OMSP Presentation

Aditi mahavidyalaya
INTRODUCTION
Name: Poonam sharma

Roll No.: 2401392
Course: BA (PROGRAMME)
Subject: Office Management and Secretarial
Practice
Semester: I sem
Teacher Name: Leena seghal Mam
Topic: Employment Related Communication
Job Application Letters And Resumés
TOPICS TO BE COVERED:-
JOB APPLICATION LETTERS AND RESUMÉS
INTERVIEW LETTERS
REFERENCES LETTERS
TESTIMONIALS LETTER
LETTERS OF APPOINTMENT
CONFIRMATION LETTER
PROMOTION LETTER
RETRENCHMENT LETTER
RESIGNATION LETTER
Types of Application Letters
There are two types of application letters.
Solicited application letters are written in response to an advertisement.
Unsolicited application letters are written at the writer's initiative.
In both cases, a resumé of the writer's education, extra-curricular

activities and experience must be given. Such a resumé may form part of
the letter itself or it may be written on an enclosed separate sheet.
The Form and Content of an
Application Letter
Opening Paragraph
Middle paragraphs:-
EDUCATION
WORK EXPERIENCE
PERSONAL DETAILS ( ability to work as a team, leadership

qualities, innovativeness, initiative, communication skills,
etc.)
CONCLUDING PARAGRAPH
Rough example
of application
letter :-
General guidance:-
1.Present your facts concisely and clearly.
Being concise and clear is extremely important.
2. Give specific and pertinent information related to the job applied
for. The skills and personal qualities most relevant should be
emphasised.
3. Avoid using slangs and uncommon expressions, for they convey
the impression of non-seriousness.
4. Since an application letter is a sales letter, it must be written on
the principles of the 'you' attitude titude Don't focus on the job
benefits likely to accrue to you; emphasise how the employer will
be benefited by your services.
5. Customise your letter as much as possible. You might be
sending your application letter to a number of business houses and
they cannot all be having the same requirements Your facts will
remain the same, but the emphasis and arrangement of the facts
should change according to the different job requirements.
Resumé/Bio-data/
Curriculum Vitae
Resumé (also known as bio-data and curriculum vitae is a necessary
annexure to any job application. It contains your personal details,
objectives and achievements in a simple format. As explained above, these
details remain unchanged whomsoever you apply to, and whatever be the
number of applications, but each resumé has to be tailored to match the
job requirements.
The resumé should not only be informative but also persuasive. This
persuasiveness is achieved through the arrangement of the information
contained in the resumé.
The resumé gives information usually
under the following heads:
1. Personal data
2. Contact information,
3. Statement of professional
objectives,
4. Work experience,
5. Academic and professional
qualifications,
6. Extra-curricular activities,
and
7. References.
A Rough example of Resumé
One page. Keep your resume to one page.
Save it as a PDF or print it on resume
paper.
Be concise. Use brief statements in the
form of bullets or sentences.
Include multiple titles and
responsibilities if you had multiple roles
at one organization.
Create a log of the applications you
send. Include position descriptions, dates,
contact information, follow-up date (if
appropriate), and notes on follow-up
communications.
Use past tense in describing past
positions and use present tense for your
current position(s).
INTERVIEW LETTERS
INCLUDES:
Candidates are interviewed before being
appointed. In the case of a public institution and
in case where applications are received from a
large number of candidates (generally in
response to a newspaper advertisement), a
general interview is conducted for the selection
of suitable candidates.
Interview letters usually include the following

details:
Time, date and place of the interview’s
The name of the authority before whom the

candidate has to appear.
The candidate is generally requested to produce

his/her certificates and testimonials in original
at the time of the interview.
The candidate is informed (if desirable) whether

REFERENCES LETTER.
While writing to a referee, the following
points should be kept in mind:
• The letter must be written in a polite

language.
• The letter must specific information

seek
about the applicant.
• The letter should be marked

'Confidential'.
It is a good practice to enclose a pre-

paid self-addressed envelope for the
convenience of the referee.
• The referee must be assured that the

information supplied by him will be
treated as confidential.
TESTIMONIAL LETTER
A testimonial is a certificate testifying the
character and qualifications of the person in
whose favour it is used. We can also describe it as
a letter of recommendation from a reliable and
respectable third party. Applicants usually attach a
couple of testimonials with their applications to
impress the prospective employers. A reference is
related to a specific case but a testimonial can be
repetitively used with a number of applications
While writing testimonials the following points
should be kept in mind:
• Since a testimonial is a certificate, and not a
letter, it does not contain the inside address,
salutation or complimentary close.
• It is generally very brief and deals directly with
the qualifications and character of the person
concerned.
• The testimonial mentions only the facts that the
issuing person is expected to 'know
authoritatively.
LETTER OF APPOINTMENT:-
These days a letter of appointment is drafted in a
very formal and official style. It is generally brief
and simply tells the salary that the employee will
get and the time when he is to report to duty.
The following important points may be covered in
a letter of appointment.
• Convey the appointment with words of
congratulations.
• If it is an important vacancy being filled in, tell
the appointee what work is expected of him.
• Give the date and time of reporting to duty and
the name of the person to report to.
• Mention whether the appointment is
probationary/permanent or temporary and the
period of probation or the expiry date of the
temporary vacancy.
• Mention the salary, allowances, perquisites and
other benefits the appointee is entitled to.
• Request the appointee to convey his
acceptance.
• Express the hope that the appointee will have a
pleasant association with the firm.
etters of Confirmation, Promotion and
Retrenchment
•Generally, the new appointments are made on probation for a period of 3
months to one or two years. During the period of probation, the employee's
progress in the work is carefully watched and if it is found satisfactory his
services are confirmed. Where the progress warrants some extra time to be
given to the employee to improve his efficiency or his general attitude
towards, and cooperation with, his other colleagues, the confirmation is
deferred, and the period of probation is extended
•The confirmation of services entitles the employee to some additional
benefits like entitlement to retirement benefits, better leave conditions,
medical facilities and, more important, an opportunity to get further
promotion. It binds both the employer and the employee in more than a
formal employment relationship.
•If the appointee does not come up to the expectations of his employers, or
if his general conduct is unsatisfactory, his services may be terminated.
Termination may also become necessary if the re-organisation of the office
requires reduction in the number of employees, if the firm is compelled to
close a branch, if the firm itself is closed, or if there arises a serious
misunderstanding between the employee and the management.
•Correspondence in each case should be handled in a formal but courteous
manner. There should be direct approach to the subject.
•The matter should be explained in brief, wherever necessary, with
reference to the terms of appointment.
probationary letter
FORMAT :- promotio
letter
resignation
letter termination
confirmation letter letter
Thank you🙏
END OF MY

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Aditi mahavidyalaya

Name: Poonam sharma

JOB APPLICATION LETTERS AND RESUMÉS

There are two types of application letters.

Solicited application letters are written in response to an advertisement.

Unsolicited application letters are written at the writer's initiative.

In both cases, a resumé of the writer's education, extra-curricular

PERSONAL DETAILS ( ability to work as a team, leadership

Interview letters usually include the following

Time, date and place of the interview’s

The name of the authority before whom the

The candidate is generally requested to produce

The candidate is informed (if desirable) whether

• The letter must be written in a polite

• The letter must specific information

about the applicant.

• The letter should be marked

It is a good practice to enclose a pre-

convenience of the referee.

• The referee must be assured that the

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