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Pivot Tables Continued

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Jay Yul Gaara
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5 views2 pages

Pivot Tables Continued

Uploaded by

Jay Yul Gaara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as TXT, PDF, TXT or read online on Scribd
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Welcome back.

In the last video, we created a pivot


table of movie data and revenue calculations
to help our manager think through new movie ideas. We used our pivot table to make
some initial observations
about annual revenue. We also discovered that the
average revenue for 2015 was lower than other years even though more movies were
released that year. We hypothesized that this
was because more movies that earn less than $10 million in revenue were
released in 2015. To test this theory, we created a copy of our
original pivot table. Now we are going to
apply filters in calculated fields to
explore the data more. Let's get started. You all remember that
the filter option lets us view only
the values we need. We'll select a cell in our copied pivot table and add a filter
to the box
office revenue column. The filter will then be
applied to the entire table. When we open the status menu, we can choose to filter
the
data to show specific values. But in our case, we want to
filter by condition so we can figure out how many movies in each year earn less
than $10 million. The condition we'll use in our filter is less than
and our value will be $10 million which is why we renamed these
columns earlier. We'll type our number in
a dollar and cents format so the condition matches the
data in our pivot table. This might not be necessary, but it prevents potential
errors from happening. Now we know that 20
movies released in 2015 made less than $10 million. This seems like a high number
compared to the other years. But keep in mind, there were more
movies from our data set released in 2015. Before we move on, let's use a
calculated
field to verify our average because it was copied from another pivot table
before we filtered it. That way we can check
that it's correct. We'll create a
customized column called a calculated field
using our values menu. A calculated field is a new field within a
pivot table that carries out certain calculations based on the values of other
fields. You can do this in
Excel too using field settings and the
create formula menu. For the formula in
our calculated field, we'll use the sum function
and divide the sum of the box office revenue data from our original table by the
count of the same data. Because we applied our filter to this pivot table earlier,
this formula will only return the average revenue of
movies under $10 million. That worked. We
were able to check the accuracy of some of our
data before analyzing it. Always a good thing. But it's still difficult to
tell how much of an impact these lower earning movies
had on the average revenue. Let's run a quick formula
to find the percentage of movies for each year that
earned less than $10 million. This will make it easier to
compare from year to year. Instead of a calculated field, we'll add this as a
formula in a new column, that way we can pull data from
both of our pivot tables. We'll put a header
for our table in cell G10 and name it
percent of total movies. Then we'll add our formula to the next cell in the column.
Divide the number of movies in the copy table by the number of movies in the
original table. Then we'll use the fill
handle in the cell with a formula and drag it to apply the formula to the
rest of the years. Finally, we'll format these
numbers as percentages. Now our analysis shows that 16 percent of the
movies released in 2015 earned less than
$10 million of revenue. The other years are all
close to 10 percent. This is one possible
explanation for why the average revenue is
comparatively low in 2015. In real life, we'd most
likely need to take our analysis even further
depending on our goals. But for now, we're all set. You've learned how you can use
pivot tables to perform
data calculations. It will take practice, but pivot tables are worth it because
they do more
than calculate. They organize and
filter data too. Together we've
covered functions, formulas, and pivot tables. All great tools to
use in analysis. With practice and experience, it will feel like you've
used them forever. Just take your time getting
to know how they work. Keep exploring these videos
and the readings. Great work.

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