lOMoARcPSD|47893169

PROJECT BASED ON

SCHOOL
MANAGEMENT
SYSTEM

Page 1

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Contents

PRATICULARS

1. Preface
2. Aim and Objective
3. System Discription at a Glance
4. System Requirements
Specifications
5. Hardware and Software
Requirements
6. Structure of the Table used
7. Forms and data environment used
8. Future Extensions
9. Python Programs
10. Conclusion
11. Limitations

Page 4

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

PREFACE

The Central Board Of Secondary Education

has included
in its course, a full­fledged computer course
covering the
fundamentals of computer and programming.
Exploring
the world of computers, and the project is both
informative and exciting. The project “School
Management System” has been allotted to me.

This project work allocated to me is a part of

the entire
process involved in computerization of the
School
Management System.

Page 5

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Aim and objectives

The project “School Management System” fas been
allocated
to me with the aim of testing the knowledge of
computer as a
subject and to make them realize the problems that
come
during the software development process. Thus, the
methodology adopted by the Central Board of
Secondary
Education is to make the examination process more
practical based and realistic by familiarizing the
students
with real fife situations. Its main aims and objectives
are:

● To develop a database management system

based on MySOL for maintaining the records
relating to the
management of the organization.

● To develop programs to record the details of the

students, fees, and admission of the school

Page 6

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

System Discription at
a Glance

A School Management System to record

the System of Students Admission, Student
records entry and fees deposit that involves
several entries relating to New admission of
the student of school and enter students
records and display, manipulate and also
can record students fee details. Thus
recording of entries becomes easy and the
expenditures incurred in the working of the
organization can be easily derived.

Page 7

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

System Requirements of the Project

Recommended System Requirements Processors:

Intel® Core™ i3 processor 4300M at 2.60 GHz. Disk
space: 2 to 4 GB. Operating systems: Windows® 10,
MACOS, and UBUNTU. Python Versions: 3.X.X or
Higher.

Minimum System Requirements Processors: Intel

Atom® processor or Intel® Core™ i3 processor. Disk
space: 1 GB. Operating systems: Windows 7 or later,
MACOS, and UBUNTU. Python Versions: 2.7.X, 3.6.X.

Prerequisites before installing MySQL Connector

Python
You need root or administrator privileges to
perform the installation process. Python must be
installed on your machine.
Note: – MySQL Connector Python requires python
to be in the system’s PATH. Installation fails if it
doesn’t find Python.
On Windows, If Python doesn’t exist in the system’s
PATH, please manually add the directory containing
python.exe yourself.
Page 8

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Structure of table
CREATE DATABASE MPS
CREATE TABLE Admission

CREATE TABLE Students

Page 9

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

CREATE TABLE Fees

Page 10

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Form and data

environments used
PYTHON FORMS:

1. Admission
1. Add new admission details
2. Display admission details
3. Search admission details
4. Delete admission details
5. Update admission details

1. Student Data
2. Enter student record
3. Display student record
4. Search student record
5. Delete student record
6. Update student record

1. Fees details
2. Deposit fees
3. Display fees details
4. Display fees details of a Particular Student

MYSQL TABLES:

A. Admission: This table records all admission details.

B. Student: This table is used to record student details.
C. Fees: This table is used to store fees details.

Page 11

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Future Extensions

● There can be a provtsion for

incClding
Examination management
● There can be proviszon for
including School
employee management
● There can be a proviston School
transport
management
● There can be a provision Online
data entry
● There can be a provision for
printing am reports
● There can be a provision for
entering mufti­level password.
● There can be a provision for
receiving feedbacks form the
students and parents.

Page 12

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Python Programs
Main_Menu.py :
import main_menu
import admission
import student_data
import fee_details

while True:
print("\t\t.................................................")
print("\t\t.....*********SCHOOL MANAGEMENT
SYSTEM***********")
print("\t\t.................................................")
print("\n\t\t*****************SUNBEAM SCHOOL
MAU*******************")
print("*1. Admission*")
print("*2. Student Data*")
print("*3. Fee Details*")
print("*4. Exit*")
print("\t\t.................................................")
print("\t\t‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")
choice=int(input("Enter your choice : "))
if choice==1:
admission.adm_menu()
elif choice==2:
student_data.stu_menu()
elif choice==3:
fee_details.fee_menu()
elif choice==4:
break
else:
print("Error: Invalid Choice try again..")
conti=input("press any key ti continue..")

Page 13

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

Admission.py :

import main_menu
import admission
import mysql.connector as co
def adm_menu():
while True:
print("\t\t.................................................")
print("\t\t.....*********School Management
System***********")
print("\t\t.................................................")
print("\n**Admission**\n")
print("*1. Add New Admission Details*")
print("*2. Show Admission Details*")
print("*3. Search Admission record*")
print("*4. Deletion of Record")
print("*5. Update Admission Details*")
print("*6. Return*")
print("\t\t‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")
choice=int(input("Enter your choice : "))
if choice==1:
admission.admin_details()
elif choice==2:
admission.show_admin_details()
elif choice==3:
admission.search_admin_details()

Page 14

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

elif choice==4:
admission.delete_admin_details()
elif choice==5:
admission.edit_admin_details()
elif choice==6:
return
else:
print("Error: Invalid Choice try again..")
conti=input("press any key ti continue..")

def admin_details():
try:
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
adno=input("Enter Admission No.: ")
rno=input("Enter Role No.: ")
sname=input("Enter Student name No.: ")
address=input("Enter Address: ")
phon=input("Enter Mobile No.: ")
clas=input("Enter Class: ")
query="insert into Admission(adno,rno,sname,address,
phon,clas) value('{}','{}','{}','{}','{}','{}')".format(adno,rno,
sname,address,phon,clas)
cursor.execute(query)
mycon.commit()
mycon.close()
cursor.close()
print('Record has been saved in admission table')

Page 15

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

except:
print('error')

def show_admin_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
cursor.execute("Select * from Admission")
data = cursor.fetchall()
for row in data:
print(row)
def search_admin_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
adn=input("Enter Admission Number: ")
st="select * from Admission where adno='%s'"%(adn)
cursor.execute(st)
data = cursor.fetchall()
print(data)

def delete_admin_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
adn=input("Enter Admission Number: ")
st="delete from admission where adno='%s'"%(adn)
cursor.execute(st)
mycon.commit()
print("Record has been deleted")

Page 16

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

def edit_admin_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
print("1: Edit Name: ")
print("2: Edit Address: ")
print("3: Phone number: ")
print("4: Return: ")
print("\t\t‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")
choice = int(input("Enter your choise: "))
if choice == 1:
admission.edit_name()
elif choice == 2:
admission.edit_address()
elif choice == 3:
admission.edit_phno()
elif choice == 4:
return
else:
print("Error: Invalid Choise try again.....")
conti="Press any key to return to "

def edit_name():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Admission no: ")
nm=input("Enter correct name: ")
st = "update Admission set sname='%s' where adno =
'%s'"%(nm,ac)
Page 17

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

cursor.execute(st)
mycon.commit()
print('Data updated successfully')
def edit_address():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Admission no: ")
nm=input("Enter correct address: ")
st = "update Admission set address='%s' where adno =
'%s'"%(nm,ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')
def edit_phno():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Admission no: ")
nm=input("Enter correct Phone: ")
st = "update Admission set phon='%s' where adno =
'%s'"%(nm,ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')

Page 18

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

student_data.py:
import main_menu
import student_data
import mysql.connector as co

def stu_menu():
while True:
print("\t\t.................................................")
print("\t\t.....*********SCHOOL MANAGEMENT
SYSTEM***********")
print("\t\t.................................................")
print("\n\t\t*******************STUDENT
DATA*******************")
print("*1. Add Student Record*")
print("*2. Show Student Records*")
print("*3. Search Student record*")
print("*4. Deletion of Record")
print("*5. Update Student Record*")
print("*6. Return*")
print("\t\t‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")
choice=int(input("Enter your choice : "))
if choice==1:
student_data.add_record()
elif choice==2:
student_data.show_stu_details()
elif choice==3:
student_data.search_stu_details()
elif choice==4:
student_data.delete_stu_details()

Page 19

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

elif choice==5:
student_data.edit_stu_details()
elif choice==6:
return
else:
print("Error: Invalid Choice try again..")
conti=input("press any key ti continue..")

def add_record():
try:
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
session=input("Enter Session: ")
stname=input("Enter Student Name: ")
stclass=input("Enter Class: ")
stsec=input("Enter Section: ")
stroll=input("Enter Roll No.: ")
sub = []
for i in range(3):
sb = input(f"Enter subject {i+1}: ")
sub.append(sb)
query="insert into Student() value('{}','{}','{}','{}','{}','{}','{}',
'{}')".format(session,stname,stclass,stsec,stroll,sub[0],sub[1],
sub[2])
cursor.execute(query)
mycon.commit()
mycon.close()
cursor.close()
print('Record has been saved in admission table')

Page 20

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

except:
print('error')

def show_stu_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
cursor.execute("Select * from Student")
data = cursor.fetchall()
for row in data:
print(row)

def search_stu_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
adn=input("Enter Admission Number: ")
st="select * from Student where stroll='%s'"%(adn)
cursor.execute(st)
data = cursor.fetchall()
print(data)

def delete_stu_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
adn=input("Enter Admission Number: ")
st="delete from Student where stroll='%s'"%(adn)
cursor.execute(st)
mycon.commit()

Page 21

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

print("Record has been deleted")

def edit_stu_details():
mycon=co.connect(host="localhost", user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
print("*1: Edit Name* ")
print("*1: Edit First Subject* ")
print("*3: Edit Second Subject* ")
print("*4: Edit Third Subject* ")
print("*5: Return* ")
print("\t\t‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")
choice = int(input("Enter your choise: "))
if choice == 1:
student_data.edit_name()
elif choice == 2:
student_data.edit_sub1()
elif choice == 3:
student_data.edit_sub2()
elif choice == 4:
student_data.edit_sub3()
elif choice == 5:
return
else:
print("Error: Invalid Choise try again.....")
conti="Press any key to return to "

def edit_name():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()

Page 22

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

ac=input("Enter Roll no: ")

nm=input("Enter Correct name: ")
st = "update Student set stname='%s' where stroll =
'%s'"%(nm,ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')
def edit_sub1():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Roll no: ")
nm=input("Enter Correct Subject: ")
st = "update Student set sub1='%s' where stroll = '%s'"%(nm,
ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')
def edit_sub2():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Roll no: ")
nm=input("Enter Correct Subject: ")
st = "update Student set sub2='%s' where stroll = '%s'"%(nm,
ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')

Page 23

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

def edit_sub3():
mycon =co.connect(host="localhost",user="root",
passwd="root", database="MPS")
cursor=mycon.cursor()
ac=input("Enter Roll no: ")
nm=input("Enter Correct Subject: ")
st = "update Student set sub3='%s' where stroll = '%s'"%(nm,
ac)
cursor.execute(st)
mycon.commit()
print('Data updated successfully')

Page 24

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

fee_details.py:
import main_menu
import fee_details
import mysql.connector

def fee_menu():
while True:
print("\t\t.................................................")
print("\t\t.....*********SCHOOL MANAGEMENT
SYSTEM***********")
print("\t\t.................................................")
print("\n **FEE DETAILS**\n")
print("*1 : Deposit Fee*")
print("*2 : View Fee of All Students*")
print("*3 : View Fee of a Particular Student*")
print("*4 : Return*")
try:
userInput = int(input("Please Select An Above
Option: "))
except ValueError:
exit("\nHy! That's Not A Number")
else:
print("\n")
if (userInput==1):
fee_details.feeDeposit()
elif (userInput==2):
fee_details.feeView()
elif (userInput==3):
fee_details.feeViewPart()

Page 25

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

elif (userInput==4):
return
print("‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐")

def feeDeposit():
mydb=mysql.connector.connect(host="localhost",
user="root",passwd="root",database="MPS")
mycursor=mydb.cursor()
L=[]
roll=int(input("Enter the Admission number : "))
L.append(roll)
feedeposit=int(input("Enter the Fee to be deposited : "))
L.append(feedeposit)
month=input("Enter month of fee : ")
L.append(month)
fee=(L)
sql="insert into Fees (adno,FeeDeposit,Month) values (%s,
%s,%s)"
mycursor.execute(sql,fee)
mydb.commit()
print ("Fee has been Deposited Succefully!!!")

def feeView():
print ("*ALL FEE DETAILS*")
mydb=mysql.connector.connect(host="localhost",
user="root",passwd="root",database="MPS")
mycursor=mydb.cursor()

Page 26

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

sql="Select Admission.adno, Admission.sname,

Admission.clas, sum(Fees.FeeDeposit), count(Fees.month)
from Admission,Fees where Admission.adno=Fees.adno Group
by adno"
mycursor.execute(sql)
res=mycursor.fetchall()
month = ['April','May','June','July','August','September',
'October','November','December','January', 'February','March']
for x in res:
x = list(x)
a = x.pop()
x.append(month[a‐1])
print(x,end = ' ')
print (f" Fee left from {month[a]}")
print('\n','\n')

def feeViewPart():
mydb=mysql.connector.connect(host="localhost",
user="root",passwd="root",database="MPS")
mycursor=mydb.cursor()
admno=int(input("Enter the Admission number of the
Student : "))
sql="Select Admission.adno, Admission.sname,
Admission.clas, sum(Fees.FeeDeposit), count(Fees.month)
from Admission INNER JOIN Fees ON Admission.adno=Fees.
adno and Fees.adno = %s"
adm=(admno,)
mycursor.execute(sql,adm)
res=mycursor.fetchall()

Page 27

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

month = ['April','May','June','July','August','September',
'October','November','December','January', 'February','March']
for x in res:
x = list(x)
a = x.pop()
x.append(month[a‐1])
print('\n',x,'\n')
print (f"Fee left from {month[a]}")
print('\n','\n')

Page 28

Downloaded by Aayush Raj Patra ([email protected])

 lOMoARcPSD|47893169

CONCLUSION
This software has its advantages and disadvantages but it
can surely help with the record storage system. We don't
have to worry about the misplacing of record which is a
great clash while storing the record on separate files.

Limitations

1) Does not support

2) If
mouse.
some string is gives as input i.e. in place where
integer
should have been input, the program crashes and data
file
gets spoiled.
3) This project can only work in particular
software
(CODEBLOCKS)
.

Page 29

Downloaded by Aayush Raj Patra ([email protected])