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UNIT 3 - Written Conversation

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25 views3 pages

UNIT 3 - Written Conversation

Uploaded by

u2023221423
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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CONVERSATION UNIT 3

1. ABOUT THE TASK

 Topic: “Making plans and coordinating a meeting”


 Interaction: group work
 Timing:
- A group of students should prepare a conversation for about 3 minutes similar to
the example on Ucal Connect. Students should speak for equal amounts of time.
 Assessment criteria: Read the rubrics to check how your task will be graded.

OBJECTIVE

To create and practice how to organize meetings in a company, using the be going to, vocabulary
and real phrases.

INSTRUCTIONS TO THE TASK

1. Use proper vocabulary and structures:

- Grammar: Going to. Minimum 5 positive or negative sentences or questions using


the grammar point.
- Vocabulary: Routines in the office. Minimum 5 words from the vocabulary list.
- Real-world phrases: Minimum 5 phrases from the list.
-
2. The conversation must be presented according to the Conversation Format Document
that is on UCAL Connect.

Note: If the leader doesn’t upload the conversation with the Conversation Format, the
group will have zero.
2. GRAMMAR AND VOCABULARY

BE GOING TO

The "going to" structure is used for plans or intentions in the future, as well as predictions based on present
evidence. Here's how it works:

Structure:
 Positive Sentences: Subject + am/is/are going to + Verb (base form) + (Comp)
 Negative Sentences: Subject + am/is/are not going to + Verb (base form) + (Comp)
 Questions: Am/Is/Are + Subject + going to + Verb (base form) + (Comp)?

Examples:
 Positive Sentence:
o "I am going to work as a Data Analyst."
o "She is going to study marketing next year."
 Negative Sentence:
o "I am not going to attend the meeting."
o "They are not going to visit the museum."
 Questions:
o "Are you going to finish the project today?"
o "Is he going to move to a new city?"

ROUTINES IN THE OFFICE

1. File Documents: Organizing and storing physical or digital files in a systematic way to ensure easy
retrieval and management.
2. Data Entry: Inputting information into databases, spreadsheets, or other digital formats, ensuring
accuracy and completeness.
3. Schedule Meetings: Coordinating and arranging times for team meetings or appointments, often
using calendars and scheduling tools.
4. Answer Phones: Responding to incoming calls, addressing inquiries, and directing calls to the
appropriate departments or individuals.
5. Prepare Reports: Compiling data and information into structured formats to summarize findings,
performance, or progress for review.
6. Handle Correspondence: Managing incoming and outgoing mail, including emails and physical
letters, ensuring timely responses and organization.
7. Inventory Management: Monitoring and tracking office supplies and resources to ensure that
necessary items are available when needed.
8. Clean Workspaces: Tidying personal and shared areas, including desks, meeting rooms, and
communal spaces, to maintain a professional environment.
9. Update Software: Ensuring that office software applications and systems are current, functioning
properly, and secure.
10.Assist Clients: Providing support to clients by answering questions, addressing concerns, and
ensuring a positive experience with the company.
11.Conduct Research: Gathering and analyzing information on specific topics to support decision-
making or project development.
12.Manage Social Media: Overseeing and updating the company’s social media accounts, including
creating posts and engaging with followers.
13.Train New Employees: Guiding and mentoring new team members to help them understand their
roles, company culture, and processes.
14.Organize Events: Planning and coordinating office events, such as meetings, training sessions, or
team-building activities.
15.Maintain Equipment: Checking and servicing office equipment (like printers and copiers) to
ensure they are operational and resolving any issue.
PHRASES FOR MAKING PLANS IN THE OFFICE

1. "Shall we schedule a meeting to discuss the project?" (¿Agendamos una reunión para
discutir el proyecto?)
2. "Let's plan a strategy session for next week." (Organicemos una sesión de estrategia para
la próxima semana.)
3. "We need to set a deadline for this task." (Necesitamos establecer una fecha límite para
esta tarea.)
4. "Can we coordinate our calendars to find a suitable time?" (¿Podemos coordinar
nuestros calendarios para encontrar un momento adecuado?)
5. "I’ll send a meeting invite to the team." (Enviaré una invitación de reunión al equipo.)
6. "We should arrange a brainstorming session for ideas." (Deberíamos organizar una
sesión de lluvia de ideas.)
7. "Let’s schedule a follow-up meeting to review progress." (Programemos una reunión de
seguimiento para revisar el progreso.)
8. "Can you confirm your availability for tomorrow’s presentation?" (¿Puedes confirmar tu
disponibilidad para la presentación de mañana?)
9. "Let's organize a client meeting for Thursday." (Organicemos una reunión con el cliente
para el jueves.)
10. "Shall we plan a team lunch next Friday?" (¿Planeamos un almuerzo con el equipo el
próximo viernes?)
11. "I suggest we block some time for a project review." (Sugiero que bloqueemos algo de
tiempo para una revisión del proyecto.)
12. "We need to schedule regular check-ins to stay on track." (Necesitamos programar
revisiones periódicas para mantenernos al día.)
13. "Let’s prepare a timeline for the upcoming deadlines." (Preparemos una línea de tiempo
para las próximas fechas límite.)
14. "Can we set up a call to go over the details?" (¿Podemos organizar una llamada para
repasar los detalles?)
15. "Please share your availability so we can plan accordingly." (Por favor comparte tu
disponibilidad para que podamos planificar en consecuencia.)

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