Word processing

Word is a program in the Microsoft Office software suite. The other

applications in the suite are Excel, PowerPoint, Publisher, Outlook and Access.

Word is a tool used to create different types of documents, such as articles,

letters or reports. It is also possible to add pictures, maps and tables
combined with text.

There are a few differences between the various versions of Microsoft Word,
but all versions contain tools used to compose and format text documents.

Word can be used to save your text in multiple file formats. One example is
PDF format. When you share a PDF file, practically anyone can read it using
the free program Adobe Reader.

Microsoft Office is not free, but there are some alternative freeware programs
that can be downloaded from the Internet. One example is Open Office. This
is a program allowing you to open files created in Word. Word can also open
files created in Open Office.

Use the link below to download Open Office free of charge:

http://download.openoffice.org/index.html
 Document name bar
Menu bar
Toolbar
Used to scroll up

Horizontal ruler Right margin

Left margin

Use the cursor to specify

where in the document
Top margin you want the text to
appear. The cursor is a
flashing vertical line.

Vertical bar used

The grey rectangle shows the to scroll up and
area inside the margins down in the
Vertical ruler
document

Used to scroll down in the

document
Horizontal bar used to scroll left
and right.

Drawing toolbar
 Save: Save the document after making changes, under the same file name
and in the same location.

 Save as: Saves the document for the first time.

 Open: Open a document that you have already created and saved.

 Recent: The most recent documents you created.

 New: Open a new blank document.

 Print: Print an entire document.

 Font Font size Bold Italics Underline

The Formatting toolbar

• Font: Select the font by clicking on the small arrow. There are many different
fonts.
• Font size: Select the size by clicking on the small arrow.
• Bold: Click B in order to bold the text. Unbold the text by clicking B again.
• Italics: Click I in order to italicize the text. Remove the italics by clicking I
again.
• Underline: Click U to underline the text. Remove underlining by clicking U
again.
Different fonts
Arial mistral Engravers mt curlz MT

Times New Roman ‫اﻧﺪﻟﺴﻲ‬

Different font sizes

Font size 14 Font size 20 Font size 40 Font size 60

Font style
Bold Not bold

Italics Bold and Italics

Underline

Underline and Bold

Underline, Bold and Italics

Underline and Italics

 Undo Redo

Cut

Copy

Paste Format
painter

Editing tools

• Cut: Used to cut out all or selected parts of the document, allowing you to paste them into
another location in the document or into another document.
• Copy: Used to copy all or parts of the document and paste them into another location in the
document or in another document.
• Paste: Used to paste the part of the document cut or copied in the previous step. Move the
cursor to exactly where you want the text to be and then click Paste once.
• Format painter: Make a copy of the text format’s size, style, colour, font, etc., and copy
this formatting to another part of the text.
• Undo: Undoes the most recent operation If you click this arrow, you can go back in the
document and undo multiple steps.
• Redo: Click to redo what you just undid.
 Right Decrea Increas
Left Justified Line Left to Right Numbered
Centred alignmen Bullet list se e
alignment spacing right to left list
t Indent Indent

Formatting toolbar
• Align text left: Left margin straight and right margin irregular. The paragraph is aligned with the left margin.
• Centred: The paragraph is centred on the page
• Align text right: Right margin is straight, and the left margin becomes irregular. The paragraph is aligned with
the right margin.
• Justified: Produces straight left and right margins.
• Line spacing: Specify the spacing between the lines; click on the arrow for a list that you can select from.
• Left to right: Sets text direction from left to right, for instance text written in Swedish or English.
• Right to left: Sets text direction from right to left, for instance text written in Arabic.
• Numbered list: Used when you have written a number of items that you want to number.
• Bullet list: Works the same way as a numbered list, but inserts bullets instead of numbers.
• Decrease Indent: Decreases the indent of a paragraph.
• Increase Indent: Increases the indent of a paragraph.
Align text left
Centred
Align text right

Bulleted list - In order to compose a bulleted list:

Write the first item, and then click Bulleted list on the toolbar. Every time you press
Enter, a new line with a bullet is created. To complete the list, press Bulleted list on the
toolbar again.

• The first bullet

• The second bullet.
• The third bullet.

Numbered list - In order to compose a numbered list:

To write a numbered list, begin by writing the first item, and then press Num bered
list on the toolbar. Every time you press Enter , a new numbered line is created. To complete
the list, press Num bered list on the toolbar again.

1. The first number.

2. The second number.
3. The third number.
 External border Highlight colour Font colour

Formatting toolbar

• External border: Used to draw a border around the text.

• Highlight colour: Used to select the characters’ background colour. You can
select any colour from the list by clicking on the arrow.

• Font colour: Select the font colour from the list by clicking on the arrow.
 Draw Insert Excel Colum Show Read/
Hyperlink WordArt Search % View
Table Table table ns

The Toolbar
• Hyperlink: Used to insert a link to another file or website on the Internet.
• Draw Table: Used to draw a table with the mouse pointer.
• Insert Table: Used to add a table – you can determine the number of rows and
columns.
• Excel Table: Insert an Excel spreadsheet.
• Columns: Split text into columns – you decide how many columns you want.
• WordArt: Used to add decorative text.
• Search: Used to search for a word or paragraph in the document.
• Zoom %: Increase or reduce the level of zoom with which the document is
displayed.
• Read/View: Read/View the document in full screen mode.
 Insert images
• Click Insert. Select Image.
• Opens a dialogue box where you can select an image from the computer, then click Insert.

Word 2010
 Inserting shapes or WordArt in documents

Used to add a shape or to combine multiple shapes. Click on the

Insert menu and choose Shapes. You can choose among lines,
standard geometric shapes, arrows, etc.
Selects decorative
text you can add
to a document

It is possible to change the size of a shape by hovering the mouse

Select the shapeover
you the edge of the shape. When the mouse pointer becomes a
want to insert indouble
the arrow, you can drag the shape to make it larger or smaller.
document

Use the Insert menu and select WordArt to add decorative text
to a document.
Opens ready-made models that you can choose from.
• You can make changes to existing WordArt, such as to the font size
and text colour, by using the drawing tool options that
automatically appear when you insert or select WordArt in a
document. Or right-click on the shape using the mouse, and select
Format Auto Shape. Write text here
Inserting page numbers
• Click on the Insert menu and select Page Number.

Choose where the

page numbers are to
display here

Click here to
display the
number format.

• You can decide where you want the page number to appear in
the dialogue box.

• You can choose whether you want to use letters or numbers for the
pagination, and which letter or number you want the pagination to
begin with
 Borders . Open Page Layout and then click Page
Previews the
page border Borders.

• The following dialogue box opens where you

Choose whether to can select the style of the page border, page
apply a page
border to the entire
border type, the width of the page border, as
Page border
style document, or some well as art.
other option.

Borders and Shading

Tab 1, Borders
Tab 2, Page Border
Tab 3, Shading
Margins and Page Setup
• Control the margins by opening Page Layout and
choosing Margins.
 Save
• Save a new file by opening the File menu and selecting Save As.

Choose where
you want to save File
File format
the document name
here

Save the file

as a PDF

• There are several file saving options in Word.

• A dialogue box displays where you can choose where you want to save the document, the name
you want, as well as the format.
• To create a new document, select Save As from the File menu. To save the changes you have
made to a previously saved document, click Save on the toolbar or select Save from the File
menu.
• To make a copy of an existing document, select Save As and enter a new name for the
document.
 Preview and print
Before printing, it may be good to have an idea of what your document
looks like. Preview mode displays each page in the document as an
image.
Print
entire • Open the Print menu and select Print. There are several options to
document choose from.

Number of
copies

Choose a printer

In order to print specific

pages, enter the page
number in the adjacent
box

Collation

• Open the Print menu and select Print. A new dialogue box displays
where you can choose from various printing options.