JASHORE UNIVERSITY OF SCIENCE AND TECHNOLOGY

Department of Accounting and Information Systems

Comprehensive Guideline for Writing an Internship Report

This guideline addresses the task of writing an Internship Report. It aims to help students to
feel confident in planning and writing an Internship Report.

Structure of an Internship Report

Title

Approval

Internship Certificate Provided by the Internship Organisation

Dedication

Executive Summary

Declaration

Acknowledgements

Table of Contents

List of Tables

List of Figures

Acronyms/Abbreviations

Chapter One – Introduction

Chapter Two – Profile of the Internship Organisation

Chapter Three – Findings/Results

Chapter Four – Conclusion

References

Appendices

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 Detailed of Each Section
1. Title page
The title page (or cover page) of your internship report contains all key information about
the report. It usually includes:
o Internship report title
o Your name and ID
o The type of document (e.g. Internship Report)
o The department and institution
o The degree program (e.g. BBA in AIS)
o The date of submission
o It sometimes also includes your supervisor's name and your
university's logo.

The internship report title indicates the heading/headline of the report. For example,

Microcredit Activities of BRAC

(See a sample of the title page in Appendix A)

Remember: Do not italicise the internship report title and do not use inverted comma
(“”), full stop or any sort punctuation for the title on the title page of the report.

2. Approval Page
The approval page is the final approval of the supervisor for the final submission. That
is, your supervisor will approve your thesis paper. It is the second page of your thesis,
and it follows an official standard. (See a sample of the approval page in Appendix B)

3. Internship Certificate Provided by the Internship Organisation

An Internship Certificate will be issued by the company/organisation marking the
successful completion of your Internship. Needless to say, it is one of the most
valuable certificates for you as it certifies your experience, skills, and performance in a
certain area of work. You have to add this certificate to your report. (See a sample of the
approval page in Appendix C)

4. Dedication Page
The Dedication page is optional and can be deleted if you decide not to use it. (See a
sample of dedication page in Appendix D)

5. Executive Summary (Words limit: maximum 600 words).

Executive summary previews every section of the report in a short form. It can be called
a micro image of the report. It helps the reader to get a quick glance at the report before
reading it in detail. Everything important that you have done, discovered and concluded
should be mentioned but briefly and concisely.

The executive summary consists of the following paragraphs:

a) Purpose of the report in brief
b) About the company in which you worked as an intern

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 c) Key parts of the report & your findings and recommendations provided in the
report.
d) Benefits to the company/institution through your report.

6. Student’s Declaration
Student should declare that the work in this report was carried out in accordance with the
requirements provided by the department and that the report was not submitted for any
other academic award. Except where indicated by specific reference in the text, the work
is the student’s own work. (See a sample of student declaration in Appendix F).

7. Acknowledgements
You may wish to include a thanks note to those who helped you with your report. It
could be an individual or institution/organisation.
Acknowledgements should be given to individuals who have provided substantive and
supportive help with the report. This usually includes your academic supervisors and any
person who was directly involved in your fieldwork, and your family. The following
sequence should be followed in acknowledging others.

Supervisors → other academics → organisation and concerned authorities →

colleagues/peer group → friends → family and others.

(See a sample of an acknowledgement in Appendix G).

8. Table of Contents
The Table of Contents (TOC) is an organised listing of the chapters and major sections
of your report. Readers will immediately be able to see how your manuscript is
organised and then skip down to sections that are most relevant to them. A clear,
concise, and well-formatted TOC is the one of the indicators of a good report. (See a
sample of a TOC in Appendix H).

9. List of Tables
A List of Tables (LOT) is a reference tool that allows your readers to quickly and easily
navigate to data in your internship report. Construction of the list is similar to creating a
Table of Contents. (See a sample of a TOL in Appendix I).

10. List of Figures/Charts

The List of Figures/Charts allows readers to quickly and easily navigate to those pages
containing charts and images that are of interest to them. (See a sample of a list of
figures/charts in Appendix J).

11. Acronyms/Abbreviations
If you use a lot of abbreviations or symbols or acronyms in your report, it can be helpful
to create a list of abbreviations. If you utilise many specialised or technical terms, it can
also be helpful to create a glossary. Both of these items can be put in an appendix,
although they can also be placed at the front of the document. Acronyms are usually
formed using the first letter (or letters) of each word in a phrase. For example,
Acronyms Elaboration

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 FAQ Frequently Asked Question
IT Information technology
MBA Master of Business Administration
SWOT Strengths, weaknesses, opportunities, and
threats

12. Chapter One – Introduction

The introduction chapter should include the following issues:
(i) Purposes of the internship in detail
(ii) Description of the internship site in short
(iii) Methodology of the report
(iv) Structure of the report

13. Chapter Two – Profile of the Internship Organisation

The profile of the internship organisation should include an overview of the organisation,
for example-
(i) Introduction of the Chapter
(ii) Brief history of the organisation
(iii) Mission and vision of the organisation
(iv)Main offices
(v) Introduction of all the departments
(vi)Organizational hierarchy chart
(vii) Number of employees
(viii) Structural attractiveness of the market
(ix)Conclusion/Summary of the Chapter

[Note: For this section, students are expected to collect information from various
sources such as interaction with the organization’s personnel (managers, internship
supervisor, colleagues, etc.) and company website, documents, brochures etc. but it is
necessary to mention the sources of information in the report.]
14. Chapter Three – Findings/Results
(a) Introduction of the Chapter
(b) Describe your internship program, which includes followings.
(i) A brief introduction of the branch/ area office of the organisation
where you did your internship.
(ii) Starting and ending dates of your internship.
(iii) Names of the departments in which you got the training and the
duration of your training.
(c) Describe your position and responsibilities in the internship
(i) Detailed description of the operations/activities performed by the
department(s) you worked in.
(ii) Detailed description of the task(s) assigned to you or detailed descriptions
of the project assigned or describe your position and responsibilities as an
intern with the company. (You should add an Appendix, which will
describe your works performed every week during the internship period)
(See Appendix M).
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(d) Focus on specific area/issue/field
You may have performed many tasks in different section/department during the
internship. In this section, you have to focus on a single field/area/issue on which you
want to describe your learning experience, to identify problem(s) related to the task
you have performed and suggest solutions for it.

There must be a topic sentence. It is the same as the title mentioned on the title
page.

Now describe your learning experience on specific area/issue/field

(i) Knowledge acquired: Briefly describe the knowledge you gained through
your training experience and relate this knowledge to what you learned in
specific courses at the Department of AIS (Note: relate the theoretical
concepts with your practical knowledge acquired during your internship in the
organisation).
(ii) Skills learned: Describe the skills and any career-specific abilities that you
gained during your internship. Discuss any of the skills that you learned as
part of courses at the Department of AIS that were helpful during the training.
(Note: the skill means the ability to achieve something like reading and
understanding financial reports, analyzing problems, working in groups, etc.).
(iii) Observed attitudes and gained values: Describe the manners, mindsets or
values that you found and you perceive as important, in your training program,
for a successful career (e.g. hard work, dependability, honesty, etc.).
(iv) The most challenging task performed: Describe the best and the most
challenging task that was assigned to you during your internship, how you
performed it, and how you overcame challenges while performing it.

(e) Strength, Weakness, Opportunities and Threats (SWOT) Analysis

Clearly describe all the strengths, weaknesses, opportunities and threats of the
organisation where you have done the internship. Remember that strengths and
weaknesses are internal to the organisation and represent its culture while
opportunities and threats correspond to the environment outside the organisation. The
student must elaborate as this will assist the evaluator in assessing the analysis.
(i) Strengths are those qualities, which distinguish or give an edge to the
organisation over other organisations.
(ii) Weaknesses are the attributes of an organisation that are harmful in
achieving the objectives of the organisation.
(iii) Opportunities are the external factors that are helpful in achieving the
objectives of the organisation.
(iv) Threats are the external factors, which could damage the business
performance of the organisation.

(f) Problem Identification and Recommendation

Students must identify a strategic or operational problem either related to their major
or overall company/organisation and propose a solution. This part should focus on
three issues.
(i) Problem identification: Clearly identify and describe in detail the
strategic or operational problem you found during your internship.

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 (ii)Consequences of the current problem: Identify how the current
problem is affecting the company/organisation and detail the
consequences.
(iii) Recommendations: Suggest a solution to the problem in light of
SWOT analysis. You need to elaborate and document your solution
with either prior research or based on your program of study. You need
to properly reference whatever sources you use in forming the solution.
(g) Summary of the Chapter

15. Chapter Four – Conclusion

(i) Introduction of the Chpater
(ii) In this section, summarize your overall experience in the internship keeping in
mind the tasks performed and your learning experience.
(iii) Also, you are required to describe the organisation according to your
evaluation/assessment in light of critical and SWOT analyses.
(iv) Summary of the Chapter

(Important Note: The conclusion should not include new data, interpretations
or arguments, which were absent in the main body (findings/results) of the report.)

16. References
You must use references if you quote or add someone’s concepts/ ideas/knowledge in
your report in order to avoid plagiarism. That is, whenever you borrow an idea from
someone else, you need to give credit to your source. If you use a source for your ideas
and do not acknowledge it, you are guilty of plagiarism — even if you put the idea in
your own words. Avoid plagiarism by citing all the sources you use. Please check the
document on plagiarism procedure. The Department will give you access to the
Plagiarism Software (Grammarly Software) for checking the extent of plagiarism of
your report. Report submitted without citation due to accident, ignorance or carelessness
should still be graded with appropriate deductions in marks as per the plagiarism
procedure.
It’s important to follow a consistent citation style. Each style has strict and specific
requirements for how to format your sources in the reference list. Common styles
include Harvard, APA and MLA; the Department of AIS, JUST, follows the APA
citation style. Therefore, you should follow the style and check the requirements. For
details about the APA referencing style, please visit the link:
http://student.ucol.ac.nz/library/onlineresources/Documents/APA_Guide_2017.pdf

17. Appendices
An appendix is a useful tool for providing additional information in your report. You can
use appendices to make sure your report is not too long, avoid disrupting the text with a
lot of tables and figures and add background information on your topic. Items that might
be included:
 Letters receiving permission to reproduce or adapt images, instruments for the report,
or other copyrighted materials.
 Survey questionnaires that you have created.

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  Tables, figures, images or instruments that do not belong in the main text. If this is the
case, any of those are not critical or significantly or directly related to the results can
go in an appendix.

Referring to an appendix
It is important that you refer to each appendix at least once in the main body of your
report. This can be done by mentioning the appendix and its number either in parentheses
or within the main part of a sentence. It is also possible to refer to a particular component
of an appendix (such as a specific figure).

Example 1. Referring to an entire appendix

The interview (see Appendix 1) revealed that…
Appendix 2 presents the correspondence exchanged with company X.
Example 2. Referring to an appendix component
These results (see Appendix 2, Table 1) show that…
Table 1 in Appendix 2 presents an overview of the correspondence exchanged with company
X.

A. Other Guidelines for Layout:

You must pursue the following format once you write down your report.
a) Total size of the report should not be more than 10,000 (+/-10%) words, which
includes references and appendices.
b) Type your report in 1.5 line spacing; do not use single or double spacing. Typing
your report in different line spacing may result in a deduction of marks.
c) Your report should be typed in Times New Roman font, size 12. Typing your
report in a different font or font size may result in a deduction of marks.
d) Use proper margins in your report. Avoid large indentations that waste a lot of
space. The correct page settings are as follows:
Top margin: 3.18 cm or 1 inch
Bottom margin: 2.54 cm or 1 inch
Right margin: 2.54 cm or 1 inch
Left margin: 3.81 cm or 1.5 inch
Gutter: 0 cm or 0 inch
Header: 1.27 cm or ½ inch
Footer: 1.27 cm or ½ inch
e) Number all your pages at the bottom right of the page. Do not put the page
numbers manually; use your word processor’s page numbering function.
f) Headings and subheadings- Heading sizes and styles must be consistent
throughout the report. This means that all major headings (e.g. Table of Contents,
Chapter Headings, References, etc.) must have the same style. Similarly, each
level of subheading (e.g. primary or first-level subheadings, secondary or second-
level subheadings, etc.) must also have the same style. The following specific
guideline should be followed.

Levels of Heads Guideline Font size

Major heads Centered, Boldface, Uppercase 24
(i.e. ALL CAPS)
First-level subheadings (e.g. Left-aligned, Boldface, Capitalize 14

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 Abstract, Introduction, Each First Word
Literature Review etc.)
Second-level subheadings Indented, boldface, Capitalize 14
only the first letter
Third-level subheadings Indented, boldface, italicised, 14
Capitalize only the first letter

For example:
Major heads:

CHAPTER ONE

INTRODUCTION AND BACKGROUND

CHAPTER TWO
PROFILE OF RARMA CO. LTD.
First level subheadings
1. Aim and Objectives of the Report

Second-level subheadings
1.1 Aim and objectives of the report

Third-level subheadings
1.1.1 Aim and objectives of the report

B. Editing and Proofreading

Make sure that all the sections are in the right place and written in the right format.
Leave plenty of time for editing and proofreading. Grammatical mistakes and sloppy
formatting errors can drag down the quality of your hard work.

You should plan to write and revise several drafts of your report before focusing
on language mistakes, typos and inconsistencies.

C. Checking Plagiarism: In order to know the extent of plagiarism, the Grammarly

Software will check your report. To any extent of plagiarism will not be accepted.
However, a maximum of 20% similarities may be accepted.

D. Form of Submission: You must submit two hard copies and a soft copy (only MS
Word) of your report to your supervisor. Computer composing is mandatory.

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 Appendix A

Internship Report on
Microcredit Activities of BRAC

By
Md. Hasan Ali
Student ID: 151865
Session: 2015-2016

Internship report submitted in partial fulfillment of the requirements

for the Degree of BBA in Accounting and Information Systems

Department of Accounting and Information Systems (AIS)

Jashore University of Science and Technology
28 February 2020
Jashore, Bangladesh

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 Appendix B

APPROVAL LETTER

This report hereto entitled “Microcredit Activities of BRAC” is prepared and

submitted by Md. Hasan Ali, bearing ID No.:151865, in partial fulfillment of
the requirements for the Degree of Bachelor of Business Administration in
Accounting and Information System (BBA in AIS). The report has been
examined and is recommended for submission.

---------------------------
Supervisor

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Appendix C

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 Appendix D
DEDICATION

I dedicate this report to my parents, who have been inspiring continuously to

achieve my goal.

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 Appendix E
EXECUTIVE SUMMARY

This internship report has been prepared based on the experience I gathered for 3 months
from December 1, 2019, until February 28, 2020, as an intern at the Art Center in the
Krasnodar Region of Russia. This report has especially incorporated my experience of
campaign management, research and development work etc. gathered from the Art Center
during the internship period.

The Art Center is a leading fine arts organization in the Krasnodar Region of the Russian
Federation and as such operates under the principles governing arts organization in Russia in
general. (Write more about the organisation).

The managerial structure of the Art Center is ………………………………………….

Responsibilities of each department………………………………………………….
The difficulties, problems and barriers that impact the functioning of the Art Center are……..
The strengths and weaknesses as well as threats and opportunities available to the Art Center
as identified through SWOT analysis. One of the strengths is ………………………………
To remedy the weaknesses and resolve identified problems, I recommend to…………………

This report will contribute to the Art Center……………………………………………….

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 Appendix F
DECLARATION
I do hereby declare that this report “Microcredit Activities of BRAC” is a
genuine evaluative work carried out by me under the guidance of Mr. X.

I also declare that any part or entire of the thesis has not been submitted for
publication elsewhere or qualifications at any other academic institution.

Name:

Signature:

Date:

Place:

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 Appendix G
ACKNOWLEDGEMENTS

I wish to, first and foremost, express my profound gratitude to the Almighty
Allah for allowing me to complete this report successfully.

I would like to extend my deepest gratitude to my supervisor Mr. X, for his

scholarly support, academic guidance, ability to teach scholarly writing with
patience and critical in insight at all times during this task. His advice and
detailed comments on this study undoubtedly improved its standard
substantially. I must also acknowledge the encouragement and invaluable
assistance of other Faculty Members of the Department of AIS. I owe them all a
debt of gratitude.

This report is also as a result of support from many others who eventually made
this task possible. I offer special thanks to Mr. Anowar Hossain, a Master
scholar on Banking, Finance and Economics, University of Brunel, UK, for his
outstanding support provided in the operation of e-views statistical software,
which made me possible to have statistical results. I also offer thanks and
gratitude to my friend, Mr. Md. Shahidul Islam, who has extended his support
in collecting and organising data. I should acknowledge the cooperation of the
non-academic staff of the Department of AIS.

Last but not the least; I would like to extend my special appreciation to my
family members who have shared with me all the difficulties that I encountered
throughout the task.

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 Appendix H

TABLE OF CONTENTS
Approval Pagei
Internship Certificate……………………………………………………………………..........ii
Dedication …………………………………………………………………………................iii
Executive Summary iv
Declaration v
Acknowledgements vi
List of Contents vii
List of Tables viii
List of Figures ix
Lists of Abbreviationsx

CHAPTER ONE: INTRODUCTION

1.0 Introduction 1
1.1 Purposes of the Internship 2
1.2 Description of the Internship 3
1.3 Methodology of the Report 5
1.4 Structure of the Report 8

CHAPTER TWO: PROFILE OF THE INTERNSHIP ORGANISATION

2.0 Introduction 19
2.1 Mission and vision of the Organisation 19
2.2 Competitors 20
2.3 Organisational Hierarchy 21
2.4 Departments 22
2.3 Chapter Summary 32

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 Appendix J

LIST OF TABLES
Table-1 41
Table-2 44
Table-3 46
Table-4 52
Table-5 53
Table-6 57
Table-7 58
Table-8 60
Table-9 66

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 Appendix K

LIST OF FIGURES
Figure-1 41
Figure-2 44
Figure-3 46
Figure-4 52
Figure-5 53
Figure-6 . 57
Figure-7 . 58
Figure-8 60
Figure-9 66

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 Appendix L

ABBREVIATIONS
ASTTANG Asset Tangibility

BB Bangladesh Bank

BEI Bangladesh Enterprise Institute

CEO(s) Chief Executive Officer(s)

CFP Corporate Financial Performance

DSE Dhaka Stock Exchange

DSSH Sponsor Directors’ Shareholding

EPS Earning per Share

EVA Economic Value Added

F F-Statistics Value

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 Appendix M
SAMPLE OF WEEKLY ACTIVITY REPORTS

Week of December 00 through December 00, 20XX (40 hours):

Monday, December 00: I was given a tour of the different divisions and facilities at
KTS Security Inc. During the tour, we discussed the functions and security requirements of
the various facilities. Later, I attended a briefing conducted by Kate Smith, who stressed
the importance of safeguarding classified information and other company sensitive
information.

Tuesday, December 00: I continued to familiarize myself with the security office, my
duties and responsibilities and the people within our office. I began sorting and analyzing
property passes filtered through our office.

Wednesday, December 00: I continued sorting and analyzing property passes for most of
the day. I analyzed and authorized key and lock coring requests submitted by various
departments. I also attended the first session of a weeklong training seminar. Kate Smith
conducted a seminar that covered the fundamentals of leadership. We discussed general
management philosophies.

Thursday, December 00: I began sorting various locks to locate combinations for those
locks. I continued to analyze property passes to check for proper authorization and to
confirm the destination. I was also positioned on a stakeout for most of the afternoon to
possibly witness criminal activity. In the Fundamentals of Leadership Seminar, we
discussed procedures to use for new hire orientation.

Friday, December 00: The security staff held a coffee and doughnut party to celebrate my
birthday. It was a pleasant surprise. I met with the locksmith at KTS Security Inc. to
discuss requisitions for keys to be made. This is one of my regular duties. I began to gather
information and conduct interviews in support of an investigation that I am presently
working on. In the Fundamentals of Leadership Seminar, we discussed leadership qualities
and the different types of leadership.

Summary Statement: This was an enjoyable and informative week. I found the
surveillance activity and the training seminar to be very interesting. I hope next week is as
productive and educational.

Student Signature: Date:

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