SAP Cubix

Roound 1-HR Questions

Question 1: Introduce Yourself, Brief Yourself, Go through your

CV, I am interested to know about you, your credentials &
Experience in Industtry?

Answer:
Hello, I am Deepak Saini
I am born and raised in Bareilly Uttar Pradesh.
I did graduation in Business management from Bareilly
College in Bareilly, UP. I have a total experience of 1 year in
IDFC bank as Business Development Executive.

Roles and responsibilities:

 Verifying customer’s credit score.
 Field investigation to make sure customer has a sound
financial acumen.
 Filing documentation.
 Relay information to management.

Hobbies/ Interests:

 Exploring new places.

 Going on nature walks.
 Playing video games.

OPTIONAL:
 Family background:
My father is retired from Indian Railways as Senior
Technician. My mother is a house wife.

I have hands on experience in SAP & command in Excel.

SAP Responsibilities are:

1. Verification of Invoice
2. 2 Way & 3 Match of Invoices
3. Processing of Vendor In SAP
4. I process both PO & Non PO Based Invoices.
5. I Ensure all entries recorded as per GST
6. Apart from that I am also taking care of vendor Statement
& Reconciliation & resolve vendor queries.
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Question 2: Why are you looking for a Job Change?

Answer:

For Better Opportunity & enhancing my area of domain, I am

looking for a Job Change

Q: Why do you want to pursue a career in Accounts or SAP?

Ans: SAP is one of the leading software that is used by big

domestic and international companies.
It provides great opportunity to enhance one’s skill.
It is used in wide range of spectrum which allows users to
navigate complex tasks into more simple and meaningful
data optimisation.

Question 3: Where do you see yourself after 5 Years?

Answer:

After 5 Years, I see myself as a Team Leader in this

organization.

Question 4: What skills you need to be a Manager?

Answer: Decision making, Problem solving, Ownership, learning &

positive attitude reaches me to be there.
 Question 5: What is your short Term & Long Term Goal?

Answer: My Short term goal is to get this Job &

accommodate myself in this environment & my long
term goal is to prove myself as an asset of the
Company by implementing the things that I learnt
from my previous experiences.

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Question 6: Why Should I hire you?

Answer: I am a dedicated individual who gives 100 per cent on the job.
My hunger to learn and grow within this organization strikes me
different from others.

I’ve been certified from an institute in two SAP modules namely : FICO
and MM. I’ve ample hands on experience and with the training
provided I’ll bring the best of both worlds to the table.

Question 7: Why do you want to work with Accentuure?

Answer: It’s a well known brand & provides a greeat amenities &
environment to the employees & it will be privilege for me to work
with such a brand & everyone want to be a part of this
organization.

Question 8: How will you commute to Gurgaon/Noida?

Answer: I am open to relocating to the base location. In case

company provides a cab service I’ll avail it else I’ll manage with
the public transport available.

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Question 9: Are you comfortable to work in Flexiblle shifts even

in US Shifts?

Answer: Yes, I am comfortable with that.

Question 10: If I Come to your office & give your feedback from
your manager, what would he say?

Answer: He would say, Deepak is a very Positive not only

towards his work but also caring a positive attitude. Whatever the
work assigned to him, he do it with full dedication.

Question 11: If Your Manager Shouts at you, will you report to HR?

Answer: No, Being a part of team & we have to worrk together

so there is no need to highlight this to HR.

Question 12:- On whhich ERP you are currently working On?

Answer:- I’ve been trained on SAP S4 HANA.

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Roundd 2nd :-Technical Questionns

Question 1: What is Accounting?

Answer: Accounting is the process of recording annd

summarizing financial transaction in a useful way.

Question 2: What is Accounts Payable?

Answer: Accounts Payable is the money that a commpany owned

to its Creditors.

Question 3: What is the another name of Accounts Payable?

Answer: Trade Payables, P2P, Creditors, Supplierss etc.

Question 4: What is P2P?

Answer: P2P means Procure (Purchase) to Pay.

Question 5: Is there any difference between P2P & AP?

Answer: P2P is a cycle & AP is a part of it.

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Question 6: What is P2P Cycle?

Answer: It means Procure to Pay Cycle.

P2P Cycle Starts with Purchase Requisition Then we have

quotations from venndor, after finalizing the venddor we have to
create the purchasee order, then we receive the material, at the
time of receiving material the storekeeper Pass the accounting
entry Material In Acccount Dr
To GR/IR Account
then we receive the invoice copy, After checkking, Tolerance
Limit, 2 Way Match, 3 Way Match & all commercial parameter, we
process the invoicee via T Code MIRO & pass the accounting
Entry GR/IR Account Dr.
To Vendor Account
then we release the vendor payment as per paay terms, , we
reconcile the vendorr account & report to the management.
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Question 7: From whhere our work starts in P2P Cycle?

Answer: Our works starts from Invoice Processing in P2P Cycle.

Question 8: What is Purchase Requisition?

Answer: It is a document generated by a productioon department &

send to the purchase department regarding the quantity & with in a
time frame.

Question 9: What is Purchase Order?

Answer: A Po is an agreement between buyer & seeller & it is

generated by the buyer. It Conttains:

A) Required Quantity
B) Agreed Price
C) Description of Goods
D) Tax Rate
E) Bank Details of Vendor
F) Payment terms
G)Place of Deliverry etc…

Question 10: what is the relevance of PO?

Answer: Since it is an agreement between buyer & seller & in any

case buyer denies procuring the material then it acts as legal
agreement for furtheer processing.

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Question 11: What are the types of PO?

Answer: There are foour types of PO

1) Standard PO
2) Planned PO
3) Contract PO
4) Blanket PO

Question 12: Which one is the most commonly useed PO?

Answer: Standard PO.

Question 13: How doo you know the Purchase order No of

the material?

Answer:- It is mentioned in the Invoice, normally on the top the PO

number.

Question 14: What iss Standard PO?

Answer:- It is most commonly used PO, it contains all the information

like Price, Quantity, Description, payment terms, delivery date, bank
details of vendor etc. For Example:- 200 kg of mateerial of 14/kg which
is going to be deliver tomorrow.

Planned PO:- In this PO, we know the price & quanntity but we don’t
know the delivery daate. For example:- we need 10 computer of
20,000 each but we don’t knnow when I need it.

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Blanket PO:- This is used for long term purchase normally for a fixed
period & fixed quantity. For Example Rent, Maintenance etc.

Contract PO:- A Contract PO contains vendor details, payment terms

but product & service to be purchased are not specified.

Question 15: How to check the PO in SAP?

Answer: There is a T code ME23N that is used to display the PO.

Question 16: How & Why do we check the PO history in SAP?

Answer: There is a T code Me23N that is used to check the PO &

we can check the purchase history as well from the same t code
that determines how much the PO consumed & whether GR/IR is
posted or not & invoice has been booked or not.

Question 17: What is GR/IR or MRN or GRN?

Answer: It is a written acknowledgement that confirms that

goods or invoice has been received.
GRN means Goods ReceiptNote
MRN means Material Receipt
Note

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Question 18: What is Invoice? What does an Invoice Contain?

Answer: An invoice is a non negotiable commercial instrument

issued by seller to buyer. It Contains:

A) Invoice No
B) Invoice date
C) Name & Address of both the parties
D) GST No of both the parties
E) Description of Goods
F) Price/Quantity/Rate
G)Tax Rate
H) Taxable Value
I) Tax Amount
J) Total Value
K) Invoice should be signed by the authorized Person.

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Question 19: What is Performa invoice?

Answer: A Performa Invoice is like a quotation issued by seller to

buyer before delivering of goods or services.
We can’t process the Performa invoice at any cost.

Question 20: How do you differentiate the Invoice & the Performa
Invoice?

Answer: It is mentioned over the Invoice whether it is a Invoice or

a Performa Invoice.

Question 21: Why do we not process Performa invoice?

Answer: because it is a quotation but sometimes it is used for

releasing the advance payment.

Question 22: What are the types of Invoice?

Answer: There are two types of Invoices:

1) Po Based
2) Non Po Based

PO Based: is an invoice where material is involved, A PO is

created before delivering of goods or services. Example:- 100kg of
Material, 500 T Shirts etc

Non Po Based Invoice: is an invoice where buyer get the

services first & will pay for the bill that seller sends it. For
Example Rent, Maintenace etc.

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Question 23: What iss 2 Way Match?

Answer: Where the price & quantity in the invoice should be

match with the PO.

Question 24: What iss 3 way Match?

Answer: Where the price & quantity in the invoice should be

match with the PO & the GRIR report.

Question 25: What iss 4 Way Match?

Answer: where the price & quantity in the invoice should be

match with PO alongg with the GR/IR Report & with the
Quality Report.

Question 26: What iss tolerance limit?

Answer: It allows us to process any invoice in SAPP. 30 Lakh

Question 27: What iss the difference between 2 Wayy & 3

Way Match?

Answer: 2 Way matcch where the Price & Quantity in the

Invoice Should be match witth PO.

3 Way Match where the Price & quantity in the Invooice should
be match with PO & GRR/IR Report.

Example of 2 Way Match are Rent Agreement, 500 kg of Material

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Example of 3 Way Match are 500 kg of Material & 300 T Shirts

etc.

2 Way Match is for Service & Material & 3 Way Match is for only
Material.

Question 28: You have a Material Invoice of, So Will you do 2 Way
or 3 Way Match or both?

Answer: We will do both 2 Way & 3 Way Match.

Question 29: You have a Service Invoice of Rent Agreement, So

Will you do 2 Way or 3 Way Match or both?

Answer: We will do only 2 Way Match as it is a service.

Question 30: How do verify the Non Po Based Invoice?

Answer: We can verify the Non Po Based Invoice/ Service

Invoice from the Service Agreement.

Question 31: What is the difference between MIGO & MIRO?

Answer: MIGO is done by the storekeeper while MIRO is done by

the Invoice Processing Team.

IN MIGO the accounting entry would be:-

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Inventory Account Dr

To GR/IR Accounnt

While in MIRO the acccounting entry would be:-

GR/IR Account Dr

To Vendor Accouunt

Question 32: What iss the difference between FB60 & FV60?

Answer:
1. FB60 is used too Post the vendor Invoice in SAAP while
FV60 is used to park the Vendor Invoice in SAP
2. In FB60 impact/Value goes to FBL1N & FBL3NN while in
FV60 Impact/Value get hold till it is post by the Mannager/TL
3. In FB60 there iss no maker & checker concept while in
FV60 there is a make & checker Concept.

Question 33: You Prrocess the PO Based Invoice or Non PO Based

Invoice?

Answer: I process both the Invoices PO & Non PO Based Invoice.

Question 34: What is the Process to Process the PO Based

Invoice?

Answer: Before processing any invoice we need to check the 2

Way Match, 3 Matchh & all commercial parameter like Inv No, Inv
Date, PO No, Name & address etc, then we have to go to MIRO T
code, then we have to enter the required fields like Inv No, Inv

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Date, Amount, Narration & in the footer part we have to enter the

PO No. A Gr/ir line is populated & we have to save the entry.

Question 35: What are the reasons why an invoice is put on

hold? What are the challenges while processing any invoice?
Answer:

1. 2 Way Mismatch- Sometimes there is a two way mismatch in

that case we need to approach the vendor & ask him share
the correct invoice.

2. Sometimes the approval of the concerned department is

missing in that case we need to approach the concerned
department & ask him to approve the invoice.

3. Sometimes we receive the Performa invoice rather than

invoice that we cannot process.

Question 36: Before processing any invoice what parameter do

you check?

Answer: Before processing ay invoice, we need to check the

tolerance Limit, 2 Way Match, 3 Way Match, all commercial
parameter along with the approval of the concerned department.

Question37: What is debit & credit Note?

Answer: A debit note is issued where there is a purchase return

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of goods and it is issued by buyer. For Example Short Fall of
Goods or defected goods by provide by seller.

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Credit Note: Credit Note is issued where there is a Sale Return of

Goods and it is issuued by Seller. For example Defect in goods or
wrong delivery of gooods.

Sale:-
Customer Account Dr---(Receivable) 100 X 500
To Sale Account

Purchase:-
Purchase Account Dr
To Vendor Accouunt ---(Payable) 100 X 500

Purchase Return:- (DDebit Note)

Vendor Account Dr------(Payable) 10X 500
To Purchase Return Account

Sale Return:- (Creditt Note)

Sale Return Account Dr-----(Payable) 10X 500
To Customer Acccount

Purchase Return:- (DDebit Note)

Vendor Account Dr------(Payable) 10X 500
To Purchase Return Account

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Question 38: Apart from Invoice processing what other activity

do you cover in your current organization?

Answer:- Apart from Invoice Processing, I also prepare the vendor

Statement & reconciliation & sometimes resolve the vendor queries.

Question 40: What are the Golden Rules of

Accounting? Answer: There are three Golden
Rules of Accounting.
Golden Rules

Nominal Account Personal Real

Account Account
Dr all Expenses &
Dr the Dr What comes
Losses Cr all Income
Receiver Cr In Cr What
& Gains
the Giver Goes Out
Example: Rent, Salary Debtors & Creditors Example: Bank & Assets

Maintenance, Freight All B/S items are comes

All P&L are comes under it under it

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Question 41: How Manny Invoices do you process in a single day?

Answer: 80 to 90 invoice per day.

Question 42: How long will it take to process the single invoice?

Answer: 3 to 4 min, ass we have to check the 2 way Match &

other parameter before proccessing the vendor Invoice.

Question 43: If the enntry is posted incorrectly then what would be

the next step?

Answer: If I post the Entry incorrectly in SAP thenn in that case I

need to approach to the Manager to reverse the saidd entry & he
will confirm me over mail regarding the status.

Question 44: What is the T Code to reverse the wronng Entry?

Answer: FB08 is used to reverse the Entry in SAP.

Question 45: What is Cost Center?

Answer: Cost Center is used to allocate the cost of the company as

per department wise.

Question 46:- You receive the Invoice on Mail or hard Copy?

Answer:- I receive the soft copy of invoices on Mail.

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Question 47: How long will you take to prepaare the vendor
Statement or Reconciliation?

Answer: It depends on the number of line items, normally for

three month reconciiliation, It takes around 1 hourr to prepare the
date.

Question 48: How doo you get the vendor statement in SAP?

Answer: First we neeed to go to FBL1N, then Search the vendor

Code & Enter the Company Code then we havee to select the
respective Period & Execute it. We also need to select the layout
if required.

Execute or F8
Select Vendor
Code & Co

Select
Respective
Period

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Click on List Export Spreadsheet

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Question 49: What iss Vendor Reconciliation?

Answer: Vendor R econciliation is a statement provided by

vendor for a particuular period. Vendor wants to confirm whether
these invoices have been paid or not.

In Vendor Reconciliation we have to compare the statement

provided by vendor with the statement of FBL1N for a particular
period.

Question 50: What is the difference between Vendor Statement &

Vendor Reconciliatioon?

Answer: we have to prepare the vendor statemennt & share with

the vendor for a parrticular period while in Vendor Reconciliation
we have to match it with the statement provided byy vendor.

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Question 51: How many queries that you receive from Vendors?

Answer: Normally we receive 12 to 15 queries from vendors on

daily basis.

Question 52: What is the TAT or the SLA for resolving the queries?

Answer: The TAT (Turn Around Time) or the SLA (Service Level
Agreement) to resolve the vendor query is 48 hours but we have
to respond the mail or acknowledge the mail at the same time.

Question 53: What if you fail to resolve it within the TAT?

Answer: Then it would be escalated to the Teal Leader.

Question 54 What type of Queries do you normally receive from

Vendors?

Answer: We receive the queries pertains to Payment Status,

Invoice Status & Vendor Statement.

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Question 55: What iss your achievement?

Answer:

1. I awarded as thhe Star of the month in Feb 20220 for

clearing the backlog of invoices.

Question 56: How doo you check the duplicate invoice?

Answer: There are certain Methods to check the duuplicate Invoice:

1. As we are mainntain the Excel tracker for venddor invoices,

so when we enter same Invoice no of the particular vendor
the cell get highlighted as we applied conditionaal
formatting in that.

2. SAP don’t acceept same invoice number of thhe vendor so it

shows an error that the invoice has alreaddy been posted
against document No.

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Question 57: On Which T Codes you are Currently Working On?

Answer: I am Working on FB60, MIRO, ME23N, FBL1N, FBL3N, FB02
& FB03.

Question 58: Why your company is using SAP as it is a Small

organization?

Answer: Since, it is an accounting firm with multiple clients so that

is the requirement of the client to use the SAP

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