Invitation and Replies

Format, Examples
♦ Invitation

To invite someone for an occasion, we use the written form- Invitation.

Invitations are to invite our guests on some auspicious occasions like wedding, birthday,
wedding anniversary, house warming, the inauguration of a shop/factory, etc. These can be
printed on cards or can be drafted in the form of letters.

Invitations can be both formal as well as informal. Formal invitations are formal letters. They
can be printed on cards or can be drafted in the form of social letters.
Invitations can be of two types:

1. Printed- Printed invitation cards inviting guests to be present on a particular occasion.

Such invitations do not include the name of the addressee.
2. Letter- Formal/ informal

0. Formal typed (handwritten) letter addressed to a VIP invited to preside over a

social, cultural and educational function. In these invitations to VIPs the name of
the addressee appears prominently.Formal invitations are formal and polite,
pleasant and courteous.

i. Informal invitations generally take the shape and form of personal letters. We use
these to invite our friends, relatives and dear ones with whom we have intimate,
personal and friendly relations.
In informal invitations the tone and treatment is relaxed, informal and friendly.

♦ Invitations are of two types:

(a) Print- to invite many people- to invite for wedding, birthday, wedding anniversary, house
warming, the inauguration etc.

(b) Letter- to invite individual person

Reply- i) acceptance
ii) denial

Formal Letter of invitation-

Format
Follow the format of the formal letter

Sender’s address
------LL------
Date- Alphanumeric form
-----LL--------
Receiver’s address- 3 lines
-------LL-------
Subject- Invitation for________________________
-------------LL------------------
Sir/Dear Sir

Content- 3 paragraphs

--------LL--------
Thank you
Yours truly
XYZ
(Designation)

Paragraph wise division

1st Paragraph- date , time, venue, occasion

2nd paragraph- (2 sentences) - request to grace the occasion; why is the guest’s presence
important
3rd paragraph- Please reply at the earliest so that the invitation cards can be printed and necessary
arrangements can be finalised.

A. Formal Letter of invitation

Follow the format of the formal letter

Question .
The literary club of MotherTeresa Sr. Sec.School, Mumbai is putting up the play ‘Waiting
for Godot’. As secretary of the club, draft an invitation inviting the famous writer Sudeesh
Gupta to be the guest of honour at the function. Write the invitation in not more than 50
words. You are Govind/Gauri Singh.
MotherTeresa Sr. Sec. School
Shastri Nagar
Mumbai

June 22, 2024

Mr. Sudesh Gupta

XYZ Lane
PQR Colony
Mumbai

Subject: Invitation as the Chief Guest

Dear Sir

I am Gouri Singh, the Secretary of the literary Club, of MotherTeresa Sr. Sec. School, Mumbai.
The Literary club of our school is putting up the play ‘Waiting for Godot’ on 17th January, 2022
in our school auditorium from 9-10 am.

On behalf of our club, I would like to extend a cordial invitation to you to be the guest of honour
at the function. It would be our privilege and a great motivation for the students if you consent to
grace this occasion with your esteemed presence.

Please reply at the earliest so that the invitation cards can be printed and necessary arrangements
can be finalized.

Thank you

Yours truly

Gauri Singh
Secretary (Literary Club)
 Declining the invitation

Follow the format of the formal letter

XYZ Lane PQR Colony

Mumbai

June 22, 2024

The Literary Secretary

MotherTeresa Sr. Sec. School
Shastri Nagar Mumbai

Subj: Declining the invitation for literary fest

Sir/Ma’am

Thank you for inviting me to inaugurate the Literary Fest at your esteemed institution scheduled
to be held on August 30, at 9:00 am in the school library.

It is a great honour for me. Unfortunately, due to prior engagements, I will not be able to
participate in the event. Please accept my apologies.

I wish you the best for the event, and I hope that I will get another chance to visit your institution
in the near future.

Thank you.

Yours truly
Sudeesh Gupta

Accepting the invitation

XYZ Lane PQR Colony

Mumbai

June 22, 2024

The Literary Secretary

MotherTeresa Sr. Sec. School
Shastri Nagar Mumbai

Subj: Accepting the invitation for literary fest

Sir/Ma’am

Thank you for inviting me to inaugurate the Literary Fest at your esteemed institution scheduled
to be held on August 30, at 9:00 am in the school library.

It is a great honour for me. I look forward to some interactions with the bright, young minds of
this generation.

I wish you the best for the event. Please let me know what arrangements you will be making for
my journey and stay.

Thank you.

Yours truly
Sudeesh Gupta

B. INFORMAL INVITATIONS
Main Characteristics:
Informal invitations follow the pattern of ordinary personal letters. These letters are written to
relatives, friends and acquaintances.

1. These letters are first/second person presentations.

2. Personal feelings and emotions find an expression.
3. The writer’s address is given in the usual place.
4. The salutation is usually “Dear’ plus “Name’.
5. The date of writing is given.
6. The style and tone are relaxed and informal.
7. Different tenses are used as the sense demands.
8. The complimentary close is: Yours sincerely / truly.

SAMPLE
Q.Rohit has got success in CBSE-PMT. He wants to celebrate his admission to Shivaji Medical
College, Nagpur by throwing a party to his friends. Write an informal invitation giving details of
venue, time and date. Do not exceed 50 words.

Answer:
33/427 PriyaVihar
New Delhi
15 July 20XX

Dear Varan
You will be glad to learn that I have secured 80th rank in the CBSE-PMT competition. I have got
admission in a prestigious institution – Shivaji College, Nagpur.

I want to share a few happy moments of my life in the company of my friends at a dinner in the
Hotel Kanishka at 9.00 p.m. on 23 July, 20XX.

Please join the celebrations and merry-making. I look forward to meeting you on this occasion.

Thank you
Yours lovingly
Rohit
Question 2:You are Leena Sen. The wedding of your elder sister Reena Sen is going to be held
on
the 15th May, 20XX at Hotel Lake View, Udaipur. Write out an informal invitation to your
friend Vinnie requesting her to attend the function.
Answer:
4357, Vasant Kunj
Raj Nagar
1 May, 20XX
Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held on
the 15th May, 20XX at Hotel Lake View, Udaipur. The whole family will move there in the
morning. I invite you to join us at lunch in the hotel on the 15th. The wedding ceremony will
take place at 8 in the evening.
I do hope you will join us on the auspicious occasion.
Yours sincerely
Leena
Practice questions-
Q. You are Ankit Verma. Your friend from Malaysia is staying in the hostel. Invite him to join
Diwali celebrations with you at your residence.

Q. Write a letter to your friend inviting him on the house-warming-ceremony of your newly
constructed house.

Print invitation-

Write in print/block letters

● Has to be boxed
 ● Each line -centralised

1st line-name of the host

nd
2 line-actual invite- Cordially invite….
rd
3 line event-for…. / on the auspicious occasion of…
4th line – date
Time
Venue
5th- Chief guest(if any)
---------------LL----------------------
RSVP
Name
Telephone no.
-------------------------LL---------------------

1 sentence- request/ instruction(example- Blessings are more welcome than gifts/ your presence
would grace the occasion/Dress code:formal/traditional/western/black and red/black tie event)

Invitation to a wedding

● Tone is formal

● Use the passive voice

● Cannot use personal pronouns

● In a box

❖ Line 1 –

❖ Line 2 –

❖ Line 3 –

❖ Lines 4 to 7 – details of the event (optional; in case of Annual Function it can be the
name of the programme and the name of the chief guest)

❖ Line 8 – Line 9 – time Line 10 -

Q. Draft an invitation to be sent on the occasion of your daughter Anita Raj’s wedding.
You are Amit Raj of Arera Colony.
 The Raj family
cordially requests the pleasure of your company
on the occasion of the wedding of
ANITA RAJ
( d/o Mrs and MrAmit Raj )
With
MohitDubey
( s/o Mrs and MrSanjayDubey )
On April 24, 2017
From 7:00 pm onwards
At Vrindavan Gardens, 26, Hoshangabad Road.

R.S.V.P
Name
Tel
Address

Blessings are more welcome than gifts/ your presence would grace the occasion/Dress
code:formal/traditional/western/black and red/black tie event

Q. Draft an invitation to be sent on the occasion of your sister’s 25th anniversary. You are Amit
Raj of Arera Colony.

I. PRINTED FORMAL INVITATIONS

SOLVED QUESTIONS
Question 1:
M/s Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali
Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of October
20XX at 11 a.m. Prepare a draft of formal invitation letter for the purpose.
Answer:

Question 2:
Draft an invitation on behalf of Mr & Mrs Raj Karan of 38, Kamal Kunj, Varanasi, which they
may use to invite their friends and relatives on the 5th birth anniversary of their son Nikhil at
their residence on 28 December 20XX.
Answer:

Practice questions-

Q.1. Your sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs SM. Joshi, Nainital) Your
father Mr K.S. Bhardwaj has planned to hold the wedding at Hotel Kunal, New Delhi on 25 May
20XX at 8 p.m. Write a formal invitation on behalf of Mr & Mrs K.S. Bhardwaj inviting guests
to the auspicious occasion. Give other details. Do not exceed 50 words.

Q.2. You are the Principal of Zodiac Senior Secondary School, Ooty. The school has completed
25 years of its meritorious services to the society. The Silver Jubilee Celebrations are to be held
on Sunday, the 26th October, 20XX. Mrs M. Kamath, the founder Principal will preside. Draft a
suitable invitation to be sent to important dignitaries of the city and the parents of students.
Q.3.The literary club of your school is putting up the play ‘Waiting for Godot’. As secretary of
the club, draft an invitation for the same. The famous writer Sudeesh Gupta will be the guest of
honour at the function. Write the invitation in not more than 50 words. You are GovindlGauri.

Sample Letters of invitatition-

Q. You are the Director of Apex Orientations, a leading name in postal coaching for competitive
examinations including IIT-JEE and CBSE-PMT. Write letters to the principals of some
prestigious schools inviting the names of two brilliant students from each institution to attend
their Counselling Session free of cost.
Answer:

APEX ORIENTATION
38-A, Old Rohtak Road,
Karol Bagh,
New Delhi-110005
Ph: 25384077, 25381077

25th March, 20XX

The Principal
ABC School
Delhi

Sub: Free Counselling Session

Sir/Madam

Apex Orientation is a leading name in postal coaching for competitive examinations. We regard
your school as one of the prestigious institutions of Delhi. We shall deem it a personal favour if
you recommend any two of your brilliant students to attend our Career Counselling Session for
IIT-JEE and CBSE-PMT to be held on 10th April, 20XX. The participation will be free of cost.
Kindly send your recommendations by the 7th April.

Thank you

Yours truly
Ritu Nanda
Director

Q.2. You are the Secretary of the Old Students’ Association, Mayo School, Ajmer. The 20th
Alumni Meet will be held on Sunday, the 28th Sept. 20XX at 8.00 p.m. at Palace Hotel. Write
invitation letters to ail the old students of the school to attend the meet.

Answer:
Old Students’ Association
Mayo School
Ajmer
Dear Alumna/Alumnus,
Sub: 20th Alumni Meet
The 20th Alumni Meet of Mayo School, Ajmer will be held on Sunday, the 28th Sept. 20XX at 8
p.m. at The Palace Hotel Ajmer. Old students, along with their spouses will be our guests of
honour.
Kindly assemble at 8.00 p.m. in the banquet hall for a get-together, dance and dinner party.
Please confirm your seats by sending ₹ 500 to the undersigned.
Ayush K. Joshi
Secretary
Practice questions-
You are Sachin Bansal, the Head Boy of Springdales Public School, Gurgaon. Your school is
holding an inter-school T-20 cricket championship from 2 Oct. to 8 Oct., 20XX. Write a formal
invitation to Sh. B.S. Bedi, the legendary cricketer, to inaugurate the championship on 2 Oct.
20XX at 10 a.m. at your school grounds.

Q. You are Navin/Neha, the Secretary of the Youth Club of your locality. You are organising an
inter-school group-song competition. Invite a prominent musician to act as one of the judges.