PROCUREMENT OF GOODS AND SERVICES
UNIT CODE: BUS/CU/SC/CR/01/5
Relationship to Occupational Standards
This unit addresses the Unit of Competency: Procure
organizations’ goods and services.
Duration of Unit: 100 Hours
Unit Description
This unit specifies the competencies required to procure
organizations’ goods and services. It involves procurement of
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goods and services, and administration of the same until they are
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finally consumed by the organization.
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Summary of Learning Outcomes
1. Plan for procurement of organizations’ goods, works
and services
2. Procure organizations’ goods, works and services
3. Take charge of procured goods
4. Issue procured goods
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Learning Outcomes, Content and Suggested Assessment
Methods
Learning Content Suggested
Outcome Assessment
Methods
1. Plan for Theory Written tests
procurement of Principles of Observation
organizations’ procurement Oral
goods, works Definition of terms questioning
and services - Procurement Third party
- Goods report
- Works
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- Services
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- Purchasing
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- Supply Chain
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- Specification
Procurement
department and its
function
Why organizations
buy goods, works
and services
Relationship
between
procurement
department and other
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Learning Content Suggested
Outcome Assessment
Methods
functions of the
organization
Documents used in
the procurement
process
Procurement plan
and its components
Practice
Departmental
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procurement plan
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Written tests
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2. Procure
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Theory
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organizations’ Legal framework for Observation
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goods, works public procurement Oral
and services Procurement cycle questions
- Identification of Third party
needs report
- Specification of
needs/
- requirements
- Make or buy
decision (market
research)
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Learning Content Suggested
Outcome Assessment
Methods
- Types of
procurement
- Methods of
procurement
- Source for
suppliers (market
research)
- Supplier selection
- Supplier
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evaluation
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- Negotiation
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- Award of
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contracts
- Management of
contracts
- Receipt/
- inspection of
goods
- Initiation payment
Principles of
procurement
Quality control and
assurance
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Learning Content Suggested
Outcome Assessment
Methods
Procurement
contracts and their
components
Practice
Evaluation of
procurement
documents
Development of
sample procurement
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documents
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Written tests
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3. Take charge of
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Theory
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procured goods Procedure for Observation
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receiving procured Oral
goods questioning
Documents used in Third party
the receiving process report
Documentation of
received goods.
Warehousing/storage
of goods
Practice
Demonstrate
inspection and
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Learning Content Suggested
Outcome Assessment
Methods
receipt of goods
Demonstrate
documentation of
received goods
Warehousing/storage
of goods
4. Issue procured Theory Written tests
goods Principles of issuing Observation
procured goods Oral
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Procedure of issuing questioning
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goods Third party
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Documents used in report
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issuing of goods and
their preparation
Documentation of
issued goods
Practice
Demonstrate
procedure of issuing
goods
Demonstrate stock
level management
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Suggested Delivery Methods
Direct instruction
Role play
Case studies
Field trips
Discussions
Demonstration by trainer
Practice by the trainee
Recommended Resources
Computers
Stationery
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Classroom and classroom resources
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The Constitution of Kenya 2010
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Public Procurement and Asset Disposal Act 2009 0r
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2013/15 Draft and its regulations
Public Officers Ethics Act
Anti-Corruption and Economic Crimes Act 2003
Public Finance Management Act 2012
Suppliers Manual
Sample Procurement Documents
- Goods received note
- Delivery notes
- Stock control cards
- Requisition memos
- LSOs
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- LPOs
- Counter receipt
- Counter issue voucher
- Inspection report form
- Professional opinion
- Prequalification lists
- Contracts
Sample Case Studies on Procurement, 2009
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