A digital presentation is a process of expressing your ideas

to audience using digital tools.

A Presentation includes :

• Regular text

• Lists items

• Table

• Graphics elements

• Sound and Video

• Animation Presentation can be

used :

1. To present the project proposal in

business organisations.

2. In teaching and training.

3. Machine parts and operation of various
machines can be easily shown.
What is Impress?

Impress is one of the important components of LibreOff1ce

suite. It is free, open source. The presentation created in
LibreOffice Impress can be opened in other presentation
software like MS PowerPoint.

Examples of Presentation Software : MS Office 365

PowerPoint, Google Presentation or Microsoft SkyDrive
PowerPoint.

Characteristics of a good quality presentation :

1. Number of lines: On one page or slide try to include

5 to 8 lines.
2. Font-size : We should select an appropriate
font-size depending upon the room size,
distance between the screen and the

audience.
3. Correct use of grammar and language: We should
present the contents error free in terms of
grammar, spellings of language by reading the
slides carefully.
4. Inserting images, drawings, tables or graphs: We
should try to avoid inserting more than two graphics
(images, drawings, tables or charts) in any slide.
5. Use of colours: We should try to use dark colours,
bold letters with different fonts to highlight certain
points.
6. Animation and videos: We should not include more
than one animation or video in one slide.
7. Pay attention to target group: We should focus on
the contents, sequence of the topics in such a way that
it makes a flow to attract the attention of the
audience.
Starting LibreOff1ce Impress :

To start LibreOffice Impress in Windows, double click its shortcut

icon on the desktop. Or click on the Start or Windows button, select
LibreOff1ce LibreOff1ce Impress
from application window.

In Ubuntu Linux, open the LibreOffice Impress by any of the following

options.

1. Find the LibreOff1ce Impress icon on the application launcher,

and click it to start the application.

2. Find the LibreOff1ce Impress icon

through "Show Applications" icon on the launcher.

 Various P-arts/comP-onents of the lmP-ress aRP-lication
window :

A. Title bar: It contains the name of presentation file with extension

(.odp) and presentation application as LibreOff1ce Impress. It is always
of the top of the LibreOff1ce Impress title bar window.
B. Menu Bar: It contains the menus with logically grouped
commands. The various menus are as under:

1. File
2. Edit
3. View
4. Insert
5. Format
6.Slide

7. Slideshow etc.

C. Toolbars: There are various toolbar to manage GUI of

Impress.

1. Standard toolbar
2. Slide pane
3. Workspace
4. Slides
5. Task pane
6. Master Pages
7. Layout etc.
Closing LibreOffice Impress :

To close the Impress application directly, select the

manipulation button Close (x), or select the File Menu
Exit command or use the keyboard shortcut Alt+F4 or
Ctrl+Q.

Creating a presentation using template :

1. To create a new blank presentation, select

the File Menu New or click on the icon New
or use the combination of keys Ctrl+N.
2. A window 'Select a Template' will appear.
Choose a template as per your choice.
3. Prepare your presentation using
template. The selected template appears
in the form of title slide layout.
4. You can also select a slide layout by using
menu, Slide Slide Layout Title
slide.
5. Adding text: To add text to a slide
that,contains a text frame, click on Click to
add text in the text frame and then type
your text.
SavinQAP-resentation:

Select the File Menu··save, or, use the shortcut key

combination Ctrl+S, or click on the Save button on the
Standard Toolbar. This will open the Save dialog box
which allows to select the location on the disk and
assign the name to save the presentation.

Saving a presentation with different name :

To save the presentation with a different name, select

File Save As or, use the shortcut
key combination Shift+Ctrl+S. In Save As dialog box, a
new file name can be entered and finally click on save
button.

Saving with a different format:

By default the presentation is saved with

.odp extension. To save a presentation as another file
type, select File Save As. In the Save As dialog box,
click on the All Formats drop-down menu and select
the choice from the offered programs.
Saving a presentation as HTML:

To publish the presentation on the web, save it in

HTML format, which could be opened in any web
browser. To save the presentation as html:

1. Click on File Export

2. Select the directory in which you want to

save the file
3. Enter a file name

4. Click Save

Save a file in PDF format:

A Portable Document Format (PDF) of the

presentation can be created by saving a file in the
PDF format. To save a file in the PDF format:

1. Click on File Export as PDF

2. Select the directory in which you wish to

save the file
3. Enter a file name

4. Click Save
Closing a presentation :

To close a presentation, select File Menu Close or use the

keyboard shortcut keys Ctrl+W.

Open a presentation :

To open a presentation, select File Open command, or, use

the keyboard shortcut keys Ctrl+O. It will open the Open
dialog box. Specify the location of the file that is to be
opened and click on Open button.

Running a slide show :

To run the slide show, click Slide

Show Start from First Slide on the main menu bar or

Click the Slide Show icon on the

Presentation toolbar or the Slide Sorter toolbar or Press FS
from the keyboard.
Working with slides :

Inserting a duplicate slide :

Inserting a duplicate slide will insert the copy of the existing or

current slide into the presentation. Steps to insert a duplicate
slides are :

Select the slide you want to duplicate from the Slides Pane and
choose any one of the following:

• Select from menu bar Slide Duplicate

Slide.

• Or, right-click on the slide and select Duplicate Slide

from the menu.

• Or, right-click on a slide in Workspace and

select Slide Duplicate Slide from the menu.

• Or, click the Duplicate Slide icon in the Presentation

toolbar.
Inserting new slides :

To insert a new slide, use any of the following way.

1. Select from menu bar Slide New

Slide.
2. Or, right-click on a slide and select
New Slide from the context menu.
3. Or, right-click in an empty space in the
Workspace and select Slide New Slide
from the context menu.
4. Or, click the New Slide icon in the
Presentation toolbar.
5. Or, use the keyboard shortcut Ctrl+M

.QQP-ying and moving slides :

The slides once created can be reused within the

presentation or in another presentation. To move
the
slide to another location use cut and paste
process. To copy the slide, use the process of copy
and paste. Cut, Copy and Paste operations can
also be performed by the combination of keys:
(i) Cut - Ctrl + X (ii) Copy - Ctrl + C (iii)
Paste - Ctrl + V
Deleting slides : Steps to delete slides are :

1. Select the slide(s) by marking them in the Slide

Pane.

2. Right click the mouse button and

click on delete.

OR

Select the slide and press the Delete button from the
keyboard.

Renaming a slide : The slides are named as slide1, slide2,... by

default. To rename a slide:

1. Select the slide.

2. Right click and select the rename slide option in

the context menu.

3. A Rename Slide dialog box will appear where

you can assign the new name to the slide.
 P-y.ing, moving and deleting content :

To copy or move some text or an object in the

presentation to another location, it is necessary to first
select the text. Steps are
•
•

1. Select the text.

2. Right click and select the Copy option from
the context menu for copying or Cut option
to cut.
3. Position the cursor on the location and right
click and select the Paste option.

Deleting the text :

The delete and backspace button on keyboard is used to

delete the text. The delete key deletes the character on
the right of the cursor, and the backspace button deletes
the character on the left of the cursor. To delete the line
or paragraph of text, first select the text and then press
the delete key.
Undo and redo the changes :

When we execute a command on some text, for example delete the

text, we are able to reverse what we have

done. This is known as the undo function.

It is also possible after having undone the change, get it back. This is
called the redo function. Shortcut keys Ctrl + Z is used for Undo and Ctrl
+ Y is used for Redo.
V
WorksP.ace view :

The various workspace views are in the drop-down list of

the View menu. These views are Normal, Outline, Notes,
Slide Sorter, Slide Master, Notes Master, Handout Master.

1. Normal view: It is the main view for working with

individual slides. This view is used to format and design
and to add text, graphics, and animation effects.

2. Outline view : It contains all the slides of the presentation

in a sequence. It shows each slide in the outline format. Only
the text contained in each slide is displayed inside the
Workspace.

3. Notes view : It is used to add notes to a slide for the

information of presenter. It is not seen by the audience

while showing the presentation.

4. Slide Sorter view : It contains all the slide thumbnails. It is suitable
for rearranging the slide order by using 'drag and drop' method.
 Formatting Text

The contents of the slides can be formatted in various ways. The most
common way is to use the formatting icons on the Formatting toolbar.
Another way is by selecting Format Text from the menu bar. The various
formatting options are:

t\ •\ii -\.-\ =
Font
Centor
/
Font lncreue O.a.•se Bold I..UC Under
N1me Sile Font Font Une
Strike Font
COi«
left
Right/
Justlfle
d

Formatting Toolbar Options

 1. Increase font size : Keyboard shortcut
is Ctrl+].
2. Decrease font size : Keyboard shortcut
is Ctrl+[.
3. Bold : Keyboard shortcut is Ctrl+B
4. Italic : Keyboard shortcut is Ctrl+I
5. Underline : Keyboard shortcut is Ctrl+U.
6. Superscript : Keyboard shortcut :
Shift+Ctrl+P
7. Subscript: Keyboard shortcut:
Shift+Ctrl+B
8. The alignment icons are used to align the
text to the Left, Center, Right, or Justify.
9. Bullets and numbering: Creates a bulleted or
numbered list from selected paragraphs. Click
on the small triangle to the right of the icon to
select a bullet or numbering formatting option
from a drop-down list.
10. Line spacing: Adjust the spacing

between the lines of a selected

paragraph.
 Working with tables :

A Table can be inserted from the Insert menu by

selecting lnsert Table or by selecting the Table icon
on the Standard toolbar . In the Insert Table dialog
box, specify the number of columns and the
number of rows and click on OK button.

Entering and editing data in a table :

The content can be put in a table by placing the

insertion point in a cell. The insertion point in a
table can be done in three ways:

1. by pressing the left mouse button.

2. by pressing the TAB key on a

keyboard.
3. by using arrow keys on the
keyboard.

Selecting a cell : To select a cell within a table,

position the mouse cursor along its left edge, and
when the cursor changes to a sloped white arrow,
press right mouse button.
Selecting a row/column : To select a row or column in a table, position
the mouse cursor along left edge of row or column to select, and when
the mouse cursor changes to a sloped white arrow press the left
mouse button and drag it to the end of the row or column.

Selecting a table : To select an entire table, first click on its edge.

When the mouse cursor changes to a sloped white arrow, click on the
left mouse button.

Adjusting column width and row height using the mouse : To change
the width of the column, position on the

border line between the two columns, and

when the cursor changes to a ( ) sign, drag it

to the desired width. The same can be done for adjusting the row
height.
Table borders and background : Right click on the table border, the Table
Properties dialog box will open, from where you can change the borders
and background of the table.

Deleting a table : Click on the table border to select the table and press the
Delete key.
 Adding images :

Images can be inserted from the gallery, files stored in the computer.

Inserting an image from a file :

Select Insert Image on the menu bar or, click on the

Insert Image icon located on the standard toolbar. The
Insert Image dialog opens. Select the image and click on open
button.

Inserting an image from the gallery_;_

1. Select Insert Media Gallery

from the menu.

2. Select a theme.

3. Click on the image and drag it onto the workspace.

 Formatting imag§

Formatting an image includes moving, resizing, rotating an image.

Moving images : Click on an image and drag it to the desired position.

Resizing images : Select the image by clicking and selection handles

displayed.

Position the cursor over one of

the selection handles. Click and drag to resize the image

Rotating images : Select the image by clicking. Click the Rotate icon on the
Line and Filling toolbar. Click again on the selected image and the
selection handles change shape and colour. Click the mouse and move in
the direction in which you want to rotate the image.

Formatting using the Image toolbar :

When an image is selected, the Image toolbar becomes available under

the Properties window as shown. The Image toolbar can also be
displayed by selecting View Toolbars lmage from the menu
bar.
Drawing tools :

Impress provides various drawing tools. To activate Drawing toolbar, select

View ToolbarsDrawing from

the main menu bar.

 Grouging objects :

A group formed by grouping the objects, can be formatted as a single

object, moved, rotated, deleted. To group objects together:

1. Select the objects to be grouped by clicking on selection tool

from Drawing toolbar and draw a rectangle around the
objects. To select all the objects, go to Edit Select All or use
the keyboard shortcut Ctrl+A.
2. Click on Format Group or use the keyboard combination
Ctrl+Shift+G or right-click on an object within the selected
group and select Group from the context menu.
UngrouP-ing objects :

To ungroup objects follow the below given procedure:

1. Select the group by clicking on any one of the objects in the

group.

2. Click on FormatGroup Ungroup on the

menu bar or use the keyboard combination Ctrl+Alt+Shift+G or
right-click on the group and select Ungroup from the context
menu.
Working with Slide Masters :

Impress comes with various slide masters. These slide

masters are available in the Master Pages section of the
Sidebar. There are three subsections, namely Used in
this Presentation, Recently Used, and Available for Use.

Adding transitions :

1. In the Sidebar, select the Slide

Transition icon to open the Slide
Transition section.
2. In the Slides pane or Slide Sorter view,
select the slides to apply the transition.
3. Select a transition.

4. Modify the selected transition by

changing the speed or adding a sound.
5. Select how to advance to the next
slide: manually (By mouse click) or
automatically (Automatically after).

6. To apply transition to all slides, click

Apply to All Slides.