Summer Internship Project:

Complete Important Information

At the end of Second Semester each student shall undertake a Summer Internship
Project (SIP) for 8 weeks. It is mandatory for the student to seek advance written
approval from the faculty guide, HOD and the Director of the Institute about the
topic and organization before commencing the SIP.

The SIP may have a Functional Focus, i.e. the student may take up a SIP in his/her
intended area of specialization or in any other functional area of management.
Ideally the SIP should exhibit a cross-functional orientation.

The student shall submit a written structured report based on work done during
this period on the basis of suggested guidelines and research methodology.

SIP is a research project – based on primary/ secondary data or may be an

operational assignment involving working by the student on a given
task/assignment/project/ etc. in an organization / industry.

It is expected that the SIP shall sensitize the students to the demands of the
workplace. The learning outcomes and utility to the organization must be
specifically highlighted.

Student has to submit the Project outline within first week of the project in a
company and shall submit the weekly progress reports to the faculty guide.

The report should be well documented and supported by:

1. Introduction/ Executive Summary.
2. Objectives of the Study, Need/Significance of the Study
3. Company/ Organization profile (including Organization Chart).
4. Research Methodology (Statement of Problem, Hypothesis (if any), Research
Design.
5. Data analysis, Data Interpretation & Hypothesis Testing. (Relevant activity
charts, tables, graphs, diagrams, etc.)
6. Observations & Findings
7. Suggestions & Recommendations.
8. Learnings from the Project
9. Contribution to the host organization
10. Conclusions.
11. References in appropriate referencing styles. (APA, MLA, Harvard, Chicago
Style etc.)
12. Appendix (Questionnaire, Data Sheets etc.)

It should reflect the nature and quantum of work undertaken by the student. The
report must reflect 8 weeks of work and justify the same.

The student shall submit TWO hard copies & one soft copy (CD) of the project
report in Semester III.

One hard copy will be returned to the student by the Institute after the External
Viva-Voce.

The Institute conducts an internal viva-voce for evaluation of the SIP for 50 marks.

There shall be an external viva-voce for the SIP for 50 marks. The examiner’s
panel for the same shall include one external faculty member nominated by the
University and one internal faculty member nominated by the Director.

The Internal & external viva-voce shall be conducted for 15 minutes at least per
student.

The Internal & the External viva-voce shall evaluate the project based on:
1. Clear and concise objectives
2. Clear methodology, articulated using technical terms indicating all steps and
tools
3. Citation of substantial current and good quality literature
4. Application of concepts learned in Sem I and II
5. Understanding of the organization and business environment
6. Benchmarks used / Assumptions made
7. Technical Writing & Documentation Skills
8. Interpretation of results and justification thereof and validity of the results
presented
9. Utility of the project to the organization
10. Comprehensiveness and stakeholder relevance of the learning experience

Instructions
• It is Mandatory for students to submit their progress report to their
respective guide through mail or in person at every fortnight.

• Students should follow the instruction of Company internal guide and

accordingly in co-ordination with the institutes guide follow the process.

Important

Every student should finalize her/his project report topic in Consultation with
her/his company and internal faculty guide. The list of guides allotted is being
displayed on the notice board.

Every student will have to make a presentation of his/her project report as per a
schedule that will be notified in due course. The final project report with
corrections, modification and alteration suggested by project guide should be
submitted. The project report should not be finalized without approval by the
guide.

Students are advised to be in touch with their guides at least thrice a month and
submit a progress report, every week during the project duration. The project
report should be printed strictly to guidelines of university.

First Step
1. Make sure you have contacted the guide before joining the company. (And you
need to be in regular touch with the internal guide right through the project
2. Read & understood the Project guidelines as suggested by the College /
University
3. Prepared at least three or four probable topics and discussed it with your
Faculty guide.
4. Devote some time to review past projects, get tips from the faculty members
and read the Research books
5. Polish your skills on Excel and other statistical analysis and reporting.

Second step
1. Understand that the company bosses will have their own way of getting things
done. Always be Cooperative, getting good experience, is your requirement
2. Do not get demotivated if the topic of your interest is not accepted. You will be
getting better topics which are more relevant to the company
3. Before joining any Company it puts lot of thoughts before giving you particular
topic. There is also a good chance that you may get academically / work
rewarding project.
4. Adaptive, cooperative, positive, polite and enthusiastic approach will improve
your chances of getting good project, satisfaction in internship.
5. Work on getting as much information as you can. Have non-intrusive approach
with the colleagues and superiors. Always respect juniors. Whenever required do
not hesitate to ask questions, clarify your doubts. Your inquisitiveness will be
appreciated. Give feedback at regular intervals to internal and external guides.
Prepare a schedule of feedback at different mode and intervals.
Maintain Weekly Progress reports so that you can produce the same at the time
of submission
6. This prearranged reporting will help in building trust. This may lead you in
getting favorable assistance.
7. Respect privacy policy of the company and obtain all necessary permissions to
acquire / project or publish data. During the Project work students must follow
rules and regulations of that organization. Care must be taken and approval must
be obtained from the concerned authority for using conveyance, canteen,
photocopying and software/hardware facilities, etc. While using telephone facility
and email facility, proper telephone and email etiquettes must be followed along
with the permission from the authorities to use these facilities.

8. Take prior permissions for utilizing hard/soft facilities available at the company.
Strictly follow all protocol / procedures of the organization you are working in.
Whenever you are contacting others on behalf of the organization you are
working, always remember that you are the ambassador of the Institute.

9. In case of roadblocks, refer back to your internal guide / TPO for clarification /
guidance, by Emails. Appreciate guide's time and seek clarifications only after
considerable efforts from your side.

10. As you are doing the project and are at point of information source. It is
expected that you know the issue best and solution should come from you.

11. Guides will help you in choosing the best solutions.

You can prepare the basic frame work of the project starting from objectives and
inform progress to the internal guide from time to time. Guide will give directions
and will approve the proceedings.

12. Produce your work and submit it to the company as per the format required /
prescribed by them. Later you can reshape the information/look as per the
university Project Guidelines.

13. Take care that no student from same college, same specialization do same
project in same Organization. If it happens you will face serious problems in
external project viva... sometimes Failure. Even if student from other college is
doing the same project with you, then try and give something different in your
project other than his/her project.

Topic Selection
You must choose an appropriate topic, which is clearly linked/related to the
importance of your project work.

Title
Select a title which clearly describes the project you will be doing.

Objectives
1. Objectives should be in congruence with the title (& vice versa)
2. There can be three to five objectives. It is not necessary to have many
objectives for window dressing … (that may land your project in trouble)
3. Objectives may be divided in Primary and secondary objectives as per the need
/ importance /flow of the project.
4. Be brief and number your objectives (this facilitates giving references whenever
necessary).
5. (Writing many objectives to impress or give the page good look is unwarranted)
restrict yourself to those objectives for which you can achieve / get some
information
6. In the course of internship you may work on many processes / functions … all
will not be the
Objectives of the research project & need not to be included in the project report
which you submit to the University.

Research Methodology
1. Get your fundamentals cleared, take help of good RM Book, you can even
purchase and keep one copy with you as a ready reckoner.
2. Choose right research tools get help from internal guide and experts from the
company.
3. Remember that research methodology is of vital importance in your project
and carries significant weightage in project viva. Hence take it seriously.
4. Literature review is very important & you need to assign considerable time to
visit library & websites. Keep the visits and information records updated, they are
necessary for giving references. (Strictly avoid copying verbatim from books)
5. Hypothesis …, test rightfully if you choose to go ahead with it.

Data Collection & Analysis

1. For each objective there has to be a supportive data collected, from either
primary or secondary or in some cases from both the sources.
2. List out such probable sources for each of the project objective and keep
collecting and sorting data...
3. Give feedback at regular intervals to internal and external guides. If required
prepare a schedule of feedback mode and intervals. Maintain Diary so that you
can produce the same at the time of submission
4. Represent the data / analysis clearly and easily understandable language /
format. Use correct legends for graphs and charts as applicable
5. Number all tables and graphs. Prepare index and have it in the initial pages as
prescribed in the university guidelines.
6. Start collecting data as early as possible as doing it in haste at the end.
7. Start writing the project and keep on appending it as you progress with your
work, keeping it pending at the last will trouble you at the end.

Findings
1 Write findings chronologically & in line with the objectives. Give references to
primary and secondary data for each finding. e.g. (refer question no. 1 & 9).
Findings should also relate with data analysis and interpretation.

Suggestions
1. Write suggestions, if any, again give reference for each suggestion. E.g. (refer
finding no.
2. Ensure that you are not suggesting anything which is not studied in the course
of project. Ensure all the suggestions are Specific Measurable Achievable Realistic
Time bound

Learning through the Project

Mention the key learning from the project and the company.

Contribution to the Host Organization

Mention, how you have contributed to the organization towards the Project and
further development.

Conclusion
1. Conclude the project in simple words and talk of the study in short
2. Students should obtain Training certificate after completion of the project
(should be on the Company letter head, Sign by the competent authority and
stamped), mentioning;
a) Period of Training
b) Student's and external guide's name
c) Title of the project.

Bibliography
1. Refer guidelines on main sheet of this file, and start compiling bibliography as
you move on with the project study. (There will be unjustified inclusion or
exclusion if you prepare it for the sake of formality)
2. Take extra care for the spellings of the Author and Publisher and Individuals (all
proper nouns)
3. Strictly follow the referencing norms as prescribed in University Guidelines

Proofing
1. Read the completed project at least three times. Get it checked for grammar
and spellings (You may use MS Office Spell Check Wizard but be careful and avoid
funny sounding spellings and sentences).Check for the formatting, ensure that it is
as per the guidelines
2. Prepare a chart as shown in Project Test Chart sheet. Reconfirm congruence
from objectives to conclusion. Check that you have given all the references
correctly.
3. When you finish the project work, get it checked from the internal guide,
prepare executive
Summary of the project, present it to your friends / peers, clear their doubts
regarding your project material do changes as necessary
4 .Simplify. Rectify & clarify the project as applicable
5. Ensure you do not print any logo of the company you have worked, (Except for
the certificate given by the company.)
6. After final approval of the draft (and successful completion of Internal Viva) get
the completion certificate from internal guide and get the project printed and
bounded, well in advance. Take extra care to proof read your copy and embossed
title page 10 times …. History shows there are some funny mistakes happening at
this stage
7. Present the recorded progress report to internal guide
8. Get guide's signatures, put your signatures e.g. acknowledgement, Certificate
etc, and submit the project copies to designated authorities at least five days
before the deadline.
9. No headers/footers are permitted except page numbers.

Lastly
1. Re read the project regularly so that your memory remains fresh and you won't
be getting
surprises at the time of project viva.
2. Prepare a Presentation of your project and prepare mutually agreed
presentations on the projects and with the help of faculty members, contribute in
improvement process.

Facing Viva
1. Remember you know your project best. Examiner will take your project in hand
for only ten to fifteen minutes; examiner will rely on you to get more information
on the project
2. Your preparation and attitude will decide how they will understand and
appreciate your project.