SPREADSHEETS WEEK 9

9.0 Learning Outcomes

By the end of this week you should;

1. Know how to create different charts

2. Understand the difference between Sorting and Filtering

3. Learn how to use a Custom Filter

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9.1 Creating Charts

A chart is a graphic representation of data in a worksheet. It helps to analyze and compare data
or focus attention to particular critical aspects of one’s data.

When you create a chart based on a worksheet selection, values from the worksheet are used
and represented in the chart as data points which are represented by bars, lines, columns,
slices, dots or other shapes. These shapes are referred to as data markers.

Groups of data points or data markers originating from a single worksheet rows or columns
are called data series. Each data series is distinguished by a unique color or pattern or both.
Creating a Chart

a. Select the data you want to plot including cells containing any category or series
names that you want to use in the chart
b. Start the chart wizard
c. Follow through the different steps of the chart Wizard
d. Choose the Finish Button to complete the chart

Steps in the chart wizard include

1. Selecting the type of chart you wish to create. Different charts have subtypes
2. Series information. If data is already specified for the chart, the data range will be
shown in this step.
3. There are standard chart options that can be turned off in this step. As you make the
changes, you should be able to preview the chart to make sure you get the look you
want.
4. Decide where you want to place the chart; whether on its own sheet or within the
existing worksheet
5. Choose the finish button and the chart will be automatically added placed on the
specified sheet. You can then shift and position it suitably.

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9.2 Sorting Data

Sorting arranges rows in a list according to the contents of selected columns. You select the
data and sort in an order you want or you create and use a custom sort order

To sort an entire list;

1. Select a single cell in the list

2. Choose Data, Sort

Sort options exist

Sort By Is used to choose the column you wish to sort by and to select either ascending or
descending order

Then By Two additional boxes enable you to specify the order in which to sort rows if there are
duplicate items in the previous column you specified. Select ascending or
descending button for each box to determine the arrangement of data.

Note:

1. If you sort by one column, rows with duplicate items in the column remain in their
original order
2. Rows with blank cells in the sort column are placed in the sorted list
3. Hidden rows are not removed.
4. If you sort by more than one column, rows with duplicate items in the primary column
are sorted according to the second column you specify. Rows with duplicate items in
the second column are sorted according to the third column you specify.

5. It is possible to sort only selected cells.

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9.3 Filtering Data in a List

Filtering data in a list enables you to find and work with a subset of the data in your list. Filtering
displays only the rows that contain a certain value or that meet a set of criteria, while hiding the
other rows.

There are two filtering commands:

1. AutoFilter: This applies drop down arrows directly to column labels in a list. You can
then select the item you want to display
2. Advanced Filter enables you to find rows by using more complex criteria.

Using AutoFilter

1. Select a cell in the list you want to filter

2. Choose Data>Filter>AutoFilter. Drop down arrows will be displayed next to each
column label on a list.
3. Click the arrow in the column you that contains the data you want to display.
4. Select the item you want to display.

Removing a Filter from a list

• From one column: Click the arrow next to the column then select all from the drop-down
list
• To redisplay all rows in a filtered list, choose Data>Filter>Show All
• To remove AutoFilter arrows from a list, select Data> Filter then clear Auto Filter.

Lab Exercise 9.1

The following are Rainfall figures in Buhehe Sub- County in 1988

JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC

10 8 11 34 40 23 7 10 11 9 5 8

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Enter this data in a suitable worksheet

Create the following as three dimensional embedded charts.

1. Line chart
2. Column chart
3. Pie chart

Lab Exercise 9.2

(i) Open the “Next session.xls” file that was created in the previous week’s lab exercise.
(ii) Copy the percent Gain\Loss column into a new sheet and name it “Pie Chart”
(iii) Generate a pie chart from the percent Gain\Loss data.
(iv) Generate a bar graph of the different individuals against their shares.
(v) Give the bar graph a title.
(vi) Customize the legend’s title.
(vii) Arrange the individuals together with their respective data in alphabetical order of their
names
(viii) Copy the column of sex and paste it in a new sheet, name it “Male”.
(ix) Filter out the Male gender only.
(x) Use the “count function” to know how many male took part in the study.

Lab Exercise 9.3

The table below shows the participants from Uganda who attended a seminar at Addis Ababa.

Enter the table on a fresh worksheet and save it under the filename Seminar.

LAST NAME FIRST NAME BANK DEPT GENDER SALARY

AWOR MICHELLE NILE FIN F 39,440.00

BAITAMBOGWE RONALD NILE ACCTS M 40,500.00

BAMWINE DAVID NILE ACCTS M 27,180.00

BURNS SPOT BOU ADMIN M 80,000.00

BWIRE TOM BARC ACCTS M 35,430.00

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BYAKIKA TIMOTHY UDN INDUSTRY M 45,880.00

BYARUHANGA JOSEPH UDB INDUSTRY M 44,550.00

CRAVELO PEACE UDB ACCTS F 60,500.00

CURRY RICHARDS UDB ADMIN M 76,000.00

KAIJA MARK COOP FIN M 35,400.00

KAINEMBABAZI CATHERINE COOP ADMIN F 34,000.00

KASAJJA JAMES BOU FIN M 46,450.00

KATEME KATE NILE ADMIN F 30,950.00

KEMBABAZI BEN UCB INDUSTRY M 43,790.00

KIWANUKA ROSE BARC INDUSTRY F 40, 670.00

1. Sort the last names so that they are in descending order.

2. Sort the records so that the departments are in ascending order
3. Filter the above list to reflect only the males
4. Remove the filter to display all and now filter the list to display only females.
5. Display all with a salary greater than 45,000.

Lab Exercise 9.4

Below is the daily collection of a touring company that owns a fleet of five vehicles.

DAY MON TUE WED THUR FRI

UXF 500 20,000 10,000 40,000 15,000 30,000

UPA 312 45,000 32,000 68,000 24,500 45,900

UXV 250 56,900 43,900 12,600 34,700 28,970

UPH 001 50,000 60,000 50,000 10,000 40,000

UPI 021 65,000 30,000 45,000 70,000 50,000

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1. Enter the table above and calculate the total collection of each vehicle per day

2. If the touring company is charged a tax of 50% on the daily collection of each
vehicle, generate a table that shows the amount of tax charged on each vehicle
in a week

3. What is the total tax charged on each vehicle in a week?

4. Generate a pie chart to reflect the information in 2 above.

Lab Exercise 9.5

GROSS DOMESTIC INCOME (GDI)

COUNTRY 1980 1984 1988 1992

UGANDA 10,000 12,500 16,000 18,540

KENYA 20,000 6,000 12,000 24,370

TANZANIA 12,000 55,000 9,000 31,000

RWANDA 9,000 16,000 19,200 17,328

SWEDEN 11,000 6,000 22,000 42,865

Given the population figures below, Calculate the income per capital (GDI/Population) of all the
countries

POPULATION

COUNTRY 1980 1984 1988 1992

UGANDA 12 12.5 13 14.5

KENYA 13 13.6 11 10.7

TANZANIA 9 10 12 14.2

RWANDA 2.5 3.1 6.1 3.9

SWEDEN 5 6 4.3 9

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Lab Exercise 9.6

A car import company would like to determine the price at which it is to sell its imported cars in
Uganda Shillings. The following particulars are given:

1. The FOB (European Port) price of a car is US $7,000.

2. Insurance and Freight is 10% of FOB

3. To get the CIF Entebbe Value, add FOB to insurance and freight

4. Import duty is 30% of the CIF

5. To get the Sales Tax Value (STV) add the import duty to the CIF

6. Sales tax is 20% of STV

7. The company wants to make a profit of 15%

8. Import Duty and Sales tax are worked out at the Priority rate of Ushs. 3000 per

US$ but the CIF value is converted at a market rate of Ushs. 3500 per US$

a) Calculate the price in Uganda Shillings at which the company should sale
a single car

b) Supposing the import duty is increased to 33% and Sales tax to 25%,
calculate the price of a new car.

c) How much will a car valued at FOB of US$8,300 cost in Uganda Shillings

i. At the old tax

rates
ii. At the new
tax rates

d) If the company imports 11 cars at an FOB cost of US$ 8,300 per car,

i. How much tax will the company pay?

ii. What profit will the company make?

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