8.

Managing Multiple Presentations

In this lesson, you will learn...

1. To merge multiple presentations.

2. To reuse slides from other presentations.

Th Th
is is
3. do
To view multiple presentations. do
cu cu
me me
nt nt
4. To trackNand b
ron elochanges No ron belon
o u manage n in PowerPoint.
na dy@ gs t un d
au y@i
gs
uth i
ori nixin RON
o tho nix to RO
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IH
op ID c o c o ID
You may need to work with multiple ies .ipresentations
d AY in PowerPoint. This lesson will cover how
pie .id
to
sa effectively AYmanage
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ow . l ow .
multiple presentations. ed ed
! !

Merging Multiple Presentations

You can merge multiple presentations into one in PowerPoint 2013.

Th Th
is is
To merge multiple do presentations: do
cu cu
me me
nt nt
No ron elonb No ron belon
1. In the presentation
un d you are gs adding the secondary slides to, select the slide
un todwhich gyou
s t want to add new
au y@i to au y@i o
t h
slides following itoron n i R t h n i xin RON
ize the xinSlides
d
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z ed d
d c o.co DI H o
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Managing Multiple Presentations ies .id AY pie
sa
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ow . we .
ed d!
2. On the Insert tab, from the Slides !group, select New Slide .

Th Th
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do do
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me me
3. From the drop-downnt list, select Reuse Slides . nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
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IH ed ndo. ND
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co co ID co co ID
pie . id AY pie . id AY
sa AT sa AT
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un ndy@ ngs un d gs
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riz ixind riz i
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IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
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nt nt
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un ndy@ ngs un d gs
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riz ixind riz i
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AY
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Th Th
4. In the Reuse
is
do Slides pane, click Browse and then select Browse File...
is to search for the secondary
do
c cu
presentation. ume me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

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do do
cu cu
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nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz ind riz i
5. Locate the file in the edBrowse o dialogND box, and click Open to insert it. ed ndo. ND
co .co.i I HID co co
. id
IH
ID
pie d AY pie AY
sa A s a AT
llo T. llo .
we we
d! d!

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do do
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nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
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riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
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nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
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6. The slides will appear in the pane. Check the Keep source formatting check box if you want the formatting
to remain as it is in the original presentation.

Th Th
is is
do Presentations
Managing Multiple do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
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do do
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me me
nt nt
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lo
un ndy@ ngs un d gs
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riz ixind riz i
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IH
co HI co co
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7. Right-click
Th the first slide and select Insert All Slides . Th
is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pi . id A pi . id A
 Th Th
is is
do do
cu cu
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nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
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riz ixind riz i
ed o.c NDI ed ndo. ND
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co HI co co
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Preserve Presentation Content

When merging presentations, to preserve presentation content formatting, check the

Keep source formatting check box in the Slide Finder dialog box.
Th Th
is is
do do
cu cu
me me
Reusing Slidesnt from b
Other Presentations nt
No ron elon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
i
riz slides riz i
You can add only certain ed ndfrom o Nother
D presentations in your PowerPoint presentation. ed ndo. ND
co .co.i I HID co co
. i
IH
ID
pie d A p i e d AY
sa YA sa AT
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To reuse certain slides: ed ed
! !

1. In the presentation you are adding the secondary slides to, select the slide to which you want to add new
slides following it on the Slides tab.

Managing Multiple Presentations

2. On theThInsert tab, from the Slides group, select New Slide . Th

is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie . id AY pie . id AY
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3. From the drop-down list, select Reuse Slides .

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do do
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nt nt
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lo
un ndy@ ngs un d gs
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tho in RO tho nix to RO
riz ixind riz i
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IH
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A
 Th Th
is is
do do
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me me
nt nt
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lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
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Th Th
4. In the Reuse
is
do Slides pane, click Browse and then select Browse File...
is to search for the presentation you are
do
c cu
reusing slidesum from.
en me
tb nt
No ron elon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz ind riz i
5. Locate the file in the edBrowse o dialogND box, and click Open to insert it. ed ndo. ND
co .co.i I HID co co
. id
IH
ID
pie d AY pie AY
sa A s a AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
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6. The slides will appear in the pane. Check the Keep source formatting check box if you want the formatting
to remain as it is in the original presentation.

Th Th
is is
do Presentations
Managing Multiple do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
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7. Right-click
Th the first slide you want to add, and select Insert Slide .Th
is is
do do
cu cu
me me
nt nt
No ron b e No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi . id DA pi . id A
 Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
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8. Continue this process until all slides you want to reuse have been inserted.

ViewingThMultiple
is
Presentations Th
is
do do
cu cu
me me
nt nt
be ron belon
You may wantNoto view
ronmultiple lon presentations simultaneously. No
un dy un d
au @ gs to au y@i
gs
tho i n RO tho nix to RO
riz ixind riz i
ed
To view multiple presentations: o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
1. Open all presentations on your desktop. w e we
d! d!

Managing Multiple Presentations

2. In one presentation, select the View tab and from the Window group, select Arrange All .

Th Th
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do do
cu cu
me me
nt nt
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lo
un ndy@ ngs un d gs
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riz ixind riz i
3. e
They now appear on yourd o N
.co DI open. ed ndo. ND
co desktop . id
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DA co co
. id
IH
ID
pie pie AY
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llo T. llo .
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is is
do do
cu cu
me me
nt nt
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lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
 Th Th
is is
do do
cu cu
me me
nt nt
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lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
Tracking Changes
cu
m
in PowerPoint
do do
cu
me
en nt
tb
No ron elon No ron belon
un d gs u dy gs
au y@does
Unlike Word, PowerPoint ini notto provide a Track Changes reviewing option.naSo, @ would
uth if youini to like to track
tho R xin RON
riz xind ON ori
z d
changes in a presentation, edyou should
o Dhave the reviewer review a working copy of theedpresentation,o D and then
co .co.i I HID co .co.i I HID
compare the two presentations. pieIt may d be useful
A to set, in that copy, the reviewer's user namepie bydselecting AY File >
sa YA sa AT
llo T. llo .
Options , and then on the General tab, we under Personalize your copy of Microsoft we
d! d!

Office , setting these options. (This is covered more in-depth in the Introduction to Microsoft PowerPoint 2016
course.)

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do do
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lo
un ndy@ ngs un d gs
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riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
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tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A

When the file has been reviewed:

1. Open the reviewed file.

Managing Multiple Presentations

2. Select the Review tab and in the Compare group, select Compare .

Th Th
is is
do do
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me me
nt nt
No ron be No ron belon
lon
un dy gs u d g
3. From the dialog
au box,
tho
@ locate
ini tothe original copy, select it, and click Merge .naut y@in s to
x RO ho i x RO
riz i riz i
ed ndo. ND
I ed ndo. ND
IH
co c o H ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
llo . llo .
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do do
cu cu
me me
nt nt
Noron be No ron belon
lon
un dy gs un d gs
4. au and
The Comments @ Revisions
ini to au y@
panes will open on the right, showing changes and
ini any to inserted comments.
tho R t h xin RON
riz xind ON ori
z d
ed o D ed o D
co .co.i I HID co .co.i I HID
pie d A pie d AY
sa YA sa AT
llo T. llo .
we we
d! d!

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is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

5. Select the revisions and you will see them noted in the presentation.

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pi and. id selectDAAccept Change to keep the change. pi . id A
6. Right-click the revision icon
7. Save the file to save the changes that were made.
Th Th
is is
do do
cu cu
me me
Discarding Changes nt from Specific Users nt
No ron belon ron belonNo
un dy g un d gs
au @ st au y@i
You can reject a specific in
tho user's oR
changes when comparing the two files.tho nix to RO
riz ixind O riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
To reject a user's changes: sa YA sa AT
llo T. llo .
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d! d!
1. In the copy reviewed by that person, while comparing, from the Review tab, select Reject and then select
Reject All Changes to the Presentation .

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
p . i
ies dthe copies, D AY select End Review from the Compare group. p ies d . i AY
2. When you are done comparing
all AT a l AT
ow . low .
ed ed
! !

Th Th
3. If you areis sure all changes you want to make have been saved, select
is Yes in the pop-up that is displayed to
do do
cu cu
end the review.me me
nt nt
No ron b e No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo.
Managing Multiple Presentations ND
IH ed ndo. ND
IH
co co I c o co ID
pie . id D AY pie . id AY
sa A s a AT
llo T. llo .
Managing Comments we we
d! d!

As you are reviewing the changes to the document, you can also manage comments.

To manage comments:

1. In the TComments
his pane, click the X to delete a comment. Th
is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pi . id A pi . id A
2. You can respond to comments and add new ones by clicking New and adding your comment.

Th Th
is is
do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
llo . llo .
we we
d! d!
3. Navigate through the comments using the Previous and Next arrows.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
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d! d!

Exercise 10 Reviewing Changes in PowerPoint

Th Th
is is
15 to 25 minutes do do
c um cu
en me
tb nt
In this exercise,
No you ronwill e
review
lon and accept the changes that were made by
No a ron beto
reviewer lona PowerPoint
un dy g u dy
presentation. au @ s to n au @ gs to
tho ini t i
riz xind
R O h ori nixin RON
ed o.c NDI ze
d do
.co DI H
co o . HI c o .id ID
p i es id D A p i esMultiple AY
1. Open the Sales Presentation_reviewed.pptx YA file from the PowerPoint2016.2/Man aging AT
all T. a llo .
Presentations/Exercises folder. wed o we
! d !
2. Compare the Sales Presentation_reviewed file to the Sales Presentation file.

Managing Multiple Presentations

Th Th
is
Exercise Solution is
do do
c um cu
en me
tb nt
No ron e lon No ron belon
un d gs un dy gs
au y@i uth @in group,
file, select the Review tab and in theaCompare
1. tho nix to RO
In the Sales Presentation_reviewed o i x
to select Compare .
RO
riz ind N riz ind
ed o.c DI ed o.c NDI
co HI co HI
pi o.id DA pi o.id DA
2. From the dialog box, locate the Sales Presentation file, select it, and click Merge .

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
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3. In the Revisions pane, click each change and in the corresponding slide, right-click the change icon and
select Accept Change to select both changes.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
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d! d!
4. When done, select End Review .

Th Th
is is
do do
cu cu
me me
nt nt
be ron belon
5. Press No ro lo No
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
Ctrl+S riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
to save the file. sa YA sa AT
llo T. llo .
we we
d! d!
6. Click Yes in the pop-up box.

Th Th
is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
Managing Multiple d
un Presentations gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
Conclusion pi . id A pi . id A
In this lesson, you have learned:

1. To merge multiple presentations.

2. To reuse slides from other presentations.

3. To view multiple presentations.

4. To track
Th and manage changes in PowerPoint. Th
is is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie .id AY pie .id AY
sa AT sa AT
llo . llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A