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File Organizer Project Documentation

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41 views8 pages

File Organizer Project Documentation

Uploaded by

bcakalonda
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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File Organizer Project

A Python-based project to automate file organization.

Submitted by: [Your Name]

Date: [Submission Date]


1. Project Overview
The File Organizer is a Python script designed to automatically sort and organize files in a
directory based on their extensions. By categorizing files into predefined folders such as
Images, Documents, Videos, Music, Archives, Code, and Others, the script simplifies file
management, enhances productivity, and ensures a clutter-free workspace.
2. Objectives
The objectives of the File Organizer project are as follows:
- To automate file organization and eliminate manual sorting.
- To ensure efficient management of digital files by categorizing them.
- To provide a simple and effective solution for personal and professional file organization
needs.
3. Features
The File Organizer project comes with the following features:
1. **Automatic Sorting**: Organizes files into folders based on file extensions.
2. **Predefined Categories**: Supports common file categories like Images, Documents, and
Music.
3. **Dynamic Folder Creation**: Creates subfolders automatically if they do not exist.
4. **Cross-Platform Compatibility**: Works seamlessly on Windows, Linux, and macOS.
5. **Error-Free Sorting**: Ensures no file is left uncategorized by moving unknown files to
an 'Others' folder.
4. Technologies Used
The following technologies and Python modules were used in the File Organizer project:
- **Python**: The programming language used for its simplicity and efficiency.
- **os Module**: For interacting with the operating system to manage directories and files.
- **shutil Module**: For moving files from one folder to another.
5. Code Explanation
The File Organizer script is structured into the following main components:
1. **File Categories**: A dictionary that maps file extensions to categories.
2. **organize_files Function**: Handles the core logic of organizing files into subfolders.
3. **Directory Validation**: Ensures the provided directory exists.
4. **File Sorting Logic**: Iterates through files, checks extensions, and moves them to the
correct folders.
5. **Error Handling**: Handles unrecognized file extensions by moving such files to an
'Others' folder.

Below is the code for the File Organizer project:

import os
import shutil

FILE_CATEGORIES = {
"Images": [".jpg", ".jpeg", ".png", ".gif", ".bmp", ".tiff"],
"Documents": [".pdf", ".doc", ".docx", ".txt", ".ppt", ".pptx", ".xls", ".xlsx"],
"Videos": [".mp4", ".mkv", ".mov", ".avi", ".flv"],
"Music": [".mp3", ".wav", ".aac", ".flac"],
"Archives": [".zip", ".rar", ".tar", ".gz", ".7z"],
"Code": [".py", ".js", ".html", ".css", ".java", ".c", ".cpp", ".rb", ".php"],
"Others": []
}
# ... (Complete code goes here)
6. User Guide
To use the File Organizer script, follow these steps:
1. Install Python on your system.
2. Save the script in a folder on your computer.
3. Run the script using a terminal or command prompt.
4. Enter the directory path you want to organize when prompted.
5. The script will organize the files into categorized folders.
7. Future Enhancements
The File Organizer can be enhanced with the following features:
- A graphical user interface (GUI) for better user interaction.
- Integration with cloud storage services like Google Drive and Dropbox.
- Machine learning algorithms to categorize files based on their content.
- Multi-directory support to organize files across multiple folders.

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