ADVANCED EXCEL NOTES

Horizontal vs. Vertical Software

 Horizontal Software (General-Purpose Software):
o Applicable to a wide range of industries.
o Examples:
 Microsoft Office Suite (Word, Excel, PowerPoint, etc.) for document
creation, spreadsheets, presentations, and communication.
 Accounting software like Tally and SAP can be used in various industries
for finance management, though some industry-specific features might be
available in advanced versions.
 Vertical Software (Industry-Specific Software):
o Designed to cater to the specific needs of a particular industry or business type.
o Examples:
 Hospital Management Software for patient records, billing, and
appointment scheduling.
 Construction Management Software for project planning, resource
allocation, and cost tracking.

Creating a Style Option in MS Word

1. Format your text as desired: Apply fonts, sizes, colors, and other formatting to the text
you want to use as a style.
2. Select the formatted text: Highlight the portion you want to save as a style.
3. Create the style:
o Go to the Home tab.
o Click the small arrow in the bottom right corner of the Styles pane.
o Select Create a Style.
4. Name your style: Enter a descriptive name that reflects the style's purpose (e.g.,
"Heading 1", "Body Text").
5. Format options: Choose whether to apply the style to just the paragraph (paragraph
style) or the entire character formatting (character style).
6. Click OK.

Using the Quick Access Toolbar in Microsoft Office

The Quick Access Toolbar is a customizable toolbar located above the Ribbon in Microsoft
Office applications. It provides quick access to frequently used commands, saving you time and
effort.

Customizing the Quick Access Toolbar

1. Click the small arrow on the right side of the Quick Access Toolbar.
2. Choose commands: Select the commands you want to add from the list.
3. Arrange commands: Drag and drop commands to reorder them.

Creating a New Tab on the Ribbon

While you can't create a new tab on the Ribbon directly, you can add a new group to an existing
tab. This allows you to organize related commands in a more logical manner.

1. Right-click on a tab on the Ribbon.

2. Choose "Rename Tab" to give the tab a new name if desired.
3. Right-click on a group on the tab.
4. Choose "New Group" to create a new group.
5. Rename the group and add commands to it as needed.

CREATING RESUME IN MSWORD

MSWord offers a wide range of formatting options and templates, allowing you to customize your resume
to your specific needs.
It's a widely used software with a familiar interface, making it easy for most people to use. Word documents
are compatible with most computers and devices, ensuring your resume can be viewed and shared easily.

STEPS
 Start a new document: Open Microsoft Word and create a new document.
 Choose a template: Go to FILES and select “new” tab- click on resumes and cover letters and select a
resume template.
 Customize the template: Fill in the required information, such as your name, contact details, experience,
education, and skills.
 Add a photo: Insert your photo into the designated area of the template.
 Save your resume: Save the document to your computer.
 - PROJECT MAKING IN MSWORD

Microsoft Word is a versatile tool for many college projects due to its accessibility, formatting options, and
collaboration features.

STEPS

1. Insert a cover page: Click on the "Insert" tab, then select "Cover Page" from the options on the
right side.
2. Choose a template: Pick a cover page template that suits your project topic.
3. Add your information: Fill in the required details, such as your name, project title, and submission
date.
4. Include a relevant image: Insert a picture related to your project topic to make the cover page
more visually appealing.
5. Add headers and footers: Customize the headers and footers of your document to include page
numbers, your name, or other relevant information.
MSEXCEL

Microsoft Excel is a powerful spreadsheet software that uses rows and columns to organize and analyze
data. It's like a digital notebook where you can enter numbers, text, and formulas. Excel can help you with
tasks like creating budgets, tracking expenses, calculating grades, and even generating charts and graphs.
It's a valuable tool for students, professionals, and anyone who needs to work with data efficiently.

In a standard Excel worksheet, there are 1,048,576 rows and 16,384 columns.

In Excel, the columns are labeled with letters, starting from A and going all the way to XFD. This means
that there are 16,384 columns, each with a unique letter label.

Here's a breakdown of the labeling pattern:

A to Z: The first 26 columns are labeled with the standard English alphabet.

AA to ZZ: After Z, Excel combines two letters to label the columns, starting with AA and going up to ZZ.

AAA to XFD: The pattern continues with three-letter combinations, ending at XFD, which represents the
16,384th column.
A fill handle in Excel is a small black square that appears in the bottom-right corner of a selected cell or
range of cells. When you click and drag this handle, Excel automatically fills the selected cells with data
based on a pattern or formula.

To select a cell or range: Choose the cells that contain the data you want to extend.

To locate the fill handle: Look for the small black square in the bottom-right corner of the selected cells.

To drag the fill handle: Click and hold the fill handle, then drag it in the direction you want to extend the
data.

Some of the short-cut keys used in excel and their uses-

1. Ctrl + Home: Go to cell A1 (top-left corner).

2. Ctrl + End: Go to the last non-empty cell.
3. Ctrl + Arrow Keys: Move to the edges of the selected data.
4. Shift +Ctrl + Arrow Keys: Select a range to the edge of the data.
5. Ctrl + C: Copy selected cells.
6. Ctrl + V: Paste copied cells.
7. Ctrl + X: Cut selected cells.
8. Ctrl + Z: Undo the last action.
9. Ctrl + Y: Redo the last action.
10. Ctrl + D: Fills a series down. Pressing Ctrl + G opens the "Go to" dialog box. You can then enter
a cell reference (e.g., A1) or a specific value to jump directly to that location in your worksheet.
This is helpful for navigating large spreadsheets quickly.
11. Ctrl + E: AutoFill based on patterns. When you select a cell or range containing data with a
recognizable pattern (e.g., days of the week, months, numbers in a sequence), pressing Ctrl + E will
automatically fill the pattern into adjacent cells. This is useful for quickly creating data series.
12. Ctrl + Space: Expand selection to the end of the current row.
When you select a cell and press Ctrl+Space, Excel will automatically select all cells in the same
row from the selected cell to the end of the row. This is helpful for quickly selecting a range of
cells for formatting or calculations.
The “new comment” option
The new comment option in Excel allows you to add notes or comments directly to specific cells within
your worksheet. This feature is particularly useful for providing additional context, explanations, or
questions related to the data contained in the cell. It is a valuable tool for enhancing communication and
collaboration within your Excel worksheets. It can help improve data accuracy, transparency, and overall
understanding.

the new comment option is used to:

Provide explanations: Add comments to clarify complex formulas or calculations.

Ask questions: If you have a query about the data, leave a comment for others to address.

Leave feedback: Offer feedback or suggestions related to the data or its presentation.

Track changes: Use comments to document changes made to the data over time.

To add a comment to a cell, simply right-click on the cell and select "Insert Comment." A small text box
will appear, allowing you to enter your note. You can also view and edit existing comments by clicking on
the small red triangle that appears in the top-right corner of the cell.

Tracing Precedents, Dependents, and Removing Arrows in Excel

These features in Excel allow you to visually track the relationships between cells.

 Trace Precedents: This shows you which cells are used to calculate the value in the current cell.
For example, if cell B2 has the formula "=A2+A3," tracing precedents will highlight cells A2 and
A3.
 Trace Dependents: This shows you which cells are dependent on the current cell. In the above
example, if you trace dependents from cell B2, it will highlight any cells that use the value in B2
for their calculations.

These options are used to:

Debug formulas: If you have a complex formula and it's not giving the expected result, tracing
precedents can help you identify errors.
 Understand dependencies: If you're making changes to a cell, tracing dependents can show you how
those changes might affect other parts of your worksheet.

Create audits: You can use these features to create an audit trail of your worksheet, showing how
different cells are connected.

STEPS

1. Select a cell.
2. Go to the "Formulas" tab.
3. Click "Trace Precedents" or "Trace Dependents." Arrows will appear on your worksheet,
connecting the related cells.

Removing Arrows

 Go to the "Formulas" tab.

 Click "Remove Arrows." This will clear all the tracing arrows from your worksheet.

TRANSPOSING DATA IN EXCEL

Make a data table of 5 (or more) students, with their names, date of birth, and other related data.

1. Copy the data with “Ctrl + C”

2. Select any random cell in the sheet
 3. Select “Ctrl + Alt + V”
4. A tab will open, select “Transpose” option
5. Select “OK”

You will notice that there will be a transposed version of the data is created.

blood
name dob roll no. group
divya 2/1/2005 45 A+
gaurav 5/9/2004 23 AB-
neha 3/7/2002 87 A-
palak 9/3/2003 99 B+
Geet 8/8/2005 12 O+

name divya gaurav neha palak geet

dob 2/1/2005 5/9/2004 3/7/2002 9/3/2003 8/8/2005
roll no. 45 23 87 99 12
blood
group A+ AB- A- B+ O+
FUNCTIONS IN EXCEL

A function is a predefined formula that performs calculations using specific values in a particular order. All
spreadsheet programs include common functions that can be used for quickly finding the sum, average,
count, maximum value, and minimum value for a range of cells. In order to use functions correctly, you'll
need to understand the different parts of a function and how to create arguments to calculate values and cell
references.

In order to work correctly, a function must be written a specific way, which is called the syntax. The basic
syntax for a function is an equals sign (=), the function name (SUM, for example), and one or more
arguments. Arguments contain the information you want to calculate. The function in the example below
would add the values of the cell range A1:A20.

Arguments can refer to both individual cells and cell ranges and must be enclosed within parentheses.
You can include one argument or multiple arguments, depending on the syntax required for the function.

For example, the function =AVERAGE (B1:B9) would calculate the average of the values in the cell
range B1:B9. This function contains only one argument.
There are a variety of functions. Here are some of the most common functions you'll use:

1. SUM: This function adds all the values of the cells in the argument.
2. AVERAGE: This function determines the average of the values included in the argument. It
calculates the sum of the cells and then divides that value by the number of cells in the argument.
3. COUNT: This function counts the number of cells with numerical data in the argument. This
function is useful for quickly counting items in a cell range.
4. MAX: This function determines the highest cell value included in the argument.
5. MIN: This function determines the lowest cell value included in the argument.

HIGHEST 92745 max

divya 46763
LOWEST 25447 min
amar 83765
AVG 63267 average
gaurav 25447
TOTAL
EMP. 10 count
gauri 84645
TOTAL
SALARY 632670 sum
ananya 82645
diksha 52755
priya 92745
jayesh 52475
chandana 28756
ankita 82674

HOW TO SEPARATE NUMBERS FROM TEXT IN EXCEL?

Excel documents include a wide range of data, which may include both text and numbers. Learning how to
separate text and numbers in an Excel sheet can help you organize your information and increase
readability. It's helpful to learn the different methods you can use to separate numbers from text.
STEPS
1. Select the data you want to separate the texts and numbers from
2. Select “Ctrl + G”
3. A tab will open “go to”
4. Select the “special” option on the left corner
5. Select constants and de-select Numbers, logical, & errors if you want to only separate the text.
6. Select “OK”
7. This process will only select the texts present in the data and not the numbers.

8. “Ctrl + C” and copy the selected texts and paste wherever it is required by you.
Excel – word descriptions of different shortcut keys
shortcut excel description word description
name
Ctrl + A All select All select
Ctrl + B Bold Bold
Ctrl + C Copy Copy
Ctrl + D Duplicate font preferences window
Ctrl + E flash fill Center alignment
Ctrl + F Find Find
Ctrl + G Go to Go to
Ctrl + H Find and replace Find and replace
Ctrl + I italicize your text italicize your text
Ctrl + J NA justify/ align
Ctrl + k insert hyperlink insert hyperlink
Ctrl + L create table align left
Ctrl + M NA indent the paragraph
Ctrl + N new sheet new sheet
Ctrl + O open open
Ctrl + P print print
Ctrl + Q Quick Analysis options for your data removes paragraph formatting
Ctrl + R fills the selected cell with the contents of align right
the active cell to the right
Ctrl + S saves the file or document that is open saves the file or document that is open at
at the time the time
Ctrl + T create table creates a hanging indent
Ctrl + U underline the text underline the text
Ctrl + V paste paste
Ctrl + W closes the currently open workbook closes the currently open workbook
window window
Ctrl + X cuts the selected cells cuts selected text, images, or other
objects
Ctrl + Y redo the most recent action that was redo the most recent action that was
undone. undone.
Ctrl + Z undo the most recent action that was undo the most recent action that was
done done
 HOW TO REMOVE SPACES BETWEEN ROWS?

1. Select the data you want to remove the spaces from

2. Select Ctrl + G
3. Go to special
4. Select “blanks”
5. Select OK

Convert text to column wizard

1. Select the cell or column containing the text you want to split

2. Select Data > Text to Columns

3. In the Convert Text to Columns Wizard, select Delimited > Next

4. Select the delimiters for your data

5. Select Next

6. Select the destination in your worksheet where you want the split data to appear

Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
 Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
Ankita Sharma
virat kohli
How to fix the width in texts?
1. Type the data you want to fix the width of
2. Select the first cell
3. Go to “text to columns”

4. Select “fixed width”

5. The opened screen will let you set field width (column) break

6. To create a break line, click at the desired position

7. To delete a break line, double click on the line
8. To move a break line, click and drag it
 9. Click “finish”
10. The data will look like this:

Usage of data validation in Excel to circle invalid data

1. Select the data range:

 Click and drag to select the cells where you want to apply data validation.

2. Access the Data Validation dialog box:

 Click on the "Data" tab in the Excel ribbon.

 In the "Data Tools" group, click on "Data Validation".

3. Set the validation criteria:

 In the "Allow" dropdown, select the type of data you want to allow (e.g., "Whole number",
"Decimal", "List").
 Under "Data", specify the criteria for valid data:
o For "Whole number", "Decimal", "Text length", etc., enter the minimum and maximum
values.
o For "List", enter a comma-separated list of allowed values or select a range of cells
containing the list.
 Under "Input message", you can optionally provide a message that will appear when a cell in the
range is selected.
  Under "Error alert", you can specify a message that will appear if an invalid value is entered.

4. Choose the "Circle invalid data" option:

 In the "Error alert" section, check the "Show an error message" checkbox.
 In the "Style" dropdown, select "Circle invalid data".
 This will cause a red circle to appear around any cell that contains an invalid value.

5. Click "OK":

 Click the "OK" button to apply the data validation to the selected range.

6. Test the validation:

 Enter a valid value in one of the cells.

 Enter an invalid value in another cell. You should see a red circle appear around the invalid cell,
indicating that the data validation is working correctly.

By following these steps, you can effectively use data validation in Excel to circle invalid data and ensure
that your data is accurate and consistent.

To adjust the cell width automatically according to the text

Steps:

The prompt provides a list of steps to automatically adjust the cell width in a spreadsheet:

1. Select the sheet where you want to make the changes.

2. View the code for that sheet.
3. Switch from "General” to “Worksheet" section.
4. Type the following code: “cells.entirecolumn.autofit”
5. Close the tab to apply the changes.

This code will automatically adjust the width of each cell in the entire sheet.
To create and customize cell styles in Excel, follow these steps:
1. Create a New Style:

 Go to the "Home" tab.

 Click on the "Styles" drop-down menu.
 Choose "New Style".

2. Name Your Style:

 In the "Name" field, enter a descriptive name for your new style.

3. Customize Your Style:

 Format the cell as desired. You can adjust font, font size, color, alignment, number
format, borders, fill color, and more.
 Click "OK" to save your new style.

4. Apply Your Style to Cells:

 Select the cells you want to format.

 Go to the "Home" tab.
 Click on the "Styles" drop-down menu.
 Choose your newly created style.

Additional Customization Options:

 Conditional formatting: Create styles that change appearance based on specific

conditions.
 Style sets: Group multiple styles together for easy application.
 Built-in styles: Modify existing built-in styles to create your own variations.

Here are some specific changes you can make to your custom styles:

 Font: Change font type, size, color, and style (bold, italic, underline).
 Alignment: Adjust horizontal and vertical alignment, as well as text direction.
 Number format: Select a number format that suits your data, such as currency,
percentage, date, or time.
 Borders: Add borders to cells or create custom border styles.
 Fill color: Change the background color of cells.
 Conditional formatting: Apply rules that change the appearance of cells based on
specific conditions, such as greater than, less than, or between values.
 Style sets: Group multiple styles together for easy application.
To customize table styles in Excel
1. Create a New Table Style:

 Right-click on any cell within the table.

 Choose "Table Styles" from the context menu.
 Select "New Table Style".

2. Customize Your Table Style:

 In the "New Table Style" dialog box, enter a name for your new style.
 Choose a base style from the "Based on" drop-down menu. This will determine the
initial appearance of your style.
 Customize the table elements as desired:
o Table style options: Adjust the header row, total row, first and last column, banded
rows, and banded columns.
o Cell styles: Modify the styles for header cells, data cells, and total cells.
o Borders: Customize the borders for the table, header rows, data rows, and total
rows.
o Fill color: Change the background color of the table.
 Click "OK" to save your new style.

3. Apply Your Table Style to Other Tables:

 Select the table you want to format.

 Right-click on any cell within the table.
 Choose "Table Styles" from the context menu.
 Select your newly created style.

Excel Functions: A Brief Overview

Text Functions

 RIGHT (text, num_chars): Returns the specified number of characters from the right end
of a text string.
 LEFT (text, num_chars): Returns the specified number of characters from the left end of
a text string.
 TRIM(text): Removes all leading and trailing spaces from a text string and replaces
multiple internal spaces with a single space.
  PROPER (text): Capitalizes the first letter of each word in a text string.
 LEN (text): Returns the number of characters in a text string.

Concatenation Functions

 CONCATENATE (text1, text2, ...): Joins multiple text strings into a single text string.

Case Conversion Functions

 UPPER(text): Converts all characters in a text string to uppercase.

 LOWER(text): Converts all characters in a text string to lowercase.

Text Manipulation Functions

 MID (text, start_num, num_chars): Returns a specified number of characters from a text
string, starting at a specified position.

Example: If you have the text "Hello, World!" in cell A1, you could use these functions to:

 Get the word "World": =RIGHT (A1, 6)

 Get the first letter: =LEFT (A1, 1)
 Remove leading and trailing spaces: =TRIM(A1)
 Capitalize each word: =PROPER(A1)
 Find the length: =LEN(A1)
 Concatenate with another text: =CONCATENATE (A1, ", how are you?")
 Convert to uppercase: =UPPER(A1)
 Convert to lowercase: =LOWER(A1)
 Extract the substring "Hello": =MID (A1, 1, 5)
THE IF Function
The IF function in Excel is a logical function that allows you to perform different actions based
on a specified condition. It takes the following arguments:

Logical test: This is the condition you want to test. It can be a comparison (e.g., A1 > B1), a
logical operator (e.g., AND, OR, NOT), or any other expression that evaluates to TRUE or
FALSE.

Value if true: This is the value that will be returned if the logical_test is TRUE.

Value if false: This is the value that will be returned if the logical_test is FALSE.

Syntax:

=IF(logical_test, value_if_true, value_if_false)

Example:

If you want to determine whether a student's grade is "eligible" or "not eligible" based on a
minimum passing grade of 60, you could use the following formula:

=IF(A2>=10000, "Pass", "Fail")

In this example, A2 is the cell containing the student's grade. If the grade is greater than or equal
to 60, the function returns "eligible". Otherwise, it returns "not eligible".

sl purchase Free
no. customer value gift
1 a 10000 eligible
2 b 11000 eligible
3 c 12831 eligible
4 d 7783
5 e 647
6 f 378283 eligible
7 g 29387 eligible
8 h 8237

Conditional formatting
Conditional formatting is a powerful Excel tool that allows you to automatically change the
appearance of cells based on specific criteria. This can help you visually highlight important data,
identify trends, and make your spreadsheets more informative.

Basic Steps for Conditional Formatting

 1. Select the range of cells you want to format.
2. Go to the "Home" tab in the Excel ribbon.
3. Click on the "Conditional Formatting" button in the "Styles" group.
4. Choose a rule from the drop-down menu.

Common Conditional Formatting Rules

 Highlight Cells Rules:

o Greater Than: Highlights cells with values greater than a specified number.
o Less Than: Highlights cells with values less than a specified number.
o Between: Highlights cells with values within a specified range.
o Equal To: Highlights cells with a specific value.
o Text Contains: Highlights cells with text containing a specific word or phrase.
o Duplicate Values: Highlights duplicate values in a range.
o Unique Values: Highlights unique values in a range.

 Top/Bottom Rules:
o Top 10 Items: Highlights the top 10 highest or lowest values in a range.
o Above Average: Highlights values above the average of a range.
o Below Average: Highlights values below the average of a range.
 Data Bars: Adds colored bars to cells to visually represent their values.
 Color Scales: Applies a gradient of colors to cells based on their values.
 Icon Sets: Replaces cell values with icons to visually represent their relative values.

Advanced Conditional Formatting Techniques

 Custom Formulas: Create your own conditional formatting rules using Excel formulas.
 Multiple Conditions: Combine multiple conditions using AND and OR operators.
 Precedents and Dependents: Format cells based on the values in their precedent or
dependent cells.
 Conditional Formatting Groups: Group multiple conditional formatting rules together
for easier management.

Here is an example of “highlight cells rules”- “text contains"

student name sub 1 sub 2 sub 3 sub 4 sub 5 total marks result
Farhan 31 35 41 11 17 135 pass
Aryan 35 37 22 18 35 147 fail
Shikha 50 45 16 33 22 166 pass
Roohi 22 12 26 27 47 134 fail
Rupkatha 12 28 43 43 49 175 pass

Here the word “pass” has light green fill with dark green text and the word “fail” has light
red fill with dark red text.
COUNT FUNCTION IN EXCEL

COUNTBLANK(range):

 Counts the number of empty cells within a specified range.

 Returns the count of cells that contain no value or formula.

COUNTIF (range, criteria):

 Counts the number of cells within a range that meet a specified condition.
 The criteria can be a value, expression, or text string.

COUNTA(range):

 Counts the number of cells within a range that contain any value or formula, including text,
numbers, errors, and logical values.
 Excludes empty cells.

COUNT(range):

 Counts the number of cells within a range that contain numeric values.
 Excludes cells containing text, errors, logical values, or empty cells.

Count function

116 blank 0
271 count 7
s23 countA 11
f countIF 4
45
3r
33
232
ddd
223
56
SUMIFS FUNCTION IN EXCEL
The SUMIFS function in Excel is a powerful tool that allows you to calculate the sum of cells
based on multiple criteria. It's a versatile function that can be used in various scenarios to perform
complex calculations.

Syntax:

=SUMIFS(sum_range, criteria_range1, criteria1, criteria_range2, criteria2, ...)

Parameters:

 sum_range: The range of cells that you want to sum.

 criteria_range1: The first range of cells that you want to apply criteria to.
 criteria1: The criteria that you want to apply to the first range.
 criteria_range2, criteria2, ...: Additional ranges and criteria that you can apply

Qty Product sales person

sports
8 shoes Ramesh
10 jackets Suresh
19 jackets Amar
track
17 pants sundar
7 jackets Suprith
13 t-shirts Sundar
28 jackets Anand
7 t-shirts Suprith
13 jackets Mohan
13 Jackets Ramesh

sales
person product Qty sold
Ramesh jackets 13
Sundar t-shirts 13
track
Sundar pants 17
Anand jackets 28
Suprith T-shirts 7
Changing the direction of cells after pressing Enter
By default, pressing Enter moves the selection to the next cell down. However, we can modify this
behavior to suit our needs.

• Go to the File tab and select Options.

• In the Excel Options dialog box, select the Advanced category from the list on the left.

• Under the Editing options section, look for the option labeled "After pressing Enter, move
selection."

• Check the box next to this option.

• Choose where you want the selection to move: down(default), right, up, left.

• Click OK to apply the changes and close the dialog box.

We can also change the colour of gridlines following the same steps as above and then by clicking
on “Display options for this worksheet” under which select ‘Gridline colour’ and click ‘ok’.

SUMIF condition

The SUMIF function in Excel is used to sum values based on a single condition.

Formula: SUMIF(range, criteria, [sum_range]). Here,

• range: This is the range of cells that we want to apply the criteria to.

• criteria: This defines the condition that must be met. It can be a number, text, expression,
or even a cell reference.

• [sum_range]: These are the actual cells to sum if the condition is met. If omitted, Excel
sums the cells in the range

For example:

To find the SUMIF values for Facebook we’ll first type =SUMIF(Table4[Tasks],
E2,Table4[Time spent in hrs]). The task includes C3:C27 which is the range, E2 is the criteria
which is Facebook, Time spent in hrs is sum_range D3:D27 this will give the sum of time spent
on Facebook(4+2+2+1+1.5=10.5).
AVERAGEIF CONDITION
The AVERAGEIF function in Excel is used to calculate the average of cells that meet a specified
condition.

Formula: AVERAGEIF(range, criteria, [average_range]). Here,

• range: The range of cells you want to apply the criteria to.

• criteria: The condition that must be met for a cell to be included in the average calculation.
This can be a number, text, expression, or cell reference.

• [average_range]: The actual cells to average if the condition is met. If omitted, Excel
averages the cells in the range.

For example:

To find AVERAGEIF value for the subjects we’ll first take subjects (J3:J12) as range, then the
specific subject (any like Economics: L3) as the criteria and the scores (K3:K12) as the
average_range. The formula will be =AVERAGEIF(J3:J12,L3,K3:K12). In this case, the
function will calculate the average marks for Economics which is [(89+93+87) / 2 = 89.66667].
ANYDESK
Anydesk is a remote desktop software that allows users to connect to and control computers from
anywhere in the world. It’s often used for remote support, accessing files, or managing servers
without needing to be physically present.

How to use and connect to other computers:

• Visit the AnyDesk Website

• Download and Install AnyDesk as per your operating system.

• Launch AnyDesk after installation. On the main window, we’ll see a unique AnyDesk ID
(a series of numbers). This ID is used to identify our computer for remote access.

• To connect to other computers: provide AnyDesk ID to the person who will be connecting
to our computer (or, if we're connecting to another computer, obtain their AnyDesk ID).

• On the remote computer, open AnyDesk and enter the AnyDesk ID of the computer you
wish to connect to in the “Remote Desk” field.

• Click “Connect.” The remote computer will receive a connection request. Once they
accept, the connection will be established, and you will have control over their computer.

To end the remote session, close the AnyDesk window or use the “Disconnect” option from the
session toolbar.

PIVOTTABLE IN EXCEL
PivotTables are a powerful tool in Excel that allow you to summarize and analyze large datasets.
They provide a flexible and interactive way to view data from different perspectives.

Steps to Create a PivotTable:

1. Select Your Data:

o Choose the range of cells containing your data. This can include headers.
2. Insert a PivotTable:
o Go to the Insert tab in the Excel ribbon.
o Click PivotTable.
o A dialog box will appear. Ensure the correct data range is selected and choose
where you want to place the PivotTable (a new worksheet or existing one).
o Click OK.
3. Build Your PivotTable:
o The PivotTable fields pane will appear on the right side of your screen.
 o Drag and drop fields from the fields pane to the different areas of the
PivotTable:
 Rows: Group data by categories.
 Columns: Create columns based on categories.
 Values: Summarize data (e.g., sum, average, count).
 Filters: Apply filters to the data.

For example, you have a dataset as following –

2023 Jan Oppo A South 12 57 25457 3

2023 Jan Vivo D East 45 43 21334 5
2023 Jan Redmi B north 33 22 23456 6
2023 Jan Samsung B central 67 56 45433 8
2023 Jan Nokia A west 22 93 53256 9
2023 Jan Apple C central 15 45 36564 1
2023 Jan Apple A South 34 21 34563 3
2023 Jan Vivo B west 22 57 46675 2
2023 Feb Oppo D East 34 38 43556 8
2023 Feb Apple B East 38 28 43255 3
2023 Feb Samsung C central 39 50 23567 4
2023 Feb Samsung C South 17 33 23454 8
2023 Feb Vivo A west 19 89 32311 3
2023 Feb Vivo D west 25 34 43576 6
2023 Feb Nokia B north 89 11 86564 5
2023 Feb Oppo A central 30 10 85677 1
2023 Feb Redmi C north 18 59 45676 9
2023 Mar Redmi C north 45 33 43268 5
2023 Mar Redmi A East 44 22 89077 9
2023 Mar Realme B west 90 58 56854 5
2023 Mar Nokia D South 45 23 74778 3
2023 Mar Realme D South 34 20 47688 2
2023 Mar Vivo C central 28 19 56875 1
2023 Mar Oppo A East 40 34 56778 7
 You can edit the PivotTable fields as per your data
requirements. For example
Analyze sales by zone: Place "Zone" in the Rows
area and "Sales" in the Values area.
Compare sales by product and Zone: Place
"Product" in the Rows area, "Zone" in the
Columns area, and "Sales " in the Values area.
Some of the Analysis has been done
below

Zone (All)

Average of
Sales Column Labels
Row Labels Jan Feb Mar Grand Total
Apple 35563.5 43255 38127.33333
Nokia 53256 86564 74778 71532.66667
Oppo 25457 64616.5 56778 52867
realme 52271 52271
Redmi 23456 45676 66172.5 50369.25
Samsung 45433 23510.5 30818
Vivo 34004.5 37943.5 56875 40154.2
Grand Total 35842.25 47515.11111 60759.71429 47487.16667

Here we have tried to understand the average of the sales in all the three months as per the brand.
 100000
90000
80000
70000
60000
50000 Jan
40000 Feb
30000
Mar
20000
10000
0

- Lowest average sales in the month of January was of “Redmi”

- Highest average sales in the month of January was of “Nokia”
- Lowest average sales in the month of February was of “Vivo”
- Highest average sales in the month of February was of “Nokia”
- Lowest average sales in the month of March was of “Realme”
- Highest average sales in the month of march was of “Nokia”

Average of Pending
orders Column Labels
Row Labels A B C D Grand Total
Apple 21 28 45 31.33333333
Jan 21 45 33
Feb 28 28
Nokia 93 11 23 42.33333333
Jan 93 93
Feb 11 11
Mar 23 23
Oppo 33.66666667 38 34.75
Jan 57 57
Feb 10 38 24
Mar 34 34
realme 58 20 39
Mar 58 20 39
Redmi 22 22 46 34
Jan 22 22
Feb 59 59
Mar 22 33 27.5
Samsung 56 41.5 46.33333333
Jan 56 56
Feb 41.5 41.5
 Vivo 89 57 19 38.5 48.4
Jan 57 43 50
Feb 89 34 61.5
Mar 19 19
Grand Total 46.57142857 38.66666667 39.83333333 31.6 39.79166667

Here we have tried to understand the average of the pending orders in all the three months as per
the brand and the sales in charge.

180
Mar - D
160
Mar - C
140 Mar - B

120 Mar - A
Feb - D
100
Feb - C
80 Feb - B

60 Feb - A
Jan - D
40
Jan - C
20
Jan - B
0 Jan - A
Apple Nokia Oppo realme Redmi Samsung Vivo

 Overall sales: Redmi and Samsung have the highest overall sales, followed by Oppo and Vivo.
Nokia has the lowest overall sales.
 Monthly trends: In January, Redmi and Samsung had the highest sales, while in February and
March, Oppo and Vivo had the highest sales.
 Brand-wise trends: Apple's sales increased from January to March, while Nokia's sales
declined. Oppo, realme, Redmi, Samsung, and Vivo showed mixed trends across the months.
Similarly like this you can also find Sum, Count, Max, Min, Product, Count Numbers, StdDev,
StdDevp, Var, Varp of the values in PivotTable.

VLOOKUP Formula in Excel

The syntax for VLOOKUP is:

excel
Copy code
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
  lookup_value: The value you’re looking up. In this case, the Product name.
 table_array: The table containing your data (make sure your Product names are in the
first column of this range).
 col_index_num: The column number within the table from which you want to retrieve
the value (e.g., 2 for Category, 3 for MFG. DATE).
 [range_lookup]: Use FALSE for an exact match.

Example 1: Finding the Category of a Product

Let’s say the Product name is in cell A2, and your data range (from Product name to MFG.
DATE) is in cells A2:D15.

To find the Category for the Product name in A2, use:

excel
Copy code
=VLOOKUP(A2, A2:D15, 2, FALSE)

This will return the Category for the product in A2.

Example 2: Finding the MFG. DATE of a Product

To find the MFG. DATE of the Product name in A2:

excel
Copy code
=VLOOKUP(A2, A2:D15, 3, FALSE)

This will return the MFG. DATE for the product in A2

Product MFG.
name Price Category DATE Product Category MFG.DATE
greeting
note book 54 Stationery 10/1/2024 card Stationery 9/2/2024
greeting greeting
card 254 Stationery 9/2/2024 card Stationery 9/2/2024
T-shirt 1250 Clothing 3/6/2024 hand wash Hygiene 9/21/2024
Serving painting
bowl 500 Utensils 10/16/2024 brush Stationery 9/3/1934
Hand wash 100 Hygiene 9/21/2024 tea pot Utensils 8/22/2024
Painting
Brush 80 Stationery 9/3/1934 towels Clothing 8/24/2024
Tea Pot 65 Utensils 8/22/2024 coffee mug Utensils 7/12/2024
Wrapping
Paper 40 Stationery 31/09/24 shampoo Hygiene 7/10/2024
Towels 225 Clothing 8/24/2024 knife Utensils 2/5/2024
Coffee Mug 489 Utensils 7/12/2024 hAnd bag fashion 6/15/2024
Wrapping
Shampoo 789 Hygiene 7/10/2024 Paper Stationery 31/09/24
Face Wash 1092 Hygiene 3/6/2024 serving bowl Utensils 10/16/2024
Knife 410 Utensils 2/5/2024 note book Stationery 10/1/2024
Hand bag 4500 fashion 6/15/2024 t-shirt Clothing 3/6/2024

BY:
CHIRANJEEVI V
PES1UG22BB697

“ALL THE BEST “