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How To Enroll A Student in A Course - Virtual Virginia

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21 views1 page

How To Enroll A Student in A Course - Virtual Virginia

Uploaded by

9kfkwxmtqx
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MENU

For School & Division Staff For Parents & Caregivers

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Home | Support Center

How to enroll a
student in a course

Ensure that all of the following have


been created prior to any course
enrollments:

Affiliation (school) account


Student account for each student
Create an individual student
account
Create student accounts in
bulk
Mentor account for each mentor

Remember that a student must


already have an account in Genius SIS
before that student can be enrolled in
a course.

Important: Do not enroll the same


student in multiple terms for the
same course (for example, enrolling a
student J. Smith in the fall block,
spring block, and full-year terms for
English 9 would be incorrect). Doing
so may cause unnecessary delays in
actually securing enrollment for that
student in any term for that course
and/or may prevent a different
student (at your school or another
school) from being enrolled in the
course in the appropriate term.
Please enroll each student in only one
term for each desired course.

To enroll a student in Genius:

1. Using your counselor ID and


password, log in to Genius. If you
can’t remember your password,
click the “recover password” link.
2. Click the Students tab at the top
of the page.
3. Click the name of the student you
wish to enroll.
4. Click Enroll in Section on the left
side of the page.
If you see a red notice at the
bottom of the page asking you
to update the student’s email
address, you must do this and
save. Once complete, return to
step 2.
5. Click the Type dropdown selector
and choose the term (full-year, fall
block/semester, spring
block/semester, summer) for
which this student will be enrolled
in a course.
Visit the VVA course
catalog to see the different
terms in which a course is
available.
Visit this page for an
explanation of the various
academic terms offered.
6. Click the Course dropdown
selector to choose the course.
If you cannot find a course in
the term you selected, try
choosing “Core Course” as the
Type and then searching for
the course.
7. Grades 6–12 (regular academic
year) only: Click the Meeting
Time dropdown selector to
choose the meeting time for daily
synchronous instruction.
If you don’t yet have a specific
time to choose for a student,
select the earliest meeting
time available in the
dropdown. You will be able to
update the meeting time at a
later point in the enrollment
period.
8. Click the Mentor dropdown
selector to choose the student’s
mentor.
If the mentor you want to
select is not listed, you will
need to create that mentor in
Genius (see instructions later
on this page). For now, select
one of the mentors listed and
you can change the student’s
mentor after completing the
enrollment process.
9. For Start Date, select a date that
is closest to your school’s start
date. Choose accurately, as you
will not be able to change this
yourself later. (End dates are
flexible and may be communicated
with individual instructors.)
10. Click the checkbox to certify that
the listed support elements will be
provided to the student.
11. Click the green Enroll button at
the bottom of the page. If the
enrollment is successful, a
confirmation message will appear
with a green checkmark.
12. If this is a fee-based enrollment,
select a payment type.
To view your school’s Payment
Queue in Genius, click the
Payment Queue button in the
lefthand navigation.
When enrolling students in
VVA courses, the counselor,
school coordinator, or division
coordinator of record should
regularly check the Payment
Queue for the addition of
any fee-based
enrollments and choose a
payment type for the
enrollments (i.e., credit card or
invoice).
If a payment type has not been
identified in the Payment
Queue within two calendar
days, enrollments on the
Payment Queue will
be removed. Those students
then must be enrolled again.
To make a payment to
complete the enrollment
process, follow the
instructions on this page.

For information specific to enrolling a


K–5 student, refer to these
instructions.

Tags: registration, student

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