CLASS X (PART B)

UNIT 2 ELECTRONIC SPREADSHEET

Chapter 4 Analyse Data using Scenarios and Goal Seek
A. Multiple-choice Qs
1. Which of the following feature is not used for data analysis in spreadsheet?
(a) Consolidating data (b) Goal Seek
(c) Subtotal (d) Page layout
Answer: (d) Page layout
2. Which of the following office tool is known for data analysis?
(a) Writer (b) Calc
(c) Impress (d) Draw
Answer: (b) Calc
3. Which of the following operations cannot be performed using LibreOffice Calc?
(a) Store and manipulate data (b) Create graphical representation of data
(c) Analysis of data (d) Mail merge
Answer: (d) Mail merge
4. What is the extension of spreadsheet file in Calc?
(a) .odb (b) .odt
(c) .odg (d) .ods
Answer: (d) .ods
5. The default function while using Consolidate is ________.
(a) Average (b) Sum
(c) Max (d) Count
Answer: (b) Sum
6. Group by is used in ______ tool to apply summary functions on columns.
(a) Consolidate function (b) Group and Outline
(c) What-if scenario (d) Subtotal tool
Answer: (d) Subtotal tool
7. Which tool is used to predict the output while changing the input?
(a) Consolidate function (b) What-if scenario
(c) Goal seek (d) Fine and Replace
Answer: (b) What-if scenario
8. Which of the following is an example for absolute cell referencing?
(a) C5 (b) $C$5
(c) $C (d) #C
Answer: (b) $C$5
9. _______ analysis tool works in reverse order, finding input based on the output.
(a) Consolidate function (b) Goal seek
(c) What-if analysis (d) Scenario
Answer: (b) Goal seek
B. State whether the following statements are True or False
1. Consolidate function is used to combine information from two or more sheets into one.
True
2. The Consolidate function cannot be used to view and compare data. False
3. Link to source data is checked updates the target sheet if any changes made in the source
data. True
4. Using subtotal in Calc needs to use filter data for sorting. False
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
5. Subtotal tool can use only one type of summary function for all columns. False
6. Only one scenario can be created for one sheet. False
7. What-if analysis tool uses one array of cells. False
8. Goal seek analysis tool is used while calculating the output depending on the input.
False
9. The output of What-if tool is displayed in the same cell. False
C. Fill in the blanks
1. Consolidate function is used to combine information from multiple sheets
to ___________ the information.
Answer: summarize
2. Data can be viewed and compared in a single sheet for identifying trends and
relationships using _______ function.
Answer: consolidate
3. ____ under Data menu can be used to combine information from multiple sheets into
one sheet to compare data.
Answer: Subtotal
4. The _____ tool in Calc creates the group automatically and applies functions on the
grouped data.
Answer: Subtotal
5. ______ scenario is used to explore and compare various alternatives depending on
changing conditions.
Answer: What-if
6. ________ is a planning tool for what-if Qs.
Answer: What-if tool
7. What-if analysis tool uses _______ array of cells, one array contains input values and
the second uses the ________.
Answer: two, formula and display output
8. _________ helps in finding out the input for the specific output.
Answer: Goal seek
D. Answer the following Qs
Q 1. Define the terms:
(a) Consolidate function (b) What-if analysis (c) Goal seek
Answer:
(a) Consolidate Functions:
Consolidate is a function used to combine information from multiple sheets of the
spreadsheet into one place to summarize the information. It is used to view and compare
variety of data in a single spreadsheet for identifying trends and relationships
(b) What-if analysis
What-if tool uses Data > Multiple Operations and is a planning tool for what-if Qs.
In this, the output is not shown in the same cells, whereas it uses a drop-down list to display
the output depending up on the input.
The what-if analysis tool uses two arrays of cells, one array contains the input values and the
second array uses the formula and display the result.
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
(c) Goal Seek
Goal Seek helps in finding out the input for the specific output. It means you can discover
what values will produce the result that you want.
Q 2: Give one point of difference between
(a) Subtotal and What-if (b) What-if scenario and What-if tool
Answer: (a) Subtotal and What-if : The Subtotal tool in Calc creates the group
automatically and applies common functions like sum, and average on the grouped data. One
can use any type of summary function for each column as per the requirement of data
analysis.
What-if tool uses Data > Multiple Operations and is a planning tool for what-if Qs. This tool
uses two arrays of cells, one array contains the input values and the second array uses the
formula and
displays the result. A what-if analysis tool is very helpful when we want to know how much
profit we earn for a particular product for a series of selling units.
(b) What-if Scenario and What-if tool
What-if scenario is used to explore and compare various alternatives depending on
changing conditions. It can be used in the beginning of any project to optimize the output.
This tool is used to predict the output while changing the inputs which reflects the output and
thus one can choose the best plan of action based on it.
What-if tool uses Data > Multiple Operations and is a planning tool for what-if Qs. This tool
uses two arrays of cells, one array contains the input values and the second array uses the
formula and
displays the result. A what-if analysis tool is very helpful when we want to know how much
profit we earn for a particular product for a series of selling units.
Q 3: Give any two advantages of data analysis tools.
Answer: Advantages of data analysis tools:
 Data analysis tool is used to retrieve, correlate, explore, and visualize the data.
 Data analysis tool is used to identify patterns, trends, and relationships.
 Data analysis tool is used to analyse the data and interpret the result from it.
Q 4: Name any two tools for data analysis.
Answer: Tools used for data analysis are
 Consolidating Data
 Groups and Subtotals
 What-if Scenarios
 Goal Seek
 What-if Analysis Tool
Q 5: What are the criteria for consolidating sheets?
Answer: Criteria for Consolidation Sheets are
 Open each sheet in the spreadsheet and check that the data types match which you
want to consolidate.
 Match the labels from all the sheets which are used for consolidating.
 Enter the first column as the primary column based on which the data is to be
consolidated.
Q 6: Which tool is used to create an outline for the selected data?
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Answer: The Group and Outline tool in Calc is used to create an outline of the selected
data and can group rows and columns together so that one can collapse (-) to hide it or
expand (+) it using a single click on it
Lab Exercise
1. Mr Gurdeep has to take a loan of Rs. 10 lakhs to buy a house. After assessing his situation,
he has realized that he can pay the loan in 15 years by paying out an EMI of 20,000.
 (a) Use Goal seek to find out the interest rate at which he can borrow the loan.
 (b) Use a What-If Scenario to depict the payment of the loan in 25 years by paying out
an EMI of 10,000.
 (c) Use Scenario Manager to find the best case.
2. Power Motors has 3 branches all over Bhopal. Each branch maintains monthly sales of
different models of electric scooters and at the end of the month mails it to the State Head.
Prepare a consolidated sheet that shows total and average sales made for each model of the
electric scooter with respect to the spreadsheet sent by the branches to the head office. You
are required to identify the column headings for the various branches, enter data in three
different spreadsheets indicating different branches, and consolidate data to find total sales
and average sales for each model.
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Chapter 5. Using Macros in Spreadsheet
Check Your Progress
A. Multiple-choice Qs.
1. Macro Recordings can be enabled from the ______ option in the menu bar.
(a) Sheet (b) Data
(c) Tools (d) Window.
Answer: (c) Tools
2. Which of the following is a valid Macro Name?
(a) 1formatword (b) format word
(c) format*word (d) Format_word
Answer: (d) Format_word
3. Which of the following Libraries contains modules with prerecorded macros and should
not be changed?
(a) My Macros (b) LibreOfficeMacros
(c) Untitled1 (d) Test
Answer: (b) LibreOfficeMacros
4. Identify which of the following is a programming Language.
(a) Calc (b) BASIC
(c) Writer (d) Macro.
Answer: (b) BASIC
5. The Module can be executed from the IDE by pressing _____.
(a) F3 (b) F4
(c) F5 (d) F6
Answer: (c) F5
6. Which of the following is the default name of the Macro ______.
(a) Default (b) Main
(c) Macro1 (d) Main_Macro
Answer: (b) Main
B. Fill in the blanks.
1. _____ library is automatically loaded when the document is opened.
Answer: Standard
2. IDE stands for ___________________.
Answer: Integrated Development Environment
3. Macro as a function is capable of accepting _______ and returning a ______.
Answer: arguments/values, result/value
4. Macro ____ allows us to add, delete a module.
Answer: Organizer
5. The code of macro begins with ___ followed by the name of the macro and ends with ___.
Answer: Sub, End Sub
6. By default a macro is saved in the _______ .
Answer: Standard Library
C. State whether the following statements are True or False.
1. Macro is a group of instructions executing a single instruction. False
2. Once created, Macro can be used any number of times. True
3. By default, the Macro recording feature is turned on. False
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
4. It is not possible to stop recording of a Macro. False
5. Every Macro should be given a unique name. True
6. A macro once created can be edited later. True
D. Answer the following Qs.
Q 1: What is a Macro? List any two real-life situations where they can be used.
Answer: A macro is a single instruction that executes a set of instructions. These set of
instructions can be a sequence of commands or keystrokes that can be used for any number
of times later. A sequence of actions such as keystrokes and clicks can be recorded and then
run as per the requirement.
Two real-life situations are
 Typing school name, address, contact numbers with a specific formatting
 Apply the same formula at a particular cell for different sheets in a workbook
Q 2: List the actions that are not recorded by a macro.
Answer: The following actions are not recorded by a Macro.
 Opening of windows.
 Actions were carried out in another window than where the recording was started.
 Window switching.
 Actions that are not related to the spreadsheet contents. For example, changes made in
the Options dialog, macro organizer, and customizing.
 Selections are recorded only if they are done by using the keyboard (cursor traveling),
but not when the mouse is used.
Q 3: How is LibreOffice Macros Library different from my Macros?
Answer: LibreOffice Macros library is provided by LibreOffice and contains modules with
pre-recorded macros and should not be changed.
while My Macros contain macros that we write or add to LibreOffice.
Q 4: Differentiate between predefined functions in Calc and Macros as a function.
Answer: Predefined function vs Macro as function
 Predefined functions are available in the function list, while macros do not appear in
the function lists.
 Predefined functions can return values while macro does not.
 Predefined functions are precompiled while macro does not.
 Predefined functions can not be nest, while macro can be nested.
Q 5: List the rules that should be kept in mind while naming a macro.
Answer: Rules that should kept in mind while naming a Macro, Module or a Library :
 Name should begin with a letter.
 Name should not contain spaces.
 Name should not contain special characters except for _ (underscore)
Q 6: Give any one advantage of macros.
Answer: Advantage of macro:
It will ensure that we maintain the standardization in terms of font style without any typing
mistake.
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Chapter 6. Linking Spreadsheet Data
Check Your Progress
A. Multiple-choice Qs.
Q 1: Insert Sheet dialog can be invoked from _______.
(a) sheet (b) insert
(c) tools (d) Windows
Answer: (a) sheet
Q 2: _______ refers to cell G5 of sheet named My Sheet.
(a) $My Sheet.’G5’ (b) $My Sheet_’G5’
(c) $ ‘MySheet’.G5 (d) $ ‘MySheet’_G5
Answer:(c) $ ‘MySheet’.G5
Q 3: The path of a file has ________ forward slashes.
(a) four (b) three
(c) two (d) one
Answer: (b) three
Q 4: Which of the following feature is used to jump to a different spreadsheet from the
current spreadsheet in LibreOffice Calc?
(a) Macro (b) Hyperlink
(c) connect (d) Copy
Answer: (b) Hyperlink
B. Fill in the blanks.
Q 1: A relative hyperlink stores the location with respect to the _______ location.
Answer: current
Q 2:While inserting tables from a webpage _________ selects the entire HTML document.
Answer: HTML_all
Q 3: The extension of LibreOffice base is _______.
Answer: .odb.
Q 4: _________ are used to enclose sheet names as there might be a space within sheet
names.
Answer: Single quotes (‘ ’)
Q 5: The From file option of _______ Dialog box allows to insert sheet from another file.
Answer: Insert Sheet
C. State whether the following statements are True or False.
Q 1: A sheet can only be added before the current sheet. False
Q 2: If ‘sales’ sheet has a reference to ‘cost’ sheet then any changes made to ‘cost’ sheet will
be reflected in the sales sheet as well. True
Q 3: It is not possible to link a sheet as a reference in another sheet. False
Q 4: We can insert data from a table created on a web page into a spreadsheet. True
Q 5: A hyperlink once created on a sheet cannot be deleted. False
D. Answer the following Qs
Q 1: Name the two ways to link the sheets in a LibreOffice Calc.
Answer: It can be done in two ways, one is creating reference to other sheets by using
keyboard and mouse, and other is by linking external data.
Q 2: Differentiate between Relative and Absolute Hyperlink.
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Answer: An absolute link will stop working only if the target is moved. A relative link will
stop working only if the start and target locations change relative to each other.
Q 3: Write steps to extract a table from a web page in a spreadsheet.
Answer:
Step 1. Open the spreadsheet where external data is to be inserted.
Step 2. Select the cell to store the first cell of the table in the external data.
Step 3. Select Sheet > Link to External Data. The External Data dialog box is displayed.
Step 4. Type the URL of the source document or select it from the drop-down list if it is
listed and press enter.
Step 5. A dialog box is displayed to select the language for import. Selecting Automatic
shows data in the same language as in the webpage.
Q 4: Write steps to register a data source that is in *.odb format.
Answer:
Step 1. Select Tools > Options > LibreOffice Base > Databases. The Options - LibreOffice
Base-Databases dialog box appears.
Step 2. Click the New button to open the Create Database Link dialog box.
Step 3. Enter the location of the database file, or click Browse to open a file browser and
select the database file.
Step 4. Type a name to use as the registered name for the database and click OK. The
database is added to the list of registered databases.
Q 5: State advantages of extracting data from a web page into a spreadsheet.
Answer: Advantages:
1. Save time
2. Fully automated
3. Improve efficiency
4. Data Accuracy
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Chapter 7. Share and Review a Spreadsheet
Check Your Progress
A. Multiple-choice Qs.
Q 1: Sharing allows to edit the spreadsheet by ______.
(a) single user (b) different users simultaneously
(c) one by one users (d) one after other users
Answer: (b) different users simultaneously
Q 2: Sharing spreadsheet feature allows to save the changes in
(a) multiple sheets (b) user’s sheet
(c) in a same sheet (d) in different sheet
Answer: (a) multiple sheets
Q 3: The Recording Changes feature of LibreOffice Calc provides different ways to record
the changes made by _______ in the spreadsheet.
(a) one user (b) other user
(c) the user (d) one or other users
Answer: (d) one or other users
Q 4: In Calc, the comments are added
(a) automatically (b) by author
(c) by reviewer (d) all of above
Answer: (d) all of above
Q 5: The changes by team members in the spreadsheet can be accepted or rejected by
(a) the team members (b) any of the user
(c) owner (d) other users
Answer: (c) owner
B. State whether the following statements are True or False.
Q 1: Spreadsheet cannot be shared to work with more than one user?
Answer: False
Q 2: Some of the features become unavailable when the spreadsheet is in shared mode.
Answer: True
Q 3: You can record changes in the spreadsheet when the spreadsheet is opened in shared
mode.
Answer: False
Q 4: File menu is used to Record changes for the spreadsheet.
Answer: False
Q 5: You can add a note or suggestion in the spreadsheet using Insert Comment.
Answer: False
Q 6: Formatting comment can be used to change the font colour of the comment.
Answer: True
C. Fill in the blanks.
Q 1: The title bar of the document shows ______ along with the filename for the shared
mode of the spreadsheet.
Answer: shared
Q 2: The shared mode spreadsheet allows ______ users to access and edit the spreadsheet at
the same time.
Answer: many
 CLASS X (PART B)
UNIT 2 ELECTRONIC SPREADSHEET
Q 3: Recording changes automatically _____ the shared mode of a spreadsheet.
Answer: turn off
Q 4: Click on Edit menu, Track Changes and then select _______ to record the changes in
the spreadsheet.
Answer: record
Q 5: The border color of the changed cell will be ________.
Answer: red
Q 6: _______ is used to add notes or suggestions to a cell in a spreadsheet.
Answer: Comment
Q 7: The comment box can be formatted just like formatting the ________ (cell contents).
Answer: cell contents
D. Answer the following Qs.
Q 1: Define the terms: (a) Sharing Spreadsheet (b) Record changes
Answer:
(a) Sharing Spreadsheet : Sharing spreadsheet mean it that can be accessed by more than
one user and can allow them to make changes simultaneously on it.
(b) Record changes This feature of LibreOffice Calc provides different ways to record the
changes made by one or other users in the spreadsheet. While recording the changes, the
spreadsheet will turn off its shared feature.
Q 2: Write the commands to perform: (a) Sharing Spreadsheet (b) Record changes
Answer:
Q 3: Which menu is used to perform the functions
(a) Track Changes (b) Saving Spreadsheet
Answer: (a) Edit Menu (b) File Menu
Q 4: What do you understand by reviewing the changes in the spreadsheet?
Answer: In this stage, we will go through the changes to accept or reject to prepare the final
spreadsheet after looking at all the changes made by the team members.
Q5: Differentiate between Merging and Comparing Spreadsheet.
Answer: Comparing feature is used to compare two sheets and we can accept or reject one
data one by one that we want to change.
Merging feature is used to merge two sheets of data allowing or accepting all the data at
once.