UNIT 2: ELECTRONIC SPREADSHEET

CHAPTER 6: Linking Spreadsheet Data

Book Solution

I. Multiple choice questions

1. Insert Sheet dialog can be invoked from the _______________ menu.

(a) sheet (b) insert (c) tools (d) Windows

(a) sheet

2. ______________ refers to cell G5 of sheet named My Sheet.

(a) $My Sheet.’G5’ (b) $My Sheet_’G5’ (c) $ ‘MySheet’.G5 (d) $ ‘MySheet’_G5

(c) $ ‘MySheet’.G5

3. The path of a file has ____________ forward slashes.

(a) four (b) three (c) two (d) one

(b) three

4. Which of the following feature is used to jump to a different spreadsheet from the current spreadsheet in
LibreOffice Calc?

(a) Macro (b) Hyperlink (c) connect (d) Copy

(b) Hyperlink

II. Fill in the blanks

1. A relative hyperlink stores the location with respect to the ___________ location.

2. While inserting tables from a webpage _____________ selects the entire HTML document.

3. The extension of LibreOffice base is ______________.

4. __________ are used to enclose sheet names as there might be a space within sheet names.

5. The From file option of ___________ Dialog box allows to insert sheet from another file.

Answers
1. current
2. HTML_all
3. .odb.
4. Single quotes (‘ ’)
5. Insert Sheet
III. State whether the following statements are True or False

1. A sheet can only be added before the current sheet. False

2. If ‘sales’ sheet has a reference to ‘cost’ sheet then any changes made to ‘cost’ sheet will be reflected in
the ‘sales’ sheet as well. True

3. It is not possible to link a sheet as a reference in another sheet. False

4. We can insert data from a table created on a web page into a spreadsheet. True

5. A hyperlink once created on a sheet cannot be deleted. False

II. Short answer questions

1. Name the two ways to link the sheets in a LibreOffice Calc.

Ans: The two ways to link the sheets in a LibreOffice Cale are
1. Creating reference to other sheets/documents by using keyboard and mouse.
2. By linking external data.

2. Differentiate between Relative and Absolute Hyperlink.

Ans:
Absolute hyperlink Relative hyperlink
It stores the complete location where the file is It stores the location with respect to the current
stored. location.
Absolute hyperlink will not work if the file is Relative link will still be accessible if the complete
removed from the location. folder containing the active spreadsheet is moved.
For example: C:\Users\ADMIN\Downloads\try.ods Admin\Downloads\try.ods is a relative hyperlink as it
is an absolute link as it defines the complete path is dependent on the current location.
of the file.

3. Write steps to extract a table from a web page in a spreadsheet.

Ans: Steps to extract a table from a web page in a spreadsheet are:

1.Open the spreadsheet where external data is to be inserted.

2.Select Sheet > External Links...
3.The External Data dialog box will open.
4.Type the URL of the source document and press enter.
5. A dialog box is displayed to select the language for import. Selecting Automatic shows data in the
same language as in the webpage.
6. From the Available Tables/Ranges list, choose the desired table and click OK.
7. Table will be inserted in the spreadsheet
4. Write steps to register a data source that is in *.odb format.

Ans: Steps to register a data source that is in *.odb format are:

1. Select Tools > Options > LibreOffice Base > Databases.

The Options - LibreOffice Base- Databases dialog box appears.
2. Click the New button to open the Create Database Link dialog box.
3. Click Browse to open a file browser and select the database file.
4. Type a name to use as the registered name for the database and click OK.

5. State advantages of extracting data from a web page into spreadsheet.

Ans: Advantages of extracting data from a web page into spreadsheet are:

1. Accuracy: Extracting data directly from a webpage, ensure that the information is up-to-date and
accurate.
2. Efficiency: Extracting data automates the process of gathering data from a webpage.
3. Collaboration: It also facilitates organization and collaboration of data.

III. Answer the following

1. To add a new sheet in the spreadsheet, click on the Add Sheet by clicking on the ______ sign located in
the left bottom of the spreadsheet.

.Answer: + sign

2. To refer to a cell in another sheet precede the cell reference with a ____________ sign.

Answer: $

3. To refer to a cell in a different spreadsheet, the path of a file has ______ forward slash.

Answer: 3

4. The ___________option of Insert Sheet Dialog box allows us to insert sheet from another file.

Answer: From file

5. Linking a sheet allows us to always have access to ______ data from another spreadsheet.

Answer: live

6. The links in a spreadsheet can be updated by selecting the updating option from the ________ menu.

Answer: Tools

7. A _____________helps to jump to a document stored at a different location from within a document.

Answer: Hyperlink

8. The From file option of the _______________allows us to insert sheet from another file.

Answer: Insert Sheet Dialog box

9. We use the _____________to insert the tables from a HTML document.

Answer: External Data Dialog box.

10. The data source needs to be registered with LibreOffice. (True/False)

Answer:False

11. External Link option is available in the _________ Menu

Answer: Sheet

12. What is the format to do the cell reference in another sheet? Write an example.

Answer: To refer to a cell in another sheet precede the cell reference with a ‘$’ sign. It is then followed by
the name of the sheet in ‘ ‘ ’ (single quotes) followed by a .(dot) and then the cell address.

For example, to refer a cell C4 of sheet named Term1 - $‛Term 1’.C4

13. Write the different ways to setting up multiple sheets in Calc.

Answer:

• Click on the Add Sheet by clicking on the (+) sign located in the left bottom of the spreadsheet.
• Right click anywhere on the sheet tab and select Insert sheet option from the drop-down list
displayed.
• Insert Sheet dialog box can be invoked from the menu option Sheet > Insert Sheet.

14. What is the format to do the cell reference in a different spreadsheet? Write an example.

Answer: To refer to a cell in a different spreadsheet, we write in single quotes the path of the file followed
by #$ then the name of the sheet followed by a . (dot) and then the cell address.

For example: ‘file:///C:/Users/ADMIN/Documents/X-A.ods’#$Result.C4

15. What is a ‘live’ data?

Answer: A “live” data means that the data is always the same as in the original file.

16. What is the meaning of registration related to Data Sources in LiberOffice?

Answer: Registration means to inform LibreOffice about the type of data source and the location of the file.