Maxiel_Rodriguez

Maxiel Rodriguez
DBM | Administrator | Project Management

Bergenfield, NJ 07621
[email protected]
+1 201 503 6456
"Experienced and proactive DBM and Administrator Professional with extensive experience in project
management, office management, and team management. I am a solution-focused and creative problem
solver skilled in optimizing workflows, coordinating cross-functional teams, and driving success through
effective communication and planning. Known for leveraging technology to enhance processes and
support goals. Organized, dependable, recognized as a driven, dedicated, and hardworking leader,
delivering exceptional service and managing priorities with a positive attitude."
Authorized to work in the US for any employer
Work Experience
Administrator
Central Unitarian Church-Westwood, NJ
July 2023 to Present
• Manage daily operations and administrative tasks in a hybrid work environment, enhancing in-office
and remote staff processes.
• Manage budgets, track expenses, and coordinate invoicing and billing, and staff reimbursements to
ensure financial accuracy.
• Serve as the primary point of contact for clients, vendors, and service providers, facilitating effective
communication and collaboration.
• Maintain accurate records in various databases and create reports.
• Actively contribute to developing and implementing new policies and procedures, enhancing
organizational efficiency.
Digital Business Manager | Operations Coordinator

Leix Services LLC-Remote
February 2022 to July 2024
• Supported remote teams, overseeing budget planning, client communication, and digital
documentation systems.
• Developed an online training program for remote staff, enhancing team skills in document
management, scheduling, and budget planning.
• Prepared and managed client billing (AIA, progress payments) to ensure timely and accurate invoicing.
Tracked, managed, and processed billing for change orders.
• Streamlined processes as needed to create workflows, track tasks, and manage deadlines to improve
operation efficiency.
• Developed and maintained a dynamic database to track enrollment, ensuring data accuracy and
enhancing reporting capabilities.
Project Manager
Gramercy Group Inc.-Wantagh, NY
April 2017 to November 2021
• Successfully managed multiple construction projects by prioritizing tasks according to urgency,

resource availability, and alignment with predetermined goals.
• Coordinated day-to-day operations across remote and on-site projects, streamlining workflows and
improving team efficiency through proactive scheduling and task management.
• Managed project documents, schedules, and deliverables. Prepared detailed reports for various
departments and stakeholders.
• Provided fiduciary oversight to remain within budget constraints, recommending and implementing
project adjustments where necessary.
• Prepared and managed client billing (AIA, progress payments) to ensure timely and accurate invoicing.
Tracked, managed, and processed billing for change orders.
• Increased efficiency by regularly evaluating workflows and recommending improvements as necessary.
• Collaborated with various remote departments to streamline processes and improve interdepartmental
communication.
• Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism.
Education
BA in Management
Berkeley College - New York, NY
2009 to 2011
Skills
• MS Project, Microsoft Office
• Data collection
• Project Implementation
• Project Planning
• Project Management
• Process Improvement
• Project Coordination
• Management
• Operations Management
• Team Management
• Project Leadership
• Google Suite
• Bilingual
• Quality control
• Expense Management
• MailChimp
• WordPress
• Cost Management
• Administrative experience
• Business development
• Office management
• Organizational skills
• Computer skills
• Communication skills
• Office experience
• Project coordination
• Team management
• Bookkeeping
• Project planning
• Expense management
• QuickBooks
• Google Suite
• Project implementation
• Project management
• Project leadership
• Google Docs
• Customer service
• Typing
• Clerical experience
• Conflict management
• Accounts payable
• Social media management
• Microsoft Project
• Supervising experience
• Training & development
• Procurement
• Operations management
• Software troubleshooting
• Budgeting
• CRM Software
Languages
• Spanish - Expert
Links
https://www.linkedin.com/in/maxielrodriguez/
Certifications and Licenses
Digital Business Manager

Present
Comprehensive 40+ hour training on how to support digital business as a digital business manager,
covering:
• Team Management
• Project Management
• Marketing Strategy
• Operations Management
• System Management
Assessments
Basic computer skills — Proficient

November 2022
Performing basic computer operations and troubleshooting common problems
Full results: Proficient
Spreadsheets with Microsoft Excel — Proficient

July 2024
Knowledge of various Microsoft Excel features, functions, and formulas
Project timeline management — Proficient

November 2022
Prioritizing and allocating time to effectively achieve project deliverables
Office manager — Proficient

November 2022
Scheduling and budgeting
Typing — Proficient
November 2022
Transcribing text
Customer service — Proficient

November 2022
Identifying and resolving common customer issues
Teamwork: Interpersonal skills — Proficient

November 2022
Responding to challenging team situations at work
Office manager — Proficient

July 2024
Scheduling and budgeting
Written communication — Proficient

November 2022
Best practices for writing, including grammar, style, clarity, and brevity
Attention to detail — Proficient

January 2023
Identifying differences in materials, following instructions, and detecting details among distracting
information
Work style: Reliability — Proficient

January 2023
Tendency to be reliable, dependable, and act with integrity at work
Data entry: Attention to detail — Proficient

November 2022
Maintaining data integrity by detecting errors
Social media — Proficient

November 2022
Knowledge of social media techniques and analytics interpretation
Spreadsheets with Microsoft Excel — Proficient

November 2022
Knowledge of various Microsoft Excel features, functions, and formulas
Administrative assistant/receptionist — Proficient

May 2023
Using basic scheduling and organizational skills in an office setting
Working with MS Word documents — Proficient

September 2024
Knowledge of various Microsoft Word features, functions, and techniques
Scheduling — Proficient
November 2022
Cross-referencing agendas and itineraries to avoid scheduling conflicts
Learning agility — Proficient
November 2022
Learning and applying new information
Managing accounts in QuickBooks — Proficient

September 2024
Using QuickBooks software to manage business financials
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued
development in any professional field.
Additional Information
Excellent computer skills and aptitude to quickly learn and adapt to new technology. Experienced in:
• Asana, Airtable, ClickUp, Notion
• Microsoft Office
• Google Workspace
• Slack, Zoom, Teams, Meet
• MailChimp, Canva, WordPress

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Maxiel Rodriguez

DBM | Administrator | Project Management

Authorized to work in the US for any employer

Digital Business Manager | Operations Coordinator

• Successfully managed multiple construction projects by prioritizing tasks according to urgency,

Certifications and Licenses

Digital Business Manager

Basic computer skills — Proficient

Spreadsheets with Microsoft Excel — Proficient

Project timeline management — Proficient

Office manager — Proficient

Customer service — Proficient

Teamwork: Interpersonal skills — Proficient

Office manager — Proficient

Written communication — Proficient

Attention to detail — Proficient

Work style: Reliability — Proficient

Data entry: Attention to detail — Proficient

Social media — Proficient

Spreadsheets with Microsoft Excel — Proficient

Administrative assistant/receptionist — Proficient

Working with MS Word documents — Proficient

Managing accounts in QuickBooks — Proficient

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