DIGITAL DOCUMENTATION (ADVANCE)

CLASS X, SESSION 2024-25

BACK EXERCISE
A. Multiple choice questions
1. Which of the following features in LibreOffice Writer is/are used to create the given document?
(a) Page borders
(b) Envelope
(c) Picture from File
(d) Indexes and Tables

2. Styles menu (from sidebar) in Writer provides options to work on__.

(a) Paragraph Styles
(b) Frame Styles
(c) Page Styles
(d) All of the above

3. What is the style template in LibreOffice Writer?

(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer

4. Which of the following gives the status of your document like page numbers, number of pages?
(a) Status bar
(b) Standard toolbar
(c) Formatting
(d) Title bar

5. Which of the following can be used to access a style menu?

(a) F11 function key
(b) Sidebar Menu
(c) Formatting toolbar
(d) All of these

B. Fill in the blanks

1. A Style is a collection of different formats
2. Styles are especially handy in Libra Office.
3. Proper use of styles improves Consistency in a document.
4. The first five buttons at the top of the Styles window select the category of Styles.
5. Using a predefined Heading style creates Bookmark in the document.
6. On opening a new file Default Style is used for formatting the document.
7. In page layout documents, you can arrange Objects like text boxes and graphics.
8. Character styles are often integrated in Paragraph Style.
9. Fill format allows to apply style at different places in the document.
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10. Predefined Style Cannot be updated by Drag and Drop method.

C. Short answer questions

1. What do you understand by styles in LibreOffice writer document?
Answer: Styles are predefined sets of formatting options in LibreOffice Writer that can be applied to
text, paragraphs, lists, and other elements in a document , which you want to save and then apply on
the document.

They make it possible to format the entire document effectively and consistently. To reduce time and
effort in formatting a document, we use Styles in Writer

2. Write advantages of using Style over manual formatting, for designing a document.
Answer: The advantage of using style over manual formatting are -
• Styles enable us to format documents consistently.
• We may easily change the current format by using styles.
• Major formatting adjustments are made easy with styles.

3. What are the different categories of style in the LibreOffice writer document?
Answer: There are six different types of style categories you can use in LibreOffice Writer.
• Page Style - Basic & page layout like page size, its margin, placement of header and footer,
footnote, borders and background.
• Paragraph Style - Paragraph formatting includes tab stops, text alignment, line spacing and
borders.
• Character Style - Character styles allow changing the text color, text size, highlighting text and
emphasizing it.
• Frame Style - Frame Styles allows to format a frame by specifying its size, position, border and
how the text is placed around the picture.
• List Style - List style can be used to style lists by putting numbering or bullets of a different kind
or specify numeric format.
 Table Style - Table Style category allows to format a table by adding borders, using different
text or border color(s), aligning text inside the table, having different patterns or
text color.

4. Write down the steps to update a style.

Answer: To update style in Q LibreOffice Writer the steps are -
 Step 1: Select the page/paragraph to be modified.
 Step 2. Format the selected portion as per the requirement.
 Step 2: Go to Style menu and click on update button
 Step 3: Using the Style Action button click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

Answer: Custom styles are used when the existing styles do not match the requirement, then you can
create a Custom Style means creating a new style as per the user requirement. There are two different
ways to create custom style a) From the selection b) By using drag and drop.

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6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size,
weight, color), space above it and giving number to heading Given below are the steps used to do so.
(i) Select the Introduction (paragraph)
(ii) Open Font list from Toolbar
(iii) Select the font
(iv) Open Font size from Toolbar
(v) Select the desired font size
(vi) Select Font weight (Bold) from the toolbar
(vii) Open Font color from Toolbar
(viii) Select desired color
(ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing
(x) Edit space above paragraph
(xi) Add number by Selecting Numbered list from Toolbar.
Answer: The below steps are given for the detailed process of formatting an introduction paragraph in a
document.
(i) Using click and drag to highlight the introduction paragraph
(ii) In the toolbar, Click on the dropdown menu to display the current font.
(iii) In the toolbar, Click on the dropdown menu to select the font type
(iv) In the toolbar, Select the font size from the dropdown menu.
(v) In the toolbar, Click on the dropdown menu to select appropriate font size for the introduction
paragraph
(vi) The "B" icon in the toolbar is used to make the Font weight Bold.
(vii) In the toolbar, Click on the font color icon to change the color of the text
(viii) In the toolbar, You can use color palette for the desired color
(ix) Click on Format menu then navigate to "Indent and Spacing" and find "Spacing" or "Paragraph"
(x) You can adjust the space before the paragraph
(xi) To select a number list you can click on Format > Bullets and Numbering.

7. Give two examples, where instead of Style, using manual formatting will be beneficial.
Answer: The two examples where manual formatting will be beneficial -
 Editing a poster or flier
 Editing documents in some specific areas
 In case you are using different formatting style for different paragraph.
 In case you are not aware about using of style properly.

8. Give one situation, in which you will prefer to use Fill Format for styling your document.
Answer: Fill Format method is very useful when the same style we want to apply in many places in the
document. . Fill Format can be used to style scattered – pages, frames, tables, lists, paragraphs or
characters.
Fill Format is used to change appearance of paragraphs at different places in the document using
paragraph formatting.

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9. Write steps to load style(s) from a template.
Answer: Follow the following steps to load styles from a template -
● Step 1 In the Styles Menu, click on the Load Styles.
● Step 2. It will open the Load Styles dialog box. In the Load Styles dialog box, choose the
category of your document.
● Step 3. Find and select the desired template to copy styles from.
● Step 4. From the same dialog window, also, select the options for the types of styles to be
copied, such as Text for Paragraph and Character styles, Frame, Pages or Numbering
(List styles). By selecting Overwrite option, the styles being copied will replace any
existing styles with the same name.
● Step 5. Click OK to copy the styles.
● Step 6. In case styles are to be copied from a file, then instead of Template option, click
on the From File button. A File Selection dialog box is displayed. Select the desired
document from your computer.

Chapter 2: Working with Image

A. Multiple choice questions
1. The text or image which appears faintly in the background of a page is called.
(a) Watermark
(b) Trade mark
(c) Copyright
(d) Embossing

2. JPG or JPEG in image format stands for_______________

(a) Joint Photographic Experts Group
(b) Joint Picture Experts Group
(c) Joint Photographic Experts Graph
(d) Joint Photographic Experts General

3. In the Drawing Object Properties toolbar, Grouping options provided are____________

(a) Exit Group
(b) Ungroup
(c) Enter Group
(d) All of these

4. Which of the following is not the correct file extension for an image file?
(a) GIF
(b) JPEG
(c) Odt
(d) PNG
5. Image toolbar does not provide a tool for______________
(a) filtering
(b) cropping
(c) copying
(d) flipping
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B. Fill in the blanks
1. Crop tool cuts off the non-desirable part of the image.
2. To change both brightness and contrast of the image Gamma Correction tool can be used.
3. To simulate the effect of time on a picture Aging tool is used.
4. Send Back place image at the bottom of all objects.
5. An image can be deleted by Selecting it and pressing DELETE key
6. In drawing tools, basic shapes list provide 25 shapes.
7. Anchor acts as Reference point for a drawing.
8. There are Three options for aligning an image horizontally.
9. The corner handles of the image are used for rotating it.
10. Changing properties of an object before its creation, retain them throughout the session

C. Short answer type questions

1. What is a digital image? How can you create one?
Answer: A picture is a digital image, which is represented by a finite number of pixels, or digital values,
that can be either 0 or 1 known as pixels. In a digital document, a graphic or image is called digital image.
These are kept in several kinds of graphics files like GIF, JPG, JPEG, PNG, BMP, etc.
Digital Image can be created by using:-
 photo editing software such as paint, photoshop, corel draw,
 by clicking photo by using using digital camera, smart phone camera, etc.
 by taking screen shot, etc.

2. Write steps to insert an image from the gallery using Drag and Drop method.
Answer: You can use the Drag & Drop feature to insert images into the document. Usually, you can
simply drag the image from its source and drop it where you want it to be on the page.
A general procedure to insert an image using drag and drop option, are -
 Open the document to insert an image in LibreOffice Writer.
 Open a file browser window (Win+E) and select the image file to be inserted.
 Drag the image into the document
 Drop it, where you want it to appear in the document

3. How is resizing of image different from cropping it?

Answer: Resizing is the process of reducing or enlarging the size of the image. Resizing the image is
required when we want to fit an image at the desired place in a document.
Cropping is the process of removing the unwanted parts from the image.
Resizing the image its size gets changed, but while cropping the image cuts it.

4. What are the tools available in drawing toolbar? Describe any five tools.
Answer: The drawing toolbar contains the following tools:
Select, Lines & Arrows, Curve, Polygon, Rectangle, Square, Oval, Circle, Isosceles triangle, Right
angle triangle, Basic Shapes, Symbol, Arrow, Star, Flowchart, Callouts, Text box, Fontwork, Points,
Toggle Extrusion
 Select Tool: Select tool is used to select the drawing objects.

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  Lines & Arrows: Lines and Arrow tool is used to draw a line or arrows of different types.
 Curve: Curve tool is used to draw a curve line of different types.
 Polygon: Polygon is used to draw a polygon.

5. How is linking of an image different from embedding? Give a situation in which you would prefer to
link an image.
Answer: Linking of an image means stores its reference instead of the image itself, there by reduces the
size of the document, because actual image is saved only once as a separate file along with the document.
Embedding of an image means inserting (adding) the image in to the writer document, in this case the
size of file increased by the size of image file.
Linking is useful when it is required to insert multiple copies of the same image in a document. It is
beneficial to save the link of image instead of inserting the image.

6. Write steps to change properties for drawing objects.

Answer: Drawing object properties can be modified either at the time of creation or after its creation.
The steps to change properties for drawing objects are -
Step 1: Select the object
Step 2: Click on Drawing Object Properties Toolbar and click on modified
Step 3: Change the value of parameter
Step 4: Repeat step 2 and 3 to change all desired properties.

7. What are the benefits and drawbacks of grouping drawing objects?

Answer: The benefits of grouping drawing objects are
 Grouping combine all different shapes to behave as a single entity without affecting its size and
position.
 Grouping helps in moving and resizing all object in all together.
 Once grouped, all shapes belonging to that group become its member and a change applied on
one member works on all.
Drawbacks of grouping drawing objects are –
● After grouping it is not easy to delete any one drawing object.
● It is not easy to change the size and position of any one drawing object.

8. Describe any two tools from Drawing Object Properties toolbar.

Answer: The Drawing Object properties toolbar contains different types of tools to manipulate shapes
and graphics. Drawing Object Properties toolbar is having several tools. These are-
● Area Style/Filling: use to change the area filling style i.e. color, gradient, pattern,
hatching, bitmap, etc.
● Rotate: helps in rotating object as per the requirement.
● Fill Color: helps in changing the filled color of any shape.
● Line color: to change the color of line of a drawing object. ● Caption: to the caption
with the drawing object.

9. Write steps to insert an image in a basic drawing shape.

Answer: Steps for inserting image in a basic drawing shape are -
Step 1: In document place the cursor where you want to insert image
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Step 2: Select and click on Insert > Image from menu bar.
Step 3: Select the picture from Insert Image dialog box
Step 4: Click on Open button to insert an image in document

10. Write factors controlling positioning of an image in a document.

Answer: Positioning of an image is controlled by four settings:-
(i) Arrangement
(ii) Anchoring
(iii) Alignment
(iv)Text Wrapping
These settings can be accessed using three ways –
❖ by using Format menu,
❖ by using context menu after right clicking on the object,
❖ by using Drawing Object Properties Toolbar for changing the properties of the drawings.

Chapter 3: Advanced Features of Writer

A. Multiple choice questions
1. Which of the following is NOT true about Table of Contents, Index or Bibliography dialog box?
(a) It has four tabs
(b) On the Type tab, by default, the checkbox for Protected against Manual Changes option will
be selected.
(c) The Styles tab contains options to change the background color.
(d) None of the above

2. Which of the following tabs is by default active when the Table of Contents, Entries or Bibliography
dialog box is opened?
(a) Entries
(b) Background
(c) Styles
(d) Type

3. Which of the following tabs contains options to set styles for various entries in the ToC?
(a) Entries
(b) Background
(c) Styles
(d) Type

4. Which of the following can be added in the background of Table of Contents in LibreOffice Writer?
(a) Color
(b) Graphic
(c) Both a and b
(d) Neither a nor b

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5. Which of the following is NOT true about templates?
(a) The styles and formatting features can be reused.
(b) Q LibreOffice provides online templates
(c) We cannot create our own templates.
(d) None of the above.

6. Which of the following is the shortcut key to open the Templates dialog box?
(a) Ctrl+Alt+N
(b) Shift+Ctrl+N
(c) Ctrl+Alt+T
(d) Shift+Alt+T

7. Which of the following buttons, in the Templates dialog box, will be clicked to save a template
displayed in the list of templates?
(a) Export
(b) Import
(c) Move
(d) None of the above

8. Which of the following is the shortcut key to select the entire document?
(a) Ctrl+S
(b) Ctrl+A
(c) Ctrl+D
(d) Ctrl+B

9. Which of the following is the correct sequence of options to open the Templates dialog box?
(a) File > Manage Templates > Templates
(b) File > Templates > Manage Templates
(c) Insert > Templates >Manage Templates
(d) Insert > Manage Templates > Templates

10. Which of the following is true about the Track Changes feature of Writer?
(a) You cannot record a change made in the document.
(b) A comment of a particular author only can be deleted
(c) Any change made to the document is permanent.
(d) None of the above

11. Which of the following menus contains the Track Changes option?
(a) File
(b) Edit
(c) View
(d) Insert

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12. Which of the following is the shortcut key to start recording the changes being made in the
document?
(a) Ctrl+Shift+C.
(b) Alt+Shift+C
(c) Ctrl+Alt+C
(d) Shift+C+F2

B. Fill in the blanks

1. To navigate to the topic from the ToC, press Ctrl key while clicking the mouse button on that topic.
2. To remove the applied paragraph styling in the ToC, select the outline level in the Levels list box, and
then click the default button.
3. If the checkbox for Protected Against Manual Changes option is selected, the ToC is protected from
any accidental change.
4. To update the ToC manually, right click and select Update Index option from the pop up menu.
5. The Columns tab contains options to set the number of columns that we want to have in our ToC.
6. A Template is a preset layout that helps us to create professional and formal documents easily.
7. The default template in Writer is Blank Document Template
8. To find the template that is being used in the current document, select Properties option from the File
menu.
9. The Browse Online Templates button is clicked in the Templates dialog box to view online templates.
10. The Track Changes feature of Writer offers us an alternative method to keep a record of all the
changes made in the original document.
11. The shortcut key to start recording the changes is Ctrl+Shift+C
12. After the Track Changes feature is ON, the added characters are shown as Coloured text.

C. State whether the given statements are True or False

1. The topics in Table of Contents are hyperlinked. True
2. The Table of Contents in Q LibreOffice Writer can be updated automatically. False
3. TABLE of Contents can be inserted even if the section headings are not styled. False
4. Once a ToC is created, it cannot be edited. False
5. We cannot add a graphic as a background of ToC. False
6. A single template can be used for multiple documents. True
7. A template cannot contain graphics. False
8. All documents in Writer are based upon templates. True
9. The online templates cannot be added to the list of templates in the templates dialog box. False
10. A template once created can be edited again and again. True
11. The changes recorded have to be accepted by the original author. False
12. We can delete the comments added in a document by the user. True

D. Answer the following questions

1. What is the need of table of contents?
Answer: Table of Contents is a feature which enables the automatic insertion of a table of contents
(Index) to a document. It helps in locating content and finding the page number of that content.

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 The headers and subheadings of the document automatically become the source for the entries or
contents of this table. A table of contents is a snapshot of the entire document at any given point in
time.

2. What will happen if the 'Protected Against Manual Changes' option is not selected in the Type tab of
Table of Contents, Index or Bibliography dialog box?
Answer: The Protected against Manual Changes checkbox is checked by default. This protects the TOC
against accidental modifications. The contents of the ToC can be edited directly on the document page,
just like any other text on the document, if this box is left unchecked.

3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
Answer: The five tabs present in the Table of Contents are -
1. Index/Table - In this tab you can add Title, Type, protected against manual changes and evaluate up
to level.
2. Entries - In this tab you can add structure and Formatting for example, E#, E, T, #, LS, LE etc.
3. Styles - In this tab you can change the labels of heading, and you can add paragraph style.
4. Columns - In this tab you can add multiple columns, and you can set column width and spacing.
5. Background - In this tab you can set background color.

4. What do you mean by customization of ToC?

Answer: After the ToC is inserted, we can modify it depending on our requirements. To perform this,
right-click on the ToC anywhere, then choose the Edit Index option from the popup menu.
During the Customization of ToC, you can change the Title text, Entries, Styles, Number of Columns,
and Background of the Table of Contents.

5. How headings and sub-headings of a document differentiated in ToC?

Answer: Heading styles play a vital role in the creation of a table of contents. The correct ToC will be
generated only if proper paragraph styling for headings is applied to the document. The headings and
sub-headings of a document is differentiated with the help of the Headings level. LibreOffice Writer
supports 10 levels of heading from H1 to H10. You can also use sub headings in LibreOffice Writer
to show the table of content in hierarchical form where H1 will show the top of the heading and H2
will show the sub heading of Heading 1. and so on

6. Define a template.
Answer: A template is a preset layout that helps to create professional and/or formal documents easily.
A template can contain all the features or objects that a regular document can contain – text, graphics,
styles and can even use any language

7. Give any one advantage of using a template for your document.

Answer: Using templates makes creating documents easier.
● Using templates can reduce workloads, reduce stress, and boost productivity at the same
time.
● Adding of content such as logo, heading, image, etc. is easy.
● It makes uniformity in style.
● Creating project report, resume, etc. becomes easy.
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8. What is the difference between importing and exporting a template?
Answer: Once the template is constructed, it can be exported using the export template feature for later
use or you can also download the template from the internet. You can also import the template into
LibreOffice Writer and make it visible in the list of templates in the Templates dialog box.

9. Name any two categories of temples.

Answer: Categories of Temples in Libra Office Writer are:

10. When is exporting of templates useful? Give any one reason.

Answer: When you wish to use the same template in several documents or to share it with others,
exporting templates might be useful.

11. What is the difference between Accept Track Change and Accept All Tracked Changes buttons?
Answer: the original author may approve changes made to the document by selecting the Accept All
Track Changes button, which will approve all changes made. Accept Track Change will be accepted
only once at a time.

12. How do we prepare a document for review?

Answer: When a document is shared with one or more users for review or editing, the Track Changes
capability is used. Therefore, it is important to ensure that any changes are documented before sharing
the document. This will guarantee that the original author of the document will have the choice to
approve or disapprove the modifications made after the review is complete. Therefore, the original author
should start documenting the modifications being made and prepare the document for review before
sending it out for review.
To prepare a document for review:
Select Edit > Track Changes > Record option.
OR, Select the Record button from the Track Changes toolbar.
To make sure that no user can disable the track changes option, we can protect the document with a
password.
Select Edit > Track Changes > Protect option.
OR
Click on Protect Track Changes button located on the Track Changes Toolbar.

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13. Identify and label the Record button, Insert Comments button, Accept All Tracked Changes, and
Reject Track Change buttons in the following figures of the Track Changes toolbar (shown in Fig).
Answer: Track Changes toolbar – Labelled diagram

14. Identify and label “Browse Online Templates button, Export button, Import button” in the
following Templates dialog box.
Answer: template dialog box:

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