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Microsoft PowerPoint Keyboard Shortcuts

Powerpoint 2016
Powerpoint 2013
Powerpoint 2010
Powerpoint 2007
Powerpoint 2003

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q

Zoom Alt + W, Q, Tab to value you want

Switch between outline and thumbnail pane Ctrl + Shift + Tab

Move to next placeholder (if on slide’s last placeholder, this inserts a new
Ctrl + Enter
slide)

Insert a new slide Ctrl + M

Duplicate the current side Ctrl + D

Increase font size Ctrl + Shift + >

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Action Shortcut Key

Decrease font size Ctrl + Shift + <

Display the font dialog box Ctrl + T or Ctrl + Shift + F

Change case Shift + F3

Apply superscript formatting Ctrl + Equal sign

Apply subscript formatting Ctrl + Shift + Plus sign

Remove manual character formatting Ctrl + Spacebar

Center a paragraph Ctrl + E

Justify a paragraph Ctrl + J

Left align a paragraph Ctrl + L

Right align a paragraph Ctrl + R

Promote a paragraph in an outline Alt + Shift + Left arrow

Demote a paragraph in an outline Alt + Shift + Right arrow

Move selected outline paragraphs up Alt + Shift + Up arrow

Move selected outline paragraphs down Alt + Shift + Down arrow

Display outline heading level 1 Alt + Shift + 1

Expand outline text below a heading Alt + Shift + +

Collapse outline text below a heading Alt + Shift + –

Collapse or show all text or headings Alt + Shift +A

Show or hide the grid Shift + F9

Show or hide the guides Alt + F9

Activate the pen tool during a show Ctrl + P

Erase pen tool drawings during a show E

Turn off the pen tool during a show Esc

Change the pen to a pointer during a show Ctrl + A

Hide the pointer or pen during a show Ctrl + H

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Action Shortcut Key

Move to the next hyperlink during a show Tab

Make the screen go black during a show B

Make the screen go white during a show W

Stop or restart an automatic show S

Return to the first slide during show 1 + Enter

Group Items (with items selected) Ctrl + G

Ungroup Ctrl + Shift + G

During presentation, Go to slide number Slide number + Enter

Copy formatting of selected shape Ctrl + Shift + C

Paste formatting only to another shape Ctrl + Shift + V

Insert hyperlink Ctrl + K

Stop the show. Press S again to restart the show S

End the slide show Esc

Select to the end of a word Ctrl + Shift + Right arrow

Select to the beginning of a word Ctrl + Shift + Left arrow

Select all objects Ctrl + A (on Slides tab)

Select all slides Ctrl + A (in Slide Sorter view)

Select all text Ctrl + A (on the Outline tab)

Delete one word to the left Ctrl + Backspace

Delete one word to the right Ctrl + Delete

Cut selected object or text Ctrl + X

Copy selected object or text Ctrl + C

Paste cut or copied object or text Ctrl + V

Undo Ctrl + Z

Redo Ctrl + Y

/
Action Shortcut Key

Open Find dialog box Ctrl + F

Cancel Esc

Move to File tab ribbon Alt + F, use letters to navigate

Move to Home tab ribbon Alt + H, use letters to navigate

Move to Insert tab ribbon Alt + N, use letters to navigate

Move to Design tab ribbon Alt + G, use letters to navigate

Move to Transitions tab ribbon Alt + K, use letters to navigate

Move to Animations tab ribbon Alt + A, use letters to navigate

Move to Slide Show tab ribbon Alt + S, use letters to navigate

Move to Review tab ribbon Alt + R, use letters to navigate

Move to View tab ribbon Alt + W, use letters to navigate

On the ribbon, to move between commands Tab or Shift-tab

Ctrl + Right Arrow or Ctrl + Left

To move between groups on a ribbon
Arrow

Activate a selected command on the ribbon Spacebar or Enter key

Open a gallery on the ribbon Spacebar or Enter key

Finish with a control on the ribbon and move back to the document Enter key

Expand or collapse the ribbon Ctrl + F1

Help F1

Edit in selected placeholder F2

Repeat F4

Run a presentation F5

View the slide show from the current slide forward Shift + F5

Move clockwise among panes

F6
in Normal view

Move counterclockwise among panes

Shift + F6
in Normal view
/
Action Shortcut Key

Spellcheck F7

Display ribbon key tip letters F10

Opens Save As dialog box F12

Action Shortcut Key

Switch between outline and thumbnail pane Ctrl + Shift + Tab

Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) Ctrl + Enter

Insert a new slide Ctrl + M

Duplicate the current side Ctrl + D

Increase font size Ctrl + Shift + >

Decrease font size Ctrl + Shift + <

Display the font dialog box Ctrl + T or Ctrl + Shift + F

Change case Shift + F3

Apply superscript formatting Ctrl + Equal sign

Apply subscript formatting Ctrl + Shift + Plus sign

Remove manual character formatting Ctrl + Spacebar

Center a paragraph Ctrl + E

Justify a paragraph Ctrl + J

Left align a paragraph Ctrl + L

Right align a paragraph Ctrl + R

Promote a paragraph in an outline Alt + Shift + Left arrow

Demote a paragraph in an outline Alt + Shift + Right arrow

Move selected outline paragraphs up Alt + Shift + Up arrow

Move selected outline paragraphs down Alt + Shift + Down arrow

Display outline heading level 1 Alt + Shift + 1

Expand outline text below a heading Alt + Shift + +

/
Action Shortcut Key

Collapse outline text below a heading Alt + Shift + –

Collapse or show all text or headings Alt + Shift +A

Show or hide the grid Shift + F9

Show or hide the guides Alt + F9

Run a presentation F5

Activate the pen tool during a show Ctrl + P

Erase pen tool drawings during a show E

Turn off the pen tool during a show Esc

Change the pen to a pointer during a show Ctrl + A

Hide the pointer or pen during a show Ctrl + H

Move to the next hyperlink during a show Tab

Make the screen go black during a show B

Make the screen go white during a show W

Stop or restart an automatic show S

Return to the first slide during show 1 + Enter

Group Items (with items selected) Ctrl + G

Ungroup Ctrl + Shift + G

During presentation, Go to slide number Slide number + Enter

Move clockwise among panes in Normal view F6

Move counterclockwise among panes in Normal view Shift + F6

Copy formatting of selected shape Ctrl + Shift + C

Paste formatting only to another shape Ctrl + Shift + V

Insert hyperlink Ctrl + K

Help F1

View the complete slide show F5

/
Action Shortcut Key

View the slide show from the current slide forward Shift + F5

Spellcheck F7

Opens Save As dialog box F12

Stop the show. Press S again to restart the show S

End the slide show Esc

Select to the end of a word Ctrl + Shift + Right arrow

Select to the beginning of a word Ctrl + Shift + Left arrow

Select all objects Ctrl + A (on Slides tab)

Select all slides Ctrl + A (in Slide Sorter view)

Select all text Ctrl + A (on the Outline tab)

Delete one word to the left Ctrl + Backspace

Delete one word to the right Ctrl + Delete

Cut selected object or text Ctrl + X

Copy selected object or text Ctrl + C

Paste cut or copied object or text Ctrl + V

Undo Ctrl + Z

Redo Ctrl + Y

Open Find dialog box Ctrl + F

Action Shortcut Key

Switch between outline and slide view Ctrl + Shift + Tab

Insert a new slide Ctrl + M

Duplicate the current side Ctrl + D

Increase font size Ctrl + Shift + >

Decrease font size Ctrl + Shift + <

Display the font dialog box Ctrl + T

/
Action Shortcut Key

Change case Shift + F3

Promote a paragraph in an outline Alt + Shift + Left arrow

Demote a paragraph in an outline Alt + Shift + Right arrow

Move selected outline paragraphs up Alt + Shift + Up arrow

Move selected outline paragraphs down Alt + Shift + Down arrow

Display outline heading level 1 Alt + Shift + 1

Expand outline text below a heading Alt + Shift + +

Collapse outline text below a heading Alt + Shift + –

Collapse or show all text or headings Alt + Shift +A

Show or hide the grid Shift + F9

Show or hide the guides Alt + F9

Run a presentation F5

Activate the pen tool during a show Ctrl + P

Erase pen tool drawings during a show E

Turn off the pen tool Esc

Change the pen to a pointer Ctrl + A

Hide the pointer or pen Ctrl + H

Move to the next hyperlink Tab

Make the screen go black during a show B

Make the screen go white during a show W

Stop or restart an automatic show S

Return to the first slide 1 + Enter

Group Items (with items selected) Ctrl + G

Ungroup Ctrl + Shift + G

During presentation, Go to slide number Slide number + Enter

/
Action Shortcut Key

Move clockwise among panes

F6
in Normal view

Move counterclockwise among panes

Shift + F6
in Normal view

Copy formatting of selected shape Ctrl + Shift + C

Paste formatting only to another shape Ctrl + Shift + V

Insert hyperlink Ctrl + K

Help F1

View the complete slide show F5

View the slide show from the current slide forward Shift + F5

Spellcheck F7

Opens Save As dialog box F12

Stop the show. Press S again to restart the show S

End the slide show Esc

Action Shortcut Key

Switch between outline and slide view Ctrl + Shift + Tab

Insert a new slide Ctrl + M

Duplicate the current side Ctrl + D

Increase font size Ctrl + Shift + >

Decrease font size Ctrl + Shift + <

Display the font dialog box Ctrl + T

Change case Shift + F3

Promote a paragraph in an outline Alt + Shift + Left arrow

Demote a paragraph in an outline Alt + Shift + Right arrow

Move selected outline paragraphs up Alt + Shift + Up arrow

Move selected outline paragraphs down Alt + Shift + Down arrow

/
Action Shortcut Key

Display outline heading level 1 Alt + Shift + 1

Expand outline text below a heading Alt + Shift + +

Collapse outline text below a heading Alt + Shift + –

Collapse or show all text or headings Alt + Shift +A

Show or hide the grid Shift + F9

Show or hide the guides Alt + F9

Run a presentation F5

Activate the pen tool during a show Ctrl + P

Erase pen tool drawings during a show E

Turn off the pen tool Esc

Change the pen to a pointer Ctrl + A

Hide the pointer or pen Ctrl + H

Move to the next hyperlink Tab

Make the screen go black during a show B

Make the screen go white during a show W

Stop or restart an automatic show S

Return to the first slide 1 + Enter

Group Items (with items selected) Ctrl + G

Ungroup Ctrl + Shift + G

During presentation, Go to slide number Slide number + Enter

Move clockwise among panes

F6
in Normal view

Move counterclockwise among panes

Shift + F6
in Normal view

Copy formatting of selected shape Ctrl + Shift + C

Paste formatting only to another shape Ctrl + Shift + V

/
Action Shortcut Key

Insert hyperlink Ctrl + K

Action Shortcut Key

Switch between outline and side view Ctrl + Shift + Tab

Insert a new slide Ctrl + M

Duplicate the current side Ctrl + D

Increase font size Ctrl + Shift + >

Decrease font size Ctrl + Shift + <

Display the font dialog box Ctrl + T

Open the properties for an object Double-click the object

Promote a paragraph in an outline Alt + Shift + Left arrow

Demote a paragraph in an outline Alt + Shift + Right arrow

Move selected outline paragraphs up Alt + Shift + Up arrow

Move selected outline paragraphs down Alt + Shift + Down arrow

Display outline heading level 1 Alt + Shift + 1

Expand outline text below a heading Alt + Shift + +

Collapse outline text below a heading Alt + Shift + –

Collapse or show all text or headings Alt + Shift +A

Show or hide the grid Shift + F9

Show or hide the guides Alt + F9

Change grid and guide settings Ctrl + G

Activate the pen tool during a show Ctrl + P

Erase pen tool drawings during a show E

Turn off the pen tool Esc

Change the pen to a pointer Ctrl + A

Hide the pointer or pen Ctrl + H

/
 Action Shortcut Key

Move to the next hyperlink Tab

Make the screen go black during a show B

Make the screen go white during a show W

Stop or restart a show S

Return to the first slide 1 + Enter

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