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THE APPLICATION LETTER

01- Definition of Application Letter?

A letter of application, is a document sent with your resume to provide additional
information about your skills and experience to an employer. The letter of application is
intended to provide detailed information on why you are are a qualified candidate for
the job.

02-PARTS OF THE APPLICATION LETTER:

a job application letter is divided into sections

Exercise One:: What information should a Job LETTER include?

Write Yes (Y) / No (N)

Name of the Company ........... Salary ............ Skills required ..............

Job descriptions ............. Working Hours ....... Experience required

1-1-Heading: A letter of application should begin with both your and the employer's
contact information (name, address, phone number, email) followed by the date.
Your information should indicate:
 Name: Add your full name.
 Street address: State the address where you
currently live.
 Location: Also include your city, state, and zip
code.
 Phone number(s): Mention the number
where you can most easily be reached.
 Email address: Be sure to include a
professional handle for your email contact
information, preferably a variant of your name
or initials.
Your recipient's information should include:
 Name: This should be the full name of the
recipient—usually the
department manager who is in charge of
hiring (hiring manager). If you cannot

English Teacher: Miss K-M

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determine the contact's name, use the name of the department in the contact
information.
 Title: Add the job title of the recipient—for example, "Sales Manager."
 Company: State the recipient's company name.
 Address: Include the address of the recipient's company.
 Location: Add the city, state, and zip code of the recipient's company

Header Examples
 Your name
 Your city and ZIP code
Your phone number
Your email address
 Date
 Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name
Company physical address

1-2-Greeting: This is your polite salutaion. The most common salutation is "Dear
Mr./Ms." followed by the person's last name.
For example
 Dear Mr. Smith
 Dear Ms. Jones
 Dear Rory Dolan
 Dear Dr. Milliard code of the recipient's
company

 NOTING: The subject which should include

why the applicant is writing and it should be
short and direct

1-3-Body of the letter: which discusses your

relevant qualifications. The body is where you write
the details of your letter, and should be as direct and
polite as possible
You can divid the body into three distinct parts.
In the first paragraph, you'll want to mention the job
you are applying for and where you saw the job
listing.
The next paragraph(s) are the most important part
of your letter. Remember how you gathered all that information about what employers
were seeking, and how you could meet their needs? This is where you'll share those
relevant details on your experience and accomplishments.
The third and last part of the body of the letter will be your thank you to the
employer; you can also offer follow-up information.

English Teacher: Miss K-M

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1-4-Complimentary Close: Sign or end off your email with a polite close, such as "Best"
or "Sincerely," followed by your name.

Closing Examples The following is a list of letter closing

examples that are appropriate for application letter
 Sincerely
Sincerely yours
 Regards
 Best
 Best regards
 With best regards
 Kind regards
 Yours truly
 Most sincerely
 Respectfully
 Respectfully yours
 Thank you
 Thank you for your consideration

1-5-Signature: When you're sending or

uploading a printed letter, end with your
signature, handwritten, followed by your typed
name.
Signature Examples
 For a printed letter, follow the closing
with a comma. Then, on a new line, put
your name. Leave a space above your
typed name for your written signature.
 Sincerely,
 Signature (hard writing)

1-6-Enclosures: If you are mailing any

other documents with the letter,” include
the names of these documents under the
“enclosures” heading.
Enclosures example
RESUME, DEGREE(certificate)

English Teacher: Miss K-M

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Sample of Job Application

John Donaldson
8 Sue Circle Your name, address and
Smithtown, CA 08067 909-555-
5555 contact information
john.donaldson@emailexa
mple.com

Aguest15,2020 The date

heading
–––
Gearge Gilhooley Times

Union Employer information

87 Delaware Road

Hatfield.CA08065

Subject: JOB REQUEST

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose a
completed job application, my certification, my resume, and three references.
The role is very appealing to me, and I believe that my strong technical experience and education make me a
highly competitive candidate for this position. My key strengths that would support my success in this position
include:

 I have successfully designed, developed, and supported live-use applications.

 I strive continually for excellence.
 I provide exceptional contributions to customer service for all customers.

With a BS degree in Computer Programming, I have a comprehensive understanding of the full

lifecycle for software development projects. I also have experience in learning and applying new technologies as
appropriate. Please see my resume for additional information on my experience.
I can be reached anytime via email at [email protected] or by cell phone, 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment
opportunity.

Respectfully yours

John Donaldson

Sincerely,

English Teacher: Miss K-M

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Exercise Two:
QN°1: fill the blank with the appropriate word

QN°2: Consider the following template when planning your job application letter:

Your name
Your address
Your email address
Your phone number
Date
Name of hiring manager or supervisor
Title of hiring manager or supervisor
Company name

Company address

Salutation [Dear Mr./Ms.],

SUBJECT

Outline where you saw the job posting and express your interest in
working in this role.

Discuss some of your qualifications that would make you a good fit for
the job.

Describe your past experience in a way that emphasizes your

personality and skills, while also showcasing how you align with the
goals of the company.

Express your appreciation to the hiring manager for reviewing your

letter. Include any follow-up information, if applicable.

Closing [Sincerely, Best Regard,]

Your signature (hand writing)
Your name (printed)

ENCLOSIN

English Teacher: Miss K-M

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Exercise Three: Unscramble the following application letter and copy the letter
down in your lessons’ copybook.

A B C D E F G H I J K

English Teacher: Miss K-M