APPENDIX F

DATA ENTRY
USER'S GUIDE
 Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - i

Getting Started — Overview

Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - I - 1
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Database Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Window Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Examples of Windows . . . . . . . . . . . . . . . . . . . . . . . . . 6
Main Menu Window . . . . . . . . . . . . . . . . . . . . . 6
Utilities Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
xterm Command Line . . . . . . . . . . . . . . . . . . . . . 9
Menubar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Tear-off Menu . . . . . . . . . . . . . . . . . . . 12
Customizing Your Menu System . . . . . . . . . . . . . . . 14
Help Window . . . . . . . . . . . . . . . . . . . . . . . . . 15
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . 16
Warning Messages . . . . . . . . . . . . . . . . . . . . . . 17
Informational Messages . . . . . . . . . . . . . . . . . . 18
Prompt Messages . . . . . . . . . . . . . . . . . . . . . . . 20
File Selection Dialog Window . . . . . . . . . . . . . . 21
Hardware/Software for TPS Applications . . . . . . . . . . . . . . . . . . . . 22
User's Guide Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Logging In On a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Logging In On an X-terminal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Message Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Logging Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Accessing TPS Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

R 12/00
Computed Measures
Computed Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - II - 1
Defining Computed Measures . . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Computed Measures . . . . . . . . . . . . . . . . . . . . . . . 1
Source of Data for Computed Measures . . . . . . . . . . . . . . . . . 1
How Computed Measures Are Gathered . . . . . . . . . . . . . . . . 2
Normal Use of Computed Measures Software . . . . . . . . . . . . 2

Status Determination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - a - 1
Defining Status Determination Measures . . . . . . . . . . . . . . . . . . . . 1
Accessing Status Determination . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Menubar Using Keyboard . . . . . . . . . . . . . . . . . . . . 6
Data Entry Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessing Data Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Editing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Validating Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Relational Edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Deleting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Report Generation Section . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Accessing Report Generation . . . . . . . . . . . . . . . . . . . . . . . 15
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
File Options Available After Generating Reports . . . . . . . . . . 21
Samples of Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Help Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Accessing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Report Delinquency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - b - 1
Defining Report Delinquency Measures . . . . . . . . . . . . . . . . . . . . . 1
Accessing Report Delinquency . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Menubar Using Keyboard . . . . . . . . . . . . . . . . . . 6
Data Entry Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessing Data Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

R 12/00
 Editing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - b - 9
Validating Data ................................. 9
Relational Edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Deleting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Report Generation Section . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Accessing Report Generation . . . . . . . . . . . . . . . . . . . . . . . 15
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
File Options Available After Generating Reports . . . . . . . . . . 21
Samples of Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Help Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Accessing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Collections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - c - 1
Defining Collections Measures . . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Collections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Accessing Menubar Using Keyboard . . . . . . . . . . . . . . . . . . . 6
Data Entry Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessing Data Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Editing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Validating Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Relational Edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Deleting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Report Generation Section . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Accessing Report Generation . . . . . . . . . . . . . . . . . . . . . . . 15
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
File Options Available After Generating Reports . . . . . . . . . . 21
Samples of Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Help Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Accessing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

R 12/00
 Field Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . II - d - 1
Defining Field Audit Measures . . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Field Audit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Accessing Menubar Using Keyboard . . . . . . . . . . . . . . . . . . . . 6
Data Entry Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessing Data Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Editing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Validating Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Relational Edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Deleting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Report Generation Section . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Accessing Report Generation . . . . . . . . . . . . . . . . . . . . . . . 15
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Saving Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
File Options Available After Generating Reports . . . . . . . . . . . 21
Samples of Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Help Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Accessing Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Methods Survey

Methods Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - III - 1

Defining Methods Surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Purpose of Methods Surveys . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Normal Use of Methods Survey Software . . . . . . . . . . . . . . . 3
Accessing Methods Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Entering Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Adding Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Validating Survey Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Types of Survey Questions . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Querying Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

R 12/00
 Updating Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Deleting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Final Validation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Viewing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Saving Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
File Options Available After Generating Reports . . . . . . . . 29
Using Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Samples of Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Program Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - IV - 1

Other Management Tools

General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - V
Accessing Menu Option . . . . . . . . . . . . . . . . . . . . . . . . . . F - V
Miscellaneous Reports
General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . F - V - a
Accessing Menu Option . . . . . . . . . . . . . . . . . . . . . . . . F - V - a

ETA 581 Report Program

General Information . . . . . . . . . . . . . . . . . . . . . F - V - a - 1
Accessing ETA 581 Report . . . . . . . . . . . . . . . . . . . . . . . . 1
Help Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Generating Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
ETA 581 Report Printed Output . . . . . . . . . . . . . . . . . . . . 15

Technical References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F - VI
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VI - a - 1
Database Table Layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . VI - b - 1

R 12/00
INTRODUCTION
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

INTRODUCTION

What is the The TAX PERFORMANCE SYSTEM (TPS) Program provides

purpose of TPS? information for the State Employment Security Agency (SESA) and
the Department of Labor (DOL) in order to assess the quality of the
State's Unemployment Insurance (UI) tax operation. At the SESA
level, this information helps State Administrators improve, where
warranted, the revenue operation of their UI programs. At the
Federal level, the information helps DOL carry out its
responsibilities of oversight, technical assistance, and policy
development.

A considerable amount of data is gathered during TPS reviews. It

is used for analysis and reports and is shared among the States.
Data is gathered for each of the six tax functions reviewed:

P Status Determinations P Collections

P Cashiering P Field Audit
P Report Delinquency P Account Maintenance

Each of these functions has information derived from one or more

of the following methods used in the TPS procedures:

P Computed Measures
P Methods Surveys
P Program Reviews (consisting of Systems Reviews and
Acceptance Samples)

What is the To help use the data collected, an automated system has been
purpose of this developed to store all information. This handbook was developed
handbook? to explain this automated system — both what the system is and
how to use it.

All TPS units have access to the UI computer system. This system
is also used by the Benefits Quality Control (BQC) Program, the UI
Required Reporting (UIRR) system, and other UI projects. Data
entry terminals will be available within each TPS unit providing

F-i R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

INTRODUCTION

connectivity to the computer. The system is designed to allow

access only to users having proper approval to prevent unauthorized
use by other people on the UI computer.

The first chapter, "Getting Started — Overview," provides

background information on the user's guide, including the standard
or global EDP rules for using the data entry system. The remainder
of the guide is organized following the data processing
programming modules that are developed for entering TPS data.
Separate chapters address the three methodologies used in the TPS
investigative process and each is a separate module in the
automated system.

A Quick Tour of The user's guide is divided into the following chapters:
the Contents
Getting Started - An Overview introduces you to the computer
equipment needed to run the TPS software and the software
necessary to support the TPS system, both commercially purchased
and custom developed packages. Also described are the setups
needed to allow TPS users permission to enter data. Instructions
are given for global procedures — such as cursor movement,
menus, menu bars and the mouse — used in all data entry sessions
regardless of the module involved.

Computed Measures provides detailed data entry instructions for the

Computed measures module. This chapter is further broken into
subsections, one for each of the tax functions using measures:
Status Determinations, Report Delinquency, Collections and Field
Audit. Within each subsection you are given detailed steps in using
the software. This includes what each screen looks like, how data
is retrieved, updated, deleted etc. along with edits, error messages
and help provided.

Methods Survey will cover the detailed data entry instructions for

F - ii R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

INTRODUCTION

the Methods Survey module. As in the chapter, Computed

Measures, it will be further broken into subsections for each of the
tax functions using surveys: Status Determinations, Report
Delinquency, and Collections.

Program Review [to be developed] will provide detailed data entry

instructions for the Program Review module. It will contain two
subsections reflecting the two portions of a program review:
Systems Review and Sampling. These will be broken down further
with sections for each of the tax functions using either of these
methodologies.

Other Management Tools [to be developed] will provide the

capability to produce miscellaneous reports or add other features to
the system as enhancements.

Technical References includes a glossary, database table layouts,

path names, utilities, and data elements used along with their
definitions.

F - iii R 12/00
GETTING STARTED —
OVERVIEW
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

This section introduces you to the computer equipment and

required software — both commercially purchased and custom
developed packages — needed to support the TPS software.
Information is provided about the setups you need to get TPS user's
permission that will let you enter data. Also described are global
procedures — such as cursor movement, menus, menu bars, and the
mouse — you will use for all data entry sessions regardless of the
module involved.

Let's begin with a description of automated processing in a broad,

general manner, including commonly used terms and definitions.

Hardware Hardware is the physical equipment that operates the system, such
as the central processing unit (CPU), terminal, modem, and printer.
The CPU inside the computer receives data from information
entered from the keyboard, another input device, or program.

The terminal is the screen (monitor) and the keyboard. More than
one terminal can use a single CPU. There are two ways to join the
terminal with the CPU. One way is directly (hard-wired) through
electrical cables. The other way uses a modem that sends the
signals from the keyboard over a telephone line to the CPU.

The printer produces a paper or hard copy of information contained

in the computer.

A disk is a flat, circular plate with a magnetic surface where data

and programs reside. The hard disk is a permanent, internal part of
the computer. A floppy disk, also called a diskette, is portable and
stores copies of the software or other information produced by the
computer.

Magnetic tape is like a floppy disk but stores much more

information. The computer system currently uses only magnetic
tape, specifically either 9-track tape or 8 mm cartridge Exabyte. A

F-I-1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

tape (or a floppy disk) can transfer its contents to other machines,
archive old data, or restore information accidentally removed from
the hard disk.

Software Software is a collection of step-by-step instructions, called

programs, written in a language the computer understands and can
execute. Some programs do a particular task that the user initiates,
while other programs work without the user's knowledge to
internally control the computer's operation.

A menu is a list of options appearing on the monitor. It may be a

list of programs or commands. This section describes different
types of menus used in the TPS system. A menu-driven system
allows you to execute complicated tasks without knowing technical
computer language and commands.

Data are an aggregate collection of information stored in the

system. Data reside in files. The file structure is a logical way of
storing data. Understanding this structure helps you to find the data
you need and to create new databases.

Files reside in directories. A directory is a hierarchical way of

grouping data and programs contained on the system. The software
contains a standardized directory structure for each account.

Database Another component of software is the database system. A database

Systems system is a collection of data stored in the computer in a logical and
consistent manner. Using this type of system allows the
development of multiple applications using a common database.
Also, the database system allows the computer to store data
efficiently and yet allow easy retrieval.

Relational Database. A relational database is a collection of data

stored in two or more tables that share a common column-name
[key field] that joins the tables together in a single database. This

F-I-2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

key field allows you to create relationships across tables when

querying a database. You can look at data stored in several tables
as if they were a single table.

To create a relational database, you must first create a database and

then several tables. All the tables need a key field to link them
together. Tables can be linked by naming one column in each table
the same. A join field is a single field that represents data from
columns in different tables. All the tables must belong to the same
database.

INFORMIX-SQL. This commercial software product created the UI

database (UIDB) you are using. INFORMIX-SQL is the database
management component of the package. It organizes, stores, and
retrieves data. Once you become familiar with the user guide
received with the INFORMIX package, you can begin to create useful
programs and reports yourself.

An INFORMIX database has tables, rows, columns, screen forms,

reports, and files. A table organizes data into rows and columns. A
row is a record in the table containing all the data fields. A column
contains the data of a specific field for each record. A screen form
enters data into the system from the keyboard. You can create a
screen form by selecting a table name, then compile it to the newly
generated form name. A report allows you to arrange and format
database information. You can then direct the resulting output to
the monitor, to a printer, or to a file. A database file is a collection
of records or rows.

For example, you may decide to make a database for information

relating to allocating personnel for a review of a tax function for a
year and quarter. You decide that the information contained in the
table should be login id, tax function, year, and quarter. This
information for each login id is a row. Individual items, such as

F-I-3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

login id, are column or field names. Several rows make a table;
several related tables make a database.

Files do not always contain data. Some contain text, such as a

word processing file (a letter) or instructions for the computer to
follow (a program). In using the system, you may create and name
files. Remember to create a unique name for each file so that the
computer will know where to find the information stored in them.

Window A window system is a collection of programs that lets you use and
Systems display many different applications on a single workstation screen.
By dividing the screen into several small, possibly overlapping
sections, called windows, you can run multiple login sessions
simultaneously on different hosts. These can include graphics
display programs, figure drawing programs, mail reading programs,
and text reviewers.

Let's briefly discuss three types of commercial window software

products — JAM, Motif, and eXceed.

JAM. This commercial software product created the software

you're using. It has a graphics user interface (GUI), which includes
the screen form development interface, a Reportwriter interface,
and a programming language of its own which was used in the
development of the TPS applications. JAM provides a variety of
components for screen development called widgets. These include
such things as pushbuttons and scroll bars, which give the
application a graphics look.

Motif. This software provides guidelines on how a window

system user interface for graphical computers should look and feel.
The user interacts with the application by typing at the keyboard
and by clicking, selecting, and dragging various graphic elements

F-I-4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

of the application with the mouse. Once the application is running,

the user controls the application by choosing graphical elements
rather than typing commands. Motif uses highlighting and
shadowing to make buttons and other components look three-
dimensional. For example, when a button is clicked on, it appears
to be pressed in and released.

eXceed. eXceed is an X-emulation software program that gives

your PC graphics capability. It acts as if it were a terminal by
sending characters to, and receiving characters from, the computer.
When eXceed receives special characters that would tell a real
terminal what to do — such as clear the screen or move the cursor
— it translates these special characters into the commands to do
this on the display.

F-I-5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Examples of Let's now look at the many types of windows designed using JAM
Windows and Motif.

Main Menu The UIS Main Menu, shown below, is an example of a main menu
Window window. This type of menu is a popup vertical menu. The
cascade pixmap as shown in the figure indicates the presence of
submenus for the menu option in focus.

Example: Main Menu Window

The menu leads you to the particular software program you want to
run. You can choose an item from the menu in a variety of ways:

F-I-6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

P Click on the option with the mouse.

P Highlight the option with the up or down arrow (89) keys, then
press Z or the space bar.

P Press the mnemonic entry (the underlined letter in the option,

example, "R" for , "B" for Benefits Quality Control).

Continue making selections from the vertical popup menus until

you reach the program you want to run. Once the program you
want appears, different screens or menus are displayed.

Utilities Menu The Utilities menu is used to select a particular X-windows utility
you want to perform. Although the menu does not include all the
utility applications available for the X-Windows system, it has the
most used and most useful utilities (example, calculator, clock, mail
tool).

To activate a utilities menu, click the right mouse button outside all
windows, or put the cursor in the top left corner and press C.
Shown below is an example of a Utilities menu window.

F-I-7 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Example: Utilities Menu Window

This is a vertical menu. The options displayed lead you to the

particular commercial software you want to run.

You can pick an item from the menu in various ways:

P Click on the option with the mouse.

F-I-8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

If you accessed the Utilities menu using C, there are two

additional ways to choose a menu option.

P Highlight the option with the up or down arrow (89) keys, then
press Z or the space bar.

P Press the mnemonic entry (example, "l" for Clock, "a" for
Calculator).

Once you arrive at the program you want to run, different screens
or menus appear depending on the program. These applications
were not developed by TPS. Separate user manuals for the
respective products are available. Check with your State's SUN
Systems Administrator for more information.

xterm Command You can use the xterm command line, if required, to access and
Line edit files. It will not normally be used to run TPS applications.

To activate an xterm command line, click the middle mouse button

(for a three-button mouse) or the left and right buttons
simultaneously (for a two-button mouse) outside all windows, or
position the cursor in the top left corner of the screen, then press
D.

F-I-9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Shown below is an example of an xterm command line in an xterm

window.

Example: xterm Window

F - I - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Menubar The menubar is another common menu. Although every application

has a menubar, the options displayed on the menubar may differ
depending on the application. However, as a standard, the Help option
will be in the right corner of the menubar. Shown below is an example
of a window displaying a typical menubar.

Example: Window with Menubar

You can access a menubar two ways.

P Click with the mouse on any option on the menubar.

P Press the J key. The first menu option in the menubar

appears; when active, it is raised. You can navigate the
menu options by using the left and right arrow keys.

F - I - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

You can then also use the mnemonics to access the

submenus under each menu option (example, "F" for File,
"H" for Help).

Each menu option on the menubar has one or more submenu

options. The submenu options differ depending on the
requirements of the application. However, the Exit option —
which is used to exit the application — always appears under the
first menu option of the menubar. The Help option has four
submenu options: Context Sensitive Help, Overview,
Keyboard, and Product Information.

Tear-off Menu. Each menu option on a menubar has a tear-off

feature to separate submenus from the main menu. This feature is
useful if you want to keep certain menus on the screen at all times.
Commonly used items can then be quickly accessed without having
to pull down the menu.

To detach a submenu from its main menu, simply click the mouse on
the perforated line below the respective menu option.

F - I - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

F - I - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Shown below is an example of a window with the menubar and the

tear-off menus.

To close a tear-off menu window, click on the top left corner

window menu button. A pull-down menu appears. Choose the
"Close" option from the pull-down menu.

Example: Tear-off Menu Windows

F - I - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Customizing The designers of the TPS software have tried to give as many
Your Menu opportunities as possible for SESAs to customize the menu systems
System to best suit individual State operations.

Menu systems for accessing software programs are coded in a setup

file called ".mwmrc", which is located in the system directory ­
/usr/lib/X11/system.mwmrc. You can customize the menu system
by copying this file into your home directory and modifying the
code to change or add menu options. For more information on
modifying this setup file for menu systems, refer to the manual
pages on the SUN system under the topic "mwm".

F - I - 15 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Help Window Depending on the application, you can get either context-sensitive
help or screen help/overview for most screens.

To get any of the following Help options, click on Help in the

menubar or press A:

P Context Sensitive Help P Keyboard

P Overview P Product Information

Shown below is an example of a typical Help window.

Example: Help Window

F - I - 16 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Error Error messages are statements that appear when an error condition
Messages occurs while performing an application.

Error messages are displayed in an error message dialog window.

The error dialog is titled ERROR and has a graphic symbol shaped
like a hexagon. The pushbuttons shown on the error dialog are
application dependent. You can move the error window on the
screen, but must first respond to the error message before
continuing data entry or choosing any other menu operations.

Shown below is an example of a typical error message dialog

window.

Example: Error Message Dialog Window

F - I - 17 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Warning A warning message is a statement that appears on the screen

Messages advising you to proceed cautiously with a chosen operation in the
application.

Warning messages are displayed in a warning message dialog

window. The warning dialog is titled WARNING and has a graphic
symbol shaped like an exclamation point (!). The pushbuttons
displayed on the warning dialog are application dependent. You can
move the warning dialog on the screen, but must first respond to the
warning message before continuing data entry or choosing any
other menu operations.

Below is an example of a typical warning message dialog

window.

Example: Warning Message Dialog Window

F - I - 18 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Informational messages are statements that display meaningful

Informational information regarding a field, screen, application, or a process in
Messages operation.

These messages appear in a message dialog window or on the

status line in the window. The message dialog window is titled
MESSAGE and has a graphic symbol in the shape of the letter "i".
The pushbuttons displayed on a message dialog are application
dependent. You can move a message dialog on the screen, but
must first respond to the informational message before continuing
data entry or choosing any other menu operations.

Shown below is an example of a window with a typical

informational message dialog window.

Example: Informational Message Dialog Window

F - I - 19 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Informational messages such as processing messages may also be

displayed on the status line.

Shown below is an example of a window with a status line

message.

Example: Window with a Status Line Message

F - I - 20 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Prompt Prompt messages are requests asking users for input information
Messages needed to continue the operation of an application. These messages
are displayed in a window called a prompt dialog window. This
window is titled and has a graphic symbol and pushbuttons that are
application specific. You can move the prompt dialog on the
screen, but must first respond to the prompt before continuing data
entry or choosing any other menu operations.

Shown below is an example of a typical prompt message dialog

window.

Example: Prompt Message Dialog Window

F - I - 21 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

File Selection A selection dialog window provides you with options such as
Dialog Window selecting files or codes.

Files or codes are displayed in a selection dialog window. The

prompt dialog has a title and a graphic symbol and pushbuttons that
are application specific. You can move the selection dialog
window on the screen, but must first respond to the selection dialog
window before continuing data entry or choosing any other menu
operations.

Shown below is an example of a typical File Selection dialog

window.

Example: File Selection Dialog Window

F - I - 22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Hardware / The TPS software is loaded on the SUN system. Since the software
Software for has been developed using a graphical user interface (GUI), a PC with
X-emulation capability or an X-terminal should be used to access
TPS Applications
the software.

If a PC is used, the X-emulation software eXceed should be first

triggered to login to the SUN system and then execute the
applications.

If an X-terminal is used, a startup script file is automatically

executed when you login to the SUN system. This script provides
the terminal with the required graphics capability needed to execute
the applications.

User's Guide To help you interpret information easily, this guide uses consistent
Conventions visual cues and window descriptions, known as conventions. They
are:

Bold Courier font Copy that you type

Bold regular type Buttons on the screen

Regular Courier Text, other than buttons, that

font appears on the screen

F-I-22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Logging In Execute the windows program on your PC. Double click on the
On a PC red "X" option on the eXceed window. Once the eXceed software
program is triggered from the windows environment and the
terminal is ready for use, the login window appears on the screen.
Shown below is the login window.

Login Window

The screen displays two prompts, the login and the password.

The System Administrator in each agency provides each user with

a login name, also known as the user name or the account name.
Enter the login name, then press Z.

F-I-23 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Everyone using the system has an account with a unique login

name. Anyone using an account may access the files and functions
granted that specific account. This is why it is important to keep
your password private. It helps to ensure that only you access the
subsystems assigned to your account. The password should be
known only to you to ensure that others cannot use your account.
You decide the password. Check with your System Administrator
to learn how to set and change your password.

Change your password frequently. Do not use a common

dictionary word. To deter unauthorized users from successfully
discovering your password, it should ideally incorporate capital
letters and numbers in unusual positions in the word. Type your
password, then press Z.

If you make a mistake when entering your login name or password,

an error message "Login Incorrect" appears and prompts you to
reenter the identification parameters. Reenter your login and
password until a new screen appears. If no new screen appears
after a couple of tries, ask your System Administrator for help.

F-I-24 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

The screen that appears after successful login may contain either
messages from your System Administrator or a window showing a
variety of menu options. The following is a sample of the window
displayed.

Menu Options Window

F-I-25 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Logging In When an X-terminal is ready for use, the following prompt should
On an appear on the screen:
X-terminal Login:

A prompt is the computer's way of asking you to enter information

by typing on the keyboard. Your System Administrator provides
you with a login name, also known as a user name or an account
name. Type your login name when the Login prompt appears, then
press Z.

Another prompt appears asking for your password. The password

should be known only to you to ensure that others cannot use your
account. You decide the password. Check with your System
Administrator to learn how to set and change your password.

The password should be changed frequently and should not be a

common dictionary word. To deter unauthorized users from
successfully discovering your password, it should ideally
incorporate capital letters and numbers in unusual positions in the
word. As only the first eight letters are "read" by the computer,
additional characters will be ignored. Enter the password. then
press Z as you did at the Login prompt. This time the letters
entered from the keyboard do not appear on the screen.

If you make a mistake entering either your Login name or

password, the Login prompt appears again. Reenter your Login
and password until a new screen appears. If no new screen appears
after a couple of tries, ask your System Administrator for help. The
screen that appears after a successful login may display messages
from your System Administrator or a window with a variety of
menu options. Refer to the Menu Options window shown above.

Message A message screen is created by your State System Administrator to

Screen display messages, called the message of the day (motd), that you and

F-I-26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

other users would want to know when you login. Such messages
can include, for example, changes in system software, a list of
scheduled down-times, or the name of newly installed third-party
software. The motd is the screen you see after you login.

The System Administrator's message screen could look something

like this:

Message Screen

F-I-27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Logging Off To logoff, simply press L from the Menu options window or
choose the "Exit" option from the Utilities menu. A window pops
up with the message "QUIT Mwm?". You have two options. To log
off the system, click on OK, or press the space bar or Z. To
return to the Menu options window, click on Cancel.

Logoff Window

F-I-28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Accessing After logging in, the TPS applications are available via the UIS
TPS Main Menu choice on the Menu Options window, shown below.
Programs

Menu Options Window

You can access the UIS menus two ways:

P Click and hold down the left mouse button outside all
windows, or

P Press B.

F-I-29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

If either of these alternatives is chosen, the UIS Main Menu, shown

below, appears.

If you choose to access the menus using the mouse:

P The triangular cascade pixmap, shown below, indicates there

are additional submenus for the menu option in focus. When
you release the mouse button on the cascade pixmap (<), the
menu stays on the screen and displays submenus for the menu
option chosen.

If you choose to access the menus using B:

P The UIS Main Menu appears and stays on the screen for you to
choose additional options. Clicking on the cascade pixmap
displays submenus for the menu option chosen.

UIS Menu System Window

F-I-30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Choose the first option from the UIS Main Menu. The TPS Main
Menu, shown below, appears.

You can choose an item from the menu various ways.

P Click on the option with the mouse.

P Highlight the option with the up or down arrow (89) keys, then
press Z if the menu was chosen using B or if the menu
stayed on the screen.

P Press the mnemonic entry (example, "R" for TAX

PERFORMANCE SYSTEM, "B" for Benefits Quality Control)
if the menu was chosen using B or if the menu stayed on the
screen.

TPS Main Menu

F-I-31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

If you choose the Computed Measures option from the TPS Main
Menu, you'll see the Computed Measures Menu, shown below.

Computed Measures Menu

F-I-32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GETTING STARTED OVERVIEW

Permissions Permissions are controls that give you access to TPS applications.
You can access the applications only if your account exists in the
TPS security table (c_security). If no account exists for you in the
TPS security table, you'll see the message,

You have no access to this application.

However, all users have "select" permissions to the TPS database

tables in UIDB.

If your access is denied for the application or you don't have your
permissions set up, please check first with your State System
Administrator or if necessary call the National Office Hotline for
assistance.

The following sections in Appendix F describe programs developed

specifically for TAX PERFORMANCE SYSTEM applications in
the order of their respective positions on the menu.

Computed Measures

Methods Surveys

Systems Review

Acceptance Sampling

Other Management Tools

F-I-33 R 12/00
COMPUTED MEASURES
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES INTRODUCTION

Defining Computed measures are indicators of the timeliness and

Computed completeness with which unemployment insurance (UI) tax
Measures transactions occur. To calculate these measures, TPS uses a series
of data elements which States report through the existing Federally
required reporting system.

Computed measures are used in four tax functions of TPS:

P Status Determination P Collections

P Report Delinquency P Field Audit

Accessing You can access these functions by going to the UIS Main Menu,
Computed choosing TAX PERFORMANCE SYSTEM, then choosing the
Measures Computed Measures menu.

Source of Data Data needed to compute the TPS measures come from reports
for Computed submitted to the National Office as part of the UI Required Report
Measures (UIRR) System. The reports from which data are used are:

P ETA 581 - Contributions Operations

P ETA 2112 - UI Financial Summary, Unemployment Fund
P Bureau of Labor Statistics (BLS) ES 202 - Employment, Wages
and Contributions

Data for these reports are stored within the UI Data Base System
(UIDB) maintained at both the State and National Offices.

F - II - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES INTRODUCTION

How Computed The software developed for TPS automatically accesses the UIDB
Measures Are and, with computer coded instructions, calculates the necessary
Gathered measures. New measures are available on a quarterly basis;
however, the TPS software allows you to request the calculated
measures as of any quarter.

There are 21 different measures. Some measures require data from

more than one report quarter. TPS software automat-ically
determines which quarters to use after the ending or "as of" year
and quarter have been entered into the system.

Normal Use of This guide explains how you can use the TPS software.
Computed
Measures Although this guide is organized according to the order which the
Software menu options appear on the screens, for Computed Measures you
will normally use the software to simply generate reports. There
are options allowing you to update the data originally reported. If
all elements were originally reported accurately, you will not need
to update the original data. If, however, the data are either
inaccurate or missing, you will also use the software to query and
update the data.

F - II - 2 R 12/00
STATUS DETERMINATION
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Defining Status The main purpose of the status determination function is to identify
Determination newly established employers and successor employers who are
Measures liable for unemployment insurance (UI) coverage and to help them
comply with State UI laws and written policies.

To ascertain the timeliness of new and successor status

determinations, there are four computed measures:

P Percentage of status determinations made within 90 days from

the last day of the quarter in which the business of newly
established employers first became liable.

P Percentage of status determinations made within 180 days from

the last day of the quarter in which the business of newly
established employers first became liable.

P Percentage of status determinations made within 90 days from

the last day of the quarter in which the business became a
successor.

P Percentage of status determinations made within 180 days from

the last day of the quarter in which the business became a
successor.

Accessing Status To access the Status Determination function, go to the UIS Main
Determination Menu and choose the TAX PERFORMANCE SYSTEM option. In
the TPS Main Menu, choose the Computed Measures option.
When the Computed Measures Menu appears, choose the Status
Determination option. These three menus are shown on the next
page.

F - II - a - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Menu Selection

To display the Status Determination main window, shown on

the next page, choose the Status Determination option from
the Computed Measures Menu.

F - II - a - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Status Determination Main Window

The main window has a menubar at the top with the following
options: File, Database, Reports, and Help. Under each
menubar option are the following options:

P File. Consists of Open, Save As, Print, and Exit. The

Print option is further subdivided into System and Local.

P Database. Consists of Query, Update, Save, and Delete.

P Reports. Consists of Generate.

P Help. Consists of Context-Sensitive Help, Overview,

Keyboard, and Product Information.

F - II - a - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

The menubar options have a tear-off feature that lets you separate
the pull-down menu options. This feature is useful if you want
certain pull-down menus to remain on the screen for repetitive use.
Normally these pull-down menus disappear after making your
selection. To separate the menu options, simply click the mouse on
the perforation under the menu option.

Menu Option with Perforation

F - II - a - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Shown below are the tear-off menus for the Computed Measures
menu bar.

Tear-off Menus

F - II - a - 5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

To access the menubar using the keyboard, simply press J on the

Accessing
Menubar Using
main window. The first option on the menubar is now highlighted.
Keyboard
Using the left or right arrow key, you can move to any of the menu
options desired. To activate the menu option, simply press Z.

To access options from the Database menu on the menubar, you

can use one of the following methods:

P Under the Database option:

L Type q or use arrow keys to move to the Query option,

then press Z to access Query.
L Type u or use arrow keys to move to the Update option,
then press Z to access Update.
L Type s or use arrow keys to move to the Save option, then
press Z to access Save.
L Type d or use arrow keys to move to the Delete option,
then press Z to access Delete.

You can also access some options under the Database menu
option with fewer keystrokes by using what are termed "hot keys".
From the Status Determination main window:

L Press <Ctrl-q> to access Query.

L Press <Ctrl-u> to access Update.
L Press <Ctrl-s> to access Save.
L Press <Ctrl-d> to access Delete.

F - II - a - 6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

The operation of this part of the TPS program is explained in the

following sections:

P data entry
P reports generation
P help

F - II - a - 7 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Data Entry The data entry section enables you to enter missing data or correct
Section inaccurate data retrieved from the UIRR database tables into the
TPS database tables.

Accessing To access the Data Entry section, go to the Status Determination

Data Entry main window. Click on Database in the menubar, then choose
Query. The Search Criteria window appears, as shown below.

Search Criteria Window

A year and quarter must be entered that represent the "Report Year
and Quarter" requested for updating.

F - II - a - 8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Editing Data You can edit data entered on screens by following one of the
methods below:

P If data need to be overwritten, press the "Insert" toggle key (on

a PC) or the "Insert Here" toggle key (on an X-terminal, such
as a Qume), then type over the required characters.

P If a single character of the data needs to be erased, press the

arrow key to move the cursor before the character that you
want to erase. Then press O (on a PC) or the backspace key
(on an X-terminal) and reenter the required data.

P If the contents of the entire field need to be erased and if the

field is already highlighted by default, simply press O (on a
PC) or the backspace key (on an X-terminal).

P If the contents of the entire field need to be erased and if the

field is not already highlighted by default, highlight the field by
clicking the mouse on the data field and dragging the mouse
the entire length of the field, then press O (on a PC) or the
backspace key (on an X-terminal).

Validating The Search Criteria window displays the parameters year and
Data quarter. Three pushbuttons appear at the bottom — OK, Cancel,
and Help.

In the box to the right of "1) PLEASE ENTER THE REPORT YEAR:",
type the year of the report you want to inquire about in a YYYY
format.

Example: 1991

F - II - a - 9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

For the year to be valid, it must satisfy the following validation

criteria. The year cannot be:

P blank
P greater than the current year
P less than UIRR-MIN-YEAR where UIRR-MIN-YEAR is the oldest
record entered by UIRR existing in the database.

If any of these criteria are not met, an error message appears and
the cursor moves to the field in error. Type a valid year.
After you've typed a valid year, the cursor automatically goes to the
quarter field.

In the box to the right of "2) PLEASE ENTER THE REPORT QUARTER:",
type 1, 2, 3, or 4 — the number representing the quarter of the
report year you want to inquire about. The cursor then goes to OK.
Click on OK or press Z.

For the quarter to be valid, it must satisfy the following criteria:

P The quarter cannot be blank.

P The valid values of quarter must be 1 through 4.

If either criterion is not met, an error message appears and the

cursor moves to the field in error. Type a valid quarter.

After you type a valid year and quarter, the control automatically
goes to the OK pushbutton. To return to the main window, choose
Cancel. To display help messages related to the Search
Criteria window, choose Help.

F - II - a - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

To have the program check for the validity of the query parameters
and accessibility of the record in the database, choose OK . The
following validations will be performed.

Validation 1

If the selected year is the current year, the program checks to

ensure that you have access to the records.

Example: If the query year you enter is 1995 (the same as the current year)
and the current month and current day are 03 (March) and 15 (day),
respectively, the validation check will be as follows:

IF selected quarter = 1
earliest access date = "05/20/1995"
IF selected quarter = 2
earliest access date = "08/20/1995"
IF selected quarter = 3
earliest access date = "11/20/1995"
IF selected quarter = 4
earliest access date = "02/20/1996"

In this example, you will not have access to data for the year 1995.
An error message will indicate your access has been denied and
you'll be prompted to reenter the query.

Validation 2

Assuming the program passes Validation 1, it then checks the

existence of the UIRR record for the query parameters requested. If
the UIRR record exists, the control moves to check Warning 1. If no
record exists, an error message indicates the record is unavailable
and you're prompted to reenter the query.

F - II - a - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Warning 1

Assuming the query parameters pass Validations 1 and 2, the mail

flag in the UIRR record is then checked to ensure that UIRR
is not in the process of revising the record. The valid value for
the mail flag is "2" (Sent). If the value of the mail flag is either "0"
(New) or "1" (Revision), a warning message appears indicating that
UIRR is currently modifying the record and you're prompted if you
want to continue the display process. You have two options:

Yes - Goes ahead with display.

No - Returns to reenter different query parameters.

Once the validations are complete, the Search Criteria window

closes and the record appears on the main window. Two columns
of data are displayed: the UIRR column with data from the UIRR
database, and the TPS column with data (if data have been
previously entered) from the TPS database.

From the Database menu, you can now choose the Update option
if you want to update an TPS record, or the Delete option if you
want to delete TPS data that were previously entered. If you
choose Update, the cursor moves to the first field in the TPS
column.

You can get context-sensitive help only in this mode. To access it, click
on Help in the menubar and choose Context-Sensitive.

The validation edit check for updating the record is given below:

Warning

If any of the data entry fields are set to "0", you'll see the warning
message, "Do you really want to set this field to 0 ?". You have
two options:

F - II - a - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Yes - Goes ahead and sets the value to 0.

No - Returns control back to the field for the user to
change value.

Relational There are certain relationships between fields. The software will
Edits perform the following validations:

Validation 1. If SD2 > SD1, then an error message indicating that

SD2 cannot be greater than SD1 is displayed and the cursor is set
on the field SD2.

Validation 2. If SD3 > SD1, then an error message indicating that

SD3 cannot be greater than SD1 is displayed and the cursor is set
on the field SD3.

Validation 3. If SD3 < SD2, then an error message indicating that

SD3 cannot be less than SD2 is displayed and the cursor is set on
the field SD3.

Validation 4. If SD5 > SD4, then an error message indicating that

SD5 cannot be greater than SD4 is displayed and the cursor is set
on the field SD5.

Validation 5. If SD6 > SD4, then an error message indicating that

SD6 cannot be greater than SD4 is displayed and the cursor is set
on the field SD6.

Validation 6. If SD6 < SD5, then an error message indicating that

SD6 cannot be less than SD5 is displayed and the cursor is set on
the field SD6.

F - II - a - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Saving Data To save the updated record to the database, select Save from the
Database option. The validations are then performed again. After
the validations are complete and the record has been written to the
database, you'll see a message on the status line indicating that the
record has been successfully updated. However, if you want to
cancel the process, after you select Update, any active menu items
under File, Database, or Reports options can be chosen. If you
choose any of these options, you'll see the warning message,
"Latest changes have not been saved, do you wish to
save before continuing?" You have three options:

Yes - Saves the record and continues with the menu item
process chosen.
No - Does not save the record but continues with the menu
item process chosen.
Cancel - Returns to the "Update" mode.

Deleting Data If you choose Delete from the Database option, you'll see the
warning message, "Are you sure you wish to delete?"
You have two options:

Yes - Deletes the TPS record and clears the TPS column
displayed.
No - Returns you to the main window.

F - II - a - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Report The Report Generation option enables you to generate, view, save,
Generation and print three types of reports:
Section
P Computed Measures report
P Database Display report
P Data Elements and Formulae Used report

Accessing To display the Report Selection window, go to the Status

Report Determination main window. Click on Reports in the menubar,
Generation then choose Generate. The Report Selection window, shown
below, is displayed.

Report Selection Window

F - II - a - 15 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

The top of the window lists the types of reports you can generate:

P Computed Measures
P Database Display
P Data Elements and Formulae Used

The bottom of the window features six pushbuttons:

P Generate P Save As
P PreView P Cancel
P Print P Help

Four pushbuttons — Generate, PreView, Print, and Save As — are

active or inactive, depending upon previous actions. For example, you
cannot preview or print a report before the report is generated.

Generating The first time you access the Report Selection window, the default
Reports report — which is the Computed Measures report — is highlighted both
at the top and in the Report Selected window. The Generate
pushbutton is active. If you want to generate a report other than the
default report, click on the report desired in the list or highlight it with
an arrow key, then press Z and that report name will appear in the
Selection window.

When you choose either a Computed Measures report or a

Database Display report and then press Generate, a Search
Criteria window prompts you for Year and Quarter of the
report. If, however, you choose a Data Elements and Formulae
Used report, no Search Criteria window is displayed. The
validations on parameters on this Search Criteria window are
similar to the validations described in the Data Entry section. This
represents the "Year and Quarter" ending date for which the
measure will be calculated.

F - II - a - 16 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

When you type valid year and quarter parameters, the Search
Criteria window closes and you see the following message on
the status line,

Report Generation in Progress ... Please Wait

When the report generation is completed, the pushbuttons PreView,

Print, and Save As become active.

Viewing Reports To view a report on the screen, choose PreView. Shown below is
an example of a PreView window.

PreView Window

You can scroll through the report by either clicking with the mouse
on the scrollbar on the right side or pressing the PageUp/PageDown
buttons. To close the window and return to

F - II - a - 17 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

the Report Selection window, either click on the Close button or

press P three times to highlight the Close button, then press the
space bar.

Printing Reports To print a report, choose Print. The Printer Selection

window, shown below, appears.

Printer Selection Window

You have two options: System Printer and Local Printer.

The system printer is attached to the SPARC system, and the local
printer is attached to your workstation. At the bottom of this
window there are three pushbuttons: OK, Cancel, and Help. When

F - II - a - 18 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

you choose OK, the Printer Selection window closes, the

report is printed on the printer selected, and you're returned
to the Reports Selection window. Choose Cancel to return to
the Reports Selection window. Choose Help to view help
messages related to the printer selection window.

See examples of printed reports in the Samples of Reports section.

Saving Reports A session begins when you log on and ends when you log off.
When a session ends, none of the reports generated during the
session is automatically saved because the UIRR data may have been
changed between sessions. Thus, each time you logon, the reports
(computed measures and the data base display) must be
regenerated. Therefore, if you want to save a report, you need to
use the Save As option.

To save a report, choose Save As. The Save As window, shown

below, appears.

Save As Window

At the bottom of the Save As window three pushbuttons appear:

OK, Cancel and Help. If you choose OK, the default report name
and path are used and the file is saved in the default directory
which is your home directory. However, if you choose to change

F - II - a - 19 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

the default path and/or the filename, type over the default
path/filename with a path/filename of your choice.
Click on the OK pushbutton to accept input and invoke the "Save"
process. Using the keyboard, you can use the Tab key to move to
the pushbutton OK and then use the arrow keys to traverse the
pushbuttons. To activate a pushbutton option, press the space bar
when the focus is on the pushbutton desired. Any file saved will be
checked for valid path and filename. Shown below are the default
filenames generated by the system for each report selection.

Report Selection Default filename

Computed Measures cm_s_m_Year_Qtr.login_id
Ex: cm_s_m_1990_1.timmsr
Database Display cm_s_d_Year_Qtr.login_id
Ex: cm_s_d_1990_1.timmsr
Data Elements and Formulae Used cm_s_list.timmsr
Ex: cm_s_list.timmsr

When you choose Cancel on the Reports Selection window,

the Reports Selection window closes and you're returned to the
main window.

When you choose Help on the Reports Selection window, help

messages related to the Reports Selection window appear.

F - II - a - 20 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

File Options If you generate reports during a session, after the reports are
Available After generated you have the following options available from the File
Generating option in the menubar: Open, Save As, and Print.
Reports
Open. If you choose Open, a File Selection window, shown
below, displays selected reports generated during the session. However,
if no reports were generated during this session, a message "No
Report files present for Retrieval" appears.

File Selection Window

F - II - a - 21 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Three pushbuttons are displayed at the bottom of the File

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To display the file, click
on OK. Choose Cancel to return to the main window. Choose
Help to view help messages related to the File Selection
window.

Save As. To save selected reports generated during the session,

choose Save As. A Save As window appears. If, however, no
reports were generated during this session, a message "No Report
files present to Save" is displayed.

Three pushbuttons are shown at the bottom of the Save As

window: OK, Cancel, and Help. When you choose OK, the default
report name and path are used and the file is saved in the default
directory. Any files saved will be checked for valid path and
filenames. Choose Cancel to return to the main window. Choose
Help to view help messages related to the Save As window.

Print. To print selected reports generated during the session,

choose Print. A submenu with the options System and Local
appears. Choose either option to display the File Selection
window. However, if no reports were generated during this
session, you'll see the following message in the message window.

No Report files present for Print.

Three pushbuttons are displayed at the bottom of the Printer

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To print the file on the
printer selected, click on OK. Choose Cancel to return to the main
window. Choose Help to view help messages related to the
Printer Selection window.

F - II - a - 22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

A radio button is a button grouped with other buttons that allows

you to choose only one option from the group at a time, like
selecting your favorite radio station. In the File Selection
window, which appears in this section, the following radio buttons
are available as auxiliary options.

Select Allows you to choose files from the box marked List.

Delete Allows you to delete any or all files from the User
Selection box. To delete a file from the User
Selection box, highlight the file to be deleted by
dragging the mouse the entire length of the filename,
then select the Delete radio button.

Search Generates a Search Dialog box from which you can

enter a string (the full path name for the desired file) to
be found within the box marked List.

Top Display the top of the list in the box marked List.

Bottom Displays the bottom of the list in the box marked List.

Samples of
Reports The Report Generation application produces three types of reports:

F - II - a - 23 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

P Report of Computed Measures

P Database Display Report
P Report of Data Elements and Formulae Used

Reports of Computed Measures are indicators used in conjunction

with the accuracy findings to determine if necessary actions are
being accomplished in a timely, complete manner. The reports
follow specified formats. If essential data element(s) are missing,
the Report of Computed Measures indicates the missing data
elements; otherwise, the percentage value for indicators is
displayed on the report.

The Database Display Report is a replica of the data entry screen.

Shown on the following pages are examples of each type of report.

F - II - a - 24 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Report of Computed Measures

The following is a sample of a Computed Measures report generated for a year/quarter in

which all data elements collected are valid.

DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

STATUS DETERMINATIONS

State: CA
Requested Year/Qtr: 1990/1
==============================================

A: Percentage of Status Determinations made within

90 days from the last day of the quarter in which
the business first became liable ..... 94.8%

B: Percentage of Status Determinations of newly

established accounts made within 180 days from the
last day of the quarter in which the business first
became liable ..... 97.5%

C: Percentage of Status Determinations made within

90 days from the last day of the quarter in which
the business became a successor ..... 92.0%

D: Percentage of Status Determinations made within

180 days from the last day of the quarter in which
the business became a successor ..... 93.9%

F - II - a - 25 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Computed Measures Report

The following is a sample of a Computed Measures report generated for a year/quarter in

which some data elements collected are missing/invalid. In addition to the Computed
Measures Report, a report of missing data will also be generated, which is shown on the next
page.

DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

STATUS DETERMINATION

State: CA
Requested Year/Qtr: 1990/2
===========================================

A: Percentage of Status Determinations made within

90 days from the last day of the quarter in which
the business first became liable ..... UNKNOWN

B: Percentage of Status Determinations of newly

established accounts made within 180 days from the
last day of the quarter in which the business first
became liable ..... UNKNOWN

C: Percentage of Status Determinations made within

90 days from the last day of the quarter in which
the business became a successor ..... 92.0%

D: Percentage of Status Determinations made within

180 days from the last day of the quarter in which
the business became a successor ..... 93.9%

Note: UNKNOWN indicates missing quarter of data needed for computation.

Refer to the REPORT OF MISSING DATA.

F - II - a - 26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF MISSING DATA
STATUS DETERMINATION

State: CA
Requested Year/Qtr: 1990/2
==============================================

A: Measure could not be computed.

- Missing data in SD1
- Missing data in SD2

B: Measure could not be computed.

- Missing data in SD2
- Missing data in SD3

Note: This is an example of a Missing Data Report. However, this report does not appear
if all data are available for calculating the measures.

F - II - a - 27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Database Display Report

The following is a sample of the Database Display report generated for a year/quarter.

DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
DATABASE DISPLAY
STATUS DETERMINATION

State: CA
Requested Year/Qtr: 1990/1
===============================================

Report/ TPS
Definition Element # EDP ID UIRR TPS
----------------------------------------------------------------------------------------------------------------------

# of Newly Established Accounts ETA 581/14 SD1 45,220 47,000

# of Newly Established Accounts ETA 581/15 SD2 39,000 42,000

90 days or less

# of Newly Established Accounts ETA 581/16 SD3 44,000 45,000

180 days or less

# of Successor Accounts ETA 581/17 SD4 1,320 2,300

# of Successor Accounts ETA 581/18 SD5 1,215 1,500

90 days or less

# of Successor Accounts ETA 581/19 SD6 1,240 2,000

180 days or less

F - II - a - 28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Report of Data Elements and Formulae Used

The following is a sample of a Report of Data Elements and Formulae Used.

DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF DATA ELEMENTS AND FORMULAE
STATUS DETERMINATION

==============================================
TPS Report #/ UIRR
EDP ID Element # EDP ID Definition
--------------------------------------------------------------------------------------------------------------------
SD1 ETA 581/14 c11 # of Newly Established Accounts

SD2 ETA 581/15 c61 # of Newly Established Accounts

(90 days or less)

SD3 ETA 581/16 c62 # of Newly Established Accounts

(180 days or less)

SD4 ETA 581/17 c68 # of Successor Accounts

SD5 ETA 581/18 c59 # of Successor Accounts

(90 days or less)

SD6 ETA 581/19 c60 # of Successor Accounts

(180 days or less)

F - II - a - 29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Report of Data Elements and Formulae Used (Continued)

A: Percent of Determinations Within 90 days - New Accounts

SD2 for Qx
_____________ * 100
SD1 for Qx

B: Percent of Determinations Within 180 days - New Accounts

SD3 for Qx
____________ * 100
SD1 for Qx

C: Percent of Determinations Within 90 days - Successor Accounts

SD5 for Qx
____________ * 100
SD4 for Qx

D: Percent of Determinations Within 180 days - Successor Accounts

SD6 for Qx
____________ * 100
SD4 for Qx

Note: Qx represents the requested year/quarter.

F - II - a - 30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Help Section The Help Section provides the following four options:

P context-sensitive help
P an overview of the subsystem
P help about keyboard operation procedures
P product release information

Accessing Help To access the Help option, go to the Status Determination

main window and choose the Help option. The Help menu, shown
below, appears.

Help Menu

F - II - a - 31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

Shown below is the screen display of a typical help window.

Help Window

If you choose the Context-Sensitive Help option from the

Help menu, a Help window appears with messages related to the
field on focus. You can view the entire help message with the
mouse by using the scroll bar on the right side or by pressing the
Page Up/Page Down keys on your PC. (Note: The Context-
Sensitive Help option is active only if you choose Update

F - II - a - 32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES STATUS DETERMINATION

from the Database menu to clarify edits/definitions for entry

fields.) To exit the Context-Sensitive Help option and return
to the main window, either click on Close or press P three times
to highlight the Close button, then press the space bar.

To see an overview of the subsystem, choose Overview. You can

view the entire help message with the mouse by using the scroll bar on the
right side, or by pressing the Page Up/Page Down keys on your PC. To

return to the main window, either click on Close or press P three times
to highlight the Close button, then press the space bar.

To see a help window with keyboard operation procedures for this

part of the application, choose the Keyboard option from the Help
menu. You can view the entire help message with the mouse by using the
scroll bar on the right side, or by pressing the Page Up/Page Down keys on
your PC. To return to the main window, either click on Close or press

P three times to highlight the Close button, then press the space bar.
To see a help window with product release information for this part of the
application, choose the Product Information option from the Help

menu. To return to the main window, either click on Close or press P

three times to highlight the Close button, then press the space bar.

F - II - a - 33 R 12/00
REPORT DELINQUENCY
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Defining Report The main purpose of the report delinquency function is to assist
Delinquency employers to comply with State laws and regulations for
Measures employment reporting and to resolve delinquent reports.

To ascertain the timeliness of employer reporting and delinquent

report resolution, there are six computed measures:

P Percentage of reports filed timely (Contributory employers).

P Percentage of reports secured by the end of the following

quarter (Contributory employers).

P Percentage of reports secured plus delinquencies resolved

within 90 days (Contributory employers).

P Percentage of reports filed timely (Reimbursing employers).

P Percentage of reports secured by the end of the following

quarter (Reimbursing employers).

P Percentage of reports secured plus delinquencies resolved

within 90 days (Reimbursing employers).

Accessing To access the Report Delinquency function, go to the UIS Main

Report Menu and choose the TAX PERFORMANCE SYSTEM option. In
Delinquency the TPS Main Menu, choose the Computed Measures option.
When the Computed Measures Menu appears, choose the Report
Delinquency option. These three menus are shown on the next
page.

F - II - b - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Menu Selection

To display the Report Delinquency main window, shown on the

next page, choose the Report Delinquency option from the
Computed Measures Menu.

F - II - b - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Report Delinquency Main Window

The main window has a menubar at the top with the following
options: File, Database, Reports, and Help. Under each
menubar option are the following options:

P File. Consists of Open, Save As, Print, and Exit. The

Print option is further subdivided into System and Local.

P Database. Consists of Query, Update, Save, and Delete.

P Reports. Consists of Generate.

P Help. Consists of Context-Sensitive Help, Overview,

Keyboard, and Product Information.

F - II - b - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

The menubar options have a tear-off feature that lets you separate
the pull-down menu options. This option is useful if you want
certain pull-down menus to remain on the screen for repetitive use.
Normally these pull-down menus disappear after making your
selection. To separate the menu options, simply click the mouse on
the perforation under the menu option.

Menu Option with Perforation

F - II - b - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Shown below are the tear-off menus for the Computed Measures
menu bar.

Tear-off Menus

F - II - b - 5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

To access the menubar using the keyboard, simply press J on the

Accessing
Menubar Using
main window. The first option on the menubar is now highlighted.
Keyboard
Using the left or right arrow keys, you can move to any of the
menu options desired. To activate the menu option, simply press
Z.

For example to access options from the Database menu on the

menubar, you can also use one of the following methods:

P Under the Database option:

L Type q or use arrow keys to move to the Update option,

press Z to access Query.
L Type u or use arrow keys to move to the Update option,
then press Z to access Update.
L Type s or use arrow keys to move to the Save option,
press Z to access Save.
L Type d or use arrow keys to move to the Delete option,
then press Z to access Delete.

You can also access some options under the Database menu
option with fewer keystrokes by using what are termed "hot keys".
From the Report Delinquency main window:

L Press <Ctrl-q> to access Query.

L Press <Ctrl-u> to access Update.
L Press <Ctrl-s> to access Save.
L Press <Ctrl-d> to access Delete.

F - II - b - 6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

The operation of this part of the TPS program is explained in the

following sections:

P data entry
P reports generation
P help

F - II - b - 7 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Data Entry
Section The data entry section enables you to enter missing data or correct
inaccurate data retrieved from the UIRR database tables into the
TPS database tables.

Accessing To access the Data Entry section, go to the Report Delinquency

Data Entry main window. Click on Database in the menubar, then choose
Query. The Search Criteria window appears, as shown below.

Search Criteria Window

A year and quarter must be entered that represents the "Report Year
and Quarter" requested for updating.

F - II - b - 8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Editing Data You can edit data entered on screens by following one of the
methods below:

P If data need to be overwritten, press the "Insert" toggle key (on

a PC) or the "Insert Here" toggle key (on an X-terminal such as
a Qume), then type over the required characters.

P If a single character of the data needs to be erased, press the

arrow keys to move the cursor before the character to be
erased, then press O (on a PC) or the backspace key (on an
X-terminal) and reenter the required data.

P If the contents of the entire field need to be erased and if the

field is already highlighted by default, simply press O (on a
PC) or the backspace key (on an X-terminal).

P If the contents of the entire field need to be erased and if the

field is not already highlighted by default, highlight the field by
clicking the mouse on the data field and dragging the mouse
the entire length of the field, then press O (on a PC) or the
backspace key (on an X-terminal).

Validating The Search Criteria window displays the parameters year and
Data quarter. Three pushbuttons appear at the bottom — OK, Cancel,
and Help.

In the box to the right of "1) PLEASE ENTER THE REPORT YEAR:", type
the year of the report you want to inquire about in a YYYY format.

Example: 1991

F - II - b - 9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

For the year to be valid, it must satisfy the following validation

criteria. The year cannot be:

P blank
P greater than current year
P less than UIRR-MIN-YEAR where UIRR-MIN-YEAR is the oldest
record entered by UIRR existing in the database.

If any of these criteria are not met, an error message appears and
the cursor moves to the field in error. Type a valid year.
After you've typed a valid year, the cursor automatically goes to the
quarter field.

In the box to the right of "2) PLEASE ENTER THE REPORT QUARTER:",
type 1, 2, 3, or 4 — the number representing the quarter of the
report year you want to inquire about. The cursor then goes to OK.
Click on OK or press Z.

For the quarter to be valid, it must satisfy the following criteria:

P The quarter cannot be blank.

P The valid values of quarter must be 1 through 4.

If any of these are not met, an error message appears and the cursor
moves to the field in error. Type a valid quarter.

After you type a valid year and quarter, the control automatically
goes to the OK pushbutton. To return to the main window, choose
Cancel. To display help messages related to the Search
Criteria window, choose Help.

F - II - b - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

To have the program check for the validity of the query parameters
and accessibility of the record in the database, choose OK. The
following validations will now be performed.

Validation 1

If the selected year is the current year, the program checks to

ensure that you have access to the records.

Example: If the query year you enter is 1995 (the same as the current year)
and the current month and current day are 03 (March) and 15 (day),
respectively, the validation check will be as follows:

IF selected quarter = 1
earliest access date = "05/20/1995"
IF selected quarter = 2
earliest access date = "08/20/1995"
IF selected quarter = 3
earliest access date = "11/20/1995"
IF selected quarter = 4
earliest access date = "02/20/1996"

In this example, you will not have access to data for the year 1995.
An error message will indicate your access has been denied and
you'll be prompted to reenter the query.

Validation 2

Assuming the program passes Validation 1, it then checks the

existence of the UIRR record for the query parameters requested. If
the UIRR record exists, the control moves to check Warning 1. If no
record exists, an error message indicates the record is unavailable
and you're prompted to reenter the query.

Warning 1

F - II - b - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Assuming the query parameters pass Validations 1 and 2, the mail

flag in the UIRR record is then checked to ensure that UIRR
is not in the process of revising the record. The valid value for
the mail flag is "2" (Sent). If the value of the mail flag is either "0"
(New) or "1" (Revision), a warning message appears indicating that
UIRR is currently modifying the record and you're prompted if you
want to continue the display process. You have two options:

Yes - Goes ahead with the display process.

No - Returns to reenter different query parameters.

Once the validations are complete, the Search Criteria window

closes and the record appears on the main window. Two columns
of data are displayed: the UIRR column with data from the UIRR
database, and the TPS column with data (if data have been
previously entered) from the TPS database.

From the Database menu, you can now choose the Update option
if you want to update an TPS record, or the Delete option if you
want to delete TPS data that was previously entered. If you choose
Update, the cursor moves to the first field in the TPS column.

You can get context-sensitive help only in this mode. To access it, click
on Help in the menubar and choose Context-Sensitive.

The validation edit check for updating the record is given below.

Warning

If any of the data entry fields are set to "0", a warning message will
be displayed "Do you really want to set this field to 0 ?". You have
two options:

Yes - Goes ahead and sets the value to 0.

F - II - b - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

No - Returns control back to the field for you to change

value.

Relational There are certain relationships between fields. The software

Edits performs the following validations:

Validation 1. If RD3 < RD1, then an error message indicating that

RD3 should be greater than or equal to RD1 is displayed and the
cursor is set on the field RD3.

Validation 2. If RD3 > (110% of RD2), then a warning message

indicating that RD3 cannot be greater than 110% of RD2 is
displayed. If the values are not acceptable then the cursor is set on
the field RD3.

Validation 3. If RD4 > (110% of RD2), then a warning message

indicating that RD4 cannot be greater than 110% of RD2 is
displayed. If the values are not acceptable then the cursor is set on
the field RD4.

Validation 4. If RD7 < RD5, then an error message indicating that

RD7 cannot be less than RD5 is displayed and the cursor is set on
the field RD7.

Validation 5. If RD7 > (110% of RD6), then a warning message

indicating that RD7 cannot be greater than 110% of RD6 is
displayed. If the values are not acceptable then the cursor is set on
the field RD7.

Validation 6. If RD8 > (110% of RD6), then a warning message

indicating that RD8 cannot be greater than 110% of RD6 is
displayed. If the values are not acceptable then the cursor is set on
the field RD8.

F - II - b - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Saving Data To save the updated record to the database, select Save from the
Database option. The validations are then performed again. After
the validations are complete and the record has been written to the
database, you'll see a message on the status line indicating that the
record has been successfully updated. However, if you want to
cancel the process, after you select Update, any active menu items
under File, Database, or Reports options can be chosen.

If you choose any of these options, you'll see the warning message,
"Latest changes have not been saved, do you wish to
save before continuing?" You have three options:

Yes - Saves the record and continues with the menu item
process chosen.
No - Does not save the record but continues with the menu
item process chosen.
Cancel - Returns to the "Update" mode.

Deleting Data If you choose Delete from the Database option, you'll see the
warning message, "Are you sure you wish to delete?"
You have two options:

Yes - Deletes the TPS record and clears the TPS column
displayed.
No - Returns you to the main window.

F - II - b - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Report The Report Generation option enables you to generate, view, save,
Generation and print three types of reports:
Section
P Computed Measures report
P Database Display report
P Data Elements and Formulae Used report

Accessing To display the Report Selection window, go to the Report

Report Delinquency main window. Click on Reports in the menubar,
Generation then choose Generate. The Report Selection window, shown
below, is displayed.

Report Selection Window

F - II - b - 15 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

The top of the window lists the types of reports you can generate:

P Computed Measures
P Database Display
P Data Elements and Formulae Used

The bottom of the window features six pushbuttons:

P Generate P Save As
P PreView P Cancel
P Print P Help

Four pushbuttons — Generate, PreView, Print, and Save As — are

active or inactive, depending upon previous actions. For example,
you cannot preview or print a report before the report is generated.

Generating The first time you access the Report Selection window, the
Reports default report — which is the Computed Measures report — is
highlighted both at the top and in the Report Selected field. The
Generate pushbutton is active. If you want to generate a report
other than the default report, click on the report desired in the list or
highlight it with an arrow key, then press Z and that report name
will appear in the Report Selected field.

When you choose either a Computed Measures report or a

Database Display report and then press Generate, a Search
Criteria window prompts you for the report's Year and
Quarter. If, however, you choose a Data Elements and Formulae
Used report, no Search Criteria window is displayed. The
validations on parameters on this Search Criteria window are
similar to the validations described in the Data Entry section. This
represents the "Year and Quarter" ending date for which the
measure will be calculated.

F - II - b - 16 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

When you type valid year and quarter parameters, the Search
Criteria window closes and you see the following message on
the status line,

Report Generation in Progress ... Please Wait

When the report generation is completed, the pushbuttons PreView,

Print, and Save As become active.

Viewing Reports To view a report on the screen, choose PreView. Shown below is
an example of a PreView window.

PreView Window

You can scroll through the report by either clicking with the mouse
on the scrollbar on the right side or pressing the PageUp/PageDown
keys. To close the window and return to the

F - II - b - 17 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Report Selection window, either click on the Close button, or

press the P three times to highlight the Close button, then press
the space bar.

Printing Reports To print a report, choose Print. The Printer Selection

window, shown below, appears.

Printer Selection Window

You have two options: System Printer and Local Printer.

The system printer is attached to the SPARC system, and the local
printer is attached to your workstation. At the bottom of the
Printer Selection window there are three pushbuttons: OK,
Cancel, and Help. When you choose OK, the printer selection

F - II - b - 18 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

window closes, the report is printed on the printer selected, and

you're returned to the Reports selection window. Choose
Cancel to return to the Reports Selection window. Choose
Help to view help messages related to the printer selection window.

See examples of printed report in the Samples of Reports section.

Saving Reports A session begins when you log in and ends when you log off.
When a session ends, none of the reports generated during the
session is automatically saved because the UIRR data may have been
changed between sessions. Thus, each time you login, the reports
(Computed Measures and the Database Display) must be
regenerated. Therefore, if you want to save a report, you need to
use the Save As option.

To save a report, choose Save As. The Save As window, shown

below, appears.

Save As Window

At the bottom of the Save As window three pushbuttons appear:

OK, Cancel and Help. If you choose OK, the default report name
and path are used and the file is saved in the default directory that is
your home directory. However, if you

F - II - b - 19 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

choose to change the default path or/and the filename, type over the
default path/filename with a path/filename of your choice. Click on
the OK pushbutton to accept the input and activate the "Save"
process. Using the keyboard, you can press P to move to the
pushbutton OK, then use the arrow keys to traverse the
pushbuttons. To activate a pushbutton option, press the space bar
when the focus in on the pushbutton desired. Any files saved will
be checked for valid path and filenames. Shown below are the
default filenames generated by the system for each report selection.

Report Selection Default filename

Computed Measures cm_r_m_Year_Qtr.login_id
Ex: cm_r_m_1990_1.timmsr
Database Display cm_r_d_Year_Qtr.login_id
Ex: cm_r_d_1990_1.timmsr
Data Elements and Formulae Used cm_r_list.timmsr
Ex: cm_r_list.timmsr

When you choose Cancel in the Reports Selection window, the

Reports Selection window closes and you're returned to the
main window.

When you choose Help in the Reports Selection window, help

messages related to the Reports Selection window appear.

If you generate reports during a session, after the reports are

F - II - b - 20 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

File Options generated you have the following options available from the File
Available After option in the menubar: Open, Save As, and Print.
Generating
Reports Open. If you choose Open, a File Selection window, shown
below, displays selected reports generated during the session. However,
if no reports were generated during this session, a message "No
Report files present for Retrieval" appears.

File Selection Window

F - II - b - 21 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Three pushbuttons are displayed at the bottom of the File

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To display the file, click
on OK. Choose Cancel to return to the main window. Choose
Help to view help messages related to the File Selection
window.

Save As. To save selected reports generated during the session,

choose Save As. A Save As window appears. If, however, no
reports were generated during this session, a message "No Report
files present to Save" is displayed.

Three pushbuttons are shown at the bottom of the Save As

window: OK, Cancel, and Help. When you choose OK, the default
report name and path are used and the file is saved in the default
directory. Any files saved are checked for valid path and
filenames. Choose Cancel to return to the main window. Choose
Help to view help messages related to the Save As window.

Print. To print selected reports generated during the session,

choose Print. A submenu with the options System and Local
appears. Choose either option to display the File Selection
window. However, if no reports were generated during this
session, you'll see the following message in the message window.

No Report files present for Print.

Three pushbuttons are displayed at the bottom of the Printer

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To print the file on the
printer selected, click on OK. Choose Cancel to return to the main
window. Choose Help to view help messages related to the
Printer Selection window.

A radio button is a button grouped with other buttons that allows

F - II - b - 22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

you to choose only one option from the group at a time, like
selecting your favorite radio station. In the File Selection
window, which appears in this section, the following radio buttons
are available as auxiliary options.

Select Allows you to choose files from the box marked List.

Delete Allows you to delete any or all files from the User
Selection box. To delete a file from the User
Selection box, highlight the file to be deleted by
dragging the mouse the entire length of the filename,
then select the Delete radio button.

Search Generates a Search Dialog box from which you can

enter a string (that is, the full path name for the desired
file) to be found within the box marked List.

Top Displays the top of the list in the box marked List.

Bottom Displays the bottom of the list in the box marked List.

Samples of The Report Generation application produces three types of reports:

Reports

F - II - b - 23 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

P Report of Computed Measures

P Database Display Report
P Report of Data Elements and Formulae Used

Reports of Computed Measures are indicators used in conjunction

with the accuracy findings to determine if necessary actions are
being accomplished in a timely, complete manner. The reports
follow specified formats. If essential data element(s) are missing,
the Report of Computed Measures indicates the missing data
elements; otherwise, the percentage value for indicators is
displayed on the report.

The Database Display Report is a replica of the data entry screen.

Shown on the following pages are examples of each type of report.

F - II - b - 24 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Report of Computed Measures

The following is a sample of a Computed Measures report generated for a year/quarter in

which all data elements collected are valid.
DATE: 04/20/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

REPORT DELINQUENCY

STATE : CA
REQUESTED YEAR/QTR : 1994/1
=============================================
Contributory Employers

A: Percentage of Reports filed timely 5.25%

B: Percentage of Reports secured by the

end of the following quarter 3.11%

C: Percentage of Reports secured plus

delinquencies resolved within 180 days 1.97%

Reimbursing Employers

D: Percentage of Reports filed timely 79.54%

E: Percentage of Reports secured by the

end of the following quarter 78.65%

F: Percentage of Reports secured plus

delinquencies resolved within 180 days 19.43%

F - II - b - 25 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Computed Measures Report

The following is a sample of a Computed Measures report generated for a year/quarter in

which some data elements collected are missing/invalid. In addition to the Computed
Measures Report, a report of missing data will also be generated, which is shown on the next
page.

DATE: 04/20/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

REPORT DELINQUENCY

STATE : CA
REQUESTED YEAR/QTR : 1994/1
=============================================
Contributory Employers

A: Percentage of Reports filed timely UNKNOWN

B: Percentage of Reports secured by the

end of the following quarter 3.11%

C: Percentage of Reports secured plus

delinquencies resolved within 180 days 1.97%

Reimbursing Employers

D: Percentage of Reports filed timely 79.54%

E: Percentage of Reports secured by the

end of the following quarter UNKNOWN

F: Percentage of Reports secured plus

delinquencies resolved within 180 days 19.43%

Note: UNKNOWN indicates missing quarter of data needed for computation.

Refer to the REPORT OF MISSING DATA.

F - II - b - 26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

DATE: 04/20/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF MISSING DATA
REPORT DELINQUENCY

STATE : CA
REQUESTED YEAR/QTR : 1994/1
==============================================

Measure A could not be computed. Missing data in RD 1

for the following year/quarter(s):
1993/4

Measure E could not be computed. Missing data in RD 7

for the following year/quarter(s):
1993/2

Note: This is an example of a Missing Data Report. However, this report does not appear if all data are
available for calculating the measures.

F - II - b - 27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Database Display Report

The following is a sample of the Database Display report generated for a year/quarter.
DATE: 04/20/1995
TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
DATABASE DISPLAY
REPORT DELINQUENCY

STATE : CA
REQUESTED YEAR/QTR : 1993/3
==============================================
Report/ TPS
Definition Element # EDP ID UIRR TPS
---------------------------------------------------------------------------------------------------------------------

Contributory Employers:

Filing Timely ETA 581/6 RD1 20,000 23,000

# of Employers ETA 581/1 RD2 764,553 764,553

# of Secured Reports ETA 581/7 RD3 40,000 41,000

# of Resolved Reports ETA 581/8 RD4 4,567 4,600

Reimbursing Employers:

Filing Timely ETA 581/9 RD5 44,844

# of Employers ETA 581/2 RD6 5,158 51,584

# of Secured Reports ETA 581/10 RD7 6,000

# of Resolved Reports ETA 581/11 RD8 490

Report of Data Elements and Formulae Used

F - II - b - 28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

The following is a sample of a Report of Data Elements and Formulae Used.

Date: 04/20/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF DATA ELEMENTS AND FORMULAE
REPORT DELINQUENCY

==============================================
TPS Report #/ UIRR
EDP ID Element # EDP ID Definition

--------------------------------------------------------------------------------------------------------------------

RD1 ETA 581/ #6 c53 Filing timely - Contributory

Employers

RD2 ETA 581/ #1 c1 Number of active Contributory

Employers

RD3 ETA 581/ #7 c54 Number of Contributory

Employers - Secured Reports

RD4 ETA 581/ #8 c55 Number of Contributory

Employers - Resolved Reports

RD5 ETA 581/ #9 c56 Filing timely - Reimbursing

Employers

RD6 ETA 581/ #2 c2 Number of active Reimbursing

Employers

RD7 ETA 581/ #10 c57 Number of Reimbursing

Employers - Secured Reports

RD8 ETA 581/ #11 c58 Number of Reimbursing

Employers - Resolved Reports

F - II - b - 29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Report of Data Elements and Formulae Used (Continued)

Contributory Employers

A: Percent of Reports Filed Timely

(Sum of RD1) for Q(x-3), Q(x-2), Q(x-1), Qx

(----------------------------------------------------------------------) *100
(Sum of RD2) for Q(x-4), Q(x-3), Q(x-2), Q(x-1)

B: Percent of Reports Secured by the last day of the following quarter

(Sum of RD3) for Q(x-3), Q(x-2), Q(x-1), Qx

(----------------------------------------------------------------------) *100
(Sum of RD2) for Q(x-4), Q(x-3), Q(x-2), Q(x-1)

C: Percent of Reports Secured Plus Delinquencies Resolved within

180 days

(Sum of RD4) for Q(x-3), Q(x-2), Q(x-1), Qx

(----------------------------------------------------------------------) *100
(Sum of RD2) for Q(x-5), Q(x-4), Q(x-3), Q(x-2)

Reimbursing Employers

D: Percent of Reports Filed Timely

(Sum of RD5) for Q(x-3), Q(x-2), Q(x-1), Qx

(--------------------------------------------------------------------) *100
(Sum of RD6) for Q(x-4), Q(x-3), Q(x-2), Q(x-1)

E: Percent of Reports Secured by the last day of the following quarter

(Sum of RD7) for Q(x-3), Q(x-2), Q(x-1), Qx

(--------------------------------------------------------------------) *100
(Sum of RD6) for Q(x-4), Q(x-3), Q(x-2), Q(x-1)

F: Percent of Reports Secured Plus Delinquencies Resolved within

180 days

(Sum of RD8) for Q(x-3), Q(x-2), Q(x-1), Qx

(-------------------------------------------------------------------) *100
(Sum of RD6) for Q(x-5), Q(x-4), Q(x-3), Q(x-2)

Note: Qx represents the requested year/quarter.

F - II - b - 30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Help Section The Help Section provides the following four options:

P context-sensitive help
P an overview of the subsystem
P help about keyboard operation procedures
P product release information

Accessing Help To access the Help option, go to the Report Delinquency main
window and choose the Help option. The Help menu, shown
below, appears.

Help Menu

F - II - b - 31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

Shown below is the screen display of a typical help window.

Help Window

If you choose the Context-Sensitive Help option from the

Help menu, a Help window appears with messages related to the
field on focus. You can view the help message with the mouse by
using the scroll bar on the right side or by pressing the Page
Up/Page Down keys on your PC. (Note: The Context-Sensitive
Help option is active only if you choose Update from the
Database menu to clarify edits/definitions for entry fields.) To
exit the Context-Sensitive Help option and return to the main

F - II - b - 32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES REPORT DELINQUENCY

window, either click on Close with the mouse, or press P three

times to highlight the Close button, then press the space bar.

To see an overview of the subsystem, choose Overview. You can

view the entire help message with the mouse by using the scroll bar
on the right side, or by pressing the Page Up/Page Down keys on
your PC. To return to the main window, either click on Close with
the mouse, or press P three times to highlight the Close button,
then press the space bar.

To see a help window with keyboard operation procedures for this

part of the application, choose the Keyboard option from the Help
menu. You can view the help message with the mouse by using the
scroll bar on the right side, or by pressing the Page Up/Page Down
keys on your PC. To return to the main window, either click on
Close with the mouse, or press P three times to highlight the
Close button, then press the space bar.

To see a help window with product release information for this part
of the application, choose the Product Information option from
the Help menu. To return to the main window, either click on
Close with the mouse, or press P three times to highlight the
Close button, then press the space bar.

F - II - b - 33 R 12/00
COLLECTIONS
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Defining The main purpose of the collections function is to assist employers

Collections to comply with State laws and regulations, promote voluntary
Measures payment compliance, collect past due amounts from employers,
and manage accounts receivable.

To ascertain the timeliness of employer payment and management

of accounts receivable, there are eight computed measures:

For Contributory Employers:

P Percentage of amounts due paid timely.

P Turnover Ratio - The ratio of receivables liquidated and

declared uncollectible and/or doubtful to taxes due.

P Receivables declared uncollectible and/or doubtful. The

percent of tax due declared uncollectible and/or doubtful.

P Accounts receivable at the end of the report period as a percent

of tax due.

For Reimbursing Employers:

P Percentage of amounts due paid timely.

P Turnover Ratio - The ratio of receivables liquidated and

declared uncollectible and/or doubtful to taxes due.

P Receivables declared uncollectible and/or doubtful. The

percent of tax due declared uncollectible and/or doubtful.

P Accounts receivable at the end of the report period as a percent

of tax due.

F - II - c - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Accessing To access the Collections function, go to the UIS Main Menu and
Collections choose the TAX PERFORMANCE SYSTEM option. In the TPS
Main Menu, choose the Computed Measures option. When the
Computed Measures Menu appears, choose the Collections option.
Shown below are these three menus.

Menu Selection

To display the Collections main window, shown below, choose

the Collections option from the Computed Measures Menu.

F - II - c - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Collections Main Window

The main window has a menubar at the top with the following
options: File, Database, Reports, and Help. Under each
menubar option are the following options:

P File. Consists of Open, Save As, Print, and Exit. The

Print option is further subdivided into System and Local.

P Database. Consists of Query, Update, Save, and Delete.

P Reports. Consists of Generate.

P Help. Consists of Context-Sensitive Help, Overview,

Keyboard, and Product Information.

F - II - c - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

The menubar options have a tear-off feature that lets you separate
the pull-down menu options. This option is useful if you want
certain menus to remain on the screen for repetitive use. Normally
these pull-down menus disappear after making your selection. To
separate the menu options, simply click the mouse on the
perforation under the menu option.

Menu Option with Perforation

F - II - c - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Shown below is a screen of the tear-off menus for the Computed

Measures menu bar.

Tear-off Menus

F - II - c - 5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

To access the menubar using the keyboard, simply press J on the

Accessing
Menubar Using
main window. The first option on the menubar is now highlighted.
Keyboard
Using the left or right arrow keys, you can move to any of the
menu options desired. To activate the menu option, simply press
Z.

For example to access options from the Database menu on the

menubar, you can also use one of the following methods:

P Under the Database option:

L Type q or use arrow keys to move to the Query option and

press Z to access Query.
L Type u or use arrow keys to move to the Update option
and press Z to access Update.
L Type s or use arrow keys to move to the Save option and
press Z to access Save.
L Type d or use arrow keys to move to the Delete option
and press Z to access Delete.

You can also access some options under the Database menu
option with fewer keystrokes by using what are termed "hot keys".
From the Collections main window:

L Press <Ctrl-q> to access Query.

L Press <Ctrl-u> to access Update.
L Press <Ctrl-s> to access Save.
L Press <Ctrl-d> to access Delete.

F - II - c - 6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

The operation of this part of the TPS program is explained in the

following sections:

P data entry
P reports generation
P help

F - II - c - 7 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

The data entry section enables you to enter missing data or correct
inaccurate data retrieved from the UIRR database tables into the
Data Entry TPS database tables.
Section

Accessing To access the Data Entry section, go to the Collections main

Data Entry window. Click on Database in the menubar, then choose Query.
The Search Criteria window appears, as shown below.

Search Criteria Window

A year and quarter must be entered which represents the "Report

Year and Quarter" requested for updating.

F - II - c - 8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Editing Data You can edit data entered on screens by following one of the
methods below:

P If data need to be overwritten, press the "Insert" toggle key (on

a PC) or the "Insert Here" toggle key (on an X-terminal such as
a Qume), then type over the required characters.

P If a single character of the data needs to be erased, press the

arrow keys to move the cursor before the character to be
erased, then press O (on a PC) or the backspace key (on an
X-terminal) and reenter the required data.

P If the contents of the entire field need to be erased and if the

field is already highlighted by default, simply press O (on a
PC) or the backspace key (on an X-terminal).

P If the contents of the entire field need to be erased and if the

field is not already highlighted by default, highlight the field by
clicking the mouse on the data field and dragging the mouse
the entire length of the field, then press O (on a PC) or the
backspace key (on an X-terminal).

Validating The Search Criteria window displays the parameters year and
Data quarter. Three pushbuttons appear at the bottom — OK, Cancel,
and Help.

F - II - c - 9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

In the box to the right of "1) PLEASE ENTER THE REPORT YEAR:",
type the year of the report you want to inquire about in a YYYY
format.

Example: 1991

For the year to be valid, it must satisfy the following validation

criteria. The year cannot be:

P blank
P greater than current year
P less than UIRR-MIN-YEAR where UIRR-MIN-YEAR is the oldest
record entered by UIRR existing in the database.

If any of these criteria are not met, an error message appears and
the cursor moves to the field in error. Type a valid year.
After you've typed a valid year, the cursor automatically goes to the
quarter field.

In the box to the right of "2) PLEASE ENTER THE REPORT QUARTER:",
type 1, 2, 3, or 4 — the number representing the quarter of the
report year you want to inquire about. The cursor then goes to OK.
Click on OK or press Z.

For the quarter to be valid, it must satisfy the following criteria:

P The quarter cannot be blank.

P The valid values of quarter must be 1 through 4.

If any of these are not met, an error message appears and the cursor
moves to the field in error. Type a valid quarter.

F - II - c - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

After you type a valid year and quarter, the control automatically
goes to the OK pushbutton. To return to the main window, choose
Cancel. To display help messages related to the Search
Criteria window, choose Help.

To have the program check for the validity of the query parameters
and accessibility of the record in the database, choose OK. The
following validations will now be performed.

Validation 1

If the selected year is the current year, the program checks to

ensure that you have access to the records.

Example: If the query year you enter is 1995 (the same as the
current year) and the current month and current day are 03 (March)
and 15 (day), respectively, the validation check will be as follows:

IF selected quarter = 1
earliest access date = "05/20/1995"
IF selected quarter = 2
earliest access date = "08/20/1995"
IF selected quarter = 3
earliest access date = "11/20/1995"
IF selected quarter = 4
earliest access date = "02/20/1996"

In this example, you will not have access to data for the year 1995.
An error message will indicate your access has been denied and
you'll be prompted to reenter the query.

Validation 2

Assuming the program passes Validation 1, it then checks the

existence of the UIRR record for the query parameters requested. If

F - II - c - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

the UIRR record exists, the control moves to check Warning 1. If no

record exists, an error message indicates the record is unavailable
and you're prompted to reenter the query.

Warning 1

Assuming the query parameters pass Validations 1 and 2, the mail

flag in the UIRR record is then checked to ensure that UIRR
is not in the process of revising the record. The valid value for the mail
flag is "2" (Sent). If the value of the mail flag is either "0" (New) or "1"
(Revision), a warning message appears indicating that UIRR is currently
modifying the record and you're prompted if you want to continue the
display process. You have two options:

Yes - Goes ahead with display.

No - Returns to reenter different query parameters.

Once the validations are complete, the Search Criteria window

closes and the record appears on the main window. Two columns
of data are displayed: the UIRR column with data from the UIRR
database, and the TPS column with data (if data have been
previously entered) from the TPS database.

From the Database menu, you can now choose the Update option
if you want to update an TPS record, or the Delete option if you
want to delete TPS data that was previously entered. If you choose
Update, the cursor moves to the first field in the TPS column.

You can get context-sensitive help only in this mode. To access it, click
on Help in the menubar and choose Context-Sensitive.

The validation edit checks for updating the record are given below.

Warning

F - II - c - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

If any of the data entry fields are set to "0", a warning message will
be displayed "Do you really want to set this field to 0 ?". You have
two options:

Yes - Goes ahead and sets the value to 0.

No - Returns control back to the field for the user to
change value.

There are certain relationships between fields. The software will

Relational perform the following validations:
Edits
Validation 1. If CO1 > CO6, then a warning message indicating
that CO1 is greater than CO6 is displayed. If the values are not
acceptable then the cursor is set on the field CO1.

Validation 2. If CO3 > CO6, then a warning message indicating

that CO3 is greater than CO6 is displayed. If the values are not
acceptable then the cursor is set on the field CO3.

Validation 3. If CO7 > CO12 , then a warning message indicating

that CO7 is greater than CO12 is displayed. If the values are not
acceptable then the cursor is set on the field CO7.

Validation 4. If CO9 > CO12, then an warning message indicating

that CO9 is greater than CO12 is displayed. If the values are not
acceptable then the cursor is set on the field CO9.

F - II - c - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Saving Data When you want to save the updated record to the database by
selecting Save from the Database option, the validations are
performed again. After the validations are complete and the record
has been written to the database, you'll see a message on the status
line indicating that the record has been successfully updated.
However, if you want to cancel the process, after you select
Update, any active menu items under File, Database, or
Reports options can be chosen. If you choose any of these
options, you'll see the warning message, "Latest changes have
not been saved, do you wish to save before
continuing?" You have three options:

Yes - Saves the record and continues with the menu item
process chosen.
No - Does not save the record but continues with the menu
item process chosen.
Cancel - Returns to the "Update" mode.

Deleting Data If you choose Delete from the Database option, you'll see the
warning message, "Are you sure you wish to delete?"
You have two options:

Yes - Deletes the TPS record and clears the TPS column
displayed.
No - Returns you to the main window.

F - II - c - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Report The Report Generation option enables you to generate, view, save,
Generation and print three types of reports:
Section
P Computed Measures report
P Database Display report
P Data Elements and Formulae Used report

Accessing To display the Report Selection window, go to the Collections main

Report window. Click on Reports in the menubar, then choose Generate.
Generation The Report Selection window, shown below, is displayed.

Report Selection Window

The top of the window lists the types of reports you can generate:

F - II - c - 15 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

P Computed Measures
P Database Display
P Data Elements and Formulae Used

The bottom of the window features six pushbuttons:

P Generate P Save As
P PreView P Cancel
P Print P Help

Four pushbuttons — Generate, PreView, Print, and Save As — are

active or inactive, depending upon previous actions. For example, you
cannot preview or print a report before the report is generated.

Generating The first time you access the Report Selection window, the default
Reports report — which is the Computed Measures report — is highlighted both
at the top and in the Report Selected field. The Generate
pushbutton is active. If you want to generate a report other than the
default report, click on the report desired in the list or highlight it with
an arrow key, then press Z and that report name will appear in the
Report Selected field.

When you choose either a Computed Measures report or a

Database Display report and then press Generate, a Search
Criteria window prompts you for Year and Quarter of the
report. If, however, you choose a Data Elements and Formulae
Used report, no Search Criteria window is displayed. The
validations on parameters on this Search Criteria window are
similar to the validations described in the Data Entry section. This
represents the "Year and Quarter" ending date for which the
measure will be calculated.

F - II - c - 16 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

When you type valid year and quarter parameters, the Search
Criteria window closes and you see the following message on
the status line,

Report Generation in Progress ... Please Wait

When the report generation is completed, the pushbuttons PreView,

Print, and Save As become active.

Viewing Reports To view a report on the screen, choose PreView. Shown below is
an example of a PreView window.

PreView Window

You can scroll through the report by either clicking with the mouse
on the scrollbar on the right side or pressing the PageUp/PageDown
keys. To close the window and return to the

F - II - c - 17 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Report Selection window, either click on the Close button with the
mouse, or press P three times to highlight the Close button, then
press the space bar.

Printing Reports To print a report, choose Print. The Printer Selection

window, shown below, appears.

Printer Selection Window

You have two options: System Printer and Local Printer.

The system printer is attached to the SPARC system, and the local
printer is attached to your workstation. At the bottom of this
window there are three pushbuttons: OK, Cancel, and Help. When

F - II - c - 18 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

you choose OK, the printer selection window closes, the report is
printed on the printer selected, and you're returned to
the Reports Selection window. Choose Cancel to return to the
Reports Selection window. Choose Help to view help
messages related to the printer selection window.

See examples of printed reports in the Samples of Reports section.

Saving Reports A session begins when you log on and ends when you log off.
When a session ends, none of the reports generated during the
session is automatically saved because the UIRR data may have been
changed between sessions. Thus, each time you logon, the reports
(computed measures and the data base display) must be
regenerated. Therefore, if you want to save a report, you need to
use the Save As option.

To save a report, choose Save As. The Save As window, shown

below, appears.

Save As Window

At the bottom of the Save As window three pushbuttons appear:

OK, Cancel and Help. If you choose OK, the default report name
and path are used and the file is saved in the default directory

F - II - c - 19 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

which is your home directory. However, if you choose to change

the default path or/and the filename, type over
the default path/filename with a path/filename of your choice.
Click on the OK pushbutton to accept the input and activate the
"Save" process. Using the keyboard, you can use the Tab key to
move to the pushbutton OK and then use the arrow keys to traverse
the pushbuttons. To activate a pushbutton option, press the space
bar when the focus is on the pushbutton desired. Any files saved
will be checked for valid path and filenames. Shown below are the
default filenames generated by the system for each report selection.

Report Selection Default filename

Computed Measures cm_c_m_Year_Qtr.login_id
Ex: cm_c_m_1990_1.timmsr
Database Display cm_c_d_Year_Qtr.login_id
Ex: cm_c_d_1990_1.timmsr
Data Elements and Formulae Used cm_c_list.timmsr
Ex: cm_c_list.timmsr

When you choose Cancel on the Reports Selection window,

the Reports Selection window closes and you're returned to the
main window.

When you choose Help on the Reports Selection window, help

messages related to the Reports Selection window appear.

F - II - c - 20 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

File Options If you generate reports during a session, after the reports are
Available After generated you have the following options available from the File
Generating option in the menubar: Open, Save As, and Print.
Reports
Open. If you choose Open, a File Selection window, shown
below, displays selected reports generated during the session.
However, if no reports were generated during this session, a
message "No Report files present for Retrieval"
appears.

File Selection Window

F - II - c - 21 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Three pushbuttons are displayed at the bottom of the File

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To display the file, click
on OK. Choose Cancel to return to the main window. Choose
Help to view help messages related to the File Selection
window.

Save As. To save selected reports generated during the session,

choose Save As. A Save As window appears. If, however, no
reports were generated during this session, a message "No Report
files present to Save" is displayed.

Three pushbuttons are shown at the bottom of the Save As

window: OK, Cancel, and Help. When you choose OK, the default
report name and path are used and the file is saved in the default
directory. Any files saved will be checked for valid path and
filenames. Choose Cancel to return to the main window. Choose
Help to view help messages related to the Save As window.

Print. To print selected reports generated during the session,

choose Print. A submenu with the options System and Local
appears. Choose either option to display the File Selection
window. However, if no reports were generated during this
session, you'll see the following message in the message window.

No Report files present for Print.

Three pushbuttons are displayed at the bottom of the Printer

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To print the file on the
printer selected, click on OK. Choose Cancel to return to the main
window. Choose Help to view help messages related to the
Printer Selection window.

A radio button is a button grouped with other buttons that allows

F - II - c - 22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

you to choose only one option from the group at a time, like
selecting your favorite radio station. In the File Selection
window, which appears in this section, the following radio buttons
are available as auxiliary options.

Select Allows you to choose files from the box marked List.

Delete Allows you to delete any or all files from the User
Selection box. To delete a file from the User
Select box, highlight the file to be deleted by dragging
the mouse the entire length of the filename, then select
the Delete radio button.

Search Generates a Search Dialog box from which you can

enter a string (the full path name for the desired file) to
be found within the box marked List.

Top Display the top of the list in the box marked List.

Bottom Displays the bottom of the list in the box marked List.

Samples of The Report Generation application produces three types of reports:

Reports

F - II - c - 23 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

P Report of Computed Measures

P Database Display Report
P Report of Data Elements and Formulae Used

Reports of Computed Measures are indicators used in conjunction

with the accuracy findings to determine if necessary actions are
being accomplished in a timely, complete manner. The reports
follow specified formats. If essential data element(s) are missing,
the Report of Computed Measures indicates the missing data
elements; otherwise, the percentage value for indicators is
displayed on the report.

The Database Display Report is a replica of the data entry screen.

Shown on the following pages are examples of each type of report.

F - II - c - 24 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Report of Computed Measures

The following is a sample of a Computed Measures report generated for a year/quarter in

which all data elements collected are valid.
DATE: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES
COLLECTIONS

State: CA
Requested Year/Qtr: 1990/1
====================================================

CONTRIBUTORY EMPLOYERS:

A: Percent of Amount due paid timely: 98.8%

B: Turnover Ratio - The ratio of receivables liquidated

and declared uncollectible to taxes due 99.6%

C: Receivables declared uncollectible - The percent of

tax due declared uncollectible and/or doubtful 79.7%

D: Accounts receivable at the end of the report 56.8%

REIMBURSING EMPLOYERS:

A: Percent of Amount due paid timely: 98.8%

B: Turnover Ratio - The ratio of receivables liquidated

and declared uncollectible to taxes due 99.6%

C: Receivables declared uncollectible - The percent of

tax due declared uncollectible and/or doubtful 79.7%

D: Accounts receivable at the end of the report 56.8%

F - II - c - 25 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Computed Measures Report

The following is a sample of a Computed Measures report generated for a year/quarter in

which some data elements collected are missing/invalid. In addition to the Computed
Measures Report, a report of missing data will also be generated, which is shown on the next
page.
DATE: 04/19/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES
COLLECTIONS

STATE: CA
REQUESTED YEAR/QTR: 1993/4
==============================================

Contributory Employers:

A: Percent of Amounts due paid timely: UNKNOWN

B: Turnover Ratio - The ratio of receivables liquidated UNKNOWN

and declared uncollectible to taxes due

C: Receivables declared uncollectible and/or UNKNOWN

doubtful - The percent of tax due declared
uncollectible and/or doubtful

D: Accounts receivable at the end of the report UNKNOWN

period as a percent of tax due

Reimbursing Employers:

E: Percent of Amounts due paid timely: 99.13%

F: Turnover Ratio - The ratio of receivables Liquidated 1.89%

and declared uncollectible and/or doubtful to tax due

G: Receivables declared uncollectible and/or doubtful - 0.04%

The percent of tax due declared uncollectible and/or
doubtful

H: Accounts receivable at the end of the report 0.44%

period as a percent of tax due

Note: UNKNOWN indicates missing quarter of data needed for computation.

Refer to the Report of MISSING DATA.

DATE:04/19/1995

F - II - c - 26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

TAX PERFORMANCE SYSTEM

REPORT OF MISSING DATA
COLLECTIONS

STATE: CA
REQUESTED YEAR/QTR: 1993/4
=================================================

Measure A, B, C, D could not be computed

- Missing data in CO1 for the following year/quarter(s):
1993/2
1993/3

Note: This is an example of a Missing Data Report. However, this report does not appear if all
data are available for calculating the measures.

F - II - c - 27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Database Display Report

The following is a sample of the Database Display report generated for a year/quarter.
DATE: 04/19/1995

TAX PERFORMANCE SYSTEM

DATABASE DISPLAY
COLLECTIONS

STATE: CA
REQUESTED YEAR/QTR: 1993/4
==============================================

REPORT & TPS

DEFINITION ELEMENT # EDP ID UIRR TPS
---------------------------------------------------------------------------------------------------------------------
CONTRIBUTORY EMPLOYERS

Amount of
Determined Receivable ETA581-#22 CO1 27,281,260 1,920,120

Dollar Deposited: ETA2112-#11 CO2 90,628,284.60 906,283,323.33

307,301,646.03 307,301,646.03
28,817,082.56 28,817,082.56

Receivables Liquidated: ETA581-#23 CO3 23,650,093 23,650,093

Receivables - ETA581-#24 CO4 28,236 28,236

Uncollectible:

Receivables -Doubtful: ETA581-#25 CO5 9,876,587 9,876,587

Receivable Balance: ETA581-#26 CO6 190,012,024 190,012,024

F - II - c - 28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Database Display Report (Continued)

REIMBURSING EMPLOYERS

Determined Receivable: ETA581-#34 CO7 3,143,862 3,140

Dollar Deposited: ETA2112-#18 CO8 4,841,275.16 4,841,275.16

6,016,603.60 6,016,603.60
5,812,558.42 5,812,558.42

ETA2112-#19 CO8 2,172,054.51 2,172,054.51

4,206,052.85 4,206,052.85
4,492,820.14 4,492,820.14

ETA2112-#20 CO8 5,012,861.62 5,012,861.62

7,226,748.53 7,226,748.53
6,723,064.69 6,723,064.69

Receivables Liquidated ETA581-#35 CO9 1,686,080 1,686,080

Receivables - ETA581-#36 CO10 800 800

Uncollectible:

Receivables -Doubtful: ETA581-#37 CO11 122,223 0

Receivable Balance: ETA581-#38 CO12 2,805,765 0

F - II - c - 29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Report of Data Elements and Formulae Used

The following is a sample of a Report of Data Elements and Formulae Used.

Run Date: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF DATA ELEMENTS & FORMULAE
COLLECTIONS
====================================================

TPS Report # / UIRR

EDP ID Element # EDP ID Definition
----------------------------------------------------------------------------------------------------------------------------------
CONTRIBUTORY EMPLOYERS

CO1 ETA581/22 c15 Amount determined receivable

CO2 *ETA 2112/11 c9* Dollar Amount Deposited

CO3 ETA 581/23 c16 Amount of Receivables Liquidated

CO4 ETA 581/24 c17 Amount of Receivables Uncollectible

CO5 ETA 581/25 c64 Amount of Receivables Doubtful

CO6 ETA 581/26 c18 Amount of Receivables Balance

REIMBURSING EMPLOYERS

CO7 ETA 581/34 c20 Amount determined receivable

CO8 *ETA 2112/ c27,c29, c31 Dollar Amount Deposited

18,19,20

CO9 ETA 581/35 c21 Amount of Receivables Liquidated

CO10 ETA 581/36 c22 Amount of Receivables Uncollectible

CO11 ETA 581/37 c65 Amount of Receivables Doubtful

CO12 ETA 581/38 c23 Amount of Receivable Balance

Report of Data Elements and Formulae Used (Continued)

F - II - c - 30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Contributory Employers

A: Percentage of Amounts due paid timely

(Sum of CO1) for Q(x-3), Q(x-2), Q(x-1), Qx

[1 -(------------------------------------------------------------------------)]*100
(Sum of CO2+CO1-CO3) for Q(x-3),Q(x-2),Q(x-1), Qx

B: Turnover Ratio - The ratio of receivables liquidated and

declared uncollectible to taxes due

(Sum of CO3+CO4+CO5) for Q(x-3), Q(x-2), Q(x-1), Qx

--------------------------------------------------------------------------- * 100
(Sum of CO2+CO1-CO3) for Q(x-3), Q(x-2), Q(x-1), Qx

C: Receivables declared uncollectible - The percent of tax due

declared uncollectible and/or doubtful

(Sum of CO4+CO5) for Q(x-3), Q(x-2), Q(x-1), Qx

---------------- ---------------------------------------------------- * 100
(Sum of CO2+CO1-CO3) for Q(x-3), Q(x-2), Q(x-1), Qx

D: Accounts receivable at the end of the report period as a

percent of tax due

CO6 for Qx
--------------------------------------------------------------------------- * 100
(Sum of CO2+CO1-CO3) for Q(x-3), Q(x-2), Q(x-1), Qx

Note: Qx represents the requested year/quarter.

F - II - c - 31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Report of Data Elements and Formulae Used (Continued)

Reimbursing Employers

E: Percentage of Amounts due paid timely

(Sum of CO7) for Q(x-3), Q(x-2), Q(x-1), Qx

[1 - (-------------------------------------------------------------------)] * 100
(Sum of CO7+CO8-CO9) for Q(x-3),Q(x-2),Q(x-1), Qx

F: Turnover Ratio - The ratio of receivables liquidated and

declared uncollectible to taxes due

(Sum of CO9+CO10+CO11) for Q(x-3), Q(x-2), Q(x-1), Qx

---------------------- ------------------------------------------------------ * 100
(Sum of CO7+CO8-CO9) for Q(x-3), Q(x-2), Q(x-1), Qx

G: Receivables declared uncollectible - The percent of tax due

declared uncollectible and/or doubtful

(Sum of CO10+CO11) for Q(x-3), Q(x-2), Q(x-1), Qx

---------------------- ----------------------------------------------------- * 100
(Sum of CO7+CO8-CO9) for Q(x-3), Q(x-2), Q(x-1), Qx

H: Accounts receivable at the end of the report period as a

percent of tax due

CO12 for Qx
-------------------- ---------------------------------------------------- * 100
(Sum of CO7+CO8-CO9) for Q(x-3), Q(x-2), Q(x-1), Qx

Note: Qx represents the requested year/quarter.

F - II - c - 32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Help Section The Help Section provides the following four options:

P context-sensitive help
P an overview of the subsystem
P help about keyboard operation procedures
P product release information

Accessing Help To access the Help option, go to the Collections main window
and choose the Help option. The Help menu, shown below,
appears.

Help Menu

F - II - c - 33 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

Shown below is the screen display of a typical help window.

Help Window

If you choose the Context-Sensitive Help option from the

Help menu, a Help window appears with messages related to the
field on focus. You can view the entire help message with the
mouse by using the scroll bar on the right side or by pressing the
Page Up/Page Down keys on your PC. (Note: The Context-
Sensitive Help option is active only if you choose Update from
the Database menu to clarify edits/definitions for entry fields.)

F - II - c - 34 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
REVENUE QUALITY CONTROL

DATA ENTRY USERS GUIDE

COMPUTED MEASURES COLLECTIONS

To exit the Context-Sensitive Help option and return to the

main window, either click on Close with the mouse, or press P
three times to highlight the Close button, then press the space bar.

To see an overview of the subsystem, choose Overview. You can

view the entire help message with the mouse by using the scroll bar
on the right side, or by pressing the Page Up/Page Down keys on
your PC. To return to the main window, either click on Close with
the mouse, or press P three times to highlight the Close button,
then press the space bar.

To see a help window with keyboard operation procedures for this

part of the application, choose the Keyboard option from the Help
menu. You can view the entire help message with the mouse by
using the scroll bar on the right side, or by pressing the Page
Up/Page Down keys on your PC. To return to the main window,
either click on Close with the mouse, or press P three times to
highlight the Close button, then press the space bar.

To see a help window with product release information for this part
of the application, choose the Product Information option from
the Help menu. To return to the main window, either click on
Close with the mouse, or press P three times to highlight the
Close button, then press the space bar.

F - II - c - 35 R 12/00
FIELD AUDIT
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Defining Field The main purpose of the field audit function is to assist employers
Audit Measures to comply with State laws and regulations and to determine if
wages and taxes have been reported in accordance with law and
agency policies.

To ascertain the level of employer compliance and provide for

analysis of improper employer reporting and audit penetration by
both number and size, there are three computed measures:

P Percentage of change in total wages resulting from audit.

P Percentage of contributory employers who are audited.

P Percentage of total wages audited.

Accessing Field To access the Field Audit function, go to the UIS Main Menu and
Audit choose the TAX PERFORMANCE SYSTEM option. In the TPS
Main Menu, choose the Computed Measures option. When the
Computed Measures Menu appears, choose the Field Audit option.
Shown on the next page are these three menus.

F - II - d - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Menu Selection

To display the Field Audit main window, shown on the next

page, choose the Field Audit option from the Computed
Measures Menu.

F - II - d - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Field Audit Main Window

The main window has a menubar at the top with the following
options: File, Database, Reports, and Help. Under each
menubar option are the following options:

P File. Consists of Open, Save As, Print, and Exit. The

Print option is further subdivided into System and Local.

P Database. Consists of Query, Update, Save, and Delete.

P Reports. Consists of Generate.

P Help. Consists of Context-Sensitive Help, Overview,

Keyboard, and Product Information.

F - II - d - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

The menubar options have a tear-off feature that lets you separate
the pull-down menu options. This option is useful if you want
certain pull-down menus to remain on the screen for repetitive use.
Normally these pull-down menus disappear after making your
selection. To separate the menu options, simply click the mouse on
the perforation under the menu option.

Menu Option with Perforation

F - II - d - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Shown below is a screen of the tear-off menus for the Computed

Measures menu bar.

Tear-off Menus

F - II - d - 5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

To access the menubar using the keyboard, simply press J on the

Accessing
Menubar Using
main window. The first option on the menubar is now highlighted.
Keyboard
Using the left or right arrow keys, you can move to any of the
menu options desired. To activate the menu option, simply press
Z.

For example to access options from the Database menu on the

menubar, you can also use one of the following methods:

P Under the Database option:

L Type q or use arrow keys to move to the Query option and

press Z to access Query.
L Type u or use arrow keys to move to the Update option
and press Z to access Update.
L Type s or use arrow keys to move to the Save option and
press Z to access Save.
L Type d or use arrow keys to move to the Delete option
and press Z to access Delete.

You can also access some options under the Database menu
option with fewer keystrokes by using what are termed as "hot
keys". From the Field Audit main window:

L Press <Ctrl-q> to access Query.

L Press <Ctrl-u> to access Update.
L Press <Ctrl-s> to access Save.
L Press <Ctrl-d> to access Delete.

F - II - d - 6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

The operation of this part of the TPS program is explained in the

following sections:

P data entry
P reports generation
P help

F - II - d - 7 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

The data entry section enables you to enter missing data or correct
Data Entry inaccurate data retrieved from the UIRR database tables into the
Section TPS database tables.

Accessing To access the Data Entry section, go to the Field Audit main
Data Entry window. Click on Database in the menubar, then choose Query.
The Search Criteria window appears, as shown below.

Search Criteria Window

A year and quarter must be entered which represents the "Report

Year and Quarter" requested for updating.

F - II - d - 8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Editing Data Data entered on screens can be edited by following one of four
different methods:

P If data need to be overwritten, press the "Insert" toggle key (on

a PC) or the "Insert Here" toggle key (on an X-terminal, such
as a Qume), then type over the required characters.

P If a single character of the data needs to be erased, press the

arrow key to move the cursor before the character that you
want to erase. Then press O (on a PC) or the backspace key
(on an X-terminal), then reenter the required data.

P If the contents of the entire field need to be erased and if the

field is already highlighted by default simply press O (on a
PC) or the backspace key (on an X-terminal).

P If the contents of the entire field need to be erased and if the

field is not already highlighted, highlight the field by clicking
the mouse on the data field and dragging the mouse the entire
length of the field, then press O (on a PC) or the backspace
key (on an X-terminal).

Validating The Search Criteria window displays the parameters year and
Data quarter. Three pushbuttons appear at the bottom — OK, Cancel,
and Help.

In the box to the right of "1) PLEASE ENTER THE REPORT YEAR:",
type the year of the report you want to inquire about in a YYYY
format.

Example: 1991

F - II - d - 9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

For the year to be valid, it must satisfy the following validation criteria.
The year cannot be:

P blank
P greater than current year
P less than UIRR-MIN-YEAR where UIRR-MIN-YEAR is the oldest record
entered by UIRR existing in the database. �

If any of these criteria are not met, an error message appears and
the cursor moves to the field in error. Type a valid year.
After you've typed a valid year, the cursor automatically goes to the
quarter field.

In the box to the right of "2) PLEASE ENTER THE REPORT QUARTER:",
type 1, 2, 3, or 4 — the number representing the quarter of the
report year you want to inquire about. The cursor then goes to OK.
Click on OK or press Z.

For the quarter to be valid, it must satisfy the following criteria:

P The quarter cannot be blank.

P The valid values of quarter must be 1 through 4.

If any of these are not met, an error message appears and the cursor
moves to the field in error. Type a valid quarter.

After you type a valid year and quarter, the control automatically
goes to the OK pushbutton. To return to the main window, choose
Cancel. To display help messages related to the Search
Criteria window, choose Help.

To have the program check for the validity of the query parameters
and accessibility of the record in the database, choose OK. The
following validations will now be performed.

F - II - d - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Validation 1

If the selected year is the current year, the program checks to

ensure that you have access to the records.

Example: If the query year you enter is 1995 (the same as the current year)
and the current month and current day are 03 (March) and 15 (day),
respectively, the validation check will be as follows:

IF selected quarter = 1
earliest access date = "05/20/1995"
IF selected quarter = 2
earliest access date = "08/20/1995"
IF selected quarter = 3
earliest access date = "11/20/1995"
IF selected quarter = 4
earliest access date = "02/20/1996"

In this example, you will not have access to data for the year 1995.
An error message will indicate your access has been denied and
you'll be prompted to reenter the query.

Validation 2

Assuming the program passes Validation 1, it then checks the

existence of the UIRR record for the query parameters requested. If
the UIRR record exists, the control moves to check Warning 1. If no
record exists, an error message indicates the record is unavailable
and you're prompted to reenter the query.

Warning 1
Assuming the query parameters pass Validations 1 and 2, the mail
flag in the UIRR record is then checked to ensure that UIRR is not in
the process of revising the record. The valid value for

F - II - d - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

the mail flag is "2" (Sent). If the value of the mail flag is either "0" �
(New) or "1" (Revision), a warning message appears indicating that �
UIRR is currently modifying the record and you're prompted if you want �
to continue the display process. You have two options: �

Yes - Goes ahead with display.

No - Returns to reenter different query parameters.

Once the validations are complete, the Search Criteria window �

closes and the record appears on the main window. Two columns �
of data are displayed: the UIRR column with data from the UIRR �
database, and the TPS column with data (if data have been �
previously entered) from the TPS database. �

From the Database menu, you can now choose the Update option �
if you want to update an TPS record, or the Delete option if you �
want to delete TPS data that was previously entered. If you choose �
Update, the cursor moves to the first field in the TPS column. �

You can get context-sensitive help only in this mode. To access it, click �
on Help in the menubar and choose Context-Sensitive. �

The validation edit checks for updating the record are given below: �

Warning

If any of the data entry fields are set to "0", a warning message will
be displayed "Do you really want to set this field to 0 ?". You have
two options:

Yes - Goes ahead and sets the value to 0.

No - Returns control back to the field for the user to
change value.

F - II - d - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Relational There are certain relationships between fields. The software will
Edits perform the following validations:

Validation 1. If FA1 >= FA2, then an error message indicating that

FA1 cannot be greater than or equal to FA2 is displayed and the
cursor is set on the field FA1.

Validation 2. If FA3 >= FA8, then an error message indicating that

FA3 cannot be greater than or equal to FA8 is displayed and the
cursor is set on the field FA3.

Validation 3. If FA4 >= FA8, then an error message indicating that

FA4 cannot be greater than or equal to FA8 is displayed and the
cursor is set on the field FA4.

Validation 4. If FA5 >= FA8, then an error message indicating that

FA5 cannot be greater than or equal to FA8 is displayed and the
cursor is set on the field FA5.

Validation 5. If FA6 >= FA8, then an error message indicating that

FA6 cannot be greater than or equal to FA8 is displayed and the
cursor is set on the field FA6.

Validation 6. If FA1 >= FA7, then an error message indicating that

FA1 cannot be greater than or equal to FA7 is displayed and the
cursor is set on the field FA1.

Validation 7. If FA5 - FA3 + FA4 <> FA6, then an error message

indicating that FA5 - FA3 + FA4 must be equal to FA6 is displayed
and the cursor is set on the field FA3.

F - II - d - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

When you want to save the updated record to the database by

Saving Data selecting Save from the Database option, the validations are
performed again. After the validations are complete and the record
has been written to the database, you'll see a message on the status
line indicating that the record has been successfully updated.
However, if you want to cancel the process, after you select
Update, any active menu items under File, Database, or
Reports options can be chosen. If you choose any of these
options, you'll see the warning message, "Latest changes have
not been saved, do you wish to save before
continuing?" You have three options:

Yes - Saves the record and continues with the menu item
process chosen.
No - Does not save the record but continues with the menu
item process chosen.
Cancel - Returns to the "Update" mode.

Deleting Data If you choose Delete from the Database option, you'll see the
warning message, "Are you sure you wish to delete?"
You have two options:

Yes - Deletes the TPS record and clears the TPS column
displayed.
No - Returns you to the main window.

F - II - d - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Report The Report Generation option enables you to generate, view, save,
Generation and print three types of reports:
Section
P Computed Measures report
P Database Display report
P Data Elements and Formulae Used report

Accessing To display the Report Selection window, go to the Field Audit

Report main window. Click on Reports in the menubar, then choose
Generation Generate. The Report Selection window, shown below, is
displayed.

Report Selection Window

F - II - d - 15 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

The top of the window lists the types of reports you can generate:

P Computed Measures
P Database Display
P Data Elements and Formulae Used

The bottom of the window features six pushbuttons:

P Generate P Save As
P PreView P Cancel
P Print P Help

Four pushbuttons — Generate, PreView, Print, and Save As — are

active or inactive, depending upon previous actions. For example,
you cannot preview or print a report before the report is generated.

Generating The first time you access the Report Selection window, the
Reports default report — which is the Computed Measures report — is
highlighted both at the top and in the Report Selected field. The
Generate pushbutton is active. If you want to generate a report
other than the default report, click on the report desired in the list or
highlight it with an arrow key, then press Z and that report name
will appear in the Report Selected field.

When you choose either a Computed Measures report or a

Database Display report and then press Generate, a Search
Criteria window prompts you for Year and Quarter of the
report. If, however, you choose a Data Elements and Formulae
Used report, no Search Criteria window is displayed. The
validations on parameters on this Search Criteria window are
similar to the validations described in the Data Entry section. This
represents the "Year and Quarter" ending date for which the
measure will be calculated.

F - II - d - 16 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

When you type valid year and quarter parameters, the Search
Criteria window closes and you see the following message on
the status line,

Report Generation in Progress ... Please Wait

When the report generation is completed, the pushbuttons PreView,

Print, and Save As become active.

Viewing Reports To view a report on the screen, choose PreView. Shown below is
an example of a PreView window.

PreView Window

You can scroll through the report by either clicking with the mouse
on the scrollbar on the right side or pressing the PageUp/PageDown
buttons. To close the window and return to the Report Selection
window, either click on the Close button with the mouse, or press

F - II - d - 17 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

P three times to highlight the Close button, then press the space
bar.

Printing Reports To print a report, choose Print. The Printer Selection

window, shown below, appears.

Printer Selection Window

You have two options: System Printer and Local Printer.

The system printer is attached to the SPARC system, and the local
printer is attached to your workstation. At the bottom of this
window there are three pushbuttons: OK, Cancel, and Help. When
you choose OK, the printer selection window closes, the

F - II - d - 18 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

report is printed on the printer selected, and you're returned to

the Reports Selection window. Choose Cancel to return to the
Reports Selection window. Choose Help to view help
messages related to the printer selection window.

See examples of printed reports in the Samples of Reports section.

Saving Reports A session begins when you log on and ends when you log off.
When a session ends, none of the reports generated during the
session is automatically saved because the UIRR data may have been
changed between sessions. Thus, each time you login, the reports
(computed measures and the data base display) must be
regenerated. Therefore, if you want to save a report, you need to
use the Save As option.

To save a report, choose Save As. The Save As window, shown

below, appears.

Save As Window

At the bottom of the Save As window three pushbuttons appear:

OK, Cancel and Help. If you choose OK, the default report name
and path are used and the file is saved in the default directory
which is your home directory. However, if you

F - II - d - 19 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

choose to change the default path or/and the filename, type over the
default path/filename of your choice. Click on the OK pushbutton
to accept the input the activate the "Save" process. Using the
keyboard, you can press P to move to the pushbutton OK, then
use the arrow keys to traverse the pushbuttons. To activate the
pushbutton, press the space bar when the focus in on the pushbutton
desired. Any files saved will be checked for valid path and
filenames. Shown below are the default filenames generated by the
system for each report selection.

Report Selection Default filename

Computed Measures cm_f_m_Year_Qtr.login_id
Ex: cm_f_m_1990_1.timmsr
Database Display cm_f_d_Year_Qtr.login_id
Ex: cm_f_d_1990_1.timmsr
Data Elements and Formulae Used cm_f_list.timmsr
Ex: cm_f_list.timmsr

When you choose Cancel on the Reports Selection window,

the Reports Selection window closes and you're returned to the
main window.

When you choose Help on the Reports Selection window, help

messages related to the Reports Selection window appear.

F - II - d - 20 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

File Options If you generate reports during a session, after the reports are
Available After generated you have the following options available from the File
Generating option in the menubar: Open, Save As, and Print.
Reports
Open. If you choose Open, a File Selection window, shown
below, displays selected reports generated during the session.
However, if no reports were generated during this session, a
message "No Report files present for Retrieval"
appears.

File Selection Window

F - II - d - 21 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Three pushbuttons are displayed at the bottom of the File

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To display the file, click
on OK. Choose Cancel to return to the main window. Choose
Help to view help messages related to the File Selection
window.

Save As. To save selected reports generated during the session,

choose Save As. A Save As window appears. If, however, no
reports were generated during this session, a message "No Report
files present for Save" is displayed.

Three pushbuttons are shown at the bottom of the Save As

window: OK, Cancel, and Help. When you choose OK, the default
report name and path are used and the file is saved in the default
directory. Any files saved will be checked for valid path and
filenames. Choose Cancel to return to the main window. Choose
Help to view help messages related to the Save As window.

Print. To print selected reports generated during the session,

choose Print. A submenu with the options System and Local
appears. Choose either option to display the File Selection
window. However, if no reports were generated during this
session, you'll see the following message in the message window.

No Report files present for Print.

Three pushbuttons are displayed at the bottom of the Printer

Selection window: OK, Cancel, and Help. Any file chosen from
the list appears on the selection window. To print the file on the
printer selected, click on OK. Choose Cancel to return to the main
window. Choose Help to view help messages related to the
Printer Selection window.

A radio button is a button grouped with other buttons that allows

F - II - d - 22 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

you to choose only one option from the group at a time, like
selecting your favorite radio station. In the File Selection
window, which appears in this section, the following radio buttons
are available as auxiliary options.

Select Allows you to choose files from the box marked List.

Delete Allows you to delete any or all files from the User
Selection box. To delete a file from the User
Selection box, highlight the file to be deleted by
dragging the mouse the entire length of the filename,
then select the Delete radio button.

Search Generates a Search Dialog box from which you can

enter a string (the full path name for the desired file) to
be found within the box marked List.

Top Display the top of the list in the box marked List.

Bottom Displays the bottom of the list in the box marked List.

Samples of The Report Generation application produces three types of reports:

Reports

F - II - d - 23 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

P Report of Computed Measures

P Database Display Report
P Report of Data Elements and Formulae Used

Reports of Computed Measures are indicators used in conjunction

with the accuracy findings to determine if necessary actions are
being accomplished in a timely, complete manner. The reports
follow specified formats. If essential data element(s) are missing,
the Report of Computed Measures indicates the missing data
elements; otherwise, the percentage value for indicators is
displayed on the report.

The Database Display Report is a replica of the data entry screen.

Shown on the following pages are examples of each type of report.

F - II - d - 24 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Report of Computed Measures

The following is a sample of a Computed Measures report generated for a year/quarter in

which all data elements collected are valid.
Date: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

FIELD AUDIT

State: CA
Requested Year/Qtr: 1990/1
==========================================

A: Percentage of Change in total wages resulting

from audit ..... 1.4%

B: Percentage of contributory employers which

are audited ..... 1.8%

C: Percentage of total wages audited ..... 1.5%

F - II - d - 25 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Computed Measures Report

The following is a sample of a Computed Measures report generated for a year/quarter in

which some data elements collected are missing/invalid. In addition to the Computed
Measures Report, a report of missing data will also be generated, which is shown on the next
page.
Date: 03/11/1995

TAX PERFORMANCE SYSTEM

REPORT OF COMPUTED MEASURES

FIELD AUDIT

State: CA
Requested Year/Qtr: 1990/2
===============================================

A: Percentage of Change in total wages resulting

from audit ..... UNKNOWN

B: Percentage of contributory employers which

are audited ..... 1.8%

C: Percentage of total wages audited ..... UNKNOWN

Note: UNKNOWN indicates missing quarter of data needed for computation.

Refer to the REPORT OF MISSING DATA.

F - II - d - 26 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Date: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF MISSING DATA
FIELD AUDIT

State: CA
Requested Year/Qtr: 1990/2
===================================================

A: Measure could not be computed.

- Missing data in FA5 for following year/quarter(s):

1991/4
1992/1
1992/2

C: Measure could not be computed.

- Missing data in FA6 for following year/quarter(s):

1991/4
1992/1
1992/2

- Missing data in FA8 for following year/quarter(s):

1990/3
1990/4
1991/1
1991/2

Note: This is an example of a Missing Data Report. However, this report does not appear if all data
are available for calculating the measures.

F - II - d - 27 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Database Display Report

The following is a sample of the Database Display report generated for a year/quarter.
Date: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
DATABASE DISPLAY
FIELD AUDIT

State : CA
Requested Year/Qtr : 1990/1
=====================================================

Report/ TPS
Definition Element # EDP ID UIRR TPS
-------------------------------------------------------------------------------------------------------------------------------------

Total # of Completed Audits ETA 581/46 FA1 3,641 3,641

Contributory

Total # of Contributory ETA 581/1 FA2 563,007 563,007

Employers

Total Wages - ETA 581/55 FA3 562,040,000 562,045,000

Amt Over-reported

Total Wages - ETA 581/52 FA4 668,664,000 668,664,000

Amt Under-reported

Total Wages Audited - ETA 581/48 FA5 55,444,230

Pre-Audit

Total Wages Audited - ETA 581/49 FA6 45,456,200

Post-Audit

Total # of Quarters Audits ETA 581/47 FA7 16,039 16,039

Total Wages Paid - All ES 202 FA8 810,411,028 810,411,028

Contributory Employers

F - II - d - 28 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Report of Data Elements and Formulae Used

The following is a sample of a Report of Data Elements and Formulae Used.

Date: 03/11/1995

TAX PERFORMANCE SYSTEM

COMPUTED MEASURES
REPORT OF DATA ELEMENTS AND FORMULAE
FIELD AUDIT

==================================================
TPS Report #/ UIRR
EDP ID Element # EDP ID Definition
------------------------------------------------------------------------------------------------------------------------------
FA1 ETA 581/46 c25b Total # of Completed Audit -
Contributory

FA2 ETA 581/1 c1 Total # - Contributory Employers

FA3 ETA 581/55 c40a Total Wages - Amt over-reported

FA4 ETA 581/52 c37a Total Wages - Amt Under-reported

FA5 ETA 581/48 c66 Total Wages Audited - Pre-Audit

FA6 ETA 581/49 c67 Total Wages Audited - Post-Audit

FA7 ETA 581/47 c26a Total # of Quarters Audited

FA8 ES 202 c5 Total Wages Paid - All Contributory

Employers

F - II - d - 29 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Report of Data Elements and Formulae Used (Continued)

A: Percent of Change in Total Wages Resulting from Audit

(Sum of FA3+FA4) for Q(x-3), Q(x-2), Q(x-1), Qx

________________________________________________ * 100
(Sum of FA5) for Q(x-3), Q(x-2), Q(x-1), Qx

B: Percent of Contributory Employers Audited

(Sum of FA1) for Q(x-3), Q(x-2), Q(x-1), Qx

______________________________________________ * 100
FA2 for Q(x-5)

C: Annualized Percent of Total Wages Audited

[(Sum of FA6) for Q(x-3), Q(x-2), Q(x-1), Qx *

(Sum of FA1) for Q(x-3), Q(x-2), Q(x-1), Qx]
________________________________________________ * 4 * 100
[(Sum of FA7) for Q(x-3), Q(x-2), Q(x-1), Qx *
(Sum of FA8) for Q(x-7), Q(x-6), Q(x-5), Q(x-4)]

Note: Qx represents the requested year/quarter

F - II - d - 30 R-6/96
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Help Section The Help Section provides the following four options:

P context-sensitive help
P an overview of the subsystem
P help about keyboard operation procedures
P product release information

Accessing Help To access the Help option, go to the Field Audit main window and
choose the Help option. The Help menu, shown below, appears.

Help Menu

F - II - d - 31 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

Shown below is the screen display of a typical help window.

Help Window

If you choose the Context-Sensitive Help option from the

Help menu, a Help window appears with messages related to the
field on focus. You can view the entire help message with the
mouse by using the scroll bar on the right side or by pressing the
Page Up/Page Down keys on your PC. (Note: The Context-
Sensitive Help option is active only if you choose Update from the
Database menu to clarify edits/definitions for entry fields.)

F - II - d - 32 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

COMPUTED MEASURES FIELD AUDIT

To exit the Context-Sensitive Help option and return to the

main window, either click on Close with the mouse, or press P

three times to highlight the Close button, then press the space bar.

To see an overview of the subsystem, choose Overview. You can

view the entire help message with the mouse by using the scroll bar on the
right side, or by pressing the Page Up/Page Down keys on your PC. To
return to the main window, either click on Close with the mouse, or press

P three times to highlight the Close button, then press the space bar.
To see a help window with keyboard operation procedures for this part of
the application, choose the Keyboard option from the Help menu. You
can view the entire help message with the mouse by using the scroll bar on
the right side, or by pressing the Page Up/Page Down keys on your PC.
To return to the main window, either click on Close with the mouse, or

press P three times to highlight the Close button, then press the space
bar.

To see a help window with product release information for this part of the
application, choose the Product Information option from the Help
menu. Choose Close to return to the main window. To return to the main

window, either click on Close with the mouse, or press P three times to
highlight the Close button, then press the space bar.

F - II - d - 33 R12/00
METHODS SURVEY
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY INTRODUCTION

Defining Methods surveys are used to gather data on the tools, procedures,
Methods and best practices used among States for facilitating employer
Surveys identification/registration, collecting delinquent reports, auditing,
and managing accounts receivable.
Purpose of
Methods The information gathered will be processed and shared among
Surveys States to help them improve their tax procedures. It will also be
analyzed along with results of Computed Measures to determine
methods used by high performance States.

Surveys will be conducted on the methods used for the following

tax functions:

a. Status Determination
- Identification and registration of employers
- Differentiation of employees from independent contractors
- Accommodation of the employee leasing industry by SESA
laws

b. Report Delinquency
- Resolution of report delinquencies
- Promotion of reporting and payment compliance

c. Collections
- Management of accounts receivable
- Collection procedures

d. Field Audit
- Audit unit structure
- Auditor responsibilities
- Methods to select employers for audit
- Computerized Audits

F - III - 1 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY OVERVIEW

Overview The Methods Survey subsystem is a set of four modules which use
a suite of sophisticated menu-driven software to input, update, and
retrieve data on methods and tools used by States in the tax
functions of Status Determination, Report Delinquency,
Collections, and Field Audit.

Data entered is identical to responses for the set of survey questions

in the TAX PERFORMANCE SYSTEM Operations Handbook.
The software provides data entry screens whose formats are similar
to the questions in the Handbook.

Since the amount of survey information to be recorded for each tax

function is large, the data entry task is logically subdivided into
multiple screens. Data entered on each sub-screen is voluminous.
To prevent data entered from being lost in case of a modem drop or
system fault, it is recommended that each screen be saved to the
database before moving to the next one. The software provides two
types of "Save" functions: one saves data without executing any
edits, and the other checks the validity of the data on the current
screen before saving information to the database. This option is
provided so that an entire survey need not be entered all at once but
can be input over time.

Since the survey question types for all the four tax functions are
similar in nature, this guide covers general operations using
examples of the types of questions possible in each tax function.

The software provides the means for retrieving a given year's

Methods Survey data pertaining to a particular tax function. Output
Reports consist of data extracted from the database for an input
year. Other outputs include an error report which can be generated
if the survey is incomplete or has missing/invalid information.

F - III - 2 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY OVERVIEW

Normal Use of This guide is organized according to the order the menu options
Methods Survey appear on the screens. You will normally "Add" survey
Software information when first using the software. Data can be added for
all or part of the survey. If the entire survey can be entered at once,
you need only validate and save the data.

Whenever all or part of a survey has already been entered and you
want to continue to add or update previously entered information,
the survey must first be retrieved (using Query) from the database.
Once the proper year has been retrieved (queried), you must select
Update to either complete the data entry or change previously
entered information.

Each time you exit or move to another screen, you will be asked to
save the information.

Once the data is entered for a particular survey year, database

display reports can be generated for a single section, multiple
sections, or all sections.

F - III - 3 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY OVERVIEW

To access the Methods Survey option, press B or click the left

Accessing
Methods Survey
mouse button to display the UIS Main Menu.

Choose (R)evenue Quality Control from the UIS Main Menu.

Choose (M)ethods Surveys from the TPS Main Menu to display the
four tax functions. Any one of the four tax functions can be
selected for execution.

Methods Survey Menu

If you choose the Status Determination tax function from the

Methods Survey menu, you'll see the Status Determination main
window, shown below. Similar main windows are displayed if one
of the other tax functions is selected, namely, Report Delinquency,
Collections, and Field Audit.

F - III - 4 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY OVERVIEW

Status Determination Main Window

The main window displays the menubar with the following items:
File, Database, Edit, Screen, Validate, Reports, and Help. The
following options are under each menubar item:

File Screen
Open Next_Screen
Save As Previous_Screen
Print (System and Local) Go_To
Exit
Validate
Database Check_for_Errors
Add
Query Reports
Update Generate
Save
Delete Help
Context-Sensitive Help
Edit Overview
Clear_Text Keyboard
Product Information

F - III - 5 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Widget Usage Help

The operations of this module will be explained in three distinct

sections: Data Entry, Reports Generation, and Help.

Entering Data The data entry section will discuss in detail the functions of four of
the six menu options provided on the menu bar of the main
window. These options are:

Database Screen
Edit Validate

Adding Data If you choose Add from the Database option, you'll see a screen,
shown below, to enter the year of the survey you want to add.

Survey Year Window

Three pushbuttons appear at the bottom of the window: OK,

Cancel, and Help.

F - III - 6 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Validating Validation edits on the parameter "Year" are that the year cannot
Survey Date be:

P Blank (NULL)
P greater than the current year (The year maintained by the
computer is the current year.)
P less than 1996

To have the program check for the validity of the query parameters,
choose OK. If any of the above criteria are not met, an appropriate
error message appears and the focus returns to the "Year" field.

If you enter a valid year, the control automatically goes to the OK

pushbutton. To return to the main window, choose Cancel. To
display help messages related to the query window, choose Help.

If the selected year is a valid current year, the program checks to

ensure that you, the user, have access to the survey record
requested.

When attempting to Add a new survey, if a survey year entered on

the query screen already exists in the database, the following error
message appears.

F - III - 7 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Error Window

If you enter a valid year for the survey, the first survey screen
(section A) is displayed for input. The menu item Clear_text under
the Edit option is available for editing text fields; the menu items
Next, Previous, and Go To under the Screen option are available
for traversing through the survey.

If no record is found for the year requested, the following error

message appears:

Error Window

If the record is found, the first survey screen is displayed. The

following is an example of the first survey screen for the Status
Determination tax function.

F - III - 8 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Status Determination - Section A Window

The method survey forms are long documents; so, for data entry,
multiple screens are used. The screens are organized following the
sections used in the Handbook for each function.

F - III - 9 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Status Determination has five screens.

1. Section A
2. Section B
3. Section C
4. Section D
5. Section E

Report Delinquency has five screens.

1. Part I, section A
2. Part I, section B
3. Part I, section C & D
4. Part I, section E & F
5. Part II, sections A & B

Collections has six screens.

1. Part I, section A & B.
2. Part II, section A
3. Part II, section B (1 - 7)
4. Part II, section B (8 - 10)
5. Part II, section B (11 - 18)
6. Part II, sections C through G

Field Audit has nine screens.

1. Demographics
2. Part I
3. Part II, section A
4. Part II, section B
5. Part II, section C
6. Part III
7. Part IV, section A
8. Part IV, section B
9. Part IV, section C

F - III - 10 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

The menu items under the Screen option are:

Next To display the next logical screen of the

survey.

Previous To display the previous logical screen of

the survey.

Go To To choose the screen to be displayed. When you choose this

option, you're prompted to choose the screen you want to be
displayed. Shown below is an example of the Status
Determination "Go To" window.

Go To Window

In the above example, the screen option for the screen currently
displayed is section A for Status Determination; however, you
can choose any other screen to be displayed. If you click on the
radio button for the screen section you want and choose OK,
this screen closes and the screen you requested appears.

F - III - 11 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Types of Survey Below are five examples of variations of different survey questions
Questions showing:

P data input scenarios you'll encounter across the different tax

functions
P a description of how each scenario will function.

Example 1

The question in Example 1 requires you to choose Yes or No.

Selecting either one automatically deselects the other. The
question does not have any dependencies or related questions.

Example 2

In Example 2, you have a combination of Yes or No buttons and a

percentage of employers if the Yes button is chosen. If you choose Yes,
you need to fill in the "% of Employers." If you choose No, the focus
automatically moves to the next question (b).

F - III - 12 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Let's suppose you choose Yes and enter the % of employers. You
then decide to change your answer to No. A warning message pops
up indicating that:

"Changing this answer deletes answers entered for any

following related questions. Are you sure you want this answer
changed ?"

Options on the warning dialog are Yes and No. Choosing Yes
deselects the Yes button and resets the "% of employers" field to
blanks on the survey screen. Choosing No retains the values you
previously entered.

Example 3

In Example 3 above, you have a combination of Yes and No buttons

and a Comments area. If you choose Yes, the Comments area
needs to be completed. If you choose No, the focus automatically
moves to the next question on the survey.

F - III - 13 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Let's suppose you choose Yes and then enter text in the Comments
area. You then decide to change your answer to No. A warning
message pops up indicating that:

"Changing this answer deletes answers entered for any

following related questions. Are you sure you want this
answer changed?"

Options on the warning dialog are Yes and No. If you choose Yes,
the text in the Comments field is deleted. If you choose No, the
values you previously entered are retained.

The Comments area in the screen displayed above is a multi-line

text field allowing you to enter 16 lines of text, 65 characters per
line. Although only three lines of this multi-line text field are
displayed on the screen, you can scroll along the side of the
Comments area to view all 16 lines.

The Comments areas throughout the survey have a built-in word-

wrap feature which transfers incomplete words at the end of a line
automatically to the next line. To delete selected text in a
Comments area, block the text with the mouse, then press O. To
delete all the text in a Comments area, put the cursor in the
Comments area, then select the Edit - Clear_Text option in the
menu bar.

F - III - 14 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Also, if you choose the Zoom pushbutton on the right side of the
text field, all 16 lines of text entered are shown. You cannot,
however, modify text in the Zoom window. If no text is in the
Comments area, selecting the Zoom button does not trigger any
response.

Zoom Window

F - III - 15 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Example 4

In Example 4 above, you have a combination of Yes or No buttons and

a set of three sub-questions — (a), (b), (c) — related to the Yes
response. If you choose Yes, the three sub-questions need to be
answered. If you choose No, the program skips the sub-questions and
the focus automatically moves to the next sequential question on the
survey form.

Let's suppose you choose Yes and enter answers to sub-questions

(a), (b), and (c). You then decide to change your answer to No. A
warning message pop up indicating that:

"Changing this answer deletes answers entered for any

following related questions. Are you sure you want this answer
changed?"

Options on the warning dialog are Yes and No. Choosing Yes
deselects the Yes button of the main question and deletes answers
to the related sub-questions and selects the No button of the main
question on the survey screen. Choosing No retains the answers
you previously entered.

F - III - 16 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Example 5

Consider question (1) in Example 5 above. You have a

combination of Yes or No buttons and a set of questions (2) - (10)
(only four are displayed). If you choose Yes, the following
questions of the section (questions 2-10) need to be completed. If
you choose No, the program skips the questions and moves to the
next question, if there is one. Data entry fields for questions 2
through 10 on this screen are protected meaning they cannot be
answered.

Let's suppose you choose the Yes button and enter the answers to
questions (2) - (10). You then decide to change your answer to No.
A warning message pops up indicating that:

"Changing this answer deletes answers entered for any

following related questions. Are you sure you want this
answer changed?"

F - III - 17 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Options on the warning dialog are Yes and No. Selecting Yes
deselects the Yes button of the main question and deletes answers
to the related questions and selects the No button of the main
question on the survey screen. Selecting No retains the answers
you previously entered.

You need to complete all data entry fields in the survey unless
choosing a particular answer for a question allows you to skip the
data entry fields that follow it.

Example: Choosing Yes to a set of radio buttons may necessitate

you to enter information in the related comment field.
Choosing No, however, allows you to skip the comment
field.

Querying Data Choose the Query mode to find/retrieve a survey previously added
to the database. The data fields shown on the screen are non-
modifiable or display-only. You can traverse through the entire
survey by using the menu items under the menu option Screen.

Although you can only view a record in the display-only (Query)

mode, when in this mode you can choose options from the
Database menu that enable you to perform the following actions,
depending upon the next action you want to do:

Add Adds a new survey for a year not yet entered.

Query Retrieves a survey for any other year.

Update Revises the survey currently retrieved.

Delete Deletes the survey retrieved.

Updating Data After finding the survey year you want using the Query option, you

F - III - 18 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

can then choose Update to make changes. If you choose Update,

the cursor moves to the first field in the screen displayed. Context-
Sensitive help is available in this mode only. If you choose the
Help option on the menubar and then choose Context-Sensitive
Help, you'll see help messages relating to the field in focus. The
options for screen traversal under the menu option Screen are also
available in this mode.

The validation checks for updating the record are given below:

Warning 1

If you modify a data entry field and the outcome of the modifi-cation
affects related fields, the following warning message appears:

"Changing this answer deletes answers entered for any following

related questions. Are you sure you want this
answer changed?".

Yes - Go ahead and reset all related fields.

No - Resets fields with previous values.

Examples of these types of fields are provided earlier in this guide

under the section "Types of Survey Questions."

Warning 2

If you modify a data entry field, then choose an option under the
menu option Screen or any other menu option that is active (other
than Save), you'll see the warning message shown below.

Warning Window

F - III - 19 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Choices in the warning window perform the following:

Yes Saves the record after validating all input

(w/edits) information.

Yes Saves the record without validating input

(w/o edits) information.

No Does not save the record and proceeds with

operation selected. Any data fields that have been
changed are reset to their previous values.

Cancel Returns you to the original screen modified.

Help Displays help messages for this screen.

F - III - 20 R12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Saving Data When you're in Update mode, you can choose any active menu
option under File, Database, or Reports. If you choose any of these
options, you'll see a warning message stating that the updated
record has not been saved. You now have three options:

P save the record.

P do not save the record, but continue with the menu item
process chosen.
P return to the Update mode.

To save the updated record to the database, choose Save from the
Database option. A submenu displays two options:

Save with Edits, which updates the record to the

database after validations are accomplished.

Save without Edits, which saves the updated record

to the database without executing any validations.

If you choose the Save with Edits option, during validations if any
incorrect input is encountered, error messages are displayed and the
cursor is on the field in error. If there are no errors encountered
during validations, the record is written to the database. A message
appears on the status line indicating that the record has been
successfully updated.

Deleting Data If you choose Delete from the Database option, a warning message
prompts you, "Are you sure you wish to delete?". The options
available are:

Yes - Deletes the survey record

No - Returns control to the main window

If you choose the Check_for_Errors menu item from the Validate

F - III - 21 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

Final Validation option, validation checks for all screens are performed. If any
errors are encountered, an error message is shown.

Error Report — Option Selection Window

At this point, an error file has already been generated indicating the
associated errors for the current year being processed. You can
then either:

P preview the error file,

P print the error file,
P save the error file,
P return to the update/add session, or
P request help.

A validation stamp displaying "** INCOMPLETE **" is shown on

the survey, which indicates that fields must be corrected.

Text Validation. Text must be entered for all questions requiring

comments as well as questions asking for "Code Source(s)". If the
code source is unknown, enter "Information not available". Failure to
do so will cause validation errors.

F - III - 22 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY DATA ENTRY

If no errors are encountered after the menu item

Check_for_Errors from the Validate option is selected, a
message appears indicating that no errors have been found. The
validation stamp displays "** COMPLETE **" on the survey.

Message Window

F - III - 23 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

Generating If you choose the Generate Reports menu item from the Reports
Reports option, the Report Selection window is shown. Six pushbuttons
appear at the bottom of the window:

P Generate P Save As
P PreView P Cancel
P Print P Help

Four pushbuttons — Generate, PreView, Print, Save As — are

inactive, but become activated when required during the report
generation process. Shown below is the screen display of the
Report Selection window.

Report Selection Window

The Report Selection window displays a Database Display report

that can be generated by this module.

F - III - 24 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

If you choose the Database Display report, the report's name

appears in the Selection window and the Generate pushbutton
becomes active. If you choose the Generate pushbutton, a query
window appears prompting you for the parameters "Year" and
"Sections Required." The validations on year on this query window
are similar to those described in the data entry section.

Report Query Window

When you enter valid parameters, the query window closes and the
processing message, "Report Generation in Progress ... Please
Wait," appears. Once Report Generation is complete, the
pushbuttons PreView, Print, and Save As become active.

F - III - 25 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

Viewing Reports When you choose PreView, the report is displayed on a view
window.

When you choose Close on the view window, the window closes
and control returns to the Report Selection window.

View Window

Printing Reports When you choose Print, the printer selection window appears.

F - III - 26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

Options available are System Printer and Local Printer. Three

pushbuttons appear at the bottom of this window: OK, Cancel, and
Help. If you choose Cancel, control returns to the Reports
Selection window. If you choose Help, help messages are
displayed related to the printer selection window. If you choose
OK, the printer selection window closes, the report is printed on the
printer selected, and control returns back to the Reports selection
window.

Shown below is the screen display of the printer selection window.

Printer Selection Window

F - III - 27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

To save a report, choose Save As. The Save As window, shown

below, appears.

Save As Window

Saving Reports
At the bottom of this window three pushbuttons appear: OK,
Cancel, and Help. If you choose OK, the default report name and
path are used and the file is saved in the default directory. If you
change the default filename or the path, the input gets validated.
Shown below are the default filenames generated by the system for
each report selection.

Report Selection Default Filename

Database Display ms_s_d_Year.login_id
Ex: ms_s_d_1990.timmsr

If you choose Cancel on the Report Selection window, the

Report Selection window closes and you're returned to the
main window.

F - III - 28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

If you choose Help on the Report Selection Window, help

messages related to the Report Selection window are displayed.

File Options If you generate reports during a session, after the reports are
Available After generated you have the following options available from the File
Generating option in the menubar: Open, Save As, and Print.
Reports
Open. If you choose Open, a File Selection window, shown
below, displays selected reports generated during the session. However,
if no reports were generated during this session, a message, "No Report
files present for Retrieval" is displayed.

File Selection Window

F - III - 29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY GENERATING REPORTS

Three pushbuttons appear at the bottom of the File Selection

window: OK, Cancel, and Help. Any file chosen from the list
appears on the selection window.

To display the file, select OK. Choose Cancel to return to the main
window. Choose Help to view help messages related to the File
Selection window.

Save As. To save selected reports generated during the session,

choose Save As. However, if no reports are generated during this
session, a message "No Report files present for Retrieval" is
displayed.

Three pushbuttons appear at the bottom of the Save As window:

OK, Cancel, and Help. When you choose OK, the default report
name and path are used and the file is saved in the default directory.
Choose Cancel to return to the main window. Choose Help to view
help messages related to the Save As window.

Print. To print selected reports generated during the session,

choose Print. A submenu with the options System and Local
appears. If you choose either option, the File Selection window
appears. However, if no reports are generated during a session, a
message "No Report files present for Retrieval" appears.

Three pushbuttons appear at the bottom of the File Selection

window: OK, Cancel, and Help. If you choose a file from the list,
the selection appears on the selection window. To print the file on
the printer selected, choose OK. Choose Cancel to return to the
main window. Choose Help to view help messages related to the
File Selection window.

F - III - 30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY USING HELP

Using Help The Help Section provides the following five options:

P context-sensitive help
P an overview of the subsystem
P help about keyboard operation procedures
P product release information
P widget usage help

Shown below is the screen display of a typical help window.

Help Window

If you choose the Context-Sensitive Help option from the Help

menu, a help window appears with messages related to the field on

F - III - 31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

focus. (Note: The Context-Sensitive Help option is active only if

you choose Add or Update from the Database menu.) To exit the
Context-Sensitive Help option and return to the main window,
choose Close.

To see an overview of the subsystem, choose Overview. To return

to the main window, choose Close.

To see a help window with keyboard operation procedures for this

part of the application, choose the Keyboard option from the Help
menu. To return to the main window, choose Close.

To see a help window with product release information for this part
of the application, choose the Product Information option from the
Help menu. To return to the main window, choose Close.

If you choose the Widget Usage Help option from the Help menu,
a help window appears with messages related to the widget on
focus. (Note: The Widget Usage Help option is active only if you
choose Add or Update from the Database menu.) To exit the
Widget Usage Help option and return to the main window, choose
Close.

Database Display

F - III - 32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

Samples of Outputs generated by the Methods Survey subsystem are the

Reports database display reports, which are replicas of the data entry
screens.

Below is an example of the database display report for a Status

Determination Methods Survey (note that this example is an
"Incomplete Report"), followed by an example of the error report.
Data used in the example are not meant to be actual responses by a
State agency, but are shown for format purposes only.

F - III - 33 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

Database
Display DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

A. METHODS TO FACILITATE EMPLOYER INDENTIFICATION

1. Does the SESA use the following methods to identify new/'hidden'

employers subject to coverage? If yes, record the approximate
percentage of those employers so identified. If the percentage
is unknown but the method is utilized, leave the percentage
blank.

Methods Yes/No %
------- ------ ---

a. Voluntary Registration........................... Y 25.50

b. Investigation of Blocked Claims.................. Y
c. Follow-up of Tips and Leads...................... N
d. Crossmatch IRS Tape for FUTA Certification
(940 Identification Tape)........................ Y 21.60
e. Crossmatch IRS FEIN Indentification Tape
(941 Quarterly Entity Extract Tape).............. Y 17.45
f. Crossmatch with non-SESA State Agencies.......... Y 34.57
g. Review Bankruptcy Court Proceedings.............. Y 50.98
h. Canvass Areas/Neighborhoods...................... Y 57.67
i. Exchange Audit Results with IRS.................. Y 89.89
j. Review 1099's.................................... Y 26.56
Other(list and describe below)
k. (Field #1 – for other methods) 11.50
l. (Field #2 – for other methods) 12.50
m. (Field #3 – for other methods) 14.50

2. Does the SESA analyze the effectiveness of employer

identification sources it utilizes?............ Y

If yes, describe the analysis and findings for the

last period analyzed.

The analysis and findings will be used to describe the

effectiveness of the identification sources.

F - III - 34 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
===================================================

B. Methods to Promote Employer Registration

1. What type of UI employer registration system does the SESA

utilize?

Yes/No
------
a. Single Employer Registration form?.............. Y
b. Unified/Combined Employer Registration (a form
utilized by two or more government agencies
within a State to register employers)?.......... Y

2. Does the SESA identify multi-State employers

(i.e., employers who have locations in more than
one State)?.......................................... Y

3. Answer the following questions to determine whether

the SESA has systems in place to facilitate voluntary
and accurate employer registration on UI Status forms:

a. Does a system exist to solicit employer

comments to assess the effectiveness of
Status forms (e.g. are forms readable, are
instructions clear, etc.)? ..................... Y

If yes, describe

This is the part which is difficult to test. But one can be

sure this does not always happen.

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY

F - III - 35 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

b. Is there a systematic SESA analysis of the Status

forms by collecting information
and reviewing frequently asked questions,
common mistakes and/or missing data?............ Y

If yes, describe

Forms are reviewed and improvements made for common errors.

c. Does the SESA perform outreach activity

to communicate with and/or educate
non-registered or potential employers
regarding UI requirements and employer
rights and responsibilities?.................... N

If yes, describe

4. Does the SESA have other methods to promote

voluntary employer registration?..................... Y

If yes, describe

Other methods include registration forms sent to employers by

mail. Sometimes reminders are sent too. The way it is handled is
on a case by case basis. Once this is done, each employer
receives a tax benefit for paying their taxes on time.

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

C. Methods to Investigate Special Status Issues

1. As part of the Status function, does the SESA

F - III - 36 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

have special investigative procedures (other than

routine field assignments) to determine whether
workers are employees or independent contractors?.... Y

If yes, describe

As a part of the State function, this is an important function to

be accomplished as soon as possible.

2. Does the SESA have methods to identify employee

leasing operations?.................................. N

If yes, describe

3. Has the State legislature passed laws to

accommodate the employee leasing industry?........... N

If yes, describe

4. Do the SESA's successorship laws address employee

leasing?............................................. N

If yes, describe

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

D. ELECTRONIC DATA INTERCHANGE

1. Does your SESA law, regulations and/or

procedures allow/address the electronic
filing of data by employers?......................... Y

If yes, please answer 2 through 10

2. Do your policies and/or procedures address

reports and/or forms being submitted without
signatures?.......................................... Y

3. Is each employer required to complete an

F - III - 37 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

application in order to file data electronically?.... Y

4. Are PIN numbers or other security codes

assigned to employers who are submitting data
electronically?...................................... Y

5. Are employer representatives (e.g., accountants,

attorneys) allowed to electronically submit data
for employers?....................................... Y

6. Does your SESA specify the electronic records that

EDI employers must retain?............................ Y

If yes, explain in what format and the time period:

SESA follows the format sent by the National Office to the

ADP section. It is expected of the SESA to retain at least
a year's worth of information for analysis.

7. What type(s) of reporting does your SESA accept?

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

Status Tax Wage Adj.

Report Record Forms.
a. Paper N Y N Y
b. Magnetic tape Y Y Y Y
c. Tape cartridge Y Y Y Y
d. Diskette N Y Y N
e. Telephone/IVR N N Y Y
f. Via Modem Y Y Y Y
g. Kiosks N N N N
h. E-Mail N N Y Y
i. Other, describe N N Y Y
Some reports are accepted by mail too.

8. How were EDI standards for submitting employers

F - III - 38 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

data and contribution/wage reports determined

for your SESA?

Yes/No
------
a. Jointly by employers and SESA.................... N
b. As developed by ICESA............................ N
c. Other, please explain............................ N

9. Do other government agencies in your State accept

the same EDI standards for filing reports?........... INA

10. Is your SESA a member of an EDI user's group?........ Y

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

E. APPEALS SECTION

1. Does the SESA's Unemployment Compensation law

address appeals of any of the following employers
tax issues?

Yes/No
------
a. Initial liability...................... Y
b. Tax rates.............................. N
c. Audit results.......................... N
d. IC/EE determinations................... N
e. Adjustments............................ N
f. Other, please explain.................. N

2. Does the SESA have an Appeals section/division

that hears tax issues?....................... N

Yes/No
------
If yes:

a. Is it separate from the Benefit

appeals section?.......................
b. Is there a Tax, lower appeal
authority?.............................
c. Is there a Tax, higher

F - III - 39 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

appeal authority?......................

3. What is the first step in appeals to the State

Court System (e.g., District, Court of Appeals,
Supreme Court)?

District Court of Appeals.

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

4. What are the qualifications of the Appeals

officers?

Yes/No
------
a. Attorneys.............................. Y
b. Tax specialists........................ N
c. Other, please explain.................. N

5. If higher level tax appeals are heard, are they

heard by the same body that hears higher level
UI benefit appeals?.......................... N/A

If no, explain:
6. Does the SESA have controls in place to ensure
the timeliness of appeal decisions?.......... N

If yes, describe:

a. Controls
--------

F - III - 40 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

b. Accountability
--------------

c. Effectiveness
` -------------

7. Approximately how many tax appeals are pending?

Indicate by answering yes to the closest range.

Yes
---
a. 0 to 500
b. 501 to 100
c. 1001 to 1500
d. 1501 to 2000.......................... Y
e. Over 2000

DATE: 04/05/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
DATABASE DISPLAY
STATUS DETERMINATION **INCOMPLETE**

STATE: ST
REQUESTED YEAR: 1995
=======================================================================

8. What is the average age of pending

tax appeals?.............. 5 years

9. Are employers with outstanding appeals:

Yes/No
------
a. Required to pay the contributions
due on wages under appeal?............. Y

b. Required to pay the contributions,

plus any applicable interest and
penalty, after the appeal is final?... Y

10. What is the approximate dollar amount at

issue in the tax appeal cases currently
pending?....... 3456789.00

Error Report

F - III - 41 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

METHODS SURVEY SAMPLES OF REPORTS

DATE: 06/07/1996

TAX PERFORMANCE SYSTEM

METHODS SURVEY
ERROR FILE
STATUS DETERMINATION

STATE: ST
REQUESTED YEAR: 1993
=======================================================================

Section A
_________

Sect A - 1d : irs_futa_cert - button selection invalid

Sect A - 1e : irs_fein_id - button selection invalid
Sect A - 1k : other_k - data missing

Section B
_________

Sect B - 1a : sing_emp_reg_form - button selection invalid

Section C
_________

Sect C - 2 : id_emp_leasing - button selection invalid

Section D
_________

No errors have been detected for section D

Section E
_________

No errors have been detected for section E

F - III - 42 R 12/00
PROGRAM REVIEW

SAMPLING
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING INTRODUCTION

DEFINING SAMPLING

Sampling is a portion of a larger population or universe. For TPS, sampling is used to gather
data on the outputs of the various Tax functions. Each sample is extracted from a universe
of a certain type of transaction occurring within a specific time frame.

PURPOSE OF SAMPLING

The purpose of sampling is to make accurate judgments about the entire population, without
having to review every transaction. Sampling permits data to be collected and analyzed at
greater speed and at less cost than reviewing every transaction.

Sampling will be conducted for the following tax activities:

a. Status Determination

- New
- Successor
- Terminations

b. Cashiering

c. Report Delinquency

d. Collections

e. Field Audit

F - IV - 1
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING INTRODUCTION

f. Account Maintenance
- Contribution Report Processing
- Debits/Billings
- Contributory
- Reimbursing
- Credits/Refunds
- Benefit Charging
- Tax Rates

TYPES OF SAMPLES

Two types of samples are used - Acceptance samples and Estimation samples.

Acceptance Samples are used in all of the above tax activities except Cashiering. One
activity, Debits / Billings, has samples for both contributory and reimbursing employers. In
the Status Determination activity there are three samples collected to reflect the type of
determination involved - New, Successor and Inactivations/Termination.

An Estimation Sample is used in the Cashiering function.

F - IV - 2
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OVERVIEW

OVERVIEW

The Sampling subsystem is a set of modules which use a suite of sophisticated menu-driven
software to input, update, and retrieve data collected for samples reviewed by States in the
tax functions of Status Determination, Cashiering, Report Delinquency, Collections, Field
Audit and Account Maintenance. In the Account Maintenance function samples are
reviewed in Contribution Report Processing, Debits/Billings, Credits/Refunds, Benefit
Charging and Tax Rates.

Data entered is identical to responses for the set of sampling questions in the TAX
PERFORMANCE SYSTEM Operations Handbook. The software provides data entry
screens whose formats are similar to the coding sheets in the Handbook.

Since the Acceptance Sample coding sheets for the tax functions are similar in nature, this
guide covers general operations using examples of the types of questions possible and does
not show in detail every question used in each tax function.

The software provides the means for retrieving a given year's Sampling data pertaining to a
particular tax function. Output Reports consist of data extracted from the database for an
input year. Other outputs include an error report which can be generated if the sampling
coding sheet is incomplete or has missing/invalid information.

F - IV - 3
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OVERVIEW

NORMAL USE OF SAMPLING SOFTWARE

This guide is organized according to the order in which the menu options appear on the
screens, however the following will be the normal usage steps.

You will normally "Add" sampling information when first using the software. Data can be
added for all or part of a sample. If the entire sample can be entered at once, you need only
validate and save the data.

When all or part of a sample has already been entered and you want to continue to add or
update previously entered information, the sample must first be retrieved (using Query)
from the database. Once the proper year has been retrieved (queried), you must select
Update to either complete the data entry or change previously entered information. Each
time you exit or move to another menu choice, you will be asked to save the information.

Once all data is entered and validated for a particular sample, the sample should be
“marked” as complete after which further updates to the sample are prevented. Database
display reports can be generated upon completion of data entry.

ACCESSING SAMPLING

To access the Sampling option, press B or click the left mouse button to display the UIS
Main Menu.

Choose (R)evenue Quality Control from the UIS Main Menu.

Choose (S)ampling from the TPS Main Menu to display the six tax functions. Any one of
the six tax functions can be selected for execution.

Selecting (A)ccount Maintenance will display the five types of samples used within the
function.

F - IV - 4
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OVERVIEW

SAMPLING MENU

F - IV - 5
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

ENTERING DATA

If the reviewer chooses the "Contribution Report Processing" tax function from the Account
Maintenance menu, the Contribution Report Processing main window is displayed.

MAIN WINDOW

The main window has the menu-bar with the following options: File, Database, Comments,
Options, Validate, Reports and Help.

F - IV - 6
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The following are options available for each option on the menu-bar.
File
Exit - to terminate the application.

Database comprised of
Add,
Query,
Update, and
Save.

Comments comprised of
General Comments,
Failure 1,
Failure 2,
Failure 3, and
Other Failures.

Options comprised of
Stamp,
Replace Case, and
Discard Sample.

Validate comprised of
Check for Errors

Reports comprised of
Generate
Help comprised of
Context-Sensitive Help,
Overview,
Keyboard,
Product Information, and
Widget Usage Help.

F - IV - 7
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The format used in this guide is explained in three distinct sections: Data Entry, Report
Generation, Using Help, and Outputs.

ADDING DATA

The menubar options “Database”, “Comments”, “Options” and “Validate” on the menubar
handle data entry for the application. On selecting the “Database” option on the menubar, a
pull-down menu is displayed. The options available are “Add”, “Query”, “Update” and
“Save”.

On selecting the “Add” option, the Add Control Information window is displayed.

Given below is an example of the Add Control Information window.

ADD CONTROL INFORMATION WINDOW

F - IV - 8
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The Add Control Information window prompts for entry of the Year, Quarter, Sample Type,
Universe Size, and Sample Size. All input is validated for accuracy.

Validation 1:

The validation criteria for Year field are:

1. The year field cannot be blank.

2. The year must be four digits.

3. The year cannot be greater than system year.

4. The year cannot be less than 1996.

Validation 2:

The validation criteria for quarter field are:

1. The quarter field cannot be blank.

2. The quarter should range from 1 to 4.

3. If current year is selected, the quarter cannot be greater than system quarter.

Validation 3:

The validation criteria for sample type field are:

1. The Sample Type cannot be blank.

2. Valid Sample Types are:

- Acceptance Sample 1
- Acceptance Sample 2

F - IV - 9
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

- Expanded Sample

3. The Acceptance Sample 1 for the year selected must be discarded before choosing
Acceptance Sample 2 for the same year.

4. The Acceptance Sample 2 for the year selected must be discarded before choosing
Expanded Sample 2 for the same year.

Validation 4:

The validation criteria for the Universe Size field are:

1. The Universe Size cannot be blank or zero.

2. The Universe Size cannot be less than 10 and cannot be greater than 999999.

The Sample Size is calculated automatically by the software on valid entry of the Universe
Size. The “c_as_sample_code” table stores the Sample size for different Universe size
range. Given below is the lookup table for the Sample Size.

Universe Size Sample Size

1200 - 999999 60
700 - 1199 59
400 - 699 58
200 - 399 56
100 - 199 48
88 - 99 37
76 - 87 36
64 - 75 35

F - IV - 10
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

53 - 63 33
41 - 52 31
30 - 40 28
10 - 29 10 - 29, corresponding to
same as universe size.

NOTE: If the sample size has been reduced due to rejecting cases that should not have been
in the universe, the Regional Office must be advised so that this validation step may be
bypassed. As explained in Chapter II, in the section on Acceptance Sampling, under such
circumstances, the sample size can only drop down to a minimum of 53 cases.

Validation 5:

The Sample Size field is protected from input for the Acceptance Sample 1 & 2. However,
the user will have the option of changing the Sample Size for an Expanded Sample.

The validation criteria for the Sample Size field are:

1. The Sample Size cannot be blank or zero.

2. The Sample Size cannot be greater than the Universe Size.

The application will display error messages if any input violates the validations. For
example, if the Sample Type “Acceptance Sample 2" is selected and the “Acceptance
Sample 1" for the same year is not yet discarded; the error message will display to warn the
user about the discard status of “Acceptance Sample 1". Acknowledging the error by
clicking “OK” passes focus back to “Acceptance Sample 1". The following is an example
of this error message.

F - IV - 11
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

ERROR MESSAGE WINDOW

At the bottom of the Add Control Information window are three pushbuttons options:
“OK”, “Cancel”, and “Help”.

On selecting “Help” on this window, help messages related to the input are displayed.

On selecting “Cancel” control returns to the previous window displayed.

On selecting “OK”, all the validations described above are executed. If the user entered a
combination of year, sample type which already exists in the database, a error message will
be displayed and the user is requested to re-enter the input. However, if the input criteria is
found valid the Sample Data Entry window is displayed.

F - IV - 12
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

SAMPLE DATA ENTRY WINDOW

Sample records can now be added on each row. The grid widget, which is similar to a
spreadsheet, facilitates easy entry of the input responses based on questions from the
Acceptance Sample Questionaire. The total number of rows on the grid will be equal to the
Sample Size entered earlier. Depending on the responses entered for each question, the
cursor will automatically shift to the associated/related questions. For Example: In the
Contribution Report Processing questionaire, if the response to question 1 for a case is
affirmative, the cursor skips question 2 and shifts to question 3 and then 4.

Cases entered on the grid can be saved at any time by choosing the “Save” option on the
“Database” menu. The “Pass/Fail” status is automatically calculated after entry of all

F - IV - 13
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

questions for a case. If the status of a case entry results in a “PASS”, the control is
automatically transferred to the next available row. If the status of a case entry results in a
“FAIL”, the Failure Comments Window will be displayed and the user will be prompted to
input comments for case failure. The Failure Comments Window will be displayed for only
the first three failures.

Given below is an example of the Failure Comments Window.

FAILURE COMMENTS WINDOW

After entering failure comments, the user selects one of the following pushbutton options:
“Keep”, “Cancel” or “Help”.

On selecting the “Keep” pushbutton, failure comments entered for the case are stored and
the control returns back to the Sample Data Entry Window.

F - IV - 14
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

On selecting the “Cancel” pushbutton, the control returns to the previous window displayed.

On selecting the “Help” pushbutton, help messages related to the Failure Comments
window are displayed.

Failure Comments for the first three cases can also input using the options “Failure 1",
“Failure 2" and “Failure 3" under the “Comments” option on the menubar.

In addition to the three Failure Comments windows, additional failures can be recorded by
choosing the “Other Failures” option under the “Comments” option on the menubar.
However, this window can only be displayed if there is at least one case failure. Given
below is an example of the Other Failures Comments Window.

OTHER FAILURES COMMENTS WINDOW

F - IV - 15
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

After entering additional failure comments (if necessary), the user selects one of the
following pushbutton options available on the window: “Keep”, “Cancel” or “Help”.

On selecting the “Keep” pushbutton, additional failure comments entered for the
case/sample are stored and the control returns back to the Sample Data Entry Window.

On selecting the “Cancel” pushbutton, the control returns to the previous window displayed.

On selecting the “Help” pushbutton, help messages related to the Other Comments window
are displayed.

General Comments for the sample can be entered by choosing the option “General
Comments” under the “Comments” option on the menubar. Any general information
regarding the sample can be recorded in this window. Given below is an example of the
General Comments Window.

GENERAL COMMENTS WINDOW

After entering general

F - IV - 16
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

comments (if necessary), the user selects one of the following pushbutton options available
on the window: “Keep”, “Cancel” or “Help”.

On selecting the “Keep” pushbutton, general comments entered for the case/sample are
stored and the control returns back to the Sample Data Entry Window.

On selecting the “Cancel” pushbutton, the control returns to the previous window displayed.

On selecting the “Help” pushbutton, help messages related to the General Comments
window are displayed.

Other option available in the “Add” mode are in the menu options under the “Options”
menu of the menubar.

The “Stamp” option under the “Options” menu facilitates quick entry of sample cases. On
selecting the “Stamp” option, the entire row is filled with the affirmative responses for the
case and control is transferred to the next row. For Contribution Report Processing, the
following question will be “stamped” with the response “Y”:

(1) Question 1 - “Y”

(2) Question 3a - “Y”
(3) Question 3b - “Y”
(4) Question 3c - “Y”
(5) Question 3d - “Y”
(6) Question 4 - “Y”

Using the “Stamp” option results in the “PASS” status for the case.

If a particular case in the sample does not have adequate information to conduct the review
successfully, the user has the option of replacing the case. However, only one case
replacement is allowed. To “replace” a case, the “Replace Case” option under the
“Options” menu is selected. On selecting this option, a warning message is displayed.
Given below is an example of the warning window.

F - IV - 17
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

CASE REPLACE WARNING WINDOW

Two pushbutton options are available on this window: “Yes” and “NO”. If the user selects
the “Yes” pushbutton, “*” is displayed across the row and a “*R*” code is displayed as the
PASS/FAIL status. This case is now “locked” from further updates. In addition, the
number of rows on the grid of the Sample Data Entry window increases by one to enter the
case replacement. On selecting “NO”, control is transferred to the Sample Data Entry
Window.

The “Discard Sample” option under the “Options” option facilitates the discard of the entire
sample. On selecting the “Discard Sample” option, a warning is displayed.

F - IV - 18
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

DISCARD SAMPLE WARNING WINDOW

Two pushbutton options are available on this window: “Yes” and “NO”. If the user selects
the “Yes” pushbutton, the entire sample is discarded and the sample is now “locked” from
further updates. A message is displayed on the status line that the sample has been
discarded. On selecting “NO”, control is transferred to the Sample Data Entry Window.

Validations on the entire sample can be accomplished by selecting the

“Validate/Check_for_Errors” option on the menubar.

If the “Validate/Check_for_Errors” option is chosen, validation checks are made against the
database to ensure the following:

(1) The number of cases input match the sample size.

(2) Each case entered is complete.
(3) Failure Comments are entered for the first three case failures.

If all the above validations are satisfied, a message which displays “No Errors Found” is
displayed. On selecting the “OK” button on this message box, another prompt dialog
appears. This dialog, shown below, prompts the user to decide if he wants to “mark” the
sample as complete.

F - IV - 19
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

MARK COMPLETE WINDOW

Three pushbutton
options are available on this window: “Yes”, “No”, “Help”.

If the user selects “Yes”, the sample is marked “COMPLETE” and further updates to the
sample is prevented.

On selecting “No”, control is transferred to the previous window.

On selecting “Help”, help messages related to the Mark Complete Window are displayed.

If any of the above listed validations check are not satisfied, an error report is generated and
Error Warning Window is displayed.

F - IV - 20
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Given below is an example of the Error Warning Window.

ERROR WARNING WINDOW

Five pushbutton options are available at the bottom of this warning window: “PreView”,
“Print”, “Save As”, “Cancel”, “Help”.

If the user selects “PreView”, the error report is displayed in a view window. An example
of the output is displayed in the “Outputs” section.

On selecting “Print”, the printer selection window is displayed. The user has the option of
printing a hard copy of the error report on to a System or Local Printer. Refer to the
“Reports Section” for an example of the Printer Selection Window.

On selecting “Save As”, the Save As window is displayed. The user has the option of
saving the error file to a required directory location. Refer to the “Reports Section” for an
example of the Save As Window.

F - IV - 21
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

On selecting “Cancel”, control is transferred to the previous window.

On selecting “Help”, help messages related to the Error Warning Window are displayed.

If data has been entered on the Sample Data Entry Window, selecting any of the following
options:
- “Options/Discard Sample”,
- “Validate/Check_for_Errors”,
- “Reports/Generate”,
- “Database/Add”,
- “Database/Query” or
- “File/Exit”
results in the display of a warning window which prompts the user to save the input to the
database.

Given below is an example of the Save Warning Window.

SAVE WARNING WINDOW

Four pushbutton options are available on this warning window:

“Yes”, “No”, “Cancel”, “Help”.

F - IV - 22
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

If the user selects “Yes”, the input data on the Sample Data Entry Window will be saved
and the program will continue with the processing of the option selected.

For example: The user clicks on “Exit” on the menu-bar on Sample Data Entry Window
which brings up the warning window prompting if the user wishes to save the changes. The
user clicks on “Yes” and the data changes are saved to the database and the program
terminates.

On selecting “No”, the data changes will not be saved and the program will continue with
the processing for menu option selected.

For example: The user clicks on “Exit” on the menu-bar on the Sample Data Entry Window
which brings up the warning window prompting if the user wishes to save the changes. The
user clicks on “No” and the data changes are not saved and the program terminates.

On selecting the “Cancel” option, the control is transferred to the previous window.

On selecting the “Help” option, the help messages related to the warning window is
displayed.

Sample Information previously entered can be viewed and updated (if not discarded or
marked completed) by selecting the “Query” option from the “Database” menu.

After selecting the “Query” option, the query screen will be displayed prompting the user to
input the Year and Sample Type.

F - IV - 23
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Given below is an example of the Sample Query Window.

SAMPLE QUERY WINDOW

Year and Sample Type are required entry fields and are validated similarly as in the Add
function.

The following are the pushbutton options on this window: “OK”, “Cancel”, “Help”.

On selecting “Help”, help messages related to the Sample Query window are displayed.

On selecting “Cancel”, control is transferred to the previous window.

F - IV - 24
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

On selecting “OK”, input parameters are validated as described in Validation 1 and

Validation 3 in the Add function. Additionally, if the sample record for the Year and
Sample Type has been discarded or marked completed, display of the sample is prevented.
However, users have the option to generate a report of the desired record by choosing the
“Reports/Generate” menu option.

If the input parameters are valid, the Sample Data Entry Window is displayed. Updates are
prevented to the case records until the “Update” option is chosen.

Choosing the “Update” option, provides the user with the facility of updating cases
previously entered or adding cases to the sample. Additionally, all the menu options which
facilitate the input of General Comments, Failure Comments, and Other Failures are
available. Users also have the privilege of accessing the options such as
“Validate/Check_for_Errors”, “Options/Discard Sample” and “Options/Replace Case”.

F - IV - 25
R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

FIELD AUDIT

SAMPLE DATA ENTRY WINDOW

The data entry window for field audit is similar to window for other functions except for
the “Total Points” field in which the sum of points scored for each “Yes” response to
questions from the Acceptance Sample questionnaire are entered for each case.

F - IV - 26 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Depending on the response entered for the Pass/Fail question, the cursor will
automatically shift to a different field. For Example: In the Field Audit questionnaire, if
the response to the Pass/Fail question is “N”, the “Total Points” field gets the value of 0
and the cursor skips to the “Employer ID#” field of the next available row. On the other
hand, if the response to the Pass/Fail question is “Y”, the cursor moves to Question 1 of
that row. For each question, after the user enters a valid response to the question, the
cursor shifts to the next question. The point value of each “Y” response is added to the
“Total Points” field automatically after each response is made. After the responses to all
questions on that row are entered, the cursor skips to the “Employer ID#” field of the next
available row.

Given below is a table showing the point value for each question.

Question Answer - Y Answer - N

1 10 0
2 5 0
3 5 0
4 25 0
5 25 0
6 5 0
7 10 0
8 5 0
9 10 0

Cases entered on the grid can be saved at any time by choosing the “Save” option on the
“Database” menu. If the status of a case entry results in a “PASS”, the control is
automatically transferred to the next available row. If there is a “N” entry in one or more
than one question of a complete case and the total points for that case is less than 80 after

F - IV - 27 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

all questions for that case are answered, the entry results in a “FAIL” and the Failure
Comments Window will be displayed for the first three cases meeting those conditions.
The user will be prompted to input comments for that case failure.

GENERAL COMMENTS WINDOW

STAMP OPTION

On the general comments window, the “Stamp” option under the “Options” menu
facilitates quick entry of sample cases. On selecting the “Stamp” option, the entire row is
filled with the affirmative responses for the case and control is transferred to the next
row. For the Field Audit , the following questions will be “stamped” with the following
responses:

(1) Question Pass/Fail - “Y” (7) Question 6 - “Y”

(2) Question 1 - “Y” (8) Question 7 - “Y”
(3) Question 2 - “Y” (9) Question 8 - “Y”
(4) Question 3 - “Y” (10) Question 9 - “Y”
(5) Question 4 - “Y” (11) Total Points - “100"
(6) Question 5 - “Y”

Using the “Stamp” option results in the “PASS” status for the case.

F - IV - 28 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

STATUS DETERMINATION

The data entry screen for the Status Determination Sample allows the input of only one sample
record at a time (by employer type; new, successor, or inactivation/termination) in contrast to
screens for other functions which accommodate the entry of ten cases. Since records are
entered one at a time, the options “Next Record” and “Previous Record” are choices under the
“Database” menu. The screen for status cases have both Accuracy and Posting sections, which
necessitate additional options under the “Comments” and “Options” menus. (See additional
options marked **.)

Given below is the main window for entering status determination samples.

MAIN WINDOW

F - IV - 29 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The main window has the menu-bar with the following options: File, Database,
Comments, Options, Validate, Reports and Help. The following are the options
available under each option on the menu-bar.

File
Exit - to terminate the application.

Database comprised of

Add,
Query,
Update,
Save,
**Next Record, and
**Previous Record.

Comments comprised of

General Comments,

**Accuracy Failures comprised of

Failure 1
Failure 2
Failure 3

**Posting Failures comprised of

Failure 1
Failure 2
Failure 3

Other Failures.

F - IV - 30 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Options comprised of

Stamp comprised of
**Accuracy
**Posting
Replace Case, and
Discard Sample.

Validate comprised of

Check for Errors

Reports comprised of

Generate

Help comprised of

Context-Sensitive Help,
Overview,
Keyboard,
Product Information, and
Widget Usage Help.

F - IV - 31 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

On selecting the “Database” option on the menu-bar of the main window, a pull-down
menu is displayed. The options available are “Add”, “Query”, “Update” and “Save”.

On selecting the “Add” option, the Add Control Information window is displayed.
Given below is a sample display of the Add Control Information window.

ADD CONTROL INFORMATION WINDOW

F - IV - 32 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The Add Control Information window prompts for entry of the Year, Quarter, Sample Type,
Universe Size, and Sample Size. All input is validated for accuracy.

Validation 1:
The validation criteria for Year field are:

1. The year field cannot be blank.

2. The year cannot be greater than system year.
3. The year cannot be less than 1996.
4. The year must be 4 digits.

Validation 2:
The validation criteria for quarter field are:

1. The quarter field cannot be blank.

2. The quarter should range from 1 to 4.
3. If current year is selected, the quarter cannot be greater than system quarter.

Validation 3:

The validation criteria for sample type field are:

1. The Sample Type cannot be blank.

2. Valid Sample Types are:
- Acceptance Sample 1
- Acceptance Sample 2
- Expanded Sample
3. The Acceptance Sample 1 for the year selected must be discarded before
choosing Acceptance Sample 2 for the same year.
4. The Acceptance Sample 2 for the year selected must be discarded before
choosing Expanded Sample 2 for the same year.

Validation 4:

F - IV - 33 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The validation criteria for the Universe Size field are:

1. The Universe Size cannot be blank or zero.

2. The Universe Size cannot be less than 10 and cannot be greater than 999999.

The Sample Size is calculated automatically by the software on valid entry of the
Universe Size.

NOTE: If the sample size has been reduced due to rejecting cases that should not have been
in the universe, the Regional Office must be advised so that this validation step may be
bypassed. As explained in Chapter II, in the section on Acceptance Sampling, under such
circumstances, the sample size can only drop down to a minimum of 53 cases.

Validation 5:
The Sample Size field is protected from input for the Acceptance Sample 1 & 2.
However, the user will have the option of changing the Sample Size for an Expanded
Sample.

The validation criteria for the Sample Size field are:

1. The Sample Size cannot be blank or zero.

2. The Sample Size cannot be greater than the Universe Size.

The application will display error messages if any input violates the validations. For
example, if the Sample Type “Acceptance Sample 2" is selected and the “Acceptance
Sample 1" for the same year is not yet discarded; the error message will display to warn
the user about the discard status of “Acceptance Sample 1". Acknowledging the error
by clicking “OK” passes focus back to “Acceptance Sample 1". Given below is a
sample display of this error message.

Validation 6:
Employer Type cannot be blank. Valid values of Employer Type include
“New”, “Successor” and “Inactivation/Termination”.

F - IV - 34 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

ERROR MESSAGE WINDOW

At the bottom of the Add Control Information window are three push-button options:
“OK”, “Cancel”, and “Help”.

On selecting “Help” on this window, help messages related to the input are displayed.

On selecting “Cancel” control returns to the previous window displayed.

On selecting “OK”, all the validations described above are executed. If the user entered
a combination of year, sample type which already exists in the database, a error
message will be displayed and the user is requested to re-enter the input. However, if
the input criteria is found valid the Sample Data Entry window is displayed. Given
below is a sample display of the data entry window.

F - IV - 35 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

SAMPLE DATA ENTRY WINDOW

Sample records for Accuracy and Posting are added one at a time in the data entry
window, unlike screens for other functions which allow input of records for ten cases.
After entering a sample record, clicking on “Database” / “Next Record” or pressing
<Ctrl-N>, a new data-entry window appears for the entry of the next sample record.
(To review a sample record which has already been entered, click on “Database”/
“Previous Record”.) The input responses are based on questions from the Acceptance
Sample questionnaire. The total number of times this window is displayed for entry
will be equal to the Sample Size entered earlier. Depending on the responses entered
for each question, the cursor will automatically shift to the associated/related questions.
For Example: In the Status Determination - Accuracy questionnaire, if the response to

F - IV - 36 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

question 1 for a case is affirmative, the cursor skips question 2 and then shifts to
question 3, 4 and so on.

Cases entered can be saved at any time by choosing the “Save” option on the
“Database” menu. The “Pass/Fail” status is automatically calculated after entry of all
questions for the Accuracy or the Posting questionnaire for the case. If the status of a
Accuracy case entry results in a “PASS”, the control is automatically transferred to the
Posting case entry row. If the status of a case entry results in a “FAIL”, the Failure
Comments Window will be displayed and the user will be prompted to input comments
for case failure. The Failure Comments Window will be displayed for only the first
three failures (three each for Accuracy and Posting).

STAMP OPTION

The “Stamp - Accuracy” and “Stamp - Posting” options under the “Options” menu of
the main window facilitates quick entry of sample cases. On selecting the “Stamp -
Accuracy” or “Stamp - Posting” option, the entire row is filled with the affirmative
responses for the case and control is transferred to the Posting row. For Status
Determination, all the questions will be “stamped” with the response “Y”:

Using the “Stamp” option results in the “PASS” status for the case.

F - IV - 37 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

CASHIERING - ESTIMATION SAMPLE

For the Cashiering Estimation Sample, the inputs are the summary of the contribution
payments received, and the percentage for timeliness and amounts deposited as calculated by
the TPS reviewer based on the instructions given in the Core TAX PERFORMANCE
SYSTEM Operations Handbook. The formats of data entry screens are similar to those of the
Cashiering Summary Sheet in the Handbook. The same set of screens may also be used for
modifying existing information.

Given below is the Cashiering main window.

MAIN WINDOW

The main window has the menubar with the following options: File, Database, Signoff,
Reports and Help. The following are the options under each menubar option:

File comprised of Exit.

F - IV - 38 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Database comprised of Add, Query, Update, and Save.

Signoff comprised of Signoff.

Reports comprised of Generate.

Help comprised of Context-Sensitive Help, Overview, Keyboard, Product Information

and Widget Usage Help.

On selecting the “Database” option on the menubar, a pull-down menu is displayed.

The options available are “Add”, “Query”, “Update”, and “Save”. If the "Add" menu
item from "Database" option of the menubar is chosen, the Add- query window to
enter the parameter year is displayed. Three pushbuttons are displayed at the bottom of
the window: "OK", "Cancel" and "Help". Given below is the screen display of the
Add-query window.

ADD-QUERY WINDOW

Valida tion edits

F - IV - 39 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

on the Add-query window parameter "Year" are:

(1) Year cannot be NULL
(2) Year cannot be greater than current year where the current year is system year.
(3) Year cannot be less than 1996.

If any of the above validations fail, an appropriate error message is displayed and the
focus returns to the "Year" field.

On entering a valid year, the control automatically passes to the "OK" pushbutton.
Choosing the "Cancel" pushbutton takes control back to the main window. "Help"
pushbutton can be chosen for help messages related to the Add-query window.

On selecting the "OK" pushbutton on the Add-query window, the program checks for
the validity of the Add parameters.

If a sample year entered on the Add-query window already exists in the database the
following message appears.

MESSAGE WINDOW

F - IV - 40 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

If a valid year for the Sample is entered, the Sample screen is displayed for input as shown
below:

MAIN WINDOW - ADD MODE

Options available under the "Database" menu option are as follows:

(1) "Add" a new record.

(2) "Query" for a record for a different year.

(3) "Update" to update the record retrieved

F - IV - 41 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

If the "Update" menu item from the "Database" option is chosen, the cursor moves to the
first field in the screen displayed. Context-Sensitive help is available in this mode only. On
clicking on the "Help" option on the menubar and selecting "Context-Sensitive Help", help
messages relating to the field in focus are displayed.

If a data entry field is modified and the user chooses to select an option under any menu
options which are active (other than "Save") a warning message is displayed.

WARNING MESSAGE WINDOW

Yes - Save the record after validating all input information.

No - Does not save the record and proceed with operation selected. Any data fields
modified will be reset to the previous values.

Cancel - Returns to the screen modified

F - IV - 42 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

The validation checks for the Sample record are similar to the checks in the "Update" mode.
By default, the Quarter field is preset to a value of 2 whether the user is in “Update” or
“Add” mode.

Validation edits for Adding\Updating the record on the main screen are as follows:

Validation 1:

Year
- cannot be NULL
- Year cannot be greater than current year
where the current year is system year.
- Year cannot be less than 1996.

Validation 2:

Quarter
- cannot be NULL
- default value of 2, refer to TPS Handbook, ESTIMATION SAMPLING
INSTRUCTIONS for Cashiering.

Validation 3:

Projected number of payments or trays (the UNIVERSE of payments or trays

for the 5-day period from which the sample was pulled, not the desired sample
size of 500 items)
- cannot be NULL
- cannot be zero
- Range of values: 0 - 2,147,483,647

Validation 4:

Actual number of payments or trays

- cannot be NULL
- Range of values: 0 - 2,147,483,647

F - IV - 43 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Validation 5:

Random Starting number

- Range of values: 0 - 32,767

Validation 6:

Check Sample Interval

- Range of values: 0 - 32,767

Validation 7:

Electronic Fund Transfer

- cannot be NULL
Range of values: 00.00 - 99.99

Validation 8:

Sample Selection Start Date

- cannot be NULL
- format: MM/DD/YYYY

- if Quarter = 2, then Sample Selection Start Date

must be >= 06/30/XXXX*, and <= 09/01/XXXX.

- if Quarter = 3, then Sample Selection Start Date

must be >= 09/30/XXXX, and <= 12/01/XXXX.

- if Quarter = 4, then Sample Selection Start Date

must be >= 12/31/XXXX, and <= 03/01/XXXX + 1**.

- if Quarter = 1 then Sample Selection Start Date

must be >= 03/31/XXXX, and <= 06/01/XXXX.

F - IV - 44 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

* - XXXX, is the Sample Year.

** - XXXX + 1, is the Sample Year + 1
(eg., if Sample Year is 2000, the previous Sample Year, plus 1 is equal to
2001) giving the maximum Sample Selection Start Date for Quarter = 4.

- Sample Selection End Date >= Sample Selection Start Date.

Validation 9:

Sample Selection End Date

- cannot be NULL
- format: MM/DD/YYYY

- if Quarter = 2, then Sample Selection End Date

must be >= 06/30/XXXX*, and <= 09/01/XXXX.

- if Quarter = 3, then Sample Selection End Date

must be >= 09/30/XXXX, and <= 12/01/XXXX.

- if Quarter = 4, then Sample Selection End Date

must be >= 12/31/XXXX, and <= 03/01/XXXX + 1**.

- if Quarter = 1 then Sample Selection End Date

must be >= 03/31/XXXX, and <= 06/01/XXXX.

* - XXXX, us the Sample Year.

** - XXXX + 1, is the Sample Year + 1
(eg., if Sample Year is 2000, the previous Sample Year, plus 1 is equal to
2001) giving the maximum Sample Selection End Date for Quarter = 4.

- Sample Selection End Date >= Sample Selection Start Date.

Validation 10:

F - IV - 45 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Dollar Amount (Day 1) for Deposit

- cannot be NULL
- Range of values: 0.00 - 9,999,999,999.99

Validation 11:

Dollar Amount (Day 2) for Deposit

- cannot be NULL
- Range of values: 0.00 - 9,999,999,999.99

Validation 12:

Dollar Amount (Day 3) for Deposit

- cannot be NULL
- Range of values: 0.00 - 9,999,999,999.99

Validation 13:

Dollar Amount (Day 4) for Deposit

- cannot be NULL
- Range of values: 0.00 - 9,999,999,999.99

Validation 14:

Items for Deposit (Day 1)

- cannot be NULL
- Range of values: 0 - 2,147,483,647

Validation 15:

Items for Deposit (Day 2)

- cannot be NULL
- Range of values: 0 - 2,147,483,647

F - IV - 46 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

Validation 16:

Items for Deposit (Day 3)

- cannot be NULL
- Range of values: 0 - 2,147,483,647

Validation 17:

Items for Deposit (Day 4)

- cannot be NULL
- Range of values: 0 - 2,147,483,647

If any of the above validations fail, an appropriate error message is displayed. For example,
Validation edit number-9 would display the error message shown below, if the user types in an
End Date that is not consistent with the Quarter entered.

ERROR MESSAGE WINDOW

OK - Closes the error message window, and returns the cursor to the Sample Selection End
Date field.

Other Validations:

All data entry fields in the Cashiering Sampling screen must be completed, with the
exception of the Random Starting number, and Check Sample Interval. Once the user
chooses the "Save" option from the "Database" menu item, this will update the record

F - IV - 47 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

to the database after validations are accomplished. If the "Save" option is chosen,
during validations if any incorrect input is encountered, error messages will be
displayed and the focus will be on the field in error. Once the validations are
accomplished, the record is then written to the database. A message will be displayed
on the status line to indicate that the record was successfully updated. However, during
the "Update" process, if changes are made to a particular field of the Sample screen,
any active menu items under "File", "Database", or "Reports" options can be chosen.
If any of these options are chosen, a warning message that the updated record has not
been saved will be issued and the user will now have the options to "Save" the record,
continue with the menu item process chosen or return to the "Update" mode.

If the "Signoff" menu item from the "Signoff" option is chosen, a message is
displayed as shown below.

MESSAGE WINDOW - SIGNOFF FOR COMPLETION

The “Signoff”
option is only
availabl e during
Add/Query, or Update mode. Regardless of the mode chosen, the user has the option to stamp
the Sample record as “COMPLETE”.

F - IV - 48 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

If the user chooses not to Signoff on the record, other options include, returning the user to the
update/add session, or requesting help from the Signoff Window. Furthermore, a validation
stamp indicating "** INCOMPLETE **" will be shown on the Database Display report.

If the user chooses to Signoff on a record, and no errors are encountered after selecting the
"Signoff" option, the validation stamp, in this case, will now indicate "** COMPLETE **" on
the Database Display report. At this point, the user can only access the sample record through
the “Report” menu option.

If the user enters a sample year that already exists in the database, but has been Signed-Off, a
message is displayed.

MESSAGE WINDOW

If the user chooses to change the Quarter field, a message window will be displayed as shown
below.

F - IV - 49 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

MESSAGE WINDOW - REGIONAL APPROVAL

If the user obtains Regional Office approval to change the Quarter field, then the “YES”
pushbutton can be selected, otherwise, the user must select the “NO” pushbutton. The “Help”
pushbutton is also available for information pertaining to this window.

If the "Query" menu item from "Database" option of the menubar is chosen, the query
window similar to the one when the user choose the “Add” option as shown above is
displayed. Edits on the this query window are similar to the edits discussed previously.

F - IV - 50 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

QUERY WINDOW

If the selected year is a valid current year, the program checks to ensure that the user can
access the sample record requested. If no record is found for the year requested, the following
message is displayed.

MESSAGE WINDOW

F - IV - 51 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

F - IV - 52 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING DATA ENTRY

If the record is found, the main screen shown below is displayed.

MAIN SCREEN - QUERY MODE

F - IV - 53 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

REPORT GENERATION

If the "Generate Reports" menu item from the "Reports" option is chosen, the Reports
Selection window is displayed. Six pushbuttons are displayed at the bottom of the window :
"Generate", "PreView", "Print", "Save As", "Cancel" and "Help". Four pushbuttons
"Generate", "PreView", "Print" and "Save As" will be inactive and will be activated
when required during the report generation process. Given below is the screen display of
the Reports Selection window.

REPORT SELECTION WINDOW

The listbox on the Reports Selection window displays the list of reports that can be
generated by this module.

The reports include:

F - IV - 54 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

(1) Database Display

If the above report is selected, the selected report name appears in the Selection window.
The "Generate" pushbutton will be active at this time.

If the Report Selection is made and the "Generate" pushbutton is selected, the Report Query
Window prompting for parameters "Year" and "Sample Type" is displayed. The validations
on Year and Sample Type on this Report Query Window are similar to the validations
described in the data entry section.

REPORT QUERY WINDOW

REPORT QUERY WINDOW - STATUS DETERMINATION

F - IV - 55 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

In addition to options for Sample Type, the report query window for Status Determination
includes options for Employer Type (new, successor, inactivation/termination) and Report
Type (accuracy, posting, both).

On entering valid parameters, the query window closes and the processing message "Report
Generation in Progress ... Please Wait" is displayed. Once Report Generation is complete,
the pushbuttons "PreView", "Print" and "Save As" are active.

On selecting "PreView", the report is displayed on a view window. Pressing the "CLOSE"
button on the view window closes the window and control returns to the Report Selection
window. Refer to the Program Specification Document XView utility for JAM applications
submitted by TAX PERFORMANCE SYSTEM.

F - IV - 56 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

Following is an example of a report generated by this application in a View Window.

VIEW WINDOW

On selecting "Print", the printer selection window is displayed. Options available are
"System Printer" and "Local Printer". Three pushbuttons are displayed at the bottom of
this window: "OK", "Cancel" and "Help". If "Cancel" is chosen, control returns to the
Reports Selection window. If "Help" is chosen, help messages are displayed related to the

F - IV - 57 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

printer selection window. If "OK" is chosen, the printer selection window closes, report is
printed on the printer selected and control returns to the Reports selection window. Given
below is the screen display of the printer selection window.

PRINTER SELECTION WINDOW

F - IV - 58 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

On selecting "Save As", the Save As window is displayed.

SAVE AS WINDOW

Three pushbuttons are displayed at the bottom of this window: "OK", "Cancel" and
"Help". If "Cancel" is chosen, control returns to the Reports Selection window. If "Help"
is chosen, help messages are displayed related to the printer selection window. If "OK" is
chosen, the

F - IV - 59 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING REPORT GENERATION

default report name and path is used and the file saved in the default directory. If the default
filename or path is modified by the user, then the input gets validated. Refer to the Program
Specification Document SETUID BQC Move File submitted by Benefits Quality Control for
Release 5.0. The default filenames generated by the system for each report selection are
given below.

Report Selection Default filename

Database Display as_crp_d_Year_SampleType.login_id
Ex: as_crp_d_1990_1.timmsr

On selecting "Cancel" on the Reports Selection window, the Report Selection window
closes and control returns to the main window.

On selecting "Help" on the Reports Selection Window, help messages related to Report
Selection window are displayed.

F - IV - 60 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING USING HELP

USING HELP

If the "Context-Sensitive Help" menu item is chosen from the "Help" option on the
menubar, a help window with messages related to the field on focus is displayed. On
choosing the "CLOSE" pushbutton on the help window, control returns to the main
window. This menu item is active only if "Add" or "Update" menu item is chosen under
the "Database" option.

If the "Overview" menu item is chosen from the "Help" option on the menubar, a help
window with an overview of the subsystem is displayed. On choosing the "CLOSE"
pushbutton on the help window returns control to the main window.

If the "Keyboard" menu item is chosen from the "Help" option on the menubar, a help
window with keyboard operation procedures for the module is displayed. On choosing the
"CLOSE" pushbutton on the help window returns control to the main window.

If the "Product Information" menu item is chosen from the "Help" option on the menubar,
a help window with product release information for the module is displayed. On choosing
the "CLOSE" pushbutton on the help window returns control to the main window.

If the "Widget Usage Help" menu item is chosen from the "Help" option on the menubar, a
help window with messages related to the widget on focus is displayed. On choosing the
"CLOSE" pushbutton on the help window returns control to the main window. This menu
item is active only if "Add" or "Update" menu item is chosen under the "Database"
option.

F - IV - 61 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING USING HELP

Given below is the screen display of a typical help window. Refer to the Program
Specification Document XHelp utility for JAM applications submitted by TAX
PERFORMANCE SYSTEM.

HELP WINDOW

F - IV - 62 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

OUTPUTS

The outputs generated by the Sampling subsystem are: the database display reports which
are replicas of the data entry screens. The Error Report is generated when the
“Validate/Check_for_Errors” was chosen. Failed validations required under the
“Check_for_Errors” function, trigger of error messages in this Error report output.

Examples of outputs are provided on the following pages.

F - IV - 63 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
====================================================================
Employer | | | | | | | | Pass/ |
Case # Id # | 1 | 2 | 3a | 3b | 3c | 3d | 4 | Fail | Replace
| | | | | | | | Y/N |
--------------------------------------------------------------------

1 1994-1 N N N
--------------------------------------------------------------------
2 Y Y Y Y Y Y Y
--------------------------------------------------------------------
3 Y Y Y Y Y Y Y
--------------------------------------------------------------------
4 Y Y Y Y Y Y Y
--------------------------------------------------------------------
5 Y Y Y Y Y Y Y
--------------------------------------------------------------------
6 Y Y Y Y Y Y Y
--------------------------------------------------------------------
7 Y Y Y Y Y Y Y
--------------------------------------------------------------------
8 Y Y Y Y Y Y Y
--------------------------------------------------------------------
9 Y Y Y Y Y Y Y
--------------------------------------------------------------------
10 Y Y Y Y Y Y Y
--------------------------------------------------------------------
11 Y Y Y Y Y Y Y
--------------------------------------------------------------------
12 Y Y Y Y Y Y Y
--------------------------------------------------------------------
13 Y Y Y Y Y Y Y
--------------------------------------------------------------------
14 Y Y Y Y Y Y Y
--------------------------------------------------------------------
15 Y Y Y Y Y Y Y
--------------------------------------------------------------------
16 Y Y Y Y Y Y Y
--------------------------------------------------------------------
17 * * * * * * * * Y *R*
--------------------------------------------------------------------
18 N N N
--------------------------------------------------------------------
19 Y Y Y Y Y Y Y
--------------------------------------------------------------------
20 Y Y Y Y Y Y Y
--------------------------------------------------------------------
Questions 2, 3a, 3b, 3c, 3d, and 4 are Evaluative
*R* - indicates Case Replacement.
1
DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

F - IV - 64 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
====================================================================
Employer | | | | | | | | Pass/ |
Case # Id # | 1 | 2 | 3a | 3b | 3c | 3d | 4 | Fail | Replace
| | | | | | | | Y/N |
--------------------------------------------------------------------

21 Y Y Y Y Y Y Y
--------------------------------------------------------------------
22 Y Y Y Y Y Y Y
--------------------------------------------------------------------
23 Y Y Y Y Y Y Y
--------------------------------------------------------------------
24 Y Y Y Y Y Y Y
--------------------------------------------------------------------
25 Y Y Y Y Y Y Y
--------------------------------------------------------------------
26 Y Y Y Y Y Y Y
--------------------------------------------------------------------
27 Y Y Y Y Y Y Y
--------------------------------------------------------------------
28 Y Y Y Y Y Y Y
--------------------------------------------------------------------
29 Y Y Y Y Y Y Y
--------------------------------------------------------------------
30 Y Y Y Y Y Y Y
--------------------------------------------------------------------
31 Y Y Y Y Y Y Y
--------------------------------------------------------------------
32 Y Y Y Y Y Y Y
--------------------------------------------------------------------
33 Y Y Y Y Y Y Y
--------------------------------------------------------------------
34 Y Y Y Y Y Y Y
--------------------------------------------------------------------
35 Y Y Y Y Y Y Y
--------------------------------------------------------------------
36 Y Y Y Y Y Y Y
--------------------------------------------------------------------
37 Y Y Y Y Y Y Y
--------------------------------------------------------------------
38 Y Y Y Y Y Y Y
--------------------------------------------------------------------
39 Y Y Y Y Y Y Y
--------------------------------------------------------------------
40 Y Y Y Y Y Y Y
--------------------------------------------------------------------
Questions 2, 3a, 3b, 3c, 3d, and 4 are Evaluative
*R* - indicates Case Replacement.
2

F - IV - 65 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
====================================================================
Employer | | | | | | | | Pass/ |
Case # Id # | 1 | 2 | 3a | 3b | 3c | 3d | 4 | Fail | Replace
| | | | | | | | Y/N |
--------------------------------------------------------------------

41 Y Y Y Y Y Y Y
--------------------------------------------------------------------
42 Y Y Y Y Y Y Y
--------------------------------------------------------------------
43 Y Y Y Y Y Y Y
--------------------------------------------------------------------
44 Y Y Y Y Y Y Y
--------------------------------------------------------------------
45 Y Y Y Y Y Y Y
--------------------------------------------------------------------
46 Y Y Y Y Y Y Y
--------------------------------------------------------------------
47 Y Y Y Y Y Y Y
--------------------------------------------------------------------
48 Y Y Y Y Y Y Y
--------------------------------------------------------------------
49 Y Y Y Y Y Y Y
--------------------------------------------------------------------
50 Y Y Y Y Y Y Y
--------------------------------------------------------------------
51 Y Y Y Y Y Y Y
--------------------------------------------------------------------
52 Y Y Y Y Y Y Y
--------------------------------------------------------------------
53 Y Y Y Y Y Y Y
--------------------------------------------------------------------
54 Y Y Y Y Y Y Y
--------------------------------------------------------------------
55 Y Y Y Y Y Y Y
--------------------------------------------------------------------
56 Y Y Y Y Y Y Y
--------------------------------------------------------------------
57 Y Y Y Y Y Y Y
--------------------------------------------------------------------
58 Y Y Y Y Y Y Y
--------------------------------------------------------------------
Questions 2, 3a, 3b, 3c, 3d, and 4 are Evaluative

*R* - indicates Case Replacement.

F - IV - 66 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
--------------------------------------------------------------------

Comments for failed cases :

Case # : 1 Employer # : 1994-1

====================================================================
Case 1 has failed. Emp Id # 1994-1.

Case # : 18 Employer # :
====================================================================
Case # 18 has failed. Employer was delinquent in reporting.
Investigation is in progress.

F - IV - 67 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
--------------------------------------------------------------------

General Comments:

Universe Size = 500; Sample Size was selected automatically by the

system. National Office has setup a Sample Size range table which
has the input Universe Size and Sample Size values.

F - IV - 68 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
--------------------------------------------------------------------

Additional Failed Comments:

Two cases have failed the sample. However, the state has passed the
sample. One case was replaced due to lack of employer information.
Case # 59 is the replacement case.

F - IV - 69 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 03/11/1997

TAX PERFORMANCE SYSTEM

SAMPLING
ACCOUNT MAINTENANCE
CONTRIBUTION REPORT PROCESSING
ERROR FILE

STATE: ST
YEAR: 1995 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
============================================================================

Number of cases recorded does not match entered sample size.

Case 15: is an incomplete case

Case 23: is an incomplete case

Comments for case failure not recorded properly. Comments must be entered
for the first three(3) failed cases.

F - IV - 70 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

Database Display - Field Audit

DATE: 08/06/1997

TAX PERFORMANCE SYSTEM

SAMPLING
FIELD AUDIT
DATABASE DISPLAY

STATE: ST
YEAR: 1994 UNIVERSE SIZE: 500 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 58
=============================================================================
Case Employer | Pass/ | | | | | | | | | | Total |
# Id # | Fail | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | Points | Replace
| Y/N | | | | | | | | | | |
-----------------------------------------------------------------------------

1 1994 - 1 N 0
-----------------------------------------------------------------------------------
2 1994 - 2 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
3 1994 - 3 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
4 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
5 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
6 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
7 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
8 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
9 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
10 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
11 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
12 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
13 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
14 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
15 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
16 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------

F - IV - 71 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

17 * * * * * * * * * * * * *R*
-----------------------------------------------------------------------------------
18 Y Y Y Y N Y Y Y Y N 65
-----------------------------------------------------------------------------------
19 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
20 Y Y Y Y Y Y Y Y Y Y 100
-----------------------------------------------------------------------------------
Questions P/F, 1, 2, 3, 4, 5, 6, 7, 8 and 9 are evaluative.

*R* - indicates Case Replacement.

F - IV - 72 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

Database Display - Status Determination (Note separate reports for Accuracy and Posting)
DATE: 06/12/1997

TAX PERFORMANCE SYSTEM

SAMPLING
STATUS DETERMINATION
DATABASE DISPLAY

STATE: ST
YEAR: 1993 UNIVERSE SIZE: 15 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 15 EMPLOYER TYPE: New
===========================================================================
Employer | | | | | | | | | | | | | P/F |
Case # Id # | 1| 2|2a| 3| 4| 5| 6| 7| 8| 9|10|11| Y/N | Rep
---------------------------------------------------------------------------
*** ACCURACY ***

1 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
2 1234 Y Y Y Y Y N Y Y Y Y Y Y N
---------------------------------------------------------------------------
3 3456 Y Y Y Y Y N Y Y Y Y Y Y N
---------------------------------------------------------------------------
4 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
5 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
6 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
7 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
8 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
9 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
10 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
11 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
12 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
13 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
14 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
15 Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
Questions 2a, 3, 5, 6, 7, 10, and 11 are evaluative
*R* - indicates Case Replacement. 1

F - IV - 73 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 06/12/1997

TAX PERFORMANCE SYSTEM

SAMPLING
STATUS DETERMINATION
DATABASE DISPLAY

STATE: ST
YEAR: 1993 UNIVERSE SIZE: 15 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 15 EMPLOYER TYPE: New
===========================================================================

*** ACCURACY *** Comments for failed cases :

Case # : 2 Employer # : 1234

---------------------------------------------------------------------------
Case # 2 has failed due to lack of information of the employer.

Case # : 3 Employer # : 3456

---------------------------------------------------------------------------
Case # 3 has also failed due to lack of information of the
employer.

F - IV - 74 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 06/12/1997

TAX PERFORMANCE SYSTEM

SAMPLING
STATUS DETERMINATION
DATABASE DISPLAY

STATE: ST
YEAR: 1993 UNIVERSE SIZE: 15 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 15 EMPLOYER TYPE: New
===========================================================================
Case Employer |12|12|12|12|12|12|12|12|12|12|12|12|12|12|12|13|P/F|
# Id # | a| b| c| d| e| f| g| h| i| j| k| l| m| n| o| |Y/N| Rep
---------------------------------------------------------------------------
*** POSTING ***

1 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
2 1234 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
3 3456 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
4 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
5 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
6 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
7 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
8 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
9 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
10 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
11 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
12 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
13 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
14 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
15 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
---------------------------------------------------------------------------
Question 13 is evaluative
*R* - indicates Case Replacement.
3

F - IV - 75 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

Database Display - Cashiering

DATE: 05/01/1997

TAX PERFORMANCE SYSTEM

SAMPLING **INCOMPLETE**
CASHIERING
DATABASE DISPLAY

STATE: ST
REQUESTED YEAR: 1996
====================================================================

Part - I - PREPARATION
======================

Projected number of payments or trays: 2,000

Actual number of payments or trays: 3,210
Difference: 1,210
% of deviation: 60.50
Check sample interval: 30
Random starting number: 234
Quarter Reviewed: 2
EFT %: 06.00
Sample Selection Start Date: 07/20/1996
Sample Selection End Date: 07/24/1996

-----------------------------------------------------------------

Parts - II & III - SUMMARY FOR DOLLARS, ITEMS COUNT & PERCENTAGES
=================================================================

----------------------------------------------------------
| 1 | Total Dollar Amount | $901,191.00 |
|---|----------------------------|-----------------------|
| 2 | Total Items | 200 |
|---|----------------------------|-----------------------|
| 3 | Percentage By Category ($) | 100% |
|---|----------------------------|-----------------------|
| 4 | Overall Percentage (Items) | 100% |
----------------------------------------------------------

1
TAX PERFORMANCE SYSTEM DATE: 05/01/1997

F - IV - 76 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

SAMPLING **INCOMPLETE**
CASHIERING
DATABASE DISPLAY

STATE: ST
REQUESTED YEAR: 1996
====================================================================
ITEM-1: BREAKDOWN OF DOLLAR AMOUNTS
-------------------------------------------------------------------------
| Number of Banking days for Deposit and Amount of Payment |
|-----------------------------------------------------------------------|
| 1-F. Day 1 | 1-G. Day 2 | 1-H. Day 3 | 1-I. Day 4+ |
| Amount($) | Amount($) | Amount($) | Amount($) |
|-----------------|-----------------|-----------------|-----------------|
| 150,439.00| 150,000.00| 345,876.00| 254,876.00|
=========================================================================
ITEM-2: BREAKDOWN OF ITEM COUNTS
---------------------------------------------------------------------
| Number of Items for Deposit |
|-------------------------------------------------------------------|
| 2-F. Day 1 | 2-G. Day 2 | 2-H. Day 3 |2-I. Day 4+ |
| Item | Item | Item | Item |
|----------------|----------------|----------------|----------------|
| 50 | 50 | 50 | 50 |
=====================================================================
ITEM-3: BREAKDOWN OF PERCENTAGE BY CATEGORY ($)
----------------------------------------------------------------------
| Percentage by Category ($) |
|--------------------------------------------------------------------|
| 3-F. Day 1 | 3-G. Day 2 | 3-H. Day 3 | 3-I. Day 4+ |
| % | % | % | % |
|------------------|-----------------|-----------------|-------------|
| 16.69 | 16.64 | 38.38 | 28.28 |
======================================================================
ITEM-4: BREAKDOWN OF OVERALL PERCENTAGE (ITEMS)
----------------------------------------------------------------------
| Overall Percentage (Items) |
|--------------------------------------------------------------------|
| 4-F. Day 1 | 4-G. Day 2 | 4-H. Day 3 | 4-I. Day 4+ |
| % | % | % | % |
|------------------|-----------------|-------------|-----------------|
| 25.00 | 25.00 | 25.00 | 25.00 |
======================================================================
2

DATE: 05/01/1997

F - IV - 77 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

TAX PERFORMANCE SYSTEM

SAMPLING **INCOMPLETE**
CASHIERING
DATABASE DISPLAY

STATE: ST
REQUESTED YEAR: 1996
====================================================================

Part - IV - SUMMARY RECAP

=========================

------------------------------------------------------------
| | Deposited | Deposited |
| | ($) | (%) |
|-------------------|-------------------|------------------|
|5) 1 Day | 150,439.00 | 16.69 |
|-------------------|-------------------|------------------|
|6) 2 Day | 150,000.00 | 16.64 |
|-------------------|-------------------|------------------|
|7) 3 Day | 345,876.00 | 38.38 |
|-------------------|-------------------|------------------|
|8) SUBTOTAL | 646,315.00 | 71.72 |
|-------------------|-------------------|------------------|
|9) 4+Days | 254,876.00 | 28.28 |
|-------------------|-------------------|------------------|
|10) TOTALS | 901,191.00 | 100.00 |
------------------------------------------------------------
------------------------------------------
| Percentage Deposited Timely: 73.41 % |*
------------------------------------------

* Percentage value needed to pass (from the following chart) : 69.50

Calculation includes EFT, if applicable
Meets Value To Pass: Y

F - IV - 78 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 05/01/1997

TAX PERFORMANCE SYSTEM

SAMPLING **INCOMPLETE**
CASHIERING
DATABASE DISPLAY

STATE: ST
REQUESTED YEAR: 1996
====================================================================

VALUE-TO-PASS SAMPLING TABLE

============================

----------------------------------------
| # of Sample Items | Value to Pass |
| | (%) |
|-------------------|------------------|
| 158 - 264 | 69.50 |
|-------------------|------------------|
| 265 - 374 | 79.50 |
|-------------------|------------------|
| 375 - 405 | 87.50 |
|-------------------|------------------|
| 406 - 441 | 87.60 |
|-------------------|------------------|
| 442 - 481 | 87.70 |
|-------------------|------------------|
| 482 - 527 | 87.80 |
|-------------------|------------------|
| 528 - 579 | 87.90 |
|-------------------|------------------|
| 580 - 640 | 88.00 |
|-------------------|------------------|
| 641 - 875 | 90.50 |
|-------------------|------------------|
| 876 - 985 | 91.35 |
|-------------------|------------------|

F - IV - 79 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

Database Display - Collections

TAX PERFORMANCE SYSTEM DATE: 08/04/1997

SAMPLING - COLLECTIONS

STATE: ST
YEAR: 1991 UNIVERSE SIZE: 40 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 28
============================================================================
Employer
# Id # 1 2 3 4 4a 4b 4c 4d 5 6 7 7a 8 9 9a 10 11 Y/N R
----------------------------------------------------------------------------

11 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
22 N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N
----------------------------------------------------------------------------
33 Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N
----------------------------------------------------------------------------
4 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
55 N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N
----------------------------------------------------------------------------
6 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
7 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
8 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
9 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
10 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
11 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
12 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
13 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
14 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
15 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
16 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
17 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
18 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y
----------------------------------------------------------------------------
Questions 1, 2, 3, 4, 5, 6, 7a, 8, 10 and 11 are evaluative *R* - indicates Case Replacement.

DATE: 08/04/1997

F - IV - 80 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

TAX PERFORMANCE SYSTEM

SAMPLING
COLLECTIONS
DATABASE DISPLAY

STATE: ST
YEAR: 1991 UNIVERSE SIZE: 40 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 28
--------------------------------------------------------------------

Comments for failed cases :

Case # : 2 Employer # : 2
====================================================================
This is failure comments for case no 2.

Case # : 3 Employer # : 3
====================================================================
This is case No 3. There is a need to check the answers.

F - IV - 81 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 08/04/1997

TAX PERFORMANCE SYSTEM

SAMPLING
COLLECTIONS
DATABASE DISPLAY

STATE: ST
YEAR: 1991 UNIVERSE SIZE: 40 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 28
--------------------------------------------------------------------

General Comments:

This is a general comments for Collections.

F - IV - 82 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

DATE: 08/04/1997

TAX PERFORMANCE SYSTEM

SAMPLING
COLLECTIONS
DATABASE DISPLAY

STATE: ST
YEAR: 1991 UNIVERSE SIZE: 40 SAMPLE TYPE: Acceptance 1
QUARTER: 1 SAMPLE SIZE: 28
--------------------------------------------------------------------

Additional Failed Comments:

This is additional comments for case 5.

F - IV - 83 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

SAMPLING OUTPUTS

Error Report - Collections

DATE: 08/04/1997

TAX PERFORMANCE SYSTEM

SAMPLING
COLLECTIONS
ERROR FILE

STATE: ST
YEAR: 1991 UNIVERSE SIZE: 40 SAMPLE TYPE: Acceptance Sample 1
QUARTER: 1 SAMPLE SIZE: 28
============================================================================

Number of cases recorded does not match entered sample size.

Comments for case failures not recorded properly. Comments must be entered
for the first three(3) failed cases.

Case 9 : is an incomplete case

Case 10 : is an incomplete case

Case 11 : is an incomplete case

F - IV - 84 R 12/00
OTHER MANAGEMENT TOOLS
General This menu selection is to provide a menu option
Information for the inclusion of other functions or
information in TPS beyond the entry of
information gathered from using the four major
TPS methodologies. As addtional enhancements
are needed or requested this menu choice will
be used to implement future add-ons.

Accessing To access the Other Management Tools option,

press B or click the left mouse button to
the
Other
display the UIS Main Menu.
Management
Tools Menu
Choose (R)evenue Quality Control from the UIS
Option Main Menu.

Then choose (O)ther Management Tools from the

TPS Main Menu.

Shown below are the menus to select Other

Management Tools.

Other Management Tools Menu

F-V-1 R 12/00
MISCELLANEOUS REPORTS
 ET
APPENDIX
HANDBOOK
F NO. 407
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

OTHER MANAGEMENT TOOLS AND MISCELLANEOUS REPORTS

General This menu selection is to provide information

Information on various reports needed or requested within
the TPS program.

Accessing To access the Miscellaneous Reports option,

press B or click the left mouse button to
the
Miscellaneou
s Reports display the UIS Main Menu.
Option
Choose (R)evenue Quality Control from the UIS Main
Menu.

Then choose (O)ther Management Tools from the TPS

Main Menu.

Choose (M)iscellaneous Report from the Management

Tools Menu.

Shown below are the menus to select

Miscellaneous Reports.

Miscellaneous Reports Menu

F-V-a R 12/00
ETA 581 REPORT PROGRAM
 APPENDIX
ET HANDBOOK
F NO. 407
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

General This menu selection is to provide information on all data pertaining

Information to the ETA 581 Report. This ETA 581 Report program allows State
staff to print the report or view it on the screen. The query
interface enables you, the user, to input a range of year and
quarter(s) which is used by the software program to query UIRR's
ETA 581 database table and to produce the ETA 581 Report for the
year-quarter(s) requested.

The Computed Measures module provides information on ETA

581 data used in the measure's calculation. This menu option
provides information on ALL data reported on the ETA 581.

To access the ETA 581 Report program, press B or click the left
Accessing the
ETA 581 Report
mouse button to display the UIS Main Menu.

Choose (R)evenue Quality Control from the UIS Main Menu.

Then choose (O)ther Management Tools from the TPS Main Menu.

Choose (M)iscellaneous Report from the Management Tools Menu.

Then choose ETA581 Report from the Miscellaneous Reports

Menu.

F-V-a-1 R 12/00
 APPENDIX
ET HANDBOOK
F NO. 407
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Shown below are the menus to select the ETA 581 Report

Miscellaneous Reports Menu

F-V-a-2 R 12/00
 APPENDIX
ET HANDBOOK
F NO. 407
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

To gain access to the ETA581 program, you must be an authorized

TPS reviewer with an account in the TPS security table
(c_security). When you choose the ETA581 Report option, the
program first checks your access privileges to execute the
application. If you do not have permission to execute the ETA581
Report program, an error dialog appears with the message, "You
have no access to this application". You are then
prompted with an OK push button to acknowledge your
inaccessibility to the program.

Shown below is an example of the error dialog with the message.

Error Message Window

F-V-a-3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

If you are a valid TPS reviewer, the ETA581 Report Main

Window, shown below, appears.

ETA581 Report Main Window

The following is an itemized description of the ETA581 Report Main Window.

A - File menu E - the OK button. This button initiates

B - Help menu the processing of the AR58l Report
C - text field F - Ending Report Year
(Beginning Report Year) G - Ending Report Quarter
D - Beginning Report Quarter

F-V-a-4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

The input information described in the above will be validated as follows:

(1) The beginning/ending report year cannot be greater than the current year.

(2) The beginning/ending report quarter should be a value between 1 thru 4.

(3) The beginning report year cannot be greater than the ending report year.

(4) The total number of quarters between the beginning report year/quarter and ending
report year/quarter cannot exceed eight quarters.

(5) No Alphabetic characters may be entered.

(6) No fields may be left blank.

Note: The underscore is the mnemonic for the key (example, OK, Help).

F-V-a-5 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Help Windows

The Help menu displays four options:

P Context-Sensitive Help P Keyboard

P Overview P Product Information

The following figure displays the Help menu and its options in the top right corner of the
ETA 581 Report Main Window

. Help Menu

F-V-a-6 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

You may choose Help on the menu bar of the ETA 581 Report Main Window, then choose
the Context-Sensitive Help option to view the help message for the input fields on the
main window for the ETA 581 Report.

Shown below is the Context-Sensitive Help window for the Begin Report Year.

Context-Sensitive Help Window

F-V-a-7 R 12/00
F-V-a-8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Other help functions include:

P an overview

P keyboard help specially designed for users who prefer to use

the keyboard instead of the mouse

P Product Information, which gives information about the

version and release date of the application.

Appropriate help messages on any screen can also be activated by

pressing A.

Generating On the ETA 581 Report Main Window, you must enter valid
Reports information for the:

P Begin Report Year P End Report Year

P Begin Report Quarter P End Report Quarter

Any invalid input causes the system to issue an error message and
request you to input the data again. After you key in the valid data,
press OK to process the report. The program selects records from
the ar581 table according to the year/quarter range requested, then
generates the ETA 581 Report(s).

F-V-a-8 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

After the report is generated, the Report Management Window,

shown below, is displayed.

ETA 581 Report Management Window

The Report Management Window has the following options:

P PreView P Save As
P Print P Cancel
P Help

F-V-a-9 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Choose the Pre(V)iew option on the Report Management Window

to display the report generated in a view window. You can use the
scrollbar on the right side to scroll through the entire report or click
on Close to close the view.

ETA 581 Preview Window

F - V - a - 10 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Click on the Print option on the Report Management Window to

display the Printer Selection Window, shown below. You can print
the report to either the Local Printer or the System Printer.

Printer Selection Window

Choose the System Printer option, then click on OK to print the

report file on the system printer that is connected to the system.

Choose the Local Printer option, then click on OK to print the

report on the local printer that is connected to the user's
workstation.

Choose the Cancel option to make the Printer Selection Window

disappear. The printer selection is canceled.

F - V - a - 11 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

Choose the Help option on the Printer Selection Windowto display

help messages related to the Printer Selection Window. Click on Close
to exit the help window.

Choose the Save As option on the Report Management Window to

display the Save As Window, shown below. You can either save the
report with the default file name or rename the file.

ETA 581 Report Save As Window

F - V - a - 12 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

The default pathname appears in the input text window. You have three
options:

P Click on OK and accept the default pathname. The program

executes its prime function. Various results are possible once OK
is pressed.

P Click on Cancel to cancel the Save As function. The program

exits.

P Click on Help to display a scrollable help window (help dialog)

which describes the Save As function and button usage.

If you click on Cancel on the Report Management Window, the

window disappears and the focus returns back to the ETA 581 Report
Main Window.

F - V - a - 13 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

If you click on the File option on the menu bar at the top of the ETA 581
Report Main Window, the drop-down menu shows the only option,
Exit, as shown below.

Exit Option

Click on Exit option to exit the ETA 581 program.

F - V - a - 14 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

ETA 581 Report The printed output of ETA 581 Report contains the year, quarter, run date,
Printed Output and data from the ETA 581 table of the UIDB database. Shown below is a
sample of the ETA 581 Report.

DATE:09/14/1995
ETA 581 - CONTRIBUTION OPERATIONS
================================================================================
Year: 1994 Quarter :4 State: ST
--------------------------------------------------------------------------------
| | End Quarter Employers | |
Employer | Line |-----------------------------|------------|--------------------
Count | 101 | 1. Con- | 2. Re- | 3. Total| 4. Delinq. | 5. Total Number
| | tributory| imburs.| | Cutoff Date| Wage Items Recv'd
| |----------|------- |---------|------------|--------------------
| | 780629 | 5263 | 785892 | 11/30/1994 | 15369878
--------------------------------------------------------------------------------
| | Contributory Employers | Reimbursing Employers
Employer | |6. Timely |7. Secured|8. Reslvd|9.Timely |10.Secured|11.Reslvd
Reports | 201 |---------------------------------------------------------------
for | | 0 | 0 | 0 | 0 | 0 | 0
Preceed. | |---------------------------------------------------------------
Quarters | | 12. No. Outstanding Qtrs. | 13. Total Estimated Contri-
| | Prior to Report Qtr. | butions Due
| |---------------------------------------------------------------
| | 89582 | 57784712
--------------------------------------------------------------------------------
| | Newly Established Employers | Successor Employers
Status | |-------------------------------|-------------------------------
Deter- | |14. Number|15. Time |16. Time |17.Number|18. Time |19. Time
mina- | | |Lapse <=90|Lpse,=180| |Lapse <=90|Lpse <=180
tions | 301 |-------------------------------|-------------------------------
| | 26942 | 0 | 0 | 0 | 0 | 0
| |-------------------------------|-------------------------------
| |20. Inactivations/Terminations |
| |-------------------------------|
| | 0 |
--------------------------------------------------------------------------------

F - V - a - 15 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

DATE:09/14/1995
ETA 581 - CONTRIBUTION OPERATIONS
================================================================================

Year: 1994 Quarter :4 State: ST

--------------------------------------------------------------------------------
| |21. Total |22.Determ.|23.Liqui- |24.Declrd|25.Removd|26. Total
Contrib. | 401 |Beg.Period|Receivabls| dated |Uncollec.|EndPeriod|End Period
Employers| |----------|----------|----------|---------|---------|----------
Recvbles | | 219511718| 27229879| 26388259| 627585 | 0| 219725753
| | | | | | |
| |--------------------------------|------------------------------
| |27. No. Employers Owing Recvbles|
| |--------------------------------|
| | 97529 |
| | |
--------------------------------------------------------------------------------
Age of | |28. 6 mon. |29. 9 |30. 12 |31. 15 |32. Over |
Contrib. | 402 | or less | Months | Months | Months |15Months |
Recvbles | |-----------|----------|----------|----------|----------|
| | 12160411 | 12247685| 7867652| 8814848| 178635157|
--------------------------------------------------------------------------------
| |33. Total |34.Determ.|35.Liqui- |36.Declrd|37.Removd|38. Total
Reimbur. | 403 |Beg.Period |Receivabls| dated |Uncollec.|EndPeriod|EndPeriod
Employers| |---------- |----------|----------|---------|---------|---------
Recvbles | | 2094838 | 3420795 | 1114356 | 126274| 0| 4275003
| |---------------------------------|-----------------------------
| |39. No. Employers Owing Recvbles |
| |---------------------------------|
| | 352 |
--------------------------------------------------------------------------------
Age of | |40. 6 mon. |41. 9 |42. 12 |43. 15 |44. Over |
Contrib. | 404 | or less | Months | Months | Months |15Months |
Recvbles | |-----------|----------|----------|----------|----------|-------
| | 2954913 | 131925 | 119064 | 88733 | 980368|
--------------------------------------------------------------------------------
| |No. of Audits|47. | Total Wage Audit |50 |51.
| |-------------|Calendar|------------------------| No. |Hours
| |45.Lg|46. Tot|Quarters|48. Pre- |49. Post- |Chnge|Spent
| 501 |Emply|Audits | Audited| Audit | Audit |Audit|Auditing
| |-------------|--------|------------|-----------|-----|---------
Audit | | 117| 2242| 9716| 0| 0| 1515| 25862
Activity |------|---------------------------------------------------------------

F - V - a - 16 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

MISCELLANEOUS REPORTS ETA 581 REPORT

| | Amount Underreported | Amount Overreported

| |--------------------------------|------------------------------
| |52. Total |53. Taxa- |54. Con- |55. Total |56. Taxa- |57. Con
| 502 | Wages |ble Wages |tribut. | Wages |ble wages |tribut.
| |-----------|----------|---------|-----------|----------|-------
| | 287652000| 79402950| 2850136| 13897000| 12360550| 520996
--------------------------------------------------------------------------------

F - V - a - 17 R 12/00
TECHNICAL REFERENCES
GLOSSARY
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

application each program that a user uses as a tool in the window system.

cursor a small object on the screen, usually a box, underline, or I-bar that indicates where the next
character will go when a user starts typing. On a normal terminal, there is usually only one cursor.
When using a window system, however, there can be multiple cursors in multiple windows.

display the screen of a workstation.

environment control A software control for running an application. There are three primary X11
environment control files located in a user's home directory: .xsession — This file controls a user's
login session by starting up various applications the user wants when the user logs in. .Xdefaults —
This file is loaded into the X11 resource database when a user first logs in. It is used to store the
various mode settings, or resources, which a user wants for various applications. .mwmrc — This is
the Motif configuration file. It controls the various options used by Motif (mwm), the contents of the
menus, and so on.

focus a state of the system that indicates which window and/or window component receives the
keyboard events. A component has the focus if the keyboard events are sent to that component.

icon a small, usually pictorial, representation of an application when it is not in use. To iconify an
application means to make that application's window(s) go away, and its icon appear. This is also
referred to as closing a window (or application). To deiconify an application means to make the
application's window(s) reappear, and its icon go away. This is also referred to as opening a window
(or application).

mnemonic a single character (frequently the initial character) of a menu selection. When a menu is
displayed and the user presses the mnemonic key, the menu selection is chosen.

Motif a set of guidelines that specifies how a window system user interface for graphical computers
should look and feel. The user interacts with the application by typing at the keyboard, and by
clicking, selecting, and dragging various graphic elements of the application with the mouse. Once the
application is running, the user controls the application by choosing graphical elements rather than
typing commands. Motif uses highlighting and shadowing to make buttons and other components look

F - VI - a - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

three-dimensional; for example, when a button is clicked, it actually appears to be pressed in and
released.

Motif was designed by the Open Software Foundation (OSF), a non-profit consortium of
companies such as Hewlett-Packard, Digital, and IBM. It was decided that the OSF/Motif toolkit
should be based on the X Window System, a network-based windowing system that has been
implemented for UNIX, VMS, DOS, etc. The Motif interface was modeled after IBM's Common
User Access (CUA) specification, which defines the interface for OS/2 and Microsoft Windows.
Motif 1.2 is based on Release 5 of the X11 subroutine library (Xlib) and the X Toolkit Intrinsics
(Xt) specifications (X11R5). The X Toolkit Intrinsics (Xt) is the standard mechanism on which
many of the toolkits written for the X Windows System are based. Xt provides a library of user-
interface objects called widgets and gadgets, which provide a convenient interface for creating and
manipulating X windows, colormaps, events and other cosmetic attributes of the display.

The window manager must support the following window frame components: client area, title
area, maximize button, minimize button, resize borders, and window menu . See the end of the
glossary for an illustration of a Motif window with these frame components.

client area the portion of the window in which the user performs application level tasks. Various
widgets are added on this window to create an application window.

title area, also called the title bar, supplies a place to identify the window.

maximize button provides mouse users with a shortcut to the Maximize entry in the window menu.
Activating the maximize button must increase the size of the window to the maximum allowable size.
As a shortcut for mouse users, the Restore entry in the window menu must restore the window to its
size and location before being maximized.

minimize button provides mouse users with a shortcut to the Minimize entry in the window menu.
Activating the minimize button must iconify the window. As a shortcut for mouse users, the Restore
entry in the window menu must restore the window to its size and location before being minimized.

resize borders are the outermost components of the window frame. They are made up of two
components: the corner handles and the edge handles. If a window includes resize borders, there

F - VI - a - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

must be one corner handle in each corner of the window at its extremes, and one handle between
each pair of corner handles. Dragging any of these handles in the required direction would resize
the window.

window menu, sometimes also called the system menu or control menu, is used to display the
list of window actions. All actions possible for a window should be displayed in the window menu
because keyboard-only users interact with the window manager through this menu.

mouse (mice) a pointing device with buttons on it. By moving the mouse around and pressing the
buttons, a user prompts applications to execute various internal options. Mice usually have two or
three buttons. On a two-button mouse, pressing both the left and right buttons at the same time usually
performs the same function as pressing the middle button on a three-button mouse.

Mouse buttons have four states - button up, button press, button down and button release. The
button press/release sequence is commonly referred to as a mouse click, and some functions are
activated by multiple mouse clicks in a short period of time. Buttons are also affected by modifier
keys, so SHIFT-<Left mouse button> is not the same as <Left mouse button>. If mouse buttons
suddenly do not respond or behave differently, check to see if the CAPS LOCK is activated.

root window the window used by the window system to put all the other application windows into. It
is used to represent the desktop, and hence usually takes up the entire display. Usually the root
window is a solid background color, such as gray or black, and the application windows are another
color, such as white or light gray. This allows the root window to function as a background for the
other windows.

terminal emulator a program that acts as if it were a terminal by sending characters to, and receiving
characters from, the computer. When the program receives special characters that would prompt a real
terminal to perform procedures such as clear the screen or move the cursor, the terminal emulator
translates these special characters into the commands to do these functions on the display.

The X11 terminal emulator is called xterm. It emulates a DEC VT-102 terminal and can also act
as a Tektronix 4014 graphics display.

F - VI - a - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

window a bounded, typically rectangular area in which an application performs all its input and
output. A single application may use any number of windows, although most use only one or two.

window decorations Under Motif, see title area, maximize button, minimize button, resize border, and
window menu button.

window system a collection of programs that permits the user to use and display many different
applications on a single workstation screen. By dividing the screen into several small, possibly
overlapping sections, called windows, the user can have multiple login sessions on different hosts,
graphics display programs, figure drawing programs, mail reading programs, text previewers, and
other applications operating simultaneously.

Most window systems use an abstraction called the desktop metaphor. That is, the workstation
screen is treated as if it were the top of a desk, and each program window as if it were a piece of
paper. On a real desk, a person can lay pieces of paper out next to each other, stack them on top of
one another, move them around, fold them up, etc. Similarly, a window system allows a user to
place windows on the screen next to each other or on top of one another. A user can also move
windows around, "fold" them up, throw them away, etc.

F - VI - a - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

Shown below is a typical Motif window.

Typical Motif Window

F - VI - a - 5 R 12/00
DATABASE TABLE
LAYOUTS
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

COMPUTED MEASURES

All database tables required by the Computed Measures subsystem exist in your State's
UIDB database. The following table layouts are arranged by tax function.

Status Determination

Table Name : c_cm_status

Field Type

rptdate date *** key field ***

num_det_new integer
new_det_90days integer
new_det_180days integer
num_suc_det smallint
suc_det_90days smallint
suc_det_180days smallint

Report Delinquency

Table Name : c_cm_rep_delq

Field Type

rptdate date *** key field ***

tot_emp_cont integer
tot_act_emp_cont integer
del_90days_cont integer
del_180days_cont integer
tot_emp_reim integer
tot_act_emp_reim integer
del_90days_reim integer
del_180days_reim integer

F - VI - b - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

Collections

Table Name : c_cm_collection

Field Type

rptdate date *** key field ***

recv_cont integer
amt_dep_cont9_1 decimal (12,2)
amt_dep_cont9_2 decimal (12,2)
amt_dep_cont9_3 decimal (12,2)
recv_liq_cont integer
recv_uncolect_cont integer
recv_doubt_cont integer
recv_last_qtr_cont integer
recv_reim integer
amt_dep_reim18_1 decimal (11,2)
amt_dep_reim18_2 decimal (11,2)
amt_dep_reim18_3 decimal (11,2)
amt_dep_reim19_1 decimal (12,2)
amt_dep_reim19_2 decimal (12,2)
amt_dep_reim19_3 decimal (12,2)
amt_dep_reim20_1 decimal (12,2)
amt_dep_reim20_2 decimal (12,2)
amt_dep_reim20_3 decimal (12,2)
recv_liq_reim integer
recv_uncolect_reim integer
recv_doubt_reim integer
recv_last_qtr_reim integer

F - VI - b - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

Field Audit

Table Name : c_cm_field_audit

Field Type

rptdate date *** key field ***

tot_audt_cont smallint
tot_act_cont integer
wages_over integer
wages_under decimal (11,0)
wages_pre_audt decimal (11,0)
wages_post_audt decimal (11,0)
tot_qtrs_audt integer
wages_pd_tax_emp decimal (13,0)

F - VI - b - 3 R 12/00
METHODS SURVEY
(To Be Developed)
PROGRAM REVIEW
(to be developed)
TECHNICAL REFERENCES
GLOSSARY
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

application each program that a user uses as a tool in the window system.

cursor a small object on the screen, usually a box, underline, or I-bar that indicates where the next
character will go when a user starts typing. On a normal terminal, there is usually only one cursor.
When using a window system, however, there can be multiple cursors in multiple windows.

display the screen of a workstation.

environment control A software control for running an application. There are three primary X11
environment control files located in a user's home directory: .xsession — This file controls a user's
login session by starting up various applications the user wants when the user logs in. .Xdefaults —
This file is loaded into the X11 resource database when a user first logs in. It is used to store the
various mode settings, or resources, which a user wants for various applications. .mwmrc — This is
the Motif configuration file. It controls the various options used by Motif (mwm), the contents of the
menus, and so on.

focus a state of the system that indicates which window and/or window component receives the
keyboard events. A component has the focus if the keyboard events are sent to that component.

icon a small, usually pictorial, representation of an application when it is not in use. To iconify an
application means to make that application's window(s) go away, and its icon appear. This is also
referred to as closing a window (or application). To deiconify an application means to make the
application's window(s) reappear, and its icon go away. This is also referred to as opening a window
(or application).

mnemonic a single character (frequently the initial character) of a menu selection. When a menu is
displayed and the user presses the mnemonic key, the menu selection is chosen.

Motif a set of guidelines that specifies how a window system user interface for graphical computers
should look and feel. The user interacts with the application by typing at the keyboard, and by
clicking, selecting, and dragging various graphic elements of the application with the mouse. Once the
application is running, the user controls the application by choosing graphical elements rather than
typing commands. Motif uses highlighting and shadowing to make buttons and other components look

F - VI - a - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

three-dimensional; for example, when a button is clicked, it actually appears to be pressed in and
released.

Motif was designed by the Open Software Foundation (OSF), a non-profit consortium of
companies such as Hewlett-Packard, Digital, and IBM. It was decided that the OSF/Motif toolkit
should be based on the X Window System, a network-based windowing system that has been
implemented for UNIX, VMS, DOS, etc. The Motif interface was modeled after IBM's Common
User Access (CUA) specification, which defines the interface for OS/2 and Microsoft Windows.
Motif 1.2 is based on Release 5 of the X11 subroutine library (Xlib) and the X Toolkit Intrinsics
(Xt) specifications (X11R5). The X Toolkit Intrinsics (Xt) is the standard mechanism on which
many of the toolkits written for the X Windows System are based. Xt provides a library of user-
interface objects called widgets and gadgets, which provide a convenient interface for creating and
manipulating X windows, colormaps, events and other cosmetic attributes of the display.

The window manager must support the following window frame components: client area, title
area, maximize button, minimize button, resize borders, and window menu . See the end of the
glossary for an illustration of a Motif window with these frame components.

client area the portion of the window in which the user performs application level tasks. Various
widgets are added on this window to create an application window.

title area, also called the title bar, supplies a place to identify the window.

maximize button provides mouse users with a shortcut to the Maximize entry in the window menu.
Activating the maximize button must increase the size of the window to the maximum allowable size.
As a shortcut for mouse users, the Restore entry in the window menu must restore the window to its
size and location before being maximized.

minimize button provides mouse users with a shortcut to the Minimize entry in the window menu.
Activating the minimize button must iconify the window. As a shortcut for mouse users, the Restore
entry in the window menu must restore the window to its size and location before being minimized.

resize borders are the outermost components of the window frame. They are made up of two
components: the corner handles and the edge handles. If a window includes resize borders, there

F - VI - a - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

must be one corner handle in each corner of the window at its extremes, and one handle between
each pair of corner handles. Dragging any of these handles in the required direction would resize
the window.

window menu, sometimes also called the system menu or control menu, is used to display the
list of window actions. All actions possible for a window should be displayed in the window menu
because keyboard-only users interact with the window manager through this menu.

mouse (mice) a pointing device with buttons on it. By moving the mouse around and pressing the
buttons, a user prompts applications to execute various internal options. Mice usually have two or
three buttons. On a two-button mouse, pressing both the left and right buttons at the same time usually
performs the same function as pressing the middle button on a three-button mouse.

Mouse buttons have four states - button up, button press, button down and button release. The
button press/release sequence is commonly referred to as a mouse click, and some functions are
activated by multiple mouse clicks in a short period of time. Buttons are also affected by modifier
keys, so SHIFT-<Left mouse button> is not the same as <Left mouse button>. If mouse buttons
suddenly do not respond or behave differently, check to see if the CAPS LOCK is activated.

root window the window used by the window system to put all the other application windows into. It
is used to represent the desktop, and hence usually takes up the entire display. Usually the root
window is a solid background color, such as gray or black, and the application windows are another
color, such as white or light gray. This allows the root window to function as a background for the
other windows.

terminal emulator a program that acts as if it were a terminal by sending characters to, and receiving
characters from, the computer. When the program receives special characters that would prompt a real
terminal to perform procedures such as clear the screen or move the cursor, the terminal emulator
translates these special characters into the commands to do these functions on the display.

The X11 terminal emulator is called xterm. It emulates a DEC VT-102 terminal and can also act
as a Tektronix 4014 graphics display.

F - VI - a - 3 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

window a bounded, typically rectangular area in which an application performs all its input and
output. A single application may use any number of windows, although most use only one or two.

window decorations Under Motif, see title area, maximize button, minimize button, resize border, and
window menu button.

window system a collection of programs that permits the user to use and display many different
applications on a single workstation screen. By dividing the screen into several small, possibly
overlapping sections, called windows, the user can have multiple login sessions on different hosts,
graphics display programs, figure drawing programs, mail reading programs, text previewers, and
other applications operating simultaneously.

Most window systems use an abstraction called the desktop metaphor. That is, the workstation
screen is treated as if it were the top of a desk, and each program window as if it were a piece of
paper. On a real desk, a person can lay pieces of paper out next to each other, stack them on top of
one another, move them around, fold them up, etc. Similarly, a window system allows a user to
place windows on the screen next to each other or on top of one another. A user can also move
windows around, "fold" them up, throw them away, etc.

F - VI - a - 4 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

GLOSSARY

Shown below is a typical Motif window.

Typical Motif Window

F - VI - a - 5 R 12/00
DATABASE TABLE
LAYOUTS
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

COMPUTED MEASURES

All database tables required by the Computed Measures subsystem exist in your State's
UIDB database. The following table layouts are arranged by tax function.

Status Determination

Table Name : c_cm_status

Field Type

rptdate date *** key field ***

num_det_new integer
new_det_90days integer
new_det_180days integer
num_suc_det smallint
suc_det_90days smallint
suc_det_180days smallint

Report Delinquency

Table Name : c_cm_rep_delq

Field Type

rptdate date *** key field ***

tot_emp_cont integer
tot_act_emp_cont integer
del_90days_cont integer
del_180days_cont integer
tot_emp_reim integer
tot_act_emp_reim integer
del_90days_reim integer
del_180days_reim integer

F - VI - b - 1 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

Collections

Table Name : c_cm_collection

Field Type

rptdate date *** key field ***

recv_cont integer
amt_dep_cont9_1 decimal (12,2)
amt_dep_cont9_2 decimal (12,2)
amt_dep_cont9_3 decimal (12,2)
recv_liq_cont integer
recv_uncolect_cont integer
recv_doubt_cont integer
recv_last_qtr_cont integer
recv_reim integer
amt_dep_reim18_1 decimal (11,2)
amt_dep_reim18_2 decimal (11,2)
amt_dep_reim18_3 decimal (11,2)
amt_dep_reim19_1 decimal (12,2)
amt_dep_reim19_2 decimal (12,2)
amt_dep_reim19_3 decimal (12,2)
amt_dep_reim20_1 decimal (12,2)
amt_dep_reim20_2 decimal (12,2)
amt_dep_reim20_3 decimal (12,2)
recv_liq_reim integer
recv_uncolect_reim integer
recv_doubt_reim integer
recv_last_qtr_reim integer

F - VI - b - 2 R 12/00
 ET HANDBOOK NO. 407 APPENDIX F
TAX PERFORMANCE SYSTEM

DATA ENTRY USERS GUIDE

DATABASE TABLE LAYOUTS

Field Audit

Table Name : c_cm_field_audit

Field Type

rptdate date *** key field ***

tot_audt_cont smallint
tot_act_cont integer
wages_over integer
wages_under decimal (11,0)
wages_pre_audt decimal (11,0)
wages_post_audt decimal (11,0)
tot_qtrs_audt integer
wages_pd_tax_emp decimal (13,0)

F - VI - b - 3 R 12/00