Account GL
Control - Supplier
7. AP Account GL
Control -
Company
Configuration
Approve a Logged Invoice or Debit Memo Expense Account Payables Suspense
Account
In Company Configuration, the accounting 1. Part GL Control -
option is set to Account for Taxes. Part 1. AP Account GL
2. Supplier GL Control -
Control - Supplier Approved Logged
Invoice
3. AP Account GL
Control - Supplier 2. AP Account GL
Control - Logged
4. AP Account GL Invoice
Control -
Company 3. AP Account GL
Configuration Control - Supplier
4. AP Account GL
Control -
Company
Configuration

15 October, 2023
Function Debit Credit
Approve a Logged Invoice or Debit Memo Expense Account Payables Account

In Company Configuration, the accounting 1. Tax GL Control - 1. AP Account GL

option is set to Book All to a Suspense Tax Type Control - Supplier
Account. 2. AP Account GL 2. AP Account GL
Control - Supplier Control -
3. AP Account GL Company
Control - Configuration
Company
Configuration
Payables Suspense Expense Account
Account
1. Tax GL Control -
1. AP Account GL Tax Type
Control - 2. AP Account GL
Approved Logged Control - Supplier
Invoice
3. AP Account GL
2. AP Account GL Control -
Control - Logged Company
Invoice Configuration
3. AP Account GL
Control - Supplier
4. AP Account GL
Control -
Company
Configuration
Void a Logged Invoice or Debit Memo Logged Invoice/Debit Memo transactions are
cleared from AP, GL, and AP Tax tables.

AP Adjustment Entry
Function Debit Credit
Increase or Decrease an Open Payables Account Enter Account Number
Invoice Amount
AP Account GL Control
assigned to posted invoice

Increase or Decrease an Open Enter Account Number Payables Account

Debit Memo Amount
AP Account GL Control
assigned to posted invoice

16 October, 2023
AP Payment Entry
Function Debit Credit
Select Invoices for Pay- Payables Account Cash Account
ment
AP Account GL Control assigned Bank GL Control - Bank Account
to the posted AP invoice
If the Reconciled AP Balance
check box is selected on the
bank record in Bank Account
Maintenance, this transaction
credits the Pending Cash
Account defined in the Bank GL
Control instead of the Cash
Account.

Payment Discount (Set on Payables Account Payment Discount Account

Invoice)
AP Account GL Control assigned AP Account GL Control assigned
Payment discounts are not to the posted AP invoice to the posted AP invoice
taken for miscellaneous
charges.

Payment Discount Reduces Payment Discount Account AP Tax Accrual

Tax
AP Account GL Control assigned Tax GL Control - Tax Type
(Populates the Payment to the posted AP invoice
Discount Treatment field in
Tax Type Maintenance)

Terms Discount Reduces Payment Discount Account AP Tax Accrual

Tax
AP Account GL Control assigned Tax GL Control - Tax Type
(Populates the Payment to the posted AP invoice
Discount Treatment field in
Tax Type Maintenance)

17 October, 2023
Function Debit Credit
Add Miscellaneous Pay- Expense Account Cash Account
ment
Account selected on Payment > Bank GL Control - Bank Account
Misc Detail
In Bank Account Maintenance, if
the Reconciled AP Balance
check box is selected on the
bank record, this transaction
credits the Pending Cash
Account defined in the Bank GL
Control instead of the Cash
Account.

Add Bank FeeVoid Pay- Bank Fee Account Cash Account

ment Entry
Bank Fee GL Control - Bank Fee Bank GL Control - Bank Account

Option to change account on If the Reconciled AP Balance

Payment > Bank Fee) check box is selected on the
bank record in Bank Account
Maintenance, this transaction
credits the Pending Cash
Account defined in the Bank GL
Control instead of the Cash
Account.

18 October, 2023
Void Payment Entry
Function Debit Credit
Void an outstanding pay- Payables Account Cash Account
ment
AP Account GL Control - Posted Bank GL Control - Posted
Invoice Check

Payment Instrument (PI) Payable Entry

Function Debit Credit
AP PI Pay- PI Payable Account Payables Account
ment
Payment Instrument GL Control AP Account GL Control assigned to the invoice
assigned to the Payment to which you are applying the Payment
Instrument Payable Instrument Payable

Bank Adjustment Entry

The system reverses the transaction when you enter a negative adjustment amount.

Function Debit Credit

Adjust a Bank Account Cash Account Enter Account Number

Bank GL Control - Bank Account

Bank Funds Transfer

Function Debit Credit
Transfer funds from one bank account to Transfer Account Cash Account
another. Creates two sets of transactions.
Bank GL Control on the Bank GL Control on the
Results of a bank transfer use the journal code transfer From Bank transfer From Bank
linked with the Transfer From GL controls for Account Account
the bank.

19 October, 2023
 Function Debit Credit
This transaction uses the journal code linked Cash Account Transfer Account
with the Transfer To GL controls for the bank.
Bank GL Control on the Bank GL Control on the
transfer To Bank transfer To Bank
Account Account

Bank Reconciliation
Function Debit Credit
Add AP Payment Clearing Pending Cash Cash Account
Account
Transaction only occurs when Reconciled AP Bank GL Control -
Balance is selected on the bank in Bank AP Account GL Control Bank Account
Account Maintenance. assigned to the paid
AP invoice

Variance between bank statement amount and Variance Account Cash Account
posted check amount
Bank GL Control - Bank GL Control -
The system reverses the transaction when bank Bank Account Bank Account
statement amount is more than the posted
check amount.

Add Transaction Clearing Cash Account Pending Cash

Account
Transaction only occurs when Reconciled AP Bank GL Control -
Balance is selected on the bank in Bank Bank Account AR Account GL Control
Account Maintenance. assigned to the paid
AR invoice

Add AP Payment Instrument Clearing Clearing a Payment Instrument Payable

does update the Paid status and no trans-
action is created

20 October, 2023
Deferred Expense Recognition
Function Debit Credit
Recognize Expense Account Deferred Expense Account
Deferred
AP Account GL Control Amortization GL Control is taken from line
Expense (AP
is taken from line reference GL Contol.
invoice line) reference GL Control.

Recognize Expense Account Deferred Expense Account

Deferred
From line account. Amortization GL Control is taken from line
Expense (GL
reference GL Control for the current book (or for
journal line) Master Chart, if multi-book is used).

21 October, 2023