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Ariba Registration Process Guide

A guide to register on Ariba

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Iraj Zahra
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39 views16 pages

Ariba Registration Process Guide

A guide to register on Ariba

Uploaded by

Iraj Zahra
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 16

2023

Ariba Supplier
Registration
PROCESS GUIDE FOR SUPPLIERS
MASTER DATA TEAM
Table of Contents

Ariba registration invitation……………………………………………………………………………... 3


• Registration link
• Login or Sign-up

Ariba Network account creation………………………………………………………………………… 4


• Company information
• User account information
• Business information

Ariba Proposals and Questionnaires……………………………………………………………………. 8


• Supplier registration questionnaire
• Section 1: Support
• Section 2: General
o Multi-factor authentication
o Supplier code of conduct
• Section 3: Supplier profile information
o Supplier profile information
o Supplier primary contact
o Compliance evaluation contact
o Supplier diversity
• Section 4: Ordering information
o Ordering information
o Ordering contact details
o Ordering address details
• Section 5: Payment information
o Payment information
• Section 6: Remittance information
o Remittance information
o Remittance contact details
o Remittance address details
• Section 7: Banking information
o Banking information
• Section 8: Tax information
o Tax information
• Section 10: Attachments
o Attachments
Reference Documents………………………………………………………………………………… 16
Ariba Registration Invitation
Step 1. Click on the link provided in the invitation email
This link is non-transferable, if you are not the correct person to complete this registration, please reach out to
your supplier manager as soon as possible

Step 2. Sign up or Login


• Select Log in if you have an existing Ariba Network account or
• Select Sign up if you need to create one
Ariba Network Account Creation
Step 1. Enter your company information
Some of these fields will be pre-populated but may be changed if needed

Step 2. Enter your user account information


Please make a note of your username and password for future use

Step 3. Enter your business information


Step 3.1. Select a product and service category
• Click Browse

• Choose the best fitting category from columns 1, 2, and 3 – an exact match may not be available
• Click on the + symbol to add your selection
• The “My Selections” section must contain at least 1 selection to continue

Step 3.2. Select a ship-to or service location


• Type your country name in the field provided
• Click Add

• Neither the Tax ID or DUNS number are required

Step 4. Terms of use and privacy policy


• Check the boxes to agree

Step 5. Click
Step 6. Address Recommendation - if prompted, click Accept

Step 7. Existing accounts - if prompted, click Skip review

Step 8. Update your company profile – if prompted, click Update company profile
Step 8.1. Correct any errors marked by a red exclamation point, click Save

Step 8.2. “Your profile has been successfully updated” - click Close
You do not need to complete the public profile
Ariba Proposals and Questionnaires
After closing out in step 8.2 you will be taken to the page below

Supplier registration questionnaire (combined)


• Click on the hyperlink

SUPPORT [section 1]

Please reach out to your supplier manager if you have any questions

Additional support is available:


• By phone at 1-602-366-7407
• By email at [email protected]

GENERAL [section 2]

Multi-factor Authentication (MFA)


• Select yes, as required

Supplier Code of Conduct


• Please read and review the Supplier Code of Conduct
SUPPLIER PROFILE INFORMATION [section 3]

Supplier Profile Information


• Select your supplier type from the drop-down list
• Select your corporation type from the drop-down list
o US Suppliers: selection must match your IRS Form W-9
• Enter your legal name in the supplier name 1 field
o Must exactly match your tax document
o If the name is too long, add the additional characters in the name 2 field
o DBA names should be entered in the next available name field

• Enter your main address


o Must exactly match your tax document
o US suppliers – the Zip+4 postal code must be accurate (check here: USPS.com)

• Enter your company website address (optional)


o Must be formatted as “www.mywebsite.com” - do not use “https://”
• Enter your DUNS ID (optional)

Supplier Primary Contact


• Provide contact’s first name, last name, email address and phone number
Compliance Evaluation Contact
As part of the registration process, we need someone from your organization to complete an online
questionnaire focused on issues of anti-corruption, international trade controls, and human rights compliance
via the Freeport Compliance exchange (FCeX) online due diligence compliance platform. Completion of the
questionnaire enables FCX and its affiliates to conduct supplier-specific risk assessments to ensure our
company and those with which we work operate in compliance with relevant U.S. and international laws.

• Provide contact’s first name, last name, and email address

Supplier Diversity
• Select option from drop-down list, if applicable

ORDERING INFORMATION [section 4]

Ordering Information
• Select your preferred PO currency
• If your PO contact is different than the primary contact provided above - select yes
• If your ordering address is different than the main address provided above - select yes

Ordering Contact Details


• Provide PO contact’s first name, last name, and email address
Ordering Address Details
• Enter address details
• If you need to add an additional ordering address – select yes for Q.4.6.1.13

PAYMENT INFORMATION [section 5]

Payment Information
• Enter your Basware sender ID (optional)
• Select your preferred payment method

REMITTANCE INFORMATION [section 6]

Remittance Information
• If your remittance contact is different than the primary contact provided above - select yes
• If your remittance address is different than the main address provided above - select yes
• Important! You must select Check or Equivalent in Q.5.2 to view these options
Remittance Contact Details
• Provide contact’s full name, phone number and email address

Remittance Address Details


• Enter address details
• If you need to add an additional remittance address – select yes for Q.6.5.1.13

Legacy suppliers -
If you already have an ordering address and/or remittance address in our system, please select yes to
Q.4.3/Q.6.2 to acknowledge those addresses. This is also where you can go to change or update them.

BANKING INFORMATION [section 7]

Banking Information
• Click Add Banking Information to view/edit/add banking details

• Select your bank country from the drop-down list (required)


• Enter your account holder name (required)
• Enter your bank key/ABA routing number (required)
• Enter your account number (required)
• Important! Do not use placeholders such as “x” or “na” in any of the banking fields
• Additional banking requirements by country – please see chart below:

• Select the account currency from the drop-down list


• Attach a bank document that validates all the information provided

• To add an additional bank account, click Add additional banking information


• To delete a bank account, click Delete

• Click Save when done to return to the main questionnaire


TAX INFORMATION [section 8]

Tax Information
• Select yes to Q.8.1
• Select your country from the drop-down list (do not type it in)
• Enter your tax ID number in the appropriate field
• Attach a tax document that validates the information provided

• Click Save when done to return to the main questionnaire

ATTACHMENTS [section 10]

Attachments
• Attach any supporting documents (optional)
• Country-specific documents may be required - please review

Important! Once you’ve completed the registration questionnaire, make sure to click

If all the information provided is correct, you will see the screen below – click ok
If there are any errors, you will be prompted to correct them – click next to review and correct
Reference Documents
Multi-factor Authentication Instructions

Supplier -
MFA_Instructions.pdf

Multi-factor Authentication Defect workaround


Not able to login
Workaround_Ariba
MFA Defect.pdf

Ariba Help Center Contact form

Supplier - Contact
Ariba Help Center (Ha

Questionnaire: Revise/resubmit Instructions

Supplier - Steps to
Resubmit.pdf

Questionnaire: Submit an Update Instructions

Supplier-
Questionnaire Update

Ariba Network Account Defect workaround


Not prompted to sign-up
Workaround_Supplier
not Prompted Sign-up

Ariba Supplier Training Training presentation

Supplier%20-%20Sup
plier%20Management

Ariba Password Reset Instructions

Supplier - Resetting
your password.pdf

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