Scribd
Upload
27 views2 pages

JD0190 ENCODER Revised

Uploaded by

jomar lipaopao
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
27 views2 pages

JD0190 ENCODER Revised

Uploaded by

jomar lipaopao
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 2

Title Print

ENCO Date
DER mm/
dd/yyyy

Document ID
C&C-2022-001
Revision Prepared Date
0.0 By Prepared
Prepare mm/
r’s dd/yyyy
Name /
Title
Effective Date Reviewe Date
mm/dd/yyyy d By Reviewe
Reviewe d
r’s mm/
Name / dd/yyyy
Title
Approve Date
d By Approve
Final d
Approv mm/
er’s dd/yyyy
Name /
Title

SUMMARY OF FUNCTIONS
Encoder is responsible for sorting and processing data. They are much more than just
data entry clerks. Data encoders enter data, maintain database information and
essentially, handle all administrative data tasks. For organisations, these team members
help the data management team ensure that all information, including client files and
physical documents, are entered into relevant systems or databases correctly to ensure
stakeholders have access to accurate data sets

ESSENTIAL DUTIES AND RESPONSIBILITIES


 Accurately and efficiently encode all data that needs organizing and recording
 Confirm that entered data accurately aligns with original documentation
 Organize and maintain original paper evidence
 Assure files are properly prepared and saved to backup drives
 Transcribe, scan or photocopy hard copy documents and forms as needed

Page 1 of 2
 Self-audit your work checking for errors or duplication
 Organize files in a logical and manageable fashion
 Adhere to and meet set schedules and deadlines
 Input, track, and maintain all encoded data and records
 Perform any other office tasks that management requires assistance with (sending
emails, answering phones, etc.)
 Report any major errors or inconsistencies to upper management

ORGANIZATIONAL RELATIONSHIPS
Reports directly to the credit and collection. Assists and works in conjunction with Sales
Department, Accounting Department and Updating to General Manager.

QUALIFICATIONS
 College Graduate or College Level
 Bachelor’s or Associate’s degree highly preferred
 Knowledge and experience working within our specific industry
 Computer literate with experience using Microsoft Suite and other data entry
programs (Excel, Access)
 Proficient and dexterous typist
 Can encode data with speed and accuracy
 Ability to quickly process and organize information
 High attention to detail
 Adept at file management (both digitally and manually)
 Able to effectively time-manage and prioritize tasks
 Strong troubleshooting and critical thinking skills
 Finishes work in an efficient and timely manner

PHYSICAL DEMANDS
Ability to communicate orally with top management, co employees is crucial. Regular use
of mobile phone (talking or texting) and email for communication is essential. Hearing and
vision within normal ranges is essential for normal conversations, to receive ordinary
information, and prepare, inspect, or review documents and being attentive to detail,
customer-focused, and knowledgeable about the products available in the store.
Typically, they spend their day in front of the computer inputting data. Some data
processors may experience repetitive strain injuries because of the nature of the work. It's
important to have a properly adjusted chair, desk and workstation to help alleviate this
problem. Some processors may also experience eye strain from looking at a computer
screen for long periods of time.

Page 2 of 2

You might also like