chapter-4

UNIVERSITY OF ANTIQUE
COLLEGE OF COMPUTER STUDIES

2nd Semester, AY 2022 – 2023
Chapter 4
Introduction to Microsoft PowerPoint 2013
Objectives:
1. Manipulate the Ms Powerpoint Presentation
2. Develop skills needed in creating presentation slides
3. Operate MS Powerpoint slide show
4. Identify and define the different features of MS Powerpoint
Microsoft PowerPoint 2013 is a presentation application that enables an individual from

any technical level to create a dynamic and professional-looking presentation. This is a
hands-on workshop to help University of Pittsburgh faculty and staff with the
fundamental features of PowerPoint and will teach them how to develop a slide
presentation that will engage and inform an audience. Topics covered include:
• Learn about the new Ribbon interface in PowerPoint 2013
• Learn how to create slides, use Themes, and apply color schemes
• Master how to format text, colors, and bullets
• Create maximum impact slides by inserting and editing pictures in your slides
• Learn how to include transition and animation effects
• Organize and manage your slides using PowerPoint’s View options
I. Introduction
Microsoft PowerPoint is a robust application that allows you to combine text, graphics,
and predesigned backgrounds to create professional presentations. The following is an
illustration in how to launch PowerPoint for the first-time user.
A. Launch Microsoft PowerPoint 2013

To launch PowerPoint for the first time:
1. Click on the Start button.
2. Click on All Programs, select Microsoft Office from the menu options, and then
click on Microsoft PowerPoint 2013.
B. Windows Features
The purpose of Windows Features is to enable the user to perform routine tasks related
to the Microsoft applications. All Office applications share a common appearance and
similar features. Windows Features provide a quick means to execute commands.
Below are some pertinent PowerPoint features:
1. Quick Access Toolbar 2. Title Bar
3. File Tab
8. Ribbon
4. Thumbnail Slide
9. Collapse
5. Title Placeholder
6. Subtitle Placeholder
10. Work Area
7. Status Bar 11. View Options
C. Feature Terms and Descriptions

Term Description
1 Quick Access Displays quick access to commonly used commands.
Toolbar
2 Title Bar Displays the name of the open file.
3 File Tab The File tab has replaced the Office 2007 button. It helps you
to manage the Microsoft application and provides access to
options such as Open, New, Save As, Print, etc.
4 Thumbnail Slide Displays a snapshot of each slide.
5 Title Placeholder Section where text is entered.
6 Subtitle Section where text and/or graphics are entered.
Placeholder
7 Status Bar Displays information about the slide presentation, such as
page numbers.
8 Ribbon Displays groups of related commands within tabs. Each tab
provides buttons for commands.
9 Collapse Collapses the ribbon so only the tab names show.
10 Work Area Each slide has an area where text and graphics are entered
for a presentation. There are various slide layouts to work
from.
11 View Option Displays several View modes for slides.
D. Presentation Slides
Slides in a presentation are similar to pages in a word processing document. All slides
and graphics are saved in one file (example: keys.xppt). Use the PowerPoint file to
present the information in the following ways:
• On-screen slide show: The keys.xppt file displays the slide show on a monitor or
computerprojected large screen.
• Web pages: The keys.xppt file can be saved as Web page and then published on
the Web.
• Overhead transparencies: The keys.xppt file can be printed as transparencies
(Important: Make sure the appropriate transparencies are used for your printer
model. The wrong type of transparencies can melt inside your printer.).
• Handouts: The keys.xppt file can print two to nine mini slides per page.
II.Create Slide Presentation

This section will teach the basics of opening PowerPoint and beginning a
presentation. When PowerPoint is launched the Presentation window will
appear.
When creating a new presentation, you have choices about how to proceed. PowerPoint
gives you a range of ways with which to start creating a presentation. You can start your
presentation with:
• Blank: Slides that are unformatted and have no color scheme.
• Design: Slide Themes that have design concepts, fonts, and color schemes.
• Template on Microsoft.com: Microsoft Office Templates and Theme Gallery
which are arranged according to type (Click on the File tab, select the New
option, and then click on PowerPoint presentations and slides from the
Available Templates and Themes.).
A. Design Theme
A Theme gives your slides a consistent appearance throughout your presentation.
Themes contain color schemes with custom formatting, styled fonts, and layouts. When
you apply a design template to your presentation, the slide master and color scheme of
the template replaces the original blank slide.
1. Select the Design tab, then on the Theme group, click on the drop-down arrow
next to the last Theme.
2. The All Themes window will appear with available presentation Themes.
3. Hover the mouse pointer over a Theme to preview it.

4. Click on a Theme of your choice.
Note: You can change the Theme during or after the creation of your PowerPoint file.
B. Add Text
The template for the design Theme you select will determine the font type and text
alignment. PowerPoint places all information (text and graphics) contained on a slide in
separate Placeholders. Placeholders are designated by dotted lines; they appear on a
slide as guides, but they will not appear on the finished presentation. In order to edit
text, click once inside of the Text Placeholder and the insertion point will appear;
then begin to type your text.
C. Add New Slide

A slide layout defines the placement of text, pictures, tables, and graphs. If you change
the layout of a slide, the text and graphics remain intact. You can resize text and
graphic boxes to conform to the new layout.
1. On the Home ribbon, located in the Slides group, click on the New Slide drop-
down arrow. The Office Theme panel will appear with multiple slide layouts.
Select your desired slide layout.
2. For this exercise, click on the second Layout (Title and Content) in the first
row.
3. In the Title Placeholder, type the text Agenda as seen above.

4. In the Text Placeholder, type the bulleted text as seen above (You will need to
press Enter after each line of text.).
5. Add another new slide.
6. On the Home ribbon, click on the New Slide drop-down arrow and then select
the Two Content slide layout (This slide contains a title, text, and clip art
placeholders.).
7. Click inside the Title and Text Placeholders and type the text shown above.
8. On the Quick Access Toolbar, click on the Save button to save your
presentation changes.
III. Editing Techniques

This section will teach you basic techniques for editing slides.
A. View Modes for Editing
The Normal, Slide Sorter, Reading, and Slide Show Views allow you to type, edit,
and view your presentation. To switch between views, click the View Options
buttons at the lower right-hand side of the PowerPoint window.
Normal View
Normal View is the main editing View, which
you use to write and design your
presentation. The View has three working
areas: on the left, tabs that alternate between
an outline of your slide text (Outline tab),
and your slides displayed as thumbnails
(Slides tab); on the right, the slide pane,
which displays a large view of the current
slide; and on the bottom, the notes pane.
Slide Sorter View
Slide Sorter View is an exclusive view of your

slides in thumbnail form. When you are
finished creating and editing your
presentation, Slide Sorter gives you an overall
picture of it — making it easy to reorder, add,
or delete slides, and preview your transition
and animation effects.
Reading View
Reading View is new in PowerPoint 2013. It is
similar to Slide Show View. The difference
between the two Views is that while Slide
Show View takes over the whole screen, the
slide in Reading View is shown in full screen,
but you will see the PowerPoint title band at
the top of the screen. The PowerPoint status
bar and the Windows task bar are also
displayed at the bottom of the screen.
Slide Show View

Slide Show View takes up the full computer
screen, like an actual slide show presentation.
In this full-screen View, you see your
presentation the way your audience will. You
can see how your graphics, timings, movies,
transition effects, and animation elements will
look in the actual show.
B. Edit Bulleted List

Typing text in PowerPoint is similar to typing in other applications. However, since
PowerPoint deals with bulleted lists, a few keystrokes will be identified to help in typing
multiple lines.
1. In Normal View, edit the bulleted list to include the circled text above. Place the
Insertion bar after each line of the bulleted text and then press the Enter key.
2. To add a sub-bullet, click on the Increase Indent button, located on the Home
ribbon. The Tab key can also be used to indent text.
3. Type the text and if additional sub-bullets lines are needed press the Enter key,
after your line of text.
Note: Pressing Enter after any text returns the cursor to the same indent (paragraph)
level for the next line. The Tab key is also used before typing to indent text to the next
indent level (sub-bullet point) and pressing Shift+Tab before typing to return to the
previous indent level.
C. Add Pictures
Online Pictures are any type of computerized images such as artwork and photos.
You can make your presentation more eye-catching and entertaining by adding
Pictures.
1. Confirm you are on slide three.
2. Click on the Online Picture button in the Illustration box, located in the Text
Placeholder.
3. The Bing Image Search window will appear.
4. In the Search box, type the word Classroom, and then press the Enter key. A
variety of online images associated with your search will appear.
5. Scroll through the Pictures window to find your desired image.
6. To insert the image, place the mouse pointer on the image and then click on the
left mouse button twice.
Note: When the Illustration box does not appear on a slide, images can still be inserted by
selecting the Insert ribbon and then click on the Online Pictures button.
IV. Slide Masters

PowerPoint has a set of Master Slides available for every Design Theme. The three
Masters include a Slide Master, Handout Master, and Notes Master. Masters
correspond directly to the slides. Masters contain the elements that appear on every
slide and control the format for all slides in a presentation, which provides a consistent
appearance for each slide.
A. Edit Slide Master
The Slide Master View is located on the View ribbon. This exercise will demonstrate
how to modify a Slide Master which will affect your entire presentation.
1. Change to Slide Master View by selecting the View ribbon. Click on the Slide
Master button, located in the Master View group as shown above.
2. Click on the Master Title Style placeholder border. This will activate the entire
title area.
3. Select the Home tab and then click on the Font show dialog box.
4. The Font window will appear.
5. Confirm that the Font tab is active.

6. In the Latin text font box, change to a different Font type.
7. In the Font color box, change to a different color.
8. Click on the OK button.
9. Select the View ribbon tab and then click on the Normal button in the
Presentation Views group.
10. Scroll through the slides to see how the font and color changes made in the
Slide Master have affected the entire presentation.
Note: Changes you make to the Slide Master will affect all slides in your
presentation.
V. Format Slide
You can change the format appearance of text and slides in the Slide View as well.
Formatting can be applied to all slides at the same time as in the Master View or only
on an individual slide.
A. Replace Font
Use the Replace command to change the font throughout a presentation.
1. Go to any slide.
2. Click on the Text Placeholder (bulleted list) border.
3. On the Home ribbon, click on the drop-down arrow next to the Replace button,
located in the Editing group, and then select the Replace Font option.
4. The Replace Font window will appear.
5. In the Replace box, click on the drop-down arrow and select the Font you want
to replace.
6. In the With box, click on the drop-down arrow and select the desired Font.
7. Click on the Replace button to change all slides.
8. Click on the Close button.
9. View your change.
B. Format Text
Text appears on each slide in a format consistent with the template. You can add or
change any text attribute such as bold or italics on any given slide by making the
change on the slide. The Font button commands are located on the Home ribbon in
the Font group.
1. Go to slide one.
2. Select the Title Placeholder, and click on the Italic button in the Font
group.
3. Use the Font Size button to change the point size to a higher number.
4. Go to the next slide. Notice that the title text on this slide has not been
affected.
5. Go to slide two, click on the Font Color button, located in the Font
group, to select a different color.
C. Format Placeholder
You can resize or add color and lines to a placeholder, as well as changing the text to a
different style and color.
1. On slide two, select the Text Placeholder.

2. On the Drawing Tools ribbon, click on the Format tab. View the different
formatting options within the groups.
3. In this exercise the instructor will guide you through several formatting options
for your placeholder.
D. Change Bullets
PowerPoint allows you to change the style, color, and size of bullets. You can apply the
new bullet style to a single bullet, a bulleted list, or for an entire presentation. To change
a single bullet, click the cursor anywhere in the line corresponding to the desired bullet.
To change multiple bullets/lines, use the mouse to select the bulleted items you want to
change, or select the Text Placeholder to change all bullets within the placeholder.
1. Select the Home tab, click on the drop-drop arrow next to the Bullets button.
2. The Bullets panel will appear and then you have the option to select one of the
bullet styles that appear.
3. More bullet options are available by clicking on the Bullets and Numbering
option, located at the bottom right-hand side of the window (On the Bullets and
Numbering window, you have Bulleted and Numbered tab choices.).
4. The Picture and Customize buttons will appear on the bottom of the Bullets and
Numbering window. the Customize button will allow you to choose a variety of
Symbol windows with each window having multiple symbols to select as bullet
options.
Note: To select a different color for bullets, use the Color drop-down list on the
bottom of the Bullets and Numbering window. The size of the bullet can be
increased or decreased as well. Click the up or down arrows next to the Size box to
select a new bullet size.
E. Change Theme
You have the option to change the slide Theme on one slide or an entire presentation.
Hovering the mouse pointer over the Theme will allow you the options of Apply to All
Slides or Apply to Selected Slide.
1. Change the slide Theme to your presentation. Select the Design ribbon and then
click on the drop-down arrow on the right-hand side of the last Theme thumb
print row. More Themes will be previewed; select your desired Theme.
F. Modify Theme
You have the option to change the Theme color, font, and background on your slides.
Use the Design ribbon to modify your presentation Theme.
1. To change your slide Theme color scheme, click on the drop-down arrow next to
the Color button, located in the Themes group, and then select your desired
color scheme.
2. To change your slide Font, click on the drop-down arrow next to the Fonts
button, located in the Themes group, and then select your desired Font
options.
3. To change your slide Background Color, click on the drop-down arrow next to
the Background Style button, located in the Background group, and then
select your desired background categories.
(To remove a slide background graphic, select the Hide Background Graphics box.)
G. Add Footer
To insert information in the slide Footer, select the Header and Footer button located
on the Insert ribbon. Information such as the date and time, the slide number, and
desired text can be inserted on the Footer of the slides.
1. Select the Insert ribbon tab and then click on the Header and Footer button.
2. The Header and Footer window will appear.

3. Confirm that theSlide tab is active.
4. Select the Date and time box.

5. Select the Fixed button and then type today’s date in the Fixed entry box.
6. Select the Footer box and then type University of Pittsburgh in the Footer
entry box.
7. Click on the Apply to All button. This will enable all slides to have the new
information.
Note: Once you select Date and time, you must select either the Update
automatically or Fixed box.
VI. Transition and Animation
PowerPoint allows you to apply special effects by using slide transition and
text/graphical animation to make your presentation more visually appealing.
A. Slide Transition
Transitions are visual special effects that you see when you move from one slide to the
next. Working in Normal or Slide Sorter Views allow you to set transitions for a slide.
The Transition ribbon allows you to apply slide transitions.
1. Go to slide one
.
2. Click on the Transition tab and then click on the drop-down arrow located in
the Transition to This Slide group to view the transition categories as seen
below.
3. In the Exciting selection, click on the Blinds button. The selected slide will
demonstrate this effect as you make your choice. Click on the Preview button
located on the Transition ribbon to demo the effect again.
4. To apply your selection to all slides, click on the Apply to All button, located in
the Timing group.
5. Notice the transition indicator icon on the left-hand side of the thumb print
slide in Normal View.
Note: You can also applyCOLLEGE
sound and OF
timing speed to the
COMPUTER selected transition from the Timing
STUDIES
group located on the Transition
2ndribbon. Click
Semester, AY on the
2022 drop-down arrow in the Sound box to
– 2023
choose a sound. Click on the up or down arrow in the Duration box to set the timing on the
transition.
B. Text Animation
Bulleted text animation refers to the progressive display of bulleted items. Bulleted
items, by default, appear at the same time on a slide. When text animation is applied,
bulleted list items can appear on the slide one at a time or can have motion as they
display on the screen. Select the Animation ribbon to apply animation to slide text.
1. Confirm that you are in Normal View (View, Normal).

2. Go to slide two.
3. Click inside the Text Placeholder and select the text area.
4. Click on the Animation tab and then click on the drop-down arrow located in
the Animation group to view the animation categories as seen above.
5. In the Entrance section, click on the Fade button.

6. Notice the animation indicator icon on the left-hand side of the thumb print
slide in Normal View.
7. Go to slide five, and select the Title Placeholder.
8. Click on the Animation tab and then click on the drop-down arrow located in
Note: You can apply timing to or delay the speed of the selected animation from the Timing
group located on the Animation ribbon. Click on the up or down arrow in the Duration or
Delay box to set the timing or delay on the transition.
the Animation group to view the animation categories.

9. In the Entrance section, click on an animation of your choice.
VII. Slide Illustrations and Shapes
A. Illustration Features
Microsoft Office has multiple Illustration and Image features to enhance your document
with numerous graphics, sound, and motion. PowerPoint allows you to insert Illustration
and Image features such as Tables, Charts, SmartArt, Pictures, and Media Clips within
the Text Placeholders.
1. Click on an Illustration and Image button to locate, format, and insert

features into your slide (These features can also be located on the Insert
ribbon.).
2. The SmartArt is the newest feature in Microsoft Office. When you click on the
SmartArt button, the Choose a SmartArt Graphic window will appear.
You can enhance your slide presentation by incorporating text with a variety of
images.
3. Go to slide three and then add a new Title and Content slide.
B. Create Shapes
SmartArt has numerous graphical options to select from, but you can also create your
own graphical slide by using Shapes. Select the Insert ribbon to view available
shapes.
VIII. Slide Show

Once you are finished adding text, graphics, and formatting to a presentation, then you
can run the Slide Show. PowerPoint allows you to preview, rehearse, or show your
presentation electronically to an audience. Display the presentation on-screen by
selecting the Slide Show ribbon.
A. Launch Slide Show
1. Select the Slide Show ribbon and then click on the From Beginning button. The
Slide Show will begin with the first slide.
Note: The Slide Show button on the Option Views bar will start the slide show
beginning with the current slide.
B. Navigation Slide Show
When running your slide show, advance to the next slide by clicking with your mouse,
pressing the right arrow on the keyboard, or pressing the Enter key. To return to the
previous slide, press the left arrow on the keyboard. To end the presentation, press the
Esc key on the keyboard.
You can use the following keyboard and mouse controls while running a slide show.
Press the F1 key during a presentation to display the dialog box below.
1. Navigate through the Slide Show by using some of the keyboard and mouse
controls.
2. Right-click with your mouse during the Slide Show and the menu below will
appear; you can also use this to navigate through your slide show.
Note: If you select Pointer Options, a pen icon will appear. You may then draw on
a slide during the presentation. The drawing that the pen creates will be erased as
soon as the next slide is displayed or you press the letter E on the keyboard to erase
the drawing.
To return to the mouse pointer again, right-click, choose Pointer Options, and then
click on the Arrow option.
IX. Print Presentation
Use the File tab and Print option to print your presentation in slides, outlines,
speaker’s notes, and audience handouts. Slides will be printed in full color (on a color
printer) or in grayscale (on a black and white printer). A PowerPoint presentation can
also be printed on transparencies (Important: Make sure the appropriate
transparencies are used for your printer model. The wrong type of transparencies can
melt inside your printer.).
A. Print
1. Click on the File tab and then select the Print option.
2. The print Settings and Preview screen will appear.

3. In the Print All Slides area, you have the option to print all slides or determine
which slides to print.
4. After selecting your print Settings, click on the Print button.
B. Sample Output
1. Presentation Outline
In the Full Page Slides section, select the Outline option. Your presentation outline
will preview before you print. Notice that graphics don’t display on the outline.
2. Presentation Speaker’s Notes
In the Full Page Slides section, select the Notes Pages option. Your speaker’s notes
will preview before you print.
3. Presentation Audience Handout
In the Full Page Slides section, select the number of slides per page (3 Slides)
option. You can select from one to nine slides per page. The slides per page will
preview before you print. Three slides per page will place lines on the right-hand side
of the slide. This is for audience notes.
X. Exit PowerPoint 2013
To exit PowerPoint, select File and click on Exit or click on the close button in the
upper righthand corner of your document. If you have made changes to your document
and not saved them, then the Microsoft PowerPoint window will appear.
1. Click on the Save button to save any changes you made, click on the Don’t Save
button to abandon changes, or click on the Cancel button which will allow you
to return to your presentation work area.
XII. Reference
A. Hide Slide
Hidden slides are excluded from an on-screen presentation. Slides can be hidden that
are not pertinent to the presentation but have valued information for your reference.
This command can be done in the Normal or Slide Sorter View mode.
1. Select the slide to be hidden.
2. Click on the Slide Show tab and then click on the Hide Slide button.
3. Notice the Hidden Slide indicator on the left-hand side of the thumb print slide.
4. To unhide slides, deselect the Hide Slide button.

B. Set Automatic Timing
You can set timing for each of your slides in a presentation, so that you do not have to
manually advance to the next slide by using the mouse button or arrow keys.
1. Select the Slide Show ribbon and then click on the Rehearse Timing button to set
slide timing.
2. A Recording window will appear, so that you can track the time on each slide while
rehearsing.
3. Click on the Next button on the Recording window when you are ready to advance
to the next slide.
4. When you reach the end of the slide show the Microsoft PowerPoint window will
appear.
5. Click on the Yes button to accept the timings or No button to try again.
6. Once the Recording is set for your presentation, it will show on-screen automatically
every time you launch your slide show.
7. If you choose to show your presentation without timing, select the Slide Show
ribbon and then deselect the Use Timings box.
C. Working with an Image
Images that appear on your document can be moved, resized, rotated,

modified, or deleted. To change an image, click once on the image to select it.
The following items will appear on the image: square handles on each of the
four corners, square handles on each of the four sides, and a curved arrow on
the top of the graphic.
1. Move an image to another location on the document. Select the image and
place the mouse pointer on the image. When the pointer changes to a
double arrow cross, left-click the image and drag it to a new location on the
document.
2. Resize an image to make it smaller or larger. Select the image and place
the mouse pointer on one of the sizing handles (square). When the pointer
changes to a double-sided directional arrow, left-click the image and drag it
until the desired size is achieved. Use a corner circle handle for the best
results in resizing an image.
3. Rotate an image to a different angle. Select the image and place the mouse
pointer on the curved arrow handle. When the pointer changes to a curved
arrow, left-click the image and drag it in the direction you want to rotate the
image.
4. Modify an image by changing its color scheme, style, location, and

cropping. Select the image and then the Picture Tools ribbon will appear.
Click on the Format tab and your image can be modified by clicking on the
appropriate button within the Adjust, Picture Styles, Arrange, and Size
groups.
Note: When cropping an image, the mouse pointer becomes a cropping tool. Place the
cropping tool on one of the resize handles of the image and drag towards the image to crop it.
5. Delete an image from your slide. Select the image and then press the
Delete key on the keyboard.
Note: Placeholders can also be moved, resized, rotated, modified, or deleted in the
same way as images.

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UNIVERSITY OF ANTIQUE

COLLEGE OF COMPUTER STUDIES

Microsoft PowerPoint 2013 is a presentation application that enables an individual from

A. Launch Microsoft PowerPoint 2013

1. Quick Access Toolbar 2. Title Bar

7. Status Bar 11. View Options

C. Feature Terms and Descriptions

II.Create Slide Presentation

3. Hover the mouse pointer over a Theme to preview it.

C. Add New Slide

3. In the Title Placeholder, type the text Agenda as seen above.

III. Editing Techniques

A. View Modes for Editing

buttons at the lower right-hand side of the PowerPoint window.

Slide Sorter View is an exclusive view of your

Slide Show View

B. Edit Bulleted List

IV. Slide Masters

A. Edit Slide Master

5. Confirm that the Font tab is active.

Use the Replace command to change the font throughout a presentation.

4. The Replace Font window will appear.

1. On slide two, select the Text Placeholder.

2. The Header and Footer window will appear.

3. Confirm that theSlide tab is active.

4. Select the Date and time box.

VI. Transition and Animation

1. Confirm that you are in Normal View (View, Normal).

5. In the Entrance section, click on the Fade button.

the Animation group to view the animation categories.

VII. Slide Illustrations and Shapes

1. Click on an Illustration and Image button to locate, format, and insert

VIII. Slide Show

A. Launch Slide Show

B. Navigation Slide Show

IX. Print Presentation

2. The print Settings and Preview screen will appear.

2. Presentation Speaker’s Notes

3. Presentation Audience Handout

X. Exit PowerPoint 2013

1. Select the slide to be hidden.

4. To unhide slides, deselect the Hide Slide button.

C. Working with an Image

Images that appear on your document can be moved, resized, rotated,

4. Modify an image by changing its color scheme, style, location, and

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