Working with

Spreadsheets
ICT PRODUCTIVITY TOOLS
LESSON 4.2
By: Kierwin Rhei S. Sardon
What is a
spreadsheet?

•A program that
displays data
(text & numbers)
in a table called
a worksheet
Working with Spreadsheet
•The ability to organize data to a usable
information is an important skill you need to
learn. Spreadsheet applications like
Microsoft Excel and Google Spreadsheets
allow large set or group of data to be stored,
organized, analyzed and interpreted
automatically.
Uses of Spreadsheet

PREPARE FINANCIAL INVENTORY CREATE CHARTS

BUDGETS STATEMENTS MANAGEMENT
What’s In
This lesson will focus on the advanced use of spreadsheet
applications. In creating a basic budgeting application, you will
create a presentable basic budgeting application where you
can input financial data, as your output. You will be able to
create a spreadsheet application using the following:
• Cell Formatting
• Conditional Formatting
• Advance Formulas
• Linked Tales.
Microsoft Excel will be used in the following activities. You
may also use Google Slides, OpenOffice and Libre Office with
minor changes in the steps
What is a worksheet?

• A grid with columns &

rows; the term
worksheet is used
interchangeably with
spreadsheet
What is a cell?

•The intersection
of a row and
column
What 3 things can you type into a
cell?
Label = words or letters

Value = numbers

Formula – statement that performs a calculation

What is a cell
range?

•A group of cells
that are closely
together
What are columns?

•Vertical
arrangements of
cells; identified
by letters
 What are Rows?
Horizontal Arrangement of cells; identified
by numbers
 • A tab that identifies each
What is a open worksheet in a
worksheet tab? spreadsheet program,
located in the lower-left
corner of the screen
What is a Cell Address
(Reference)?

• This is a column
letter & row
number
combination, such
as A1, B2
What is a •Displays the data or formula
formula bar? stored in the active cell
What are Operation
Symbols?
• Instruct the
computer as to
what
mathematical
operations to
perform
How do you
key a formula?
• You combine numbers,
• cell addresses
(references),
• Operation symbols
• and/or functions
• Ex: =4 + 5; =B1 * B2
 • Completes formulas • Example:
Order of in this order:
Operations • Formula:
• Parentheses
5+2*7
• Exponents
Result: 19
• Multiplication
• Division
• Addition • Formula:
• Subtraction (5+2)*7
Result: 49
What’s New
My Expenses
• Open a spreadsheet.
• Record or write your daily
expenses within a week.
Specify the expense, the
amount, and the date it is
made. Follow the given
example as your reference.
What is it!
Formatting the Spreadsheet
• 1. In your desktop, create a document named ‘My Weekly Budget’.
Always Remember to save your progress by pressing Ctrl + S.
• 2. Create an additional tab by clicking the plus icon in the sheets tab
below. (as shown by a red box in Figure 2.1)
• 3. Rename Sheet1 by double click its name and change it to Income.
Do the same with Sheet2 and change it to Expense. (see Figure 2.2)

• 4. Select the Income tab and type the following data as seen in Figure
2.3. Then click the Expense tab and type the following data as seen in
Figure 2.3
• 5. To adjust the cell width or height, click and drag the edge of the
column or row heading respectively as seen in Figure 2.4

• 6. Go to the Income tab, then drag select cells A1 to C1. While the A1
to C3 cells are selected, in the ribbon click Home > Center then click
Home > Bold as seen in Figure 2.5. Do the same for the Expense tab.
• 7. In the Expense tab, drag select from A1 to C15 then from the ribbon, click
Home > Format as Table > Table Style Light 9 as specified in Figure 2.2. A
prompt will appear as seen in Figure 2.6 that validates the selection range,
then press OK. Do the same to A1 to C3 in the Income tab but use Table
Style Light 10 instead.

• 8. In the Expense tab, drag

select C2 to C16, press right
click > Format Cells (see
Figure 2.7), the Format Cell
Window will appear.
• 9. Format Cell Window will appear. In
the Number tab, press Currency and
search in the dropdown box for the
Peso sign symbol (₱) or PHP. Change
decimal places to 0 then press OK.
(see Figure 2.8)
• 10. Do steps 8 and 9 for C2 to C4 to
the Income tab.
Report Summarization
• 1. In the Income tab, click C4 then
type =SUM(C2:C3). This will
automatically compute the sum of
cells C2 to C3 as seen in Figure 2.9 Do
the same for the Expense tab, but use
the code =SUM(C2:C15) instead.
• 2. Create another tab, rename it
Report Summary.
• 3. In Report Summary tab, type the
data as seen in Figure 2.9. Notice the
space between A1 and A3.
• 4. Select A1, then in the Home tab in the
ribbon, edit the following: (see Figure
2.10)
a) Bold
b) Change Font Size to 15.
c) Change Fill Color to Green.
d) Change Font Color to White.
e) Center
• 5. Drag select A3 to A5 then click Home
> Bold.
• 6. Select B3 then type = Income!C4, this will display the content of C4 in the
Income tab. (see Figure 2.11)
• 7. Do the same with B4 but type = Expense!C12. Figure 2.9 Text settings and
Formatting
• 8. Select B5, then type =B3-B4 as seen in Figure 2.12. This formula will display
the difference between B4 and B3.

• 9. Drag select B3 to B5, press right click > Format Cells, the Format Cell
Window will appear. In the Number Tab, press Currency and search in the
dropdown box for the Peso sign symbol (₱) or PHP as seen in Figure 2.8, press
OK.
Table Creation
• 1. To create a graph, drag select A3 to B4 then press Insert> Insert Pie
or Doughnut Chart as seen in Figure 2.13.
• 2. Double click on the Title of the graph and change it into FINANCIAL
SUMMARY PIE GRAPH as seen in Figure 2.14.

• 3. To resize the graph, click and drag the lower rightmost handle then
move the mouse to the left as seen in Figure 2.15. Any handles can be
used in this purpose as long as you drag away from the handle you
clicked.
• 4. To move the graph, hover on the edge of the chart then click and
drag it anywhere you want it to move.
 Activity 1.1 Jose’s Budgeting
• Jose, a college working student, wants to create a budgeting spreadsheet application
for a month’s worth of financial activity. Create a similar Budgeting Spreadsheet
Application following the lesson discussed earlier with the data provided in Figure 2.16.
It must have two (2) tabs namely Allowance & Expense and Summary.

• The Allowance & Expense tab contains Jose’s source of income and its amount as well
as his expenses and amount. Follow the formatting as seen in Figure 2.16. The
Summary tab must contain a summary of the total income, expense, and the remaining
money along with the pie chart. This is similar to what you did in the discussion.