EN LFC Process Orchestration Maturity Model 2023 1
EN LFC Process Orchestration Maturity Model 2023 1
Maturity Model
A guide to accelerating process
orchestration maturity to drive better
and faster automation business results
Introduction���������������������������������������������������������������������������������� 3
The research: Trends driving automation adoption and the need for
process orchestration��������������������������������������������������������������������� 4
Conclusion����������������������������������������������������������������������������������� 16
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Introduction
Macroeconomic conditions and global events such as the COVID-19
pandemic have caused a rapid adoption of technology and
automation. Yet in the wake of this technology spending spree,
many organizations are re-evaluating the efficiency and business
value of their automation efforts. How do people, systems, and
devices work together to power end-to-end automation, vs. siloed
automation projects?
In this eBook, we’ll dive into the research and trends that have
driven the rapid, yet fragmented, adoption of technology and
automation solutions. From there, we will demonstrate how
process orchestration can help organizations make the most of
existing people, systems, and devices. By introducing the Process
Orchestration Maturity Model, we’ll bring organizations along a path
toward improving business outcomes of their automation efforts,
such as:
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The research: Trends driving automation adoption
and the need for process orchestration
▪ 70%: The creation of new digital business It’s impossible to cover tech investments these
models and revenue streams days without talking about artificial intelligence
(AI). Particularly, generative AI (or applications
▪ 75%: The creation of a seamless digital that generate text or code when prompted)
customer experience captivated the world’s collective attention
around the business and consumer impact of
▪ 66%: The creation of a new workforce AI. In fact, McKinsey estimates that generative
model, with human workers augmented by AI’s impact on productivity could add trillions of
automation and artificial intelligence. dollars in value to the global economy.
These large-scale, strategic changes With that said, organizations need to consider
happened within a short period of time, leaving how AI fits into their larger mix of software and
organizations to assess their effectiveness in automation investments. No technology is the
recent years. While there’s still a lot of room remedy for every business challenge. Instead,
for improvement, there is a bright spot. The a strategic approach that layers and integrates
pandemic led businesses to challenge common relevant technologies is far more successful
assumptions that come with technological when it comes to the goal of achieving true,
change, enabling them to effectively meet end-to-end automation.
regulatory hurdles, engage customers digitally,
and act on their own innovation instincts (vs.
following the crowd).
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Trend 4: Inflation causes companies Reviewing the process
to rethink business operations orchestration maturity model
Following the challenges of the pandemic,
inflation and global macroeconomic conditions The Process Orchestration Maturity Model
have caused most organizations to take a step aims to gauge how well organizations carry out
back and take a look at transformational debt. process orchestration initiatives, by considering
various „drivers“ that indicate their level of
Many are disappointed with the way new maturity. Enhancing maturity is essential
systems and processes adopted in the years for teams to overcome obstacles related to
since the 2020 pandemic lack alignment with technology and personnel, which often stand in
their business goals. According to McKinsey, the way of achieving automation objectives.
65% of smaller companies report success with
automation, compared with just 55% at large Several common challenges include:
organizations.
▪ Absence of strategic oversight and visibility.
Often, organizations haven’t made the wrong
investments, they just haven’t optimized their ▪ Issues stemming from outdated technology
people, systems, and devices to work together and accumulating technical debt.
effectively and efficiently. They’ve discovered
that new software means new silos. Without ▪ Limited integration capabilities.
implementing process orchestration across
these silos, organizations often experience: ▪ Problems related to performance, reliability,
and scalability.
▪ Broken or inefficient customer experiences
▪ And more.
▪ Unnecessary inefficiency due to poorly
identified, implemented, executed, and These challenges have adverse effects on the
maintained processes business. At times, additional personnel are
required for what should be an automated
▪ An inability to quickly react to change (such process, resulting in unnecessary expenses.
as new requirements or laws) In other cases, inefficient processes and slow
response times impact the satisfaction of both
▪ An inability to measure effectiveness or customers and employees. What’s more, many
continuously improve automated processes. teams grapple with increasing maintenance
costs associated with legacy infrastructure.
To contrast, organizations that have
implemented process orchestration are able To conquer these challenges and their business
to set up and maintain complex end-to- repercussions, organizations can evaluate their
end processes involving multiple endpoints overall maturity by comparing their position
(people, systems, devices). They can align against the five drivers of process orchestration
their processes toward specific business goals, maturity outlined in the model below. Assessing
react with agility toward changing regulatory maturity can pinpoint the critical areas to
requirements, and gain the visibility necessary concentrate efforts — driving value from
to measure and continuously improve their both new and existing digital transformation
processes. investments.
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Vision Measurement
Motivation Technology
Team Structure
▪ These challenges can result in increased costs and impact customer and
employee experiences.
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Process Orchestration Maturity Model
Vision Some process Focused on single, Broader, scaled-up Evolving toward a Clearly defined
elements may mission-critical initiatives are focused practice where process strategy around
have automated process orchestration on better business orchestration supports technology,
components; they are projects, or projects outcomes; measuring organization-wide methodology, and
too dispersed to be that focus on a success remains a digital transformation people to execute
measured “broken” process challenge goals process orchestration
at scale; ability to
execute that vision is
evenly matched
Motivation Galvanized to improve Urgent need to “fix” Focused on driving Harnessing process Demonstrated track
inefficient processes; broken/inefficient critical business orchestration to drive record of delivering
may struggle with mission-critical outcomes from strategic business strategic value to
processes not process justifies process orchestration outcomes, at scale and organization through
working efficiently or process orchestration at a rapid pace, for the process orchestration
effectively investment entire organization motivates teams
to deliver business
transformation at scale
Team IT team is not set up Team often takes IT teams want to May have Global CoEs act
Structure to centralize projects decentralized, empower business implemented a Center as “SaaS platform
or resources “sprouting mushroom roles to understand of Excellence (CoE) within org,” providing
approach” to disparate their process model or distributed enablement, training,
process orchestration orchestration projects team focused internal consulting,
projects on repeatability, and Connector
enablement, and scale development for
process orchestration
technology solution
Measurement Unable to accurately Focused on completing Focused on defining Have established Focused on defining
measure business single high-need and measuring clear success metrics and measuring
value due to silos and projects; success success for individual for individual process large-scale KPIs that
lack of scale defined as “project is projects and/or orchestration projects; demonstrate process
in production” processes, but still starting to explore orchestration’s
struggle to track KPIs broader process contribution to
orchestration KPIs business outcomes
Technology May have implemented Questioning the legacy Focusing on building Investing in elements Belief that there is
disparate automation systems or monolithic a single technology that increase solution no “one size fits all”
technologies on-premise solutions stack that covers the acceleration; enabling approach to hyper-
that limit advancement entire process lifecycle multiple teams to build automated tech
process orchestration stacks; has instead
solutions at scale built one that fits
their exact needs
without additional
components; also has
dedicated process
orchestration strategy
within stack
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Exploring Process Orchestration Maturity Model levels in depth
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other words, “painful” problems better mobilize resources,
vs. seeking to better optimize processes to drive better value
across a business unit.
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Level 2: Broader Process Orchestration Initiatives
Organizations at this level of maturity have evolved past the “we just
need to fix what is broken” mindset, and are beginning to question
how to initiate broader process orchestration initiatives to bring
more tangible value to the organization. As organizations at this
level build their strategy and develop their team structures, they
may still struggle with meaningful measurement.
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▪ Technology: These organizations are focusing on building a
single technology stack that covers the entire process lifecycle.
However, as the organization gains maturity, they will evolve
their outlook on this single stack to ensure that they are only
investing in and leveraging the elements they need, as opposed
to trying to create a “complete” solution.
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▪ Measurement: These organizations have established clear
success metrics and are using them to track success for their
individual process orchestration projects, but are also starting to
explore establishing process orchestration KPIs for more broad
and deep objectives, such as:
▪ Number of endpoints and people within processes
▪ How many processes in the organization are optimized
▪ How process orchestration is crossing silos across
departments
▪ The number of use cases within the organization
incorporating process orchestration
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Organizations in this stage of maturity often have one or more of
these characteristics across the five drivers of process orchestration
maturity:
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Key takeaways: How to accelerate along a process
orchestration maturity journey
Given the information about each process ▪ Tap into a decentralized Center of
orchestration maturity level, the next question Excellence (CoE) to scale adoption.
may be — how does my organization advance? Command-and-control-style, centralized
Here are a few key takeaways teams can CoEs can create more silos and prevent
implement, regardless of their maturity level. innovation. Think of the CoE as a
decentralized function that provides
▪ Take stock of your automation silos. enablement, training, support, technology
Evaluate where process silos occur and recommendations, and advocacy/
how they could impact both employee and awareness of automation success
customer outcomes. A prime example is a and requirements for the rest of the
customer service center that can’t trace a organization. These groups can drive
customer journey across digital self-service forward process orchestration goals and
and agent interactions. Reframe your achieve ever-important organizational
thinking and consider how orchestrated, alignment..
end-to-end processes can drive more value
for the organization. ▪ Work toward measuring KPIs and
continuous process improvement. You
▪ Think beyond an individual process level can’t measure what you can’t see — and
toward driving organizational value. most teams don’t have adequate visibility
It’s important to involve both business into their process performance. An
and technical stakeholders in automation orchestrated, end-to-end process can be
strategy. Early process orchestration measured far more effectively than a siloed
planning steps, such as process modeling, process. Mature automation teams discover
can accelerate the adoption of business- process bottlenecks and strive toward
critical processes — especially if they’re continuously optimizing and improving
complex or involve multiple endpoints. them.
Winning outcomes:
Case studies
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contextualizing that knowledge within concrete Teaming up with Camunda enables our IT teams
projects. In addition, the team aligns IT, ops, to focus on shipping critical business processes
and business stakeholders via a one-hour with agility, visibility and efficiency,” said
weekly meeting to discuss automation. Over Vinayak Varma, Intelligent Automation Senior
time, they’ve actively managed the community Team Lead at Atlassian.
by providing guest speaker presentations,
demos, challenges for discussion, and more.
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Conclusion
As we have seen from the Maturity Model and case studies above,
process orchestration is one of the best ways to:
About Camunda
Camunda enables organizations to orchestrate processes across people, systems, and
devices to continuously overcome complexity and increase efficiency. With Camunda,
business users and developers collaborate using BPMN to model end-to-end processes
and run sophisticated automation with the speed, scale, and resilience required to stay
competitive. Hundreds of enterprises such as Atlassian, ING, and Vodafone design,
orchestrate, and improve business-critical processes with Camunda to accelerate digital
transformation. To learn more visit camunda.com.