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Software Requirements Specification for Restaurant Automation System

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15 views

Software Requirements Specification for Restaurant Automation System

Uploaded by

jayantkishore9155
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Software Requirements Specification for Restaurant

Automation System (RAS)

1. Introduction
1.1 Purpose
The purpose of this document is to provide a detailed Software Requirements Specification (SRS) for
the Restaurant Automation System (RAS), which aims to computerize and streamline the order
processing, billing, inventory management, and accounting tasks of a restaurant. The system will
assist restaurant staff in handling daily operations efficiently, reduce inventory management issues,
and generate statistical reports for better decision-making.

1.2 Scope
The Restaurant Automation System (RAS) is designed for restaurant owners who wish to automate
the handling of orders, billing, inventory, and accounting processes. The system will support:

▪ Order processing and billing


▪ Inventory management and automated restocking
▪ Accounting functions and report generation
▪ Menu management with dynamic price updates

The system will allow staff to manage the restaurant’s operations, maintain accuracy in supply
ordering, minimize excess inventory and non-availability of ingredients, and generate essential
reports to support the restaurant's management.

1.3 Definitions, Acronyms, and Abbreviations


RAS: Restaurant Automation System

POS: Point of Sale

1.4 Overview
The document details the functional and non-functional requirements of the RAS. It provides insight
into the system’s features, constraints, and interfaces, ensuring all stakeholders have a clear
understanding of the system's capabilities.
2. General Description
2.1 Product Perspective
The Restaurant Automation System is a standalone application designed to streamline the operations
of a restaurant. It will integrate order processing, billing, and inventory management into a single
application, enhancing efficiency in restaurant operations. The system will interface with POS
systems for order and billing management.

2.2 Product Functions


▪ Order processing and billing for items sold
▪ Automatic calculation and monitoring of inventory levels
▪ Generation of purchase orders for low stock ingredients
▪ Invoice and payment processing
▪ Report generation for sales, expenses, and inventory
▪ Menu management with price adjustment capabilities

2.3 User Characteristics


Manager: Manages inventory, updates menu prices, and generates reports.

Sales Clerk: Handles order processing and billing.

Inventory Staff: Monitors stock and manages supply orders.

2.4 Constraints
Real-time data processing for accurate inventory and sales data.

Compliance with accounting and billing standards.

Limited access to specific features based on user roles for security.

2.5 Assumptions and Dependencies


The restaurant has adequate hardware to run the RAS.

Staff are trained to operate the system.


3. Specific Requirements
3.1 Functional Requirements

3.1.1 Order Processing


▪ The system shall allow the sales clerk to enter item codes and quantities for each order.
▪ The system shall calculate the total bill based on item prices and quantities.
▪ The system shall generate an itemized bill for customers.

3.1.2 Billing and Accounting


▪ The system shall maintain a record of each transaction for accounting purposes.
▪ The system shall update sales data in real-time.
▪ The system shall generate monthly sales and expense reports upon request by the manager.

3.1.3 Inventory Management


The system shall monitor inventory levels of ingredients.

The system shall calculate threshold values for each ingredient based on average consumption over
the past three days and minimum stock requirements.

The system shall automatically generate purchase orders for ingredients when stock falls below the
threshold level.

3.1.4 Menu Management


The system shall maintain a list of menu items and their respective prices.

The manager shall be able to modify prices and update the menu card.

3.1.5 Ingredient Issuance


The system shall allow entry of data for ingredients issued for food preparation.

The system shall update inventory levels upon entry of issuance data.

3.1.6 Purchase Order and Invoice Management


The system shall allow entry of invoice data, including quantity and price, upon receipt of ordered
ingredients.

The system shall automatically check the restaurant's cash balance.

If sufficient balance is available, the system shall print cheques immediately.


3.1.7 Report Generation
The system shall generate a daily statistical report on the sales of different items.

The system shall provide monthly sales receipt and expense data upon request by the manager.

3.2 Non-Functional Requirements

3.2.1 Performance Requirements


The system shall process billing and inventory updates in real-time.

The system shall generate reports within 10 seconds of a request.

3.2.2 Security Requirements


The system shall implement role-based access to restrict functions based on user roles.

Sensitive data, including sales and accounting records, shall be encrypted.

3.2.3 Usability Requirements


The system shall be designed with an intuitive user interface suitable for use by non-technical staff.

The system shall provide on-screen help for each function.

3.2.4 Reliability Requirements


The system shall maintain uptime of at least 99.9% to ensure continuous operation.

Data shall be backed up daily to prevent data loss.

4. System Features

Order Processing Module: Streamlined order entry, calculation, and billing.

Inventory Management Module: Tracks inventory, manages stock levels, and automates purchase
orders.

Accounting and Reporting Module: Manages transactions and generates various reports.

Menu Management Module: Maintains and updates the menu dynamically.


5. External Interface Requirements
5.1 User Interfaces
A POS-like interface for order entry and billing.

An inventory dashboard displaying ingredient stock levels and alerts for restocking.

5.2 Hardware Interfaces


The system shall interface with standard receipt printers for billing.

It should support check-printing capabilities if integrated with banking services.

5.3 Software Interfaces


The system shall integrate with existing accounting software for generating invoices and cheques if
available.

5.4 Communications Interfaces


Internet or network connection required for data synchronization and remote access.

6. Other Requirements
6.1 Database Requirements
The system shall use a relational database to store records of transactions, inventory levels, menu
items, and reports.

6.2 Legal and Regulatory Requirements


The system shall comply with applicable financial and data protection regulations.

6.3 Operational Requirements


The system should be operable on standard desktop and tablet devices commonly used in
restaurants.
7. Appendices
A. Glossary
POS: Point of Sale, the terminal where sales transactions are recorded.

B. References
None.

“This document serves as a comprehensive SRS for the development of the Restaurant Automation
System, detailing functional and non-functional requirements to ensure the system meets the
restaurant's operational needs efficiently and effectively.”

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