Chapter 11

Introduction to
Microsoft Excel 2016
I. Tick (√) the correct option.
1. Which among the following Microsoft Office package is a spreadsheet application?
a. Word b. Excel
c. PowerPoint d. Access
Ans. b. Excel
2. The default name for a Excel Workbook is ___________________.
a. Workbook1 b. Worksheet1
c. Sheet1 d. Book1
Ans. d. Book1
3. What is the total number of rows in a Excel Worksheet?
a. 256 b. 1024
c. 1048576 d. 1048578
Ans. c. 1048576
4. Which of the following constitutes a Cell Reference
a. It is column name followed by a row number.
b. It is row number followed by a column name.
c. It is row number followed by a hyphen and a column name.
d. It is column name followed by a hyphen and a row number.
Ans. a. It is column name followed by a row number.
5. A Cell range always has the ___________ symbol between the cell references.
a. ; (semicolon) b. . (fullstop)
c. , (comma) d. : (colon)
Ans. d. : (colon)
6. The cell which is currently being used is called ______________________.
a. Current Cell b. Active Cell
c. Start Cell d. Editing Cell
Ans. b. Active Cell

69 Computer Applications – IX (CBSE Course) Answers

 7. Which of the following shows the reference to the Active Cell?
a. Name Box b. Active Box
c. Both a and b d. None of these
Ans. a. Name Box
8. Which of the following function key is used for editing in a cell?
a. F1 b. F2
c. F3 d. F4
Ans. b. F2
9. The default extension of Excel file is ______________.
a. .xlsx b. .xld
c. .xlm d. .xlExcel
Ans. a. .xlsx
10. Which of the following comes under Horizontal Alignment
a. Left Alignment b. Right Alignment
c. Center Alignment d. All of these
Ans. d. All of these

II. Fill in the blanks with the given words.

1. In a cell you can have either a Horizontal or/and Vertical alignment.
2. To default name of an Excel workbook is Book1.
3. The XFD is the last column name in Excel.
4. A workbook is a file in which data in kept in worksheets.
5. Cell reference refers to a location of a cell which is the column name followed by row number.
6. Use the keyboard combination Ctrl+1 to activate Format Cells.
7. An intersection point of a row and a column is called a Cell.
8. By default text is aligned to the left and numbers are aligned to the right.
9. The Editing group of the Home Tab contains the Fill command.
10. Shift cells up option of the Delete dialog is used to fill the space produced by the deleted cell
with the cell underneath it.

III. State whether the following statements are True (T) or False (F).
1. The default name for a worksheet in Excel is Sheet1.  T
2. The address of a cell is referred by the row number followed by the column number.  F
3. You can have maximum 10000 rows in an Excel worksheet.  F

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 4. An Excel worksheet there are maximum 1028 columns.  F
5. A cell range is used to represent a group of cells.  T
6. An Active Cell always have a thick border around it.  T
7. The Function Key F3 is used for direct cell editing.  F
8. It is not possible to select an entire worksheet at the click of a button.  F
9. The Name Box is used to show the address of the current selection or active cell in the
form of Column and Row Headings.  T
10. The content of a row or column cannot be deleted.  F
IV. Short Answer Type Questions (SA-I)
1. What is the last row heading and column heading in Excel?
Ans. Last column heading: XFD
Last row heading: 1048576
2. Which Tab host the New, Save and Open option in Excel?
Ans. File
3. Name the Toolbar that contains the ‘Save’ button in Excel.
Ans. Quick Access Toolbar
4. What is the alignment by default in Excel for Numbers and Text?
Ans. Numbers:Right Aligned
Text: Left Aligned
5. State the difference between ‘Shift cells up’ and ‘Entire row’ option used with deletion.
Ans. Shift cells up option to fill the space produced by the deleted cell with the cell underneath it.
Entire rows option after selecting at least one cell, deletes the entire row from the sheet.

V. Short Answer Type Questions (SA-II)

1. State the difference between a Worksheet and a Workbook.
Ans. Excel Workbook is like a book that contains a number of pages while Excel Worksheet is a single
page or sheet of a workbook like a page in a book. Linking two worksheets is more easy than
linking two workbooks. Workbook is not a place where we manipulate with data.
2. What is a cell reference? How would you declare a cell range using a cell reference?
Ans. A cell reference, or cell address, is an alphanumeric value used to identify a specific cell in a
spreadsheet. Each cell reference contains one or more letters followed by a number. The letter
or letters identify the column and the number represents the row.
A cell range is a group or block of cells in a worksheet that has been selected or highlighted.
When cells have been selected they are surrounded by an outline or border as shown in the
image to the left.

71 Computer Applications – IX (CBSE Course) Answers

 3. What is the function of ‘Autofill’? Which Tab option allows you to fill up a series using Autofill?
Ans. Autofill is a featurein Excel, that automatically fills certain boxes with data based on information
the user has entered elsewhere.
Home Tab
4. Name the three methods by which you can edit the contents of a cell in Excel.
Ans. Replace Content Direct Cell Editing Formula bar Editing
5. Name the three alignment types of:
a. Horizontal Alignment b. Vertical Alignment
Ans. a. Left, Right and Center b. Top, Bottom and Middle

VI. Long Answer Type Questions (LA)

1. State the process of formatting a group of numbers in Excel, so that it displays two digits after
the decimal.
Ans. The method involves the following steps:
1. Select a cell or range of cells.
2. Right-click on the selected cells and from the popup menu that appears click on Format Cells…
option. This makes the Format Cells dialog open.
3. Click on the Number tab and from the Category list click on Number.
4. U
 se the Decimal places box to specify the number of decimal places (e.g., if the number in the
cell is 13.5 for 2 decimal places it displays 13.50, 3 decimal places would display 13.500).
Click on Use 1000 Separator checkbox to specify the position of comma(,) in a given number.
5. Click the OK button.
2. State the process of formatting the appearance of Time in a cell.
Ans. To Format the Appearance of Time in a Cell:
1. Select the range of cells you want to format.
2. Right-click and click on the Format Cells option to activate the Format Cells dialog box and
click on the Number Tab.
3. Click Time in the Category list box and select the desired time format from the Type: list box.
4. Click the OK button.
3. State the process of changing the font colour of a group of entries in Excel.
Ans. To change the font colour:
1. Select a cell or range of cells.
2. From the Font Colour drop-down list select the desired colour. The default font colour in
Excel is black.

Computer Applications – IX (CBSE Course) Answers 72

 4. State the process of deleting an entire row in Excel.
Ans. You can delete a row in a worksheet by a simple right click on the row heading and from the
popup menu that appears click on the Delete option.
5. Explain the following options of the Insert dialog in Excel.
a. Shift cells right b. Shift cells down
c. Entire row d. Entire column
Ans. a. Shift cells right option to move the contents of the selected cell to the right when a cell is
inserted.
b. Shift cells down option to move the contents of the selected cell downward when a cell is
inserted.
c. Entire row option to insert an entire row. The content of the original row is moved downward.
d. Entire column option to insert an entire column. The content of the original column is shifted
to the right.

Application based Questions

1. Naina Sharma wants to store data of her monthly expenditure for a period of one year and
also wants to perform some calculations and analysis. Which Office application, will you
suggest Naina should use for this purpose?
Ans. Microsoft Excel
2. Name the group in the Home Tab that has all the options of changing the font properties.
Ans. Font
3. Name the cells included in the range reference A1:B2.
Ans. A1,A2,B1 and B2.
4. What will be the cell address of the cell formed by the intersection of:
a. the fifth column and the eighth row? b. the ninth column and the eighth row?
Ans. a. E8 b. I8
5. How would you refer to the range starting from 1st column, 1st row and spread till 4th column
and 5th row?
Ans. A1:D5
6. In Excel, what is the column immediately next to column “Z”?
Ans. AA
7. In Cell A1 a certain date is written as 30/04/2015. Suggest a method by which you can make
it display as 30 April 2015.
Ans. To change the date format in the A1 cell follow these steps:
1. Select a cell or range of cells.

73 Computer Applications – IX (CBSE Course) Answers

 2. Right-click and click on the Format Cells option to activate the Format Cells dialog box and
click on the Number Tab.
3. Click Date in the Category: list box and select the desired date format from the Type: list box.
4. Click on the OK button.
8. Tarini had created a worksheet that looks like this:

As you can see that column B containing Names are overlapping with column C. What should
Tarini do so that the names are completely visible.
Ans. Tarini needs to resize the width of column ‘B’ to make the content of that column visible. To
resize the column the following actions need to be performed:
a. Place your mouse pointer to the right edge of column B.
b. The mouse pointer changes to the adjustment tool (double-headed arrow).
c. Drag the Adjustment tool to the right to desired width to make the entire content visible and
release the mouse button.
9. Radhika calculated the percentage obtained by students as shown Fig A:

Fig A Fig B
Because of incorrect formatting the decimal did not align with each other. State the process by
which she will be able to change it to Fig B.
Ans. 1. Select a cell or range of cells.
2. R
 ight-click on the selected cells and from the popup menu that appears click on Format Cells…
option. This makes the Format Cells dialog open.
3. Click on the Number tab and from the Category list click on Number.
4. Use the Decimal places box to specify 2 for the number of decimal places.
5. Click the OK button.

Computer Applications – IX (CBSE Course) Answers 74

 Chapter 12
Advance Features
of Excel
I. Tick (√) the correct option.
1. Which among the following is the result when a cell contains an entry =7^3?
a. 256 b. 343
c. 341 d. None of these
Ans. b. 343
2. Which among the following mathematical operators have the top most order of precedence?
a. + b. –
c. ^ d. *
Ans. c. ^
3. To add up the numbers in cell A1, A2, A3 and A4, which among the following is correct?
a. =A1+A2+A3+A4 b. =SUM (A1;A2;A3;A4)
c. =SUM (A1:A4) d. None of these
Ans. c. =SUM (A1:A4)
4. Which cell constitutes the 5th row and the 3rd column in a sheet?
a. 5C b. 5:3
c. 3:5 d. C5
Ans. d. C5
5. Which among the following symbols is used to represent an absolute cell reference?
a. $ b. #
c. % d. @
Ans. a. $
6. A formula =B$1 + C$3 + 5 in a cell D9 when copied to F12 will get the formula changed to
_________________.
a. =D1 + E3 +5 b. =B$2 +C$4+5
c. =C$1+D$3+5 d. =D$1+E$3 +5
Ans. d. =D$1+E$3 +5
7. A formula in a cell that directly/indirectly refers to its own cell is called _________________.
a. Relative Reference b. Absolute Reference
c. Mixed Reference d. Circular Reference
Ans. d. Circular Reference

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 8. If the value in cell C3 contains 75 and the formula in cell D3 is =IF((C3>35);“Good”,“Bad”) what
will it display in D3?
a. Good b. Bad
c. C3>35 d. Err:532
Ans. a. Good
9. Which among the following charts show trends and variations in data over time using a line?
a. Line Chart b. Pie Chart
c. XY Chart d. Bar Chart
Ans. a. Line Chart
10. What is the key in a chart called?
a. Title b. Answers
c. Legend d. Source
Ans. c. Legend

II. Fill in the blanks with the given words.

1. A Formula in Excel always begins with a ‘=’ (equal to) symbol.
2. The kind of cell reference that remain same when copied to another cell is called Absolute Cell
Referencing.
3. The kind of cell reference that changes relative to its position same when copied to another cell
is called Relative Cell Referencing.
4. Mixed cell referencing is a combination of Relative and Absolute cell referencing.
5. A formula in a cell that directly or indirectly refers to its own cell is called a Circular reference.
6. A Pie chart displays the contribution of each value to the total.
7. A XY chart is based on one data series consisting of a name, a list of x values and a list of y values.
8. A Area chart shows values as points on the y axis with categories on the x-axis.
9. A range of cells containing data that makes a chart is termed as Source data.
10. The function MIN() is used to find the least among a group of values.

III. State whether the following statements are True (T) or False (F).
1. The LARGEST() function allows you to find the largest value in a range.  T
2. You cannot modify a chart after it is created.  F
3. <> is an arithmetic operator.  F
4. A Chart is a pictorial representation of data.  T
5. Excel allows you print selected sheets in a workbook. T
6. Circular Reference and Mixed Reference is same.  F

Computer Applications – IX (CBSE Course) Answers 76

 7. In a hierarchy of operation in a mathematical expression, the calculation in parenthesis
is always evaluated first.  T
8. Arguments in a function are separated by . (comma).  T
9. A Line Chart displays the contribution of each value to a total.  F
10. Data Series is the actual charted values of the source data.  T
IV. Short Answer Type Questions (SA-I)
1. What is absolute cell referencing?
Ans. An absolute cell reference is a cell reference in a spreadsheet application that remains constant
even if the shape or size of the spreadsheet is changed, or the reference is copied or moved to
another cell or sheet.
2. Which operator is used to start with a formula or function?
Ans. =
3. Give a cell reference as an example for:
a. Relative referencing b. Mixed referencing
Ans. a. A1 b. $A$1
4. Give the general syntax of the IF function in Excel.
Ans. The general syntax of the function is:
=IF(Test , Then_value , Otherwise_value)
5. What is a ‘Data Point’ in a chart?
Ans. It represents one value of the data series.

V. Short Answer Type Questions (SA-II)

1. What are the different mathematical operators and their use in Excel?
Ans. The different mathematical operators in Calc are:
^ for exponential (to the power of) e.g. 5^2 = 25 as 52=25
+ for addition
- for subtraction
* for multiplication
/ for division
2. What are the three types of cell referencing?
Ans. Relative, Absolute and Mixed Referencing.
3. What are the rules for using a function?
Ans. Rules for using a function:
• All functions begin with the = sign.

77 Computer Applications – IX (CBSE Course) Answers

 • After the = sign define the function name (e.g., SUM, AVERAGE).
• O
 ne or more arguments-numbers, text or cell references-enclosed by parentheses. If there is
more than one argument, separate each by a comma.
4. Explain the following with respect to charts:
a. Chart Area b. Data Series c. Data Label
Ans. a. The Chart area is the entire area that is reserved for accommodating a chart and other
components like titles, legends, etc.
b. Data Series is a collection of related values that are plotted on a chart.
c. It is some piece of text that is written near the Data Point to highlight some aspect of it.
5. What is the difference between Line chart and pie chart?
Ans. A line chart shows trends and variations in data over time using a line. It displays a series of
points that are connected over time.
A pie chart displays the contribution of each value to the total. It is very useful to display information
when you want to represent different parts of the whole, or the percentages of a total.

VI. Long Answer Type Questions (LA)

1. Explain mixed cell referencing with an example.
Ans. Mixed cell referencing is a combination of Relative and Absolute cell referencing. As with absolute
cell references, the dollar sign ( $ ) is used in mixed cell references to indicate that a column
letter or row number is to remain fixed when copied from one cell to another. Example $E4,
F$6, etc. Note that for the cell reference $E4 the column letter is fixed while the row number
is allowed to change when copied to other cells. For the cell reference F$6, the row number is
fixed while the column letter changes.
2. Define the following charts in Excel.
a. Line Chart b. Pie Chart
c. Scatter Chart d. Bar Chart
Ans. a. A line chart shows trends and variations in data over time using a line. It displays a series of
points that are connected over time.
b. A pie chart displays the contribution of each value to the total. It is very useful to display
information when you want to represent different parts of the whole, or the percentages of
a total.
c. Scatter charts are typically used for showing and comparing numeric values, like scientific,
statistical, and engineering data.It combines x and y values into single data points and shows
them in irregular intervals, or clusters.
d. A bar chart is similar to a column chart except it uses horizontal bars instead of vertical bars
it is also used to show variations in value over time. This charts also allows us to compare
values.

Computer Applications – IX (CBSE Course) Answers 78

 3. Explain the use of the following with respect to charts.
a. Source Data b. Axis
c. Data Series d. X-Axis
Ans. a. Source data are the values upon which a chart is created.
b. An axis on a chart or graph in Excel is a horizontal or vertical line containing units of measure.
The axes border the plot area of column charts (bar graphs), line graphs, and other charts.
c. Data Series is a collection of related values that are plotted on a chart.
d. It is a horizontal line that shows variation another component of the chart. Its length and
segments represent different intervals of the values.

Application based Questions

1. Write appropriate formula for calculating percentage of marks of a student. Marks obtained
are given in the cell D8 and maximum marks are given in the cell D2.
Ans. =D8/D2*100
2. In the Excel sheet shown below, cell A3, B3 contain numbers, and cell C3 contains a formula.

What will happen if

a. Contents of cell A3 is changed to 5? b. Contents of cell B3 are deleted?
Ans. a. Cell C3 will display 8 instead of 5. b. Cell C3 will display 8 i.e. the value in A3.
3. Give the following answers with respect to Excel:
a. Cell A1 contains the number 20 and B1 contains 3. What will be the contents of cell C1, if the
formula =A1+B1*2^3 is entered in cell C1?
b. The contents of Cell A1, B1, C1 and D1 are 10, -20, 30 & -40 respectively. What will be the
value displayed in cell E1 which contains the formula =MIN(A1:D1)
c. Cell D3 contains the formula =$B3 + C3 and this formula is copied to cell E3, what will be the
copied formula in cell E3?
Ans. a. 44 b. -40 c. =$B3 + G3
4. NewStyle Fashions maintain their employee salary details in a spreadsheet as shown below.
A sample data of 7 employees is shown below. Write formulas for the operations (a) to (c)
and answer the questions based on the spreadsheet given below along with the relevant cell
address:

79 Computer Applications – IX (CBSE Course) Answers

 A B C D E F
1 NAME BASIC HRA DA PF NET SALARY
2 Surinder 50000 20000 ___ 600 ___
3 Kanika 56000 20000 ___ 600 ___
4 Aashish 35000 15000 ___ 400 ___
5 Harjit 45000 15000 ___ 500 ___
6 Abhijit 60000 25000 ___ 700 ___
7 Jyoti 75000 30000 ___ 700 ___
8 Amita 25000 10000 ___ 300 ___
9 Maximum Net Salary ___

a. To calculate the DA as 25 % of BASIC+HRA for each employee and display in column D.

b. To calculate the NETSALARY as BASIC+HRA+DA–PF for each employee and display it in
column F.
c. To find the maximum NETSALARY and display in cell F9.
Ans. a. In cell D2 you may use the formula as =25/100*(B2+C2) and copy the formula to the remaining
cells in column D.
b. In cell F2 you may use the formula as =B2+C2+D2-E2 and copy the formula to the remaining
cells in column F.
c. In cell F9 the entry should be =MAX(F2:F8)
5. Give the following answers with respect to Excel:
a. Kunal has stored the formula =MIN(C1:C5) in cell C6. How will the formula change when
copied to cell D6.
Ans. =MIN(C2:C6)
b. If the values in the cells is as given A1 = 5, A2 = 10, A3 = 15 then to continue the series up to
A20 which feature can we use?
Ans. Autofill
c. The formula in cell A2 is =B2+C3. On copying this formula to cell C2, what will the formula be?
Ans. =D2+E3
d. The formula =A1+ $A$2 were entered in cell A3 and then copied into cell B3, what is the
formula copied in to B3?
Ans. =B1+ $A$2
6. Tariq Fashions maintain their employee salary details in Excel as shown below. A sample
data of 7 employees is shown below. Write steps for the operations (i) to (v) and answer

Computer Applications – IX (CBSE Course) Answers 80

 the questions (vi) to (viii) based on the spreadsheet given below along with the relevant cell
address:

A B C D E F
1 NAME BASIC HRA DA PF NET SALARY
2 Surinder 50000 20000 ___ 600 ___
3 Kanika 56000 20000 ___ 600 ___
4 Aashish 35000 15000 ___ 400 ___
5 Harjit 45000 15000 ___ 500 ___
6 Abhijit 60000 25000 ___ 700 ___
7 Jyoti 75000 30000 ___ 700 ___
8 Amita 25000 10000 ___ 300 ___
9 Maximum ___
10 No. of Emp ___

i. To calculate the DA as 25 % of BASIC+HRA for each employee and display in column D.

Ans. In cell D2 you may use the formula as =25/100*(B2+C2) and copy the formula to the remaining
cells in column D.
ii. To calculate the NETSALARY as BASIC+HRA+DA–PF for each employee and display in column F.
Ans. In cell F2 you may use the formula as =B2+C2+D2-E2 and copy the formula to the remaining
cells in column F.
iii. To find the maximum NETSALARY and display in cell F9.
Ans. In cell F9 the entry should be =MAX(F2:F8)
iv. The manager inserts a column for S.No. in the above spreadsheet. Which feature will help him
automate the typing of sequential numbers in this column?
Ans. The Autofill handle is used to automate the typing of sequential numbers.
v. The manager wants to graphically represent a comparative analysis of the salaries of employees.
Suggest the most suitable chart type for achieving the same.
Ans. He can go for Pie Chart for comparative analysis.
vi. If the Basic salary of an employee changes, will the manager have to redo all the calculations for
that particular employee? Explain.
Ans. No the recalculation is not again required because the formula and functions that are given
changes according to the values in the cells.

81 Computer Applications – IX (CBSE Course) Answers