( D.F.

A ) 28/08/2023
In respect of the previous noting , that I have no knowledge about this
matter as I joined recently at this station as SM(MM) RHQ,ER. on
21.08.2023.
1) In view of the above pending issue, Jt.GM (HR) assigned me the File on
21.08.2023 to look up the matter and proceed for necessary step.
2) After scrutinizing the previous note, it is observed that stationary and
misc. items were purchased as per indent made by this office before
lockdown period in the year, 2020, user section also received the items as
per their demand. (demand with items received copy attached overleaf).
3) After retirement of Sh.AG DAS Ex-AGM(C-T) on 31.01.2020 as a stores in-
charge, Smt. Purnima Mitra AGM(Fin) has taken over the charge of store in-
charge w.e.f 31.01.2020 but during her staying period in store the amount
incurred by her for local purchase through imprest , the bill vouchers of M/s,
ARATICO ENTERPRISES were not submitted to finance Dept. for payment
release before her superannuation on 30.04.2023.
4) Since from the year 2020 the bill amount of Rs.53,155 (Rupees fifty three
thousand one hundred fifty five)only has been running long pending in
MM General store section. Unfortunately, due to negligence or some
inconvenient reason of previous officer, the imprest account was not
properly maintained by Smt. Purnima Mitra, Ex-AGM(Fin) till her retirement.
(original vouchers copy enclosed ).
5) The vendor also is coming to this office again and again for conveying the
release of pending payment.
6) As instructed by JGM/GM(HR) the undersign met with JGM(Fin) on
22.08.2023 to discuss about the matter and JGM(Fin) advised that there are
no role of finance Dte. to participate this committee formed for reassess and
certify the bills before release of payment except price negotiation of tender,
spot purchase etc. and the same has been conveyed vide mail
dt.03.08.2023.
7) In spite of that, JGM(Fin) opined that due to assessment liable to financial
budgeting year has already been lapsed of the year 2020-21, 2021-22,
2022-23 & 2023-24 for action, so that, pending payment may be made only
through a special imprest with in principle approval sanction from the
competent Authority (vide D.O.P para 9.1).

Encl : 19 Nos vouchers in originalq

Submitted please.
( B. BORO )
SM(MM)G.STORES,RHQ,
Kol-
52
 JGM(HR)RHQ,ER.

Address : Bhabesh Boro, 2 Number Matilal colony,

Nearby NSCBI Airport.Kolkata-52

1. Packing : Refrigerator ,TV, Pal yang, chair, cloths materials , kitchen materials etc. =
Rs 80,000/-

2. Transportation charges = 1,00000/-

3. Loading unloading charges = 50,000/-
4. Delivery door to doorn materials =

Specification : 32”
1.Preferable brand sony, Samsung, LG brand
Respected Madam,

As it is requested that, the undersigned has been working at RHQ, ER ,Kolkata MM Dept. since
1st Auguest,2023 in the capacity of SM(MM). In order to cope up with the Procurement of Stores and other
MM related works, GeM buyer account in the name of the undersign is required to be create.
Hence, may I request you to arrange for opening a new GeM buyer account in the name of
undersigned to carry out day to day office works only.

Details of undersign is as furnished below :-

1. Name : BHABESH BORO

2. Designation : SENIOR MANAGER(MM)RHQ,ER
3. Adhar No: 5953 3534 6472
4.Mobile No. 9435707865. [email protected]

With regards
Bhabesh Boro, SM(MM) RHQ,ER,,Kol-52.

E-Office subject related. ( Final Copy)

In view above, committee report along with specific recommendation of the committee
members read with Chapter No.8 Clouse 8.1.10, 8.1.11 & 8.1.12 of AAI Procurement
Manual 2018 may be link with the proposal if the Central Warehouse Corporation is
agreed on price negotiation basis, for accepting the proposal by next higher Authority to
accept as per the Delegation of Power.
Therefore the proposal may be forwarded to higher Authority, ER, Kolkata for necessary
step towards the above proposal for further processing.

(L1 proposal accepted. Work may be awarded)

Respected Sir/Madam,
Recently I got my seniority list from CHQ, vide issue letter No. dated …… .
But my New station is not correct. My New Station is RHQ,ER and it is written as RHQ,
NER, Guwahti
(For your reference I have attached order coy with this letter ).
I would like to request you to correction my station from RHQ,NER to RHQ, ER, Kolkata
Airport.

Thanks with Regards.

 TO WHOM SO EVER IT MAY CONCERN .
Since Mr. BHABESH BORO , Designation Senior Manager(MM) RHQ,ER, Kolkata
is a serving Employee of Airports Authority of India, Easter Region , Kolkata, is
residing with my house and does not hold any Address Proof in his own name.

Hence I hereby consent that my above address can be used by him for the official
purpose . I have no objection in receiving any communication from the official
purpose in his name at my above address.

Yours faithfully,

( Debabrata Sarkar )
HLD No.259 ,3rd Floor Flat – B
2 Motilal Colony , LP -154/12 ,Kolkata-700081.
or

I would like to inform you that my family member ___is admitted to

the hospital due to ____. I need to be there for support during this
critical situation. Hence, I request you to grant me a leave for ___
(number of days) starting today. I plan to rejoin my work on____.

or

Subject: Easy Leave for Medical Treatment

Respected Sir,

It is stated that, Sir, I am feeling down from past 4 days, feeling not so
well. I think I should get my complete medical checkup for once. For this
reason, I shall take leave from office work.
Kindly, consider my reason. I shall be highly obliged.
Yours Sincerely,
XYZ

or

It is stated that my wife is suffering from poor health and I have to take
her to hospital tomorrow. For this I will not be able to come office. I hope
that you will considerate upon my issue and grant me leave for one day.
Thanking you.
REPLY

15 Days Medical Request by Employee

Dear Sir,
With all due respect I,m request you a 15-day medical leave, starting
from [start date], due to a health issue. I shall be attached the
necessary medical documentation for your reference at the joining time.
I will ensure minimal disruption to work during my absence and will keep
you updated on my progress. Your understanding is greatly appreciated.
Thank you.

Regards,

Letter to Grant Permission for Medical

Treatment
Dear [Recipient’s Name],

I am writing to grant permission for myself/my child/my dependent,

[Patient’s Name], to undergo the recommended medical treatment at
[Medical Facility Name]. I trust the medical team’s expertise and
judgment for this treatment.

Please provide any necessary consent forms or documentation for

completion.

Thank you.

Sincerely,

[Your Name]
 OFFICE NOTE

To
Natwar Stationers,
12, Daryaganj

Sub: Order for office stationery

Sir,

This was with reference to our meeting on 3rd October, 20xx when we
visited your showroom in connection with the purchase of stationery
products for our school children.

We are pleased to place an order for the following items:

Items Brand Quality

Staplers Kores 20

Ball pens Line 50

10 packets of 10
Pencils Natraj
each

Ring files Natraj 50

Clear bags Natraj 50

You are requested to give a discount of 15% that was agreed upon.
Full payment will be made by cheque on delivery. We hope to have a
long business relationship with you. Please feel free to contact the
undersigned for any clarifications or discrepancies in the order details.

Best Regards

Karan

(Administrative Officer)

Subject : Request for Approval of Purchase.

Kindly refer to the subject as cited above. It is submitted that

SM(Vigilance)RHQ,ER, requires following mandatory items for the
vigilance awareness week starting from 30 Oct,2023 to 5 th,Nov,2023 for
celebrating of wide public awareness programme about the peril of
corruption.

SL.No. Description Qty

01. Paster Banner 00
02. Standee 00
03. Certificate 00
It is therefore requested that approval may please be granted for the
purchase of above mentioned items for publicity fof (install complete
electric system in the said society.)

Submitted for advise as necessary.

To,
The Regional Executive Director(ER),
Airports Authority of India, RHQ,
NSCBI Airport,Kolkata-52.

( Kind attention : Jt.GM(HR)

Sub: Joining Report after availing commuted Leave.

Respected Sir/Madam,

I here by Join the duty today on 12.10.2023 ( Forenoon ) after availing 7(Seven) days Commuted leave from
05.10.2023 to 11.10.2023 . Accordingly attached the Doctors prescription and fitness Certificate for your
reference.

Thanks with regards.

Yours Faithfully ,

( BHABESH BORO )
SM(MM)RHQ,ER,Kol-52.
 Subject: Joining report after availing earned leave/commuted leave/duty leave. Sir/Madam,
I ______________________________________ hereby join the Institute today on
__________________ (Forenoon/Afternoon) after availing the _____ days earned leave /
commuted leave / duty leave from ____________ to ________________.

Thanking you, Yours faithfully, Signature _______________________ Dated:

________________ Name__________________________ (in capital letters) ID
No_________________________ Division/Section_________________ Signature of Head
of the Division/Section Note: This form should be send to the Establishment Section after
signing by t

MAIL LETTER

Please find attached herewith letter no. AAI/CHQ/F&A/Compilation/Rev

Bud/2023-24/314 dated 05.09.2023 on the captioned subject along with
enclosures for perusal and needful action.
Sir,
With reference to the trailing mail, please submit the Revenue & Operational Expenditure Budget RE 2023-
24 and BE 2024-25 for onward submission to Fin dte.

Copy of RE 2022-23 and BE 2023-24 is attached for your reference please.

Sir,
Please refer to trailing mail. In this connection once again it is requested to provide the required details on
or before 20th Sept'2023 for uploading in Budget Module and finalization. As instructed by CHQ the Final
Compiled budget is to be submitted to CHQ on or before 25th Sept'2023 positively. Hence please provide
the required details urgently.

Sir,
Please refer to trailing mail. As instructed by CHQ the Final Compiled budget is to be submitted to CHQ on
25th Sept'2023 positively. Hence once again it is requested to provide the required details urgently for
uploading in Budget Module and finalization.

सादर/ Regards

Sir / Madam
Kindly refer to trailing mail.
Please find attached points to be discussed during the meeting as well as ATR for previous Open Sessio
सादर/ Regards,
 DEPARTMENT OF TELECOMMUNICATIONS SANCHAR BHA WAN
SUBJECT: REQUISITION FOR STAFF CAR FOR OFFICIAL DUTIES It is requested
that a staff car may be provided for the , officer I staff of .................................... Section I
Cell in connection with official duties I works as details below.

D.O.P Chapter-9
i) Repairs and Maintenance works fall into two
broad categories namely, ARMO and Special
Repair, No Separate AA&ES is necessary for
ARMO works for which "Action Plan" given
work wise details be got prepared and approved
by RED's/APDs'/Airport-in-Charge before the
commencement of the year, even though no
separate AA&ES (Expenditure Sanction) may be
necessary for ARMO works but technical
sanction will be required for the same from the
competent authority. An approval in principle is
necessary from RED's/Airport in charge before
undertaking the works not listed in the action
plan. But in respect of special repairs, AA&ES
and technical sanction is required. All repairs and
maintenance work also requires finance
concurrence prior to award of work. The Clause
covers the Non-Engg works also.

(ii) No separate AA&ES is required for expenses

under the revenue head for planned expenditure
approved once on annual basis or expenditure as
per the duly approved policy of AAI, e.g.
uniform items, fire safety items etc. However,
AA&ES is to be obtained in case of special repair
projects, import of spares under revenue
schemes, new AMC contracts, unplanned

AGENCY LETTERHEAD
December 25, 20xx
[Insert full name of DIRECTOR], Director
Office of the Federal Register (F)
The National Archives and Records Administration
8601 Adelphi Road
College Park, MD 20740-6001
Dear Director [insert last name of DIRECTOR]:
In accordance with 1 CFR part 51, we request that you approve the incorporation by
reference of the material listed below into Title(s) XX of the Code of Federal Regulations
(CFR). We have included the IBR material and draft final rule1. The IBR material will be
referenced in § yy.zz2 and as follows3:
NAME or ACRONYM of Publisher: [PUBLISHER CONTACT INFORMATION]4
(For each standard) DESGINATION5, TITLE, VERSION (if any), DATE, AUTHOR (if
applicable); IBR § or §§ xx.xx(y)(#)…6
[IF MULTIPLE PUBLISHERS, GROUP ALPHABETICALLY BY PUBLISHER AND THEN BY
STANDARD IN ALPHA-NUMERIC ORDER]
We are not including [LIST DESIGNATION(S)] because it is/they are already approved for
IBR in § [LIST CFR SECTION].7
The following standard(s) is/are currently approved for the sections in which they
appear in the draft rule and we are not requesting any changes: [LIST DESIGNATIONS].8
Was there a proposed rule published for this rulemaking? yes/no – if yes, include FR
9

citation and FR doc # ____________________

Did the proposed rule contain regulatory text? yes/no
Does the IBR in this draft rule generally match* the proposed rule? yes/no
*if the publications are the same or are different versions of the publications in the
proposed rule, then the draft rule generally matches.
[if no, briefly explain the difference, e.g. added/removed publication(s); no IBR in
proposed rule; etc.]
Please contact [INSERT NAME] of my staff at [TELEPHONE NUMBER] or by email at
[INSERT EMAIL ADDRESS] if you have any questions.

FOR SAFA DEMAND

Dear manager,

I am writing to you because I would like to request that we get some new
furniture for the new office in the next week. (Describe in your own words).
We need to get some table and chairs for when the customers come into the
office when they have somewhere to sit while they are waiting for the
information that they require.

The first impression of the office is crucial when the customer walks in they
want to see the office is professional or not? This determines if they want to
do their business or go somewhere else. (Explain the actual cause and
situation).
Dear Sir,

Sub.: Placing order for furniture.

As we have discussed telephonically, on behalf of MM Dept

RHQ,ER, I like to place an immediate order for the supply of the
following set of furniture.

Model No. Name of the Item Quantity

1254 Chair 25

1478 Chair 12

2148 Conference Table 03

4615 Table 50

2418 Sofa 02

As we have discussed, we are sending a demand draft of Rs. 20,000

as advance payment. The rest will be paid at the time of delivery.
Kindly ship the above order at the above-mentioned address.
Kindly adhere to the terms of the agreement. We hope to receive the
order in four working days.

They have submitted requisition and personally requested to deliver the chairs asap. The old chairs
are not in good condition,

Note # 1
Subject: Provision of Furniture for Jt.GM, HR and OSD to RED Chamber.

For making proper sitting accommodate arrangement to the Jt.GM, HR and OSD to RED
chamber when the visitors come into the office when they have somewhere to sit while
they are waiting for the information that they require. The demand has submitted to
MM Dept. for two Sofa sets (one set for OSD to RED and one for Jt.GM(HR) in chamber,
in accordance to plan has been prepared in consultation with Jt.GM, HR. and OSD to
RED for its requirement. The procurement of branded and good quality furniture is
preferable Godrej make sofa. The procurement will be done through GeM using L1
comparison method.

After in principle approval please propose a committee for framing of

Technical specifications. The undersign may please be nominated from MM
side and other two Executive may be nominated one from user Dept. and
one from (Fin).
Submitted for In-principle approval please.

Furniture required has been assessed and quotation obtained from Godrej authorized
dealer and the cost involved is Rs.3.08 lakhs.
The procurement of the furniture shall be made by RHQ Stores Department.

Submitted for In-Principle Approval for procurement of furniture as per the details
brought out above please.

24/02/2021 11:59 AM
K RAMACHARY
(JGM(E-C)-SR)
Note # 2
Please refer the note #1.To accommodate additional seating arrangement and using
the available space judiciously, a proposal has been submitted by JtGM(E-C),RHQ,NER
for an amount of Rs 3.08 lakhs in connection with the procurement of Furniture. On the
basis of discussion had with DGM(E-E),RHQ,NER , the required electrical modification
can be taken care through on going AMC contract. The approx. expenditure will be with
in Rs1,00,000/-.
It is requested to please accord in principle approval for carrying out the work.

24/02/2021 1:47 PM
JAYARAJAN M C
(JGM(E-E)-NER)
Note # 3
Approved in principle.

25/02/2021 12:32 PM
M SURESH
(RED-NER)

Page: 1

Note # 4
submitted for necessary action please.

25/02/2021 12:48 PM
JAYARAJAN M C
(JGM(E-E)-NER)
Note # 5
कृपया क्षेत्रीय कार्यपालक निदेशक द्वारा अनुमोदन, जेम पोर्टल के माध्यम से
फर्नीचर की खरीद के लिए आवश्यक कार्रवाई करने के लिए देखें।

Please refer the above approval by RED, for taking necessary action for procurement of
furniture through GEM Portal.

25/02/2021 1:49 PM
K RAMACHARY
(JGM(E-C)-SR)
Note # 6
Please obtain the Estimate for required items from GeM portal and put the case for
fund requirement .

25/02/2021 3:31 PM
SURENDRA KUMAR JIWATODE
(DGM(CNS)-NER)
Note # 7
Please find attached herewith on opposite the Budget Estimates have been obtained
from open market and as well as from GeM portal . An amount of Rs 3,24,014.90 Say
Rs 2,24,015 is required or said procurement Please .
Submitted Please

01/03/2021 12:46 PM
B BORO
(AM(MM)-NER)

Page: 2

I am writing this message to request you that some of the furniture in our
office is to be repaired. The condition of the furniture is very bad. The cabin
locks are rusted. It has become very difficult to close them. Kindly repair
them as soon as possible before we met a great loss. I hope you will start
working on it as soon as you can do. Thank you for your time. Best wishes.

Complain letter.

Subject: Replacement/Repair of office furniture.

Sir, Please refer to my invoice dated 17th March regarding the
supply of office furniture in this school. Some of the items were
purchased from your ship with a specific request to maintain the
best quality and norma the education department. But it is very
sad., shocking a wonderous that it items neither maintain the
quality nor the requisite standard. The surface of the tables is quite
unsmooth and hare. The wooden chair lack polishing and the
material used is that of substandard. The lockin system of Godrej
Almirah is quite defective and creates troubles. I supply the details
of substandard items as under:-
Order Defective

1.Wooden Chairs ( with Arms) 25 10

2.Plastic Tables with iron legs and drawers 15 5

3.Godrej Almirah 3 1

4.Wooden Benches 10 2

5.Small office racks 12 3

 6.Armless Chairs (wooden) 20 2

7.Stools Plastic 10 3

As the terms of trade have not been fulfilled so the payment will be revoked in case these items are either
replaced or repaired within a week. Please send your technician to get the things done.

Thanking You,
Yours faithfully,
Reddy.

Final Note

Reference to the subject mention above that some of the furniture in our
office is to be repaired. The condition of the furniture is very bad. The
Drawer lock , small almirah handle with key ,arm rest of chair and one of
table top are rusted. It has become very difficult to close or open them.
Therefore one of services representative person called from Godrej to
inspection for the repairable works. As required the expenditure estimate
quotation has given which is mention in details on quotation placed (on
opposite site).
The total cost involved is Rs……..

To,
The vice Chancellor,
Royal Global University, Batkuchi, Guwahati-
Date: 07/11/2023

Subject: Complaint letter about the rude bus driver Name xxxx and
BUS No.28.

Respected Sir/Madam,
With due respect, we the parents our students are studying in your good Royal Global
University situated nearby ISBT Bus stand , Batkuchi, Guwahati. Our students are availing
the bus service holding route and bus No.28 from RGS University to Airport road via
Jalukbari .

It is notice to you to draw your attention to one of the concerns we are facing. The bus
driver Name x x x x x authorized for AS01 xxxxx with route No.28 speaks very rudely to
students. It is very common chance for him for attaining our student to dropping the
point. Students and teachers are terrified sitting in his bus for such ruthless behaviour
attributes and driving.

The Monday on 07.11.2023 when the school bus No.28 has arriving from university to
Airport road via Jalukbari driver is dropping our student at Jalukbari bus stand time near
about 6.30 pm and said that bus will not go for Airport site it will go to IIT north Guwahati
and dol gobinda site.

Sub : Repairing of Furniture items available in the offices of RHQ,

ER, and MM Dept. Kolkata.

It is observed by that frequent complaints are received from

various wings/offices
of RHQ,ER regarding minor or major repairing of office furniture,
about 95%
furniture used by this office are of Godrej make. MM Dept. has
contacted the OEM
Godrej & Boyce Mfg. Co. Ltd and has conducted one survey to
examine
the required repaired to make furniture use worthy and sustain a
longer life .

Please find on opposite the requisite estimate of work , furnished

by OEM M/s
Godrej and boyce Mfg. Co. Ltd. Kolkata for the repair of Furniture
items in the
offices of RHQ, ER and MM Dept. Kolkata.

The estimated expenditure is amount to Rs. 34,302.60 /- inclusive of

GST.
It is requested to accord the FC for an amount of Rs 34,302.60 for
repairing of
Old Godrej Make furniture.
As per D.O.P. Clause 9.5(a) Jt.GM(HR/MM) may accord the approval up to
Rs.200 Lakh.

Submitted for approval please.

Kindly find attached herewith on opposite the report

submitted by the committee on Technical Specification . The
detailed report is self explanatory and recommended for
approval please .

Submitted for approval Please

( As proposed, under the DoP para 7.1 (b) Jt. GM (CNS-MM) is the Competent Authority for
sanction AA & ES of the subject proposal )

Differences, Procurement and Purchase here’s a comparison chart:

Procurement Purchasing

Strategic Transactional

Long-term Short-term

Proactive Reactive
Managing supplier relationships Buying goods/services

Steps in the purchasing process

Below are the steps of a typical purchasing process:

1. Identify the need

The purchasing process begins when the business recognizes that they have a
need for a product, tool or service that will enhance their operations. Team
members can help identify needs as they complete their daily work by
notifying their supervisors of any challenges they encounter. Once the
organization identifies a need, they can begin the purchasing process.

2. Specify the requirement

During this stage, leaders investigate the need further and come up with a
plan for exactly what they require. For example, a frequent shortage of printer
paper becomes the need for weekly deliveries of 500 sheets of inkjet printer
paper to ensure a continuous supply.

The person who identified the need often works with other team members
and management to come up with the right solution to the problem,
especially when concerning a larger purchase. For example, the employee
who identified the need for more printer paper may have the power to specify
the requirement on their own, while the need for new computer systems
throughout the entire office likely requires input from others.

3. Find and choose a supplier

Find potential suppliers who can provide the specific product or service you
want to purchase. You can conduct your own research online or contact those
in your professional network to ask for recommendations. If shipping costs
are a factor in your purchase, look for businesses in your local area.

During this stage, it is a good idea to consider several suppliers and compare
them against one another. When necessary, contact the supplier and request
a quote or proposal from them. As you are considering suppliers, consider
factors such as cost, reliability and delivery time.

4. Negotiate costs

In many situations, it is possible to negotiate costs with a supplier, especially

when placing high-priced orders or orders you expect to recur regularly.
Contact the supplier you are considering and ask if they are open to
negotiating the price. Suppliers may negotiate if it means they can secure a
large or long-term contract for their business.

Read more: Negotiation Skills: Definition and Examples

5. Get order approval

Before your business can initiate the transaction, you may need to get
approval for the order. This could include working with upper management
and the accounting department to ensure there are enough available funds
within the budget for the purchase. In some scenarios, the business may also
need to establish a line of credit with the supplier. If you haven't already,
explain to management why this purchase is necessary and how you achieved
a reasonable price from the supplier.

6. Place the order

Once both sides agree to the transaction, you can formally place the order.
Have both sides agree to the specific details, such as price, delivery times, fees
and installations. Get everything in writing and have representatives from
both organizations sign it. Then keep a copy of this agreement in your files for
future reference.

7. Receive and approve the order

When the order arrives, check for any issues with the product or anything the
supplier failed to deliver on. Timeliness is key because if there are any
problems, the supplier should address them before you release the rest of the
payment.
8. Review supplier performance

Whether you work with a supplier on a onetime transaction or set up

recurring transactions, make it a regular practice to review your suppliers'
deliveries for quality and timeliness. A record of these reviews can help you
identify and track any issues that might arise later in your contract. Continue
relationships with suppliers who continue to meet your business' needs.

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महोदय/महोदया,
As per CHQ instructions, the following items have to be dispatched from Imphal to Donyi Polo Airport,
Itanagar.
1 - VHF Radio set along with accessories (Make – OTE/Selex OTE, Non - IP) - 03 Tx. and 04 Rx.
2 - RCU (AK100 / T6M) along with accessories - 04 Nos.
The post office does not accept packages weighing more than twenty kilograms, thus the station's effort to
send the products by speed post has failed.

Because of the circumstances in Manipur, courier providers are also refusing to accept the cargo.

Since Indigo has not established a cargo service at Hollangi, Indigo is not accepting air freight there.

In light of the aforementioned, it is suggested that the VHF radios be shipped by aircargo to Guwhati, where
Guwhati (CNS Stores) will pick them up and ship them out again to Hollangi by Courier/Road. GM(CNS-NER)
is requested to accord approval for routing the Radios meant for Hollangi through Guwhati CNS Stores.
सादर / With regards,

Sir,
Kindly refer our Telephonic conversation regarding
dispatch of VHF transmitters/Receivers/AK100 as
mentioned in the trailing email to Hollangi Airport.
Due to the prevailing situation in Manipur, dispatch of
cargo by road will cause a delay which will be beyond
the control of the station. As per the information
provided by Indigo Cargo at Imphal, Indigo has not
started cargo service at Hollangi Airport. Hence it is
not possible to dispatch the said consignment by Air
cargo. However station may suggest alternate means
for the dispatch of items.
It is understood that ATS building is not ready at
Hollangi and hence transmitters/Receivers/AK-100
need not be dispatched immediately and the Radios
and accessories will be dispatched from Imphal Airport
after receiving email from Hollangi station.
सादर / With regards,
आर पद्मनाभन / R Padmanabhan
सहायक महाप्रबंधक (सी. एन. एस)/ Asst. General Manager (CNS)
सी. एन. एस प्रभारी / CNS In-charge
भारतीय विमानपत्तन प्राधिकरण / Airports Authority of India
इम्फाल अंतराष्ट्रीय हवाई अड्डा / Imphal International Airport
इम्फाल / Imphal
Phone: +91 385 2455648

Sir,

Kindly refer trailing email regarding dispatch of spare VHF TXs/RXs Available at Imphal Airport to Donyi Polo
Airport, Itanagar. In this regard, the following are submitted for your kind consideration.
At present Imphal is using OTE Transmitters/Receivers for DATIS operation and whose life is already
extended. In the prevailing situation at Manipur, Station is facing problem in dispatching and receiving the
modules. In order to avoid unserviceability in the operation of DATIS, it is requested to accord permission to
retain one VHF OTE Transmitter at Imphal Airport.

If all the antennas and poles available at Imphal are to be transferred to Itanagar, station will not have any
antenna and poles for installation and parallel operation of ongoing NATS project.

In case all the transmitters, receivers and antennas as mentioned in the trailing email are to be transferred
to Itanagar, it is requested to expedite the supply of Qty-02 new transmitters and Qty-02 new receivers for
replacing the aged DATIS transmitters and receivers.

Also, VHF transmitters, receivers and antennas required for installing at NATS and parallel operation will be
projected to CHQ. The requirement of additional transmitters, receivers and antennas with cables required
will be projected in the near future.

It will not be possible for the dispatch of poles by Air. If items are to be dispatched by road, there will be
delay which will not be under station control.

Of the 4 transmitters mentioned above, two are still with Delivery courier service(dispatched to Teju but
lying at Imphal due to prevailing situation at Manipur). Station is taking all the efforts for collecting the
transmitters and hope it will be collected in one or two days.
सादर / With regards,
आर पद्मनाभन / R Padmanabhan
सहायक महाप्रबंधक (सी. एन. एस)/ Asst. General Manager (CNS)
सी. एन. एस प्रभारी / CNS In-charge
भारतीय विमानपत्तन प्राधिकरण / Airports Authority of India
इम्फाल अंतराष्ट्रीय हवाई अड्डा / Imphal International Airport

Sir,

With reference to trailing emails, please find attached

the packing slip, insurance and Airwaybill number of
consignment containing OTE VHF radios meant for
Hollangi Airport disapatched from Imphal Airport to
Guwhati CNS stores.
Guwhati CNS stores is requested to collect the
consignment and acknowledge the receipt of items.
After collecting consignment from Indigo cargo, the
same may kindly be dispatched to Hollangi Airport by
courier/speed post in coordination with CNS-in-Charge,
Hollangi.
CNS-in-Charge, Hollangi is requested to co-ordiante with CNS
stores, Guwhati and acknowledge the receipt of Radios and
accessories.

सादर / With regards,

आर पद्मनाभन / R Padmanabhan
सहायक महाप्रबंधक (सी. एन. एस)/ Asst. General Manager (CNS)
सी. एन. एस प्रभारी / CNS In-charge
भारतीय विमानपत्तन प्राधिकरण / Airports Authority of India
इम्फाल अंतराष्ट्रीय हवाई अड्डा / Imphal International Airport
इम्फाल / Imphal

Sir
Please Refer trailing Mail , this is to confirm that this office has received the SD amount Rs
1661/-.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

Dear Sir,
It has been tried to report and resolved the issue through , raised ticket
option available on GeM portal itself , having been seen the indefinate delay
from GeM portal .It is advised that we may unblock the blocked GPA fund
and due payment shall be made through off line mode to avoid further
delay in the compliance of payment .

Thanks with Regards

Surendra Kumar Jiwatode

Jt GM (CNS)
Nodal officer GeM(AAI) RHQ NER
9981531110

Negotiation.

Ref No. dated :

To,
M/s,
Sub: Tender No. opened …. On for the supply of ……
Sir,
Though you are L1 bidder, however the rates quoted
in your tender appears to be on the higher side. You
are therefore, requested to attend the negotiations
meeting to be held on ……….dated at …..time at….
(Venue)for come for negotiating the rates quoted in
the tender.
You should however come for negotiations only in
case you are prepared to furnish before such of the
declaration appended herewith.
Yours
faithfully,
(1)

We've reviewed your price schedule and project plan and have some concerns regarding the price. Are you
willing to negotiate?

Your current price doesn't cover (include reasons why the price should be negotiated).

I hope you can understand our reasons for wanting to negotiate the price and are willing to work with us.
We have the basis of a strong partnership if we can agree on a price.

I look forward to your reply and am always available to speak with you about any aspect of the project or
proposal.

Many thanks,
(Your name)

(2)

As one of our best and most valued customers that our authority has reviewed your quote price
appears to be higher side. Unfortunately, due to unavoidable circumstances you are requested
to some negotiation from your quoted price. Please send the negotiation letter on your own
letter head to this office.

As per the instructions contained in the Pre-note, Review of Determination of Quantity has been
finalized as adopting the Material Management Principles,

Now the Financial implication for the said ANNUAL Quantity has now been greatly
reduced from earlier Calculation and Comes to an Amount of Rs 12, 21,800/-
In view of above the approval may please be accorded for an amount of Rs 12, 21,800/-
for annual requirement of customized stationary items please. Duly signed Annexure –II, is
attached on opposite please.

24/06/2019 4:27 PM
B BORO
(AM(MM)-NER)
Note # 14
Since It is a proposal to award Annual Rate contract to NCCF (Under the ministry of
Consumer affairs, Govt of India) , The items would be purchased purely on need
basis ,

Going through the previous year consumption pattern it has notice that estimated
expenditure on consumption could reach to an Amount Rs 10 Lakh this year .
Accordingly it is requested that Financial Concurrence for amount of Rs 10
Lakh may please be accorded in favour of M/s NCCF Guwahati for procurement of
frequently required Customised stationary items for RHQ NER Guwahati .

i t is kindly to note that as per material management manual para 10.5.4 said
proposal may be treated as "at par" with open tender and hence as per DOP 14.7.1
(revised) GM CNS has got power up to 10 Lakh per reference .

Submitted for FC please

FINAL COPY

To,
The RED,AAI,ER,
NSCBI Airport,Kilkata-52.

Sub : Request for release of second payment/installment.

Respected Sir,
I was approved for an educational loan and have already received the
first instalment’s second instalment cost of Rs…… is due to the
college/school/university.
As a result I request that you release the second instalment of the
college loan for the same.

Thank you.

Yours sincerely,
Name :
Signature :

Encl : Sanction order copy.

OR

To,
The RED,AAI,ER,
NSCBI Airport,Kolkata-52.

Sub : Release of 2nd instalment of Education Loan Sanctioned to

me.

Respected Sir/Madam,
I have been sanctioned Education loan and availed 1 st instalments so
far. The 2nd instalment fees for the year 2023-24/semester e.g. second
year/5th semester are to be paid to the college. I request you to release
the same.

Yours sincerely ,

Name :
Signature :

Encl : The sanctioned order copy.

Dear Sir(whatever his or her name is),

I would like to bring your attention to a paid work expense I am seeking

reimbursement for. Enclosed please find a scanned copy of the document
indicating my expense. I showed Alison the town as you asked me to and
she couldn't resist that package of gummy bears which I purchased for her.

Thank you in advance for attending to this matter expeditiously.

Sincerely,

Thank you in advance for attending to this matter expeditiously.

: Need for Air Conditioning on our floor.

It is extremely hot on the 5th floor and all workers affected would be
extremely grateful if those in a supervisory position would use the
accompanying work order to obtain the necessary cooling equipment, in
order to raise the productivity of the workers affected and provide a better
work environment.

Thank you for your attention to this matter.

Sincerely,
Application for Cleaning Water Tank in the Office
Dear Manager,

I sent this application requesting the cleaning of the water tank which
supplies water to the IT Department. For three days, the water which
flows in the washroom is not as clean as it used to be, and its color has
also turned slightly brown, probably due to the dirt or dust present in the
tank. In addition to this, the water which is present in the office is also
the filtered water from the tank, so I am afraid that the intake of this
might sicken the employees.

I request you to kindly approve my application and solve this issue as

soon as possible. I would be grateful to you.

Best Regards,

: I. O. N :

AAI/RHQ/MM(ER)/01/2023 Dated :
28/11/2023

It is like to bring your kind attention that our new uniform

will come recently according to that there are no enough
space in 1st floor of MM Section to distributing the uniform
accept basement of this ground floor building , As a result of this
working area is dark and uncomfortable. This is affecting the efficiency and
output of the employees.
Any how there is no any electric ceiling fan provision, so it is
extremely hot on the basement floor further in order to raise
the productivity of the all workers affected.

Therefore, please arranged to provide at least two heavy

stand fan for use of basement working area.

Submitted for approved please.

( B. BORO )
SM (MM)RHQ,ER,Kol-52

To,
 1Jt.GM (HR)

2.GM Engg(Elet).

OR

Re: Changing the lights in the office.

Sir,
I would like to bring to your notice that some bar lights in the office are not working. Some of the wiring is
also hanging losely. As a result of this the working area is dark and uncomfortable. This is affecting the
efficiency and output of the employees.
So, I request you to take action for restoring the brightness of the working area. This will definitely improve
the efficiency of the employees.
Yours sincerely,
A.K.Roy
Office Manager

SAMPLE ONLY - Letter Requesting Repairs

(to be mailed or emailed after initial phone call)

Date___________

Dear ___________

As reported to you on the phone on (date), I/We are following up to request that the repairs listed below be
made:
(List specific problems and repairs needed)

I/We would appreciate your attention to these repairs as soon as possible. If you need additional
information, please call me/us at (telephone number) after (time).

Sincerely,
Tenant(s) name(s) & signature(s)

Supply request

July 31, 2021

Julie Zhang
Wake Supplies
231 March Way
Nashville, Tennessee

Dear Ms. Zhang,

I am contacting you today to request a loan of 50 chairs and five round tables for
August 15. My company is hosting an event and we're seeking supplies for the
evening to host a dinner for 50 individuals. We'll return the tables and chairs the
day following the event, August 16. If you have any questions you may reach me at
615-555-8754 or [email protected].

Sincerely,
Leanne Jones
Event Coordinator
Tennant Manufacturing
Acknowledgement of receipt letter templates

Here are 10 templates to help you write your own letter:

General acknowledgement letter

Dear [reader's name],

I am writing to acknowledge receipt of your [list of what is being
acknowledged, including, but not limited to, documents, applications or
payments].

We received your documents/application/payment on [date] and they're

currently under review/being processed. We will be sure to reach out again
once we've had time to examine everything thoroughly/processed your
payment for our services.

[A closing statement thanking them for their time, payment or interest in you
or your company.]

Sincerely,
[Your name]
[Name of company, if applicable]

Acknowledgement of documents received

Dear [reader's name],

I am writing to acknowledge receipt of the documents that you sent to us.
They will be very helpful for [the name of the project or reason why you
requested the documents].

We received your documents on [date], and they're currently being reviewed.

We will be sure to reach out again once we've had time to examine everything
thoroughly.

We sincerely appreciate your time and promptness in sending us the

documents we needed right away.

Sincerely,
[Your name]
[Name of company, if applicable]
Acknowledgement of documents requested

Dear [reader's name],

I am writing to acknowledge receipt of the documents that you requested
from us. We've had time to examine your request, and we're currently
working on procuring them, so they can be sent to you right away.

We will send another notice confirming they're on their way once we've
packaged and shipped the requested material. We thank you for sending in a
formal request for the documents, and we will be sure to get them to you as
quickly as we can.

Sincerely,
[Your name]
[Name of company, if applicable]

Acknowledgement of application received

Dear [reader's name],

I am writing to acknowledge that we've received your application for the
[name of the currently open role or job] position. We have started to review
your application, and we will send out another notice once we've made our
final decision.

We appreciate you sending in all the requested materials, and we're looking
forward to reviewing your credentials and seeing how you might be a good fit
for the role. Thank you for your interest in joining our company and team.

Sincerely,
[Your name]
[Name of company, if applicable]

Related: How To Write a Job Application Email

Acknowledgement of business order

Dear [reader's name],

I am writing to acknowledge that we've received your order for our [name of
product or service that you offer]. We're starting to put together the order for
you now, and we'll contact you again once the order is ready for delivery/pick-
up/additional information.
We're excited that you chose our company for your [name of industry or
services the company offers] needs. Once your order is complete, we will send
out an invoice for your final payment.

We look forward to you receiving the order. Let us know if you have any
questions.

Sincerely,
[Your name]
[Name of company, if applicable]

Related: Business Letter Formats: Overview and Examples

Acknowledgement of payment

Dear [reader's name],

I am writing to acknowledge that we've received the payment for your most
recent order.

In your last payment, you sent us [amount of money customer paid], which
puts your outstanding total at [current total of what the customer owes or
"$0.00" if payment is complete].

Thank you again for choosing our company and for delivering your payment
on time. We hope you use our company again for these additional
services/products we offer, including [list of products or services you offer].

Let us know if you have any questions about your payment, or if you'd like to
start a new order.

Sincerely,
[Your name]
[Name of company, if applicable]

Acknowledgement of cancellation

Dear [reader's name],

I am writing to acknowledge that we've received the cancellation request for
your order/membership. We appreciate your notification, and we've made the
necessary changes to your account.
We appreciated your business, but we understand that sometimes things
change. If you ever decide to order with us again/renew your membership,
we'd be more than happy to help you with the process.

Let us know if you have any questions about your cancellation, or if we can
help you with any concerns.

Sincerely,
[Your name]
[Name of company, if applicable]

Acknowledgement of donations

Dear [reader's name],

I am writing to acknowledge that we've received your donation to our
charity/fundraiser. We sincerely appreciate what you've chosen to give to our
organisation. Your generosity will greatly help our mission.

Thank you for doing everything you can to help our organisation and its
ventures.

Sincerely,
[Your name]
[Name of company, charity or organisation, if applicable]

Acknowledgement of complaint

Dear [reader's name],

I am writing to acknowledge that we've received your complaint. We are very
sorry that you had such an unpleasant experience with our company, and in
return, we would like to offer you [name of a promotion, discount or gift you
might be offering].

We will investigate your complaint immediately, and we hope that this doesn't
discourage you from using our products/services in the future.

Thank you for bringing this to our attention.

Sincerely,
[Your name]
[Name of company, if applicable]
Acknowledgement of services performed

Dear [reader's name],

I am writing to acknowledge the outstanding services you performed at
[location] on [date]. From the moment you arrived, you were incredibly
professional and the quality of your work was exceptional.

Because of your quick and helpful services, we can now [list of benefits you're
receiving from the services performed].

We genuinely can't thank you enough.

Sincerely,
[Your name]
[Name of company, if applicable]

Related: What Is a Relieving Letter? Definition, Format and Example

 
Share:
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Acknowledgment Letter Format of Receipt of Goods

Respected Sir,

I am writing this letter to inform you that we have received the goods ordered by our
company from your industry. We have done thorough inspection of the products and I
am glad to tell there is no objection from our side on the manufactured products. We
are attaching the bill letter and you can collect the cheque from the financial
department of our company located separately. The total number of products were 100
and everything is well appropriately made.
We will be ordering more soon and get this business relation continuous. We really
appreciate the quick delivery of product. Thank you.

Yours Truly,

—————-
The _______
(designation),
_______________
(company).

Subject: Acknowledgement Letter for Receiving Goods

Dear Sir,

It is to inform you that I acknowledge the receiving of goods by your

company. The slip and invoice has been checked. All the goods are
passed from the session of checking and no defect have been found.

The number is items is proper and without any doubt. Under signatory is
grateful for your punctuality.

Warm Regards,

The _______

(designation),
_______________
(company).

Subject: Acknowledgement Letter for Receiving Books

Dear Sir,

The purpose of writing is to inform you the receiving the books. The
number and quality of books has been checked. I hereby acknowledge
the receiving of books via your organization. Wish to work with more
consideration next time. Hope to sign more deals with your association.

Best Regards,
Name:________
Signature:_______
Designation:_______
Date:_________

The competent authority has approved the committee for surveying of Old and
repairable Furniture's at RHQ,NER Nominated committee members are : Dilip
Deka,AGM(Finance),Anil Kr. kalita(AGM)HR, Rajpal Lawasiya SM(E-C) & K.K.
Das,Manager(MM).
All the sections/unit heads of RHQ NER are requested to co -operate for the surveying
work and defective furniture may kindly be notify to committee. M/s Godrej also engaged
to support the committee in the survey .

Sir,
The competent authority of RHQ,NER, Guwahati has constituted a committee comprising
of the following officers to carry out price negotiation with M/s,Kyocera. The negotiation
will be made for the repairing work of Photocopier machine installed at RED,
Secretariat office.
Accordingly, all are requested to present at office of the
Jt.GM(CNS/MM),RHQ,NER,Guwahati on 17th Nov/2023 at 15-30 hrs.IST to complete the
job.
01. Subhash D.Abnave.AGM(Fin).
02. Harilal Sharma. AGM(CNS)
03. K.K.Das. Manager(MM).

Thanks & Regards

NEGOTIATION NOTICE

Sir/Mam,
The competent authority of RHQ,ER, Kolkata has constituted a committee comprising of
the following officers to carry out price negotiation with M/s,Godrej & Boyce Mfg Co. Ltd . The
negotiation will be made for the repairing work of furniture laying at MM Dept. and RHQ
building ER, office.

Accordingly, all are requested to present at office of the MM Dept. RHQ, ER, Kolkata on
4th Dec/2023 at 15-30 hrs. IST to complete the job.

01. Sh. Manish Kumar , Mgr (Fin)

02. Smt. Sabita Saha , AM(HR)
03. Bhabesh Boro , SM(MM) RHQ,ER,
Mail for Price reduced

Dear Sir ,
The cost of the Spare , as given in your Service Quote is appears to be abnormally high ,and
AAI management is not agreed upon it . This, in our opinion can be offered at reduced price to
Airports Authority of India , NER being the prime vendor for Photocopiers Machines of
Kyocera .
Your requested to Look into the matter , and offer the best prices for Spare and repair at the
earliest .

Thanks & Regards

सुरेन्द्रकुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्तमहाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

Regarding Price negotiation for repairing of

PhotocopierMachine.

Stores NER
Wed 11/29/2023 6:14 PMTo:Hari Lal Sharma <[email protected]>; Subhash Abnave
<[email protected]>; Kumud Das <[email protected]

Sir,
Please refer the trailing mail on the above subject ,in this connection communication made
with the party concern and accordingly the party has submitted the reduced price as
attached. This is for your kind information please.

Thanks & Regards

सुरेन्द्रकुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्तमहाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110
From: Stores NERSent: Wednesday, November 29, 2023 3:15 PMTo: Pancham Roy;
[email protected]: Regarding Price negotiation for repairing of Photocopier Machine.

Dear sir(s),
In reference to subject cited above, the negotiation committee had assembled for price
negotiation in presence of your representative . And after several discussion ,the committee
at the conclusion of discussion has requested to reduce the price as quoted for the above job.
Therefore you are requested to do the needful at your end as early as possible.

Thanks & Regards

सुरेन्द्रकुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्तमहाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

Note # 23
The procurement of consumables items for AAI, Hostel, ASTI Building, Community Hall
etc in AAI Residential Colony area, RHQ,NER, Guwahati is processed on GeM portal .

AA&ES was accorded for an amount of Rs 91,186/- (excluding GST).

Total 13 Nos of bidders have participated in the bid , Only Three (03) bidders are found
qualified .

Out of these M/s ESS KAY HOME CARE has emergd as L1 by Quoting an amount of Rs
51,559.00 (inclusive of GST) Which is 52% below the estimated cost.

This apppears to be the case of ALQB but the instance procurement is processed on
GeM portal, it follows that all terms and conditions as mentioned on the portal will be
applicable, in accordance with DOP para 1.41. This means that any procurement made
through GeM will automatically be subject to the terms and conditions stated on the
portal.

The process mentioned in GeM portal in such a situation is mentioned as below

''An Abnormally Low Bid is one in which the Bid price, in combination
with other elements of the Bid, appears so low that it raises material
concerns as to the capability of the Bidder to perform the contract at the
offered price. Procuring Entity may in such cases seek written
clarifications from the Bidder, including detailed price analyses of its Bid
price in relation to scope, schedule, allocation of risks and
responsibilities, and any other requirements of the bids document. If,
after evaluating the price analyses, procuring entity determines that the
Bidder has substantially failed to demonstrate its capability to deliver
the contract at the offered price, the Procuring Entity may reject the
Bid/Proposal. However it would not be advisable to fix a normative
percentage below the estimated cost, which would be automatically be
considered as an abnormally low bid. Due care should be taken while
formulating the specifications at the time of preparation of bid document
so as to have a safeguard against the submission of abnormally low bid
from the bidder.
In the case of predatory pricing as well, procuring entities may refer to
the above consideration of Abnormally Low Bids to assist themselves in
finalization of tenders.
No provisions should be kept in the Bid Documents regarding the
Additional Security Deposit/ Bank Guarantee (BG) in case of Abnormally
Low Bids. Wherever, there are compelling circumstances to ask for
Additional Security Deposit/ Bank Guarantee (BG) in
case of ALBs, the same should be taken only with the approval of the
next higher authority competent to finalise the particular tender, or the
Secretary of the Ministry/ Department, whichever is lower.''

In view of above this office has already obtained the justification from the L1 bidder ,
Reasons for low quote is commercially logical and hence convincing to the
procurememnt entity , being found reasons justified , we hereby recommonds to accept
L1 vide DOP Para 9.9(b) read with 1.41 .

Submitted for FC please

01/11/2023 6:02 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
(संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER)
Note # 24

02/11/2023 10:54 AM
सुशांत दास|SUSANTA DAS
(उप महाप्रबंधक (वित्त )-उ.पू.क्षे.|DGM(FIN)-NER)
Note # 25

The proposal is submitted by MM Dte., RHQ, NER pertains to accord

financial concurrence towards accord of approval to place order through GeM
portal under ‘Bid process’ for procurement of consumable items for up keeping
of AAI Hostel, ASTI Building, Community Hall etc. in AAI Residential Colony
area, RHQ, NER, Guwahati.

1. Previous noting may please be referred.

2. Financial concurrence was accorded vide Note No. #11 for an amount of
Rs. 91,186/-excluding GST for A/A & E/S towards subject procurement
which was approved by the competent authority at Note No. #12 above.
3. MM Dte., RHQ, NER had uploaded the GeM Bid vide No.
GEM/2023/B/3924551 on dated 08/09/2023 with Estimated Bid Value for
Rs. 91,186/- and Bid End date was 22/09/2023 at 15.00 hrs. (at ToC
page 8-22). As per Technical Evaluation report (at ToC page 23) out of
thirteen (13) bidders, only three (03) bidders had been found technically
qualified.
4. As per the financial evaluation summary of GeM Bid No.
GEM/2023/B/3924551, out of three (03) qualified bidders, the lowest
bidder (L1), M/s. ESS KAY HOME CARE has quoted their rate for an
amount of Rs. 51,559/- including GST for the subject work which is
43.46% below the estimated Bid Value of Rs. 91,186/-.
5. Sr. Supdt.(MM), RHQ, NER has brought out vide Note No. #22 that
M/s. ESS KAY HOME CARE was asked to submit their justification how
to meet the supply of right quality & quantity within this rate. In reply of
this office queries, the party has submitted their consent as placed
opposite at ToC page 27-30.
6. Sr. Supdt.(MM), RHQ, NER has submitted to accord financial
concurrence for an amount of Rs. 51,559/- in the name of M/s. ESS KAY
HOME CARE and to accord approval for acceptance of L1 to place
order.
7. Jt.GM(CNS/MM), RHQ, NER has noted vide Note No. #23 that M/s. ESS
KAY HOME CARE has emerged as L1 by quoting an amount of Rs.
51,559/- (inclusive of GST) which is 52% below the estimated cost. This
appears to be the case of ALQB but the instance procurement is
processed on GeM portal, it follows that all terms and conditions as
mentioned on the portal will be applicable, in accordance with DOP para
1.41. This means that any procurement made through GeM will
automatically be subject to the terms and conditions stated on the portal.
8. Jt.GM(CNS/MM), RHQ, NER has justified the process as mentioned in
GeM portal in such a situation for accepting the ALQB offer rates of the
L1 vendor. Further, he has quoted that this office has already obtained
the justification from the L1 bidder and reasons for low quote is
commercially logical and hence convincing to the procurement entity,
being found reasons justified.
9. Hence, Jt.GM(CNS/MM), RHQ, NER has submitted the subject proposal
for financial concurrence, without quoting any DOP para.
 10. With reference to DoP-2021 Para 1.39, the quoted cost is stands to Rs. 43,694/-
(excluding of GST, presuming GST Rate 18%) for the subject works, as total
financial implication excluding of GST has not been recorded in file.
11. The terms of contract may be finalized as per terms and conditions specified in
GeM portal from time to time. MM Dte., RHQ, NER may ensure that the agency
is complying with the conditions of contract and certificate to that effect is
endorsed in bill while forwarding the same to Finance Section.
12. The Expenditure has been proposed to be met from R&M Budget BE 2023-24
under the head ‘Consumption of Stores & Spares’.

As submitted & justified by Jt.GM(CNS/MM), RHQ, NER; it is

recommended to accord financial concurrence for an amount of Rs. 43,694/-
(Rupees Forty Three Thousand Six Hundred Ninety Four only) excluding 18 %
GST to award the contract through GeM portal under ‘Bid process’ in favour
of M/s. ESS KAY HOME CARE towards procurement of consumable items for
up keeping of AAI Hostel, ASTI Building, Community Hall etc. in AAI Residential
Colony area, RHQ, NER, Guwahati.
As per the DOP-2021 para 9.9(b) read with 1.41, Jt.GM(CNS/MM), RHQ,
NER is the competent authority to approve the proposal for acceptance of L1
agency to award this contract.
However, Jt.GM(CNS/MM), NER may ask to record the total financial
implication excluding of GST on file, while submitting any proposal having
financial implications in future, as per DoP-2021 para 1.39.
Submitted please.

03/11/2023 11:42 AM
DULAL ROY
(SM(FIN)-NER)
Note # 26

The proposal for procurement of consumable items for up keeping of AAI Hostel,
ASTI Building, Community Hall etc. in AAI Residential Colony area, RHQ, NER,
Guwahati through GeM portal is financially concurred for Rs.51559/- including GST
(Rs.43694/- excluding GST) to award the contract i.f.o M/s ESS KEY HOMR
CARE.

May please accept the proposal as per DOP Para 9.9(a) read with para 1.41.

03/11/2023 5:12 PM
सुशांत दास|SUSANTA DAS
(उप महाप्रबंधक (वित्त )-उ.पू.क्षे.|DGM(FIN)-NER)
Note # 27
As concurred the L1 is accepted .

Please process the Contract on GeM Portal

03/11/2023 5:28 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
 (संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER)

Report of Committee on Price Negotiation for Repairing works of Furniture.

In reference to subject cited above, the negotiation committee has assembled on 04.12.2023
at 15-30 hrs. IST for price negotiation in presence of Godrej representative and after discussion
,the committee at the conclusion of discussion has requested to reduce the price as quoted
for the above job. The report along with negotiation copy is attach for further action.

Committee Members :

1.Manish Kumar, Manager(Fin)

2.Sabiba Saha AM(HR)

3. Bhabesh Boro, SM(MM)RHQ,

As per DoP Para 14.7(1) read with 2.27(B), GM(CNS) is the competent authority to accept the
above offers.

The expenditure will accounted under the Revenue expenditure funds provisions for RHQ NER .

Subject : Procurement of Stationary items for RHQ NER Guwahati Part 4

In continuation to the our earlier 03 this is the 04rth phase of proposal of procurement of
selected items of stationary for RHQ NER Guwahati through GeM portal .

Please find on opposite the select items based on various requirements of directorates
operational at RHQ NER Guwahati ,

These items are identified and selected on GeM Portal and being proposed for the procurement .

Being the Revenue Expenditure, No AA& ES required , Items are already placed in the cart in
GeM portal m only approval for procurement and FC in this regards for an amount of Rs
2,83,367.20 is requested in this case towards the procurement through GeM .

Proposal is being submitted for FC please

Page: 11

22/02/2020 2:51 PM
SURENDRA KUMAR JIWATODE
(DGM(CNS)-NER)
Note # 31
Requisitions or demands from respective sections may be included as supportive
document to justify the requirement of the items, please.

25/02/2020 1:01 PM
NIKHIL RANJAN SAHA
(DGM(CNS)-NER)
Note # 32
MM is proposing the procurement's of stationery items considering the basically three
aspects as detailed below :

1. Annual requirements as sought by MM (Surprised IN chart attached at Page No.

13 AND 14 on opposite ) .
2. The in between Demands raised by the user Departments time to time need
basis.( attached on the opposite)
3. Based on Apprehension in view of the forthcoming events , seminars Training
etc. so that the smooth supply can be met in time.

The proposed list of procurement is prepared considering the all above points , As the
basic roll of the material management is to maintain the sufficient inventory stock to
fulfill the requirement of user department smoothly and minimize the gap in demand
and supply .

Submitted Please

27/02/2020 12:04 PM
SURENDRA KUMAR JIWATODE
(DGM(CNS)-NER)
Note # 33
Recommended for FC for an amount of Rs. 2,83,367/- for procurement misc. items of
MM (placed in page 37-46) through direct purchase in GeM portal. Fund from Revenue
expenditure 2019-20 will be utilized.
Submitted , please.

Page: 12

27/02/2020 5:54 PM
NIKHIL RANJAN SAHA
(DGM(CNS)-NER)
Note # 34
May please refer noting of DGM (CNS - Stores) / MM
and DGM (CNS) - NER and accord F/C.
28/02/2020 10:16 AM
KAUSHAL KUMAR
(GM(CNS)-NER)
Note # 35

28/02/2020 10:24 AM
S RADHAKRISHNAN
(GM(FIN)-NER)
Note # 36

Noting on the previous pages may please be seen. The proposal submitted by Dte of CNS pertains
to procurement of Stationery items (4 th phase) through Direct purchase from GeM Portal.

Direct purchase option is available in GeM for purchase value less than Rs. 25000/-. The items
added to different Carts and each cart costing below Rs.25,000/- which is within the permissible
limit of GeM policy (Amended).

It has been brought out by DGM(CNS)/MM that the procurement of stationery items has been
proposed considering various requirements of directorates operational at RHQ ,NER, and the
forthcoming events , seminars Training etc. so that the smooth supply can be met in time.

Accordingly the following were added to carts.

Sl.no Description of items Quantity Amount

1 Pen Drive 8GB 50 24900
2 White Writing Board 2 11190
3 White Writing stand 2 5960
4 Yellow Duster Cleaning Cloth 1000 24900
5 Floor Cleaning Cloth White 1000 24900
6 .7MM Ball Pen Blue 35 15750
7 Table Organizer Pen Stand 35 24150
8 .5MM Parker Ball Pen 30 13267.20
9 Collin 500 ml 50 4275
10 Conference Folder 70 24850
11 Drinking Glass Tumbler 50 23500
12 Water Jugs 50 17000
13 L-Shape Transparent Folders 500 4475
14 JK LEGAL Paper 75 24600
15 Stainless Steel Water Bottle 65 24960
16 Godrej Room Freshener 100 14690
17 Water Bottle Plastic 1 Ltr 255 24750
18 Weighting Scale 100 KG 1 12450
Total 3,20,567.20

Before FC the following may please be reviewed.

1. Sl.no 17 for Water Bottle Plastic 1 Ltr as LGBI Airport has already been declared as Single -
Use plastic free Airport.
2. Sl.no 18 for Weighting Scale 100 KG may be procured separately considering capital
nature.
3. Arithmetic Accuracy of Grand Total may also reviewed.

Page: 13

03/03/2020 3:47 PM
ABANI KUMAR BAISHYA
(AGM(FIN)-NER)
Note # 37
For clarification.
03/03/2020 5:59 PM
KAUSHAL KUMAR
 (GM(CNS)-NER)
Note # 38

In view of the observation followings may please be noted .

1. Items serial No. 17 is not a single use plastic , but in the best interest of the
environment protection plastic bottle has been replaced with Glass Bottles.
2. The weighting Machine has now been withdrawn from the proposed list.
3. Bar soap for MT staff (as per regulatory provision) has been added New .
4. The airthemetic Accuracy has been verified and found to be perfect .

Sl.no Description of items Quantity Amount

1 Pen Drive 8GB 50 24900
2 White Writing Board 2 11190
3 White Writing stand 2 5960
4 Yellow Duster Cleaning Cloth 1000 24900
5 Floor Cleaning Cloth White 1000 24900
6 .7MM Ball Pen Blue 35 15750
7 Table Organizer Pen Stand 35 24150
8 .5MM Parker Ball Pen 30 13267.20
9 Collin 500 ml 50 4275
10 Conference Folder 70 24850
11 Drinking Glass Tumbler 50 23500
12 Water Jugs 50 17000
13 L-Shape Transparent Folders 500 4475
14 JK LEGAL Paper 75 24600
15 Stainless Steel Water Bottle 65 24960
16 Godrej Room Freshener 100 14690
17 Water Bottle Glass 750 ml 46 24840
18 Bar Soap 700 12600
Total 3,20,807.20

Resubmitted for FC Please

Page: 14

04/03/2020 2:42 PM
SURENDRA KUMAR JIWATODE
(DGM(CNS)-NER)
Note # 39
May please refer DGM (CNS) / Stores noting on
previous page regarding observations of AGM (Fin) RHQ-NER
and accord F/C.
05/03/2020 11:53 AM
KAUSHAL KUMAR
(GM(CNS)-NER)
Note # 40
05/03/2020 3:00 PM
S RADHAKRISHNAN
(GM(FIN)-NER)
Note # 41
Noting on the previous pages may please be seen. In response to the observation raised by the Dte
of Fin at note # 36 DGM(CNS) has submit revised statement of purchase considering the following :

1. 46 nos 750 ml.Glass Water Bottle has been added by replacing 255 no of 1Ltr plastic
bottle .
2. The weighting Machine has been withdrawn from the proposed list.
3. 700 Bar soap for MT staff (as per regulatory provision) has been added New.

The financial implication after revision stands at Rs. 3,20,807/-(including GST)

In view of the above, the proposal for procurement of Stationery Items costing Rs.3,20,807/- (Incl
GST) from GeM Portal through direct purchase option as recommended by GM (CNS) may be
agreed to.

GM(CNS) is competent to approve the proposal in terms of DoP Para 14.7(1)/1.31/2.27(B).

Page: 15

09/03/2020 11:41 AM
ABANI KUMAR BAISHYA
(AGM(FIN)-NER)
Note # 42
 Reference notes ante
 Concurred in for approval of Rs.320807/= by GM-CNS under DOP - 14.7(1)/
1.31/2.27(B) towards procurement of stationery and consumables for RHQ
through GeM as recommended

रु.320807/= कि वित्तीय सहमती दी जाती है।

09/03/2020 12:39 PM
S RADHAKRISHNAN
(GM(FIN)-NER)
Note # 43
अनुमोदित । अग्रिम कार्यवाई की जाए ।
09/03/2020 2:53 PM
KAUSHAL KUMAR
(GM(CNS)-NER)
Note # 44

27/10/2020 12:21 PM
SURENDRA KUMAR JIWATODE
(DGM(CNS)-NER)

Page: 16
Note # 45

Subject : Procurement of Stationary items for RHQ NER Guwahati Part 5

In continuation of the part -4 for procurement of stationary items, some of the items
are required to be purchased as the stock of the items are in critical level. Requirement
of stationary items for part-5 is as follows :-

SL. No Items Description Quantity

1 Scale 100 nos
2 Pencil Eraser 50 Pkts
3 Photo paper Legal Size 10 Rms
4 Good Night Machine and Liquid 50 nos
5 Doormat 25 nos
6 Lock Godrej make 30 nos
7 Dettol Liquid 100 nos
8 Hit Spray 100 nos
9 Ball pen Red 1000 nos
10 Toilet Soap 200 nos
11 Stick File 200 nos
12 Ball Pen Black 1000 nos
13 Paper Cutter 100 nos
14 Highlighter Pen different colour 500 nos
15 Wooden Pencil 50 Pkts
16 Paper Tray 100 nos
17 Pen Drive 50 nos
18 Wall Clock 10 nos
19 Calculator 25 nos
20 Colin Spray 50 nos

Submitted please.

Page: 17

27/10/2020 1:04 PM
B BORO
(AM(MM)-NER)

महोदय
Sir
कृपया एएआई आवासीय कॉलोनी क्षेत्र में एएआई छात्रावास, एएसटीआई भवन,
सामुदायिक हॉल आदि के निर्बाध उचित रखरखाव के लिए उपभोग्य सामग्रियों
की समय पर खरीद के लिए उपरोक्त विषय के संदर्भ में संलग्नक देखें।
Please see the attachment with reference to the above subject for timely
procurement of the consumables for uninterrupted proper upkeeping of
the AAI Hostel, ASTI Building, Community Hall etc in AAI Residential
Colony area.
यह सक्षम प्राधिकारी के निर्देशानुसार दिया गया है।
This is given as per the instruction of the competent authority.

कृपया इसे उच्च प्राथमिकता दें।

Please accord high priority to this.
Thankyou/ धन्यवाद
सादर/Regards !
निरंजन कुमार/Niranjan Kumar
प्रबंधक (अभि.-सिविल)/Manager (Engg-Civil)

sir,

Enclosed please find herewith the status as on 20.11.2023 on the above mentioned subject.

सादर/ Regards,
(एम. के. एस. बरदलै)/(M.K.S. Bordoloi)
महाप्रबंधक (वित्त)/ GM (Finance),
भा. वि. प्रा./Airports Authority of India,
क्षेत्रीय मुख्यालय, उत्तर पूर्वी क्षेत्र/ RHQ , NER

Sir(s),
Attached please find herewith attachment Annexure-I, wherein Directorate wise/Region wise & Airport wise
details of pending payments to Gem Vendors is brought out as received from Deputy Director Gem, Ministry
of Commerce & Industry, Govt. of India.
A meeting is scheduled under the Chairmanship of JS, MoCA to deliberate the reasons of pending payments
to Gem Vendors as per this list.
All concerned are requested to kindly issue suitable directions to the concerned officials in the Directorate
to compile the reasons for pending payments to Gem Vendor and forward to this Directorate at the earliest
and not later than 1800 Hrs. on 09.12.2023.
With Warm Regards.
[Jitendra Singh]
GM [PM & QA]
Extn no. 2510

Respected Sir ,
Kindly find placed below is the self contained note regarding Pending and
Delay in Processing of due payments

As of today, the total due amount for payment is only 1.21Cr after the satisfactory completion of
work, as indicated by the CRAC generation. The breakdown of this amount is as follows: 52 lakh
has not yet been submitted to finance, 54 lakh has been paid but not updated, and 13 lakh is
currently in process.

The main reason for this delay in payment and updating is due to the challenges faced with the
Challan-based payment model. This model requires the blocking of funds before the generation of
the contract, which has proven to be inconsistent and unreliable, causing delays in payments. It
takes an average of 7 to 8 days to resolve issues raised through tickets, and in some cases, even
after blocking funds to the GeM pool account, contracts cannot be generated, forcing the use of
offline methods for payment. This has led to reluctance among buyers to use this method, as it
gives them more control over the payment process.

Additionally, for high-value procurements in SITC cases, GeM advises the use of offline methods,
which is logical as it ensures that payments are only released after work has been executed and
supplied.

However, in the North Eastern Region (NER), where there is only one primary user available for 14
airports and a limited number of Payment Authorizing Officers (PAOs), this process becomes even
more challenging. With only three PAOs available, one being at Regional Headquarters (RHQ),
there is limited capacity to process payments at each airport before being sent to the Regional
PAO. Due to the short duration of posting for APDs at each station and the lack of regular APDs in
the region, having multiple primary accounts is not feasible. This has been identified as a significant
cause of delay in payments in the NER region.

Thanks with Regards

Surendra Kumar Jiwatode

JGM CNS
Nodal Officer (GeM-AAI)
RHQ NER

Sir,
The competent authority has constituted the following committee for scrutiny of the bid
documents (technical evaluation) of GeM Bid no.GEM/2023/B/4305920 dated 07.12.2023
regarding engagement of ISO trained trainer to train QAMs at AELTOs ,scheduled for
opening at 1230 hrs on 18.12.2023 (MONDAY).

1. Shri Rajib Sarma, JGM(ATM-AVS), RHQ / QAM, AELTO-Guwahati.

2. Shri Shyam Kamei, DGM(ATM), Guwahati Airport / Head of Training, AELTO, Guwahati.
3. Shri P Subhasish Paul, DGM(ATM), RHQ-NER.

The details is attached for reference.

The committee members may please make it convenient to assemble at negotiated office
for technically evaluating the bid documents received on GeM portal . The GeM bid
documents shall be downloaded and collected from the MM Directorate, RHQ,NER.

submitted for kind information and necessary action please.

regards

Subhasish Paul
DGM(ATM)
DRAFT BID CORRECTION NOTE
for GM(ATM),NER.

Sir ,
Kindly find attached herewith the Revised Draft Bid Document for your information and
confirmation please . All the suggested corrections as in trailing mail has already
associated in the Revised and corrected BID on GeM Portal in association with Mr
Subhashish Paul DGM (ATC) .
Document is in Draft mode and after getting your kind concurrence same will be Published
.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

To:
RED AAI North East Region;
Cc:
GM FIN. NER AAI;
Abani Baishya;
Subhankar Deb;

Respected Sir ,
Kindly find placed below is the self-contained note regarding Pending and Delay in
Processing GeM related payments.

a. Total Amount outstanding payment as shown on GeM Rs.1.97 Cr.

b. Delivery is in progress: Rs.1.925 Cr.
c. Bills is in Process Rs. 0.045 Cr.

The main reason for this delay in payment and pendency is-

1. GeM Challan-based payment mode is inconsistent and unreliable. This has led to
reluctance among buyers to use this method,
2. Delay in uploading the payments made through offline method.
3. GeM pending data is not realistic in respect of reporting of pendency because it
create data solely based on scheduled based auto generation of CRAC, even for the works
in reality is in progress.
4. NER specific issue: Only three nos. of PAO/DDO for entire 14 Airports and approx.
150 nos. of users
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

Sir ,
Kindly find attached herewith the Revised Draft Bid Document for your information and
confirmation please . All the suggested corrections as in trailing mail has already
associated in the Revised and corrected BID on GeM Portal in association with Mr
Subhashish Paul DGM (ATC) .
Document is in Draft mode and after getting your kind concurrence same will be Published
.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
Sir
The bid has already been published on GeM Portal vide Bid No GEM/2023/B/4293142
Dated 06-12-2023.
Please find attached herewith the BID document for a ready refeence Please

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

Sir,
This is to inform all the department heads that a work order has been issued to M/s,
Godrej & Boyce Mfg. Co. Ltd by the Material Management Department for the
improvement of the furniture materials available and being used in the regional office. All
of you are requested to kindly extend your cooperation in completing the said works.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110
Sir(s),
Reference is made to the trailing mail on the subject matter.
In this connection it is intimated that due to unavoidable circumstances the technical
evaluation committee has been reconstituted as follows by the competent authority :

1. Shri Bina Ram Thousen, JGM(ATM-AVS), RHQ ,NER.

2. Shri Shyam Kamei, DGM(ATM), Guwahati Airport / Head of Training, AELTO, Guwahati.
3. Shri P Subhasish Paul, DGM(ATM), RHQ-NER.

Since the number of bids received in GeM is less than the required criteria the last date of
submission of bids is extended upto 1200 hrs. on 26.12.2023 and the same shall be
opened on same day at 1230 hrs.
For kind information and necessary action please.

regards
Subhasish Paul
DGM(ATM)
for GM(ATM),NER.

Sir,
The competent authority has constituted the following committee for scrutiny of the bid
documents (technical evaluation) of GeM Bid no.GEM/2023/B/4305920 dated 07.12.2023
regarding engagement of ISO trained trainer to train QAMs at AELTOs ,scheduled for
opening at 1230 hrs on 18.12.2023 (MONDAY).

1. Shri Rajib Sarma, JGM(ATM-AVS), RHQ / QAM, AELTO-Guwahati.

2. Shri Shyam Kamei, DGM(ATM), Guwahati Airport / Head of Training, AELTO, Guwahati.
3. Shri P Subhasish Paul, DGM(ATM), RHQ-NER.
The details is attached for reference.
The committee members may please make it convenient to assemble at negotiated office
for technically evaluating the bid documents received on GeM portal . The GeM bid
documents shall be downloaded and collected from the MM Directorate, RHQ,NER.
submitted for kind information and necessary action please.

regards
Subhasish Paul
DGM(ATM)
for GM(ATM),NER.

Sir(s),
Attached please find herewith letter dated 12.12.2023 from MoCA/ GeM on the subject matter for kind
perusal and further necessary action.
सादर धन्यवाद् / Thanks With Warm Regards.
[Jitendra Singh]
General Manager [PM & QA]
Extn. no. 2510
Mobile no.9818444564
[email protected]
Room no. 249, S/F, C Block, RG Bhawan
New Delhi - 110 003

Mail address:
[email protected]
Mon 12/18/2023 9:24 AM

Madam,
Please find the attached copy of attendance sheet for the month of November 2023 as
desired.
Sir ,

The Report of Periodic Vigillance Inspection has already submitted by this office earlier .
However same is being again attached herewith for your kind ready reference please.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM

Replacement of old Televisision-reg

Sir,
महाप्रबंधक (अभि- सि), उ. पू.क्षेकेकार्यालय मेंस्थापित टेलीविजन सेट एक
अप्रचलित मॉडल है। यदिसंभव होतोकृपयापूरेसेट कोनए एल ई डीटीवीसेबदल
देंअन्यथा, कृपयाइसेयहांसेहटादें।
The Television set installed in the O/o GM (Engg-C), NER is an obsolete
model. If possible kindly replace complete set with the new LED TV
otherwise, kindly remove it from here.
इस संबंध मेंआवश्यक कार्रवाई करनेकाअनुरोध कियाजाताहै।
It is requested to take necessary action in this regard.

Subject: Non-responsiveness to the calls - reg

Sir(s),
It has been observed that many a times whenever calls are made to the O/o. ED & GM level officers, these
remain non-responsive or the calls are attended by the persons not able to reply to queries properly
resulting into delayed communication.
It is requested to suitably instruct the Directorates under your office.

Regards
O/o. Chairman, AAI

Sir,
Enclosed please find herewith CHQ mail dated 19/12/2023 for kind
information and also to provide consolidated data pertaining to airport ,
in the format enclosed, for apprising same to the competent authority.
The said information may be intimated latest by 21/12/2023 by 1400
hrs.

This may be treated as most urgent.

सादर/With regards,

Subject: Fw: Pending Payments on GeM Portal under the tab "Vivad se Vishwas I" - Reg.

Reminder-III
Sir,

This has reference to the trailing emails on the subject matter. In this regard, it is to inform you that the
outstanding dues are still pending at your end.
Therefore, it is once again requested to clear the outstanding dues & upload the payment
confirmation documents from SAP on GeM portal under the tab "Vivad Se Vishwas - I " under intimation to
this Dte. as early as possible.
The matter may please be treated as MOST URGENT.

Thanks & with regards/ सादर धन्यवाद् सहित

S. S. Majumder, सिद्धार्थ शंकर मजूमदार,
DGM(E-E)-PMQA, उप. महाप्रबंधक -पीएमक्यूए,
Airports Authority of India, भारतीय विमानपत्तन प्राधिकरण
CHQ, Rajiv Gandhi Bhawan
निगमित मुख्यालय, राजीव गाँधी भवन
New Delhi - 110003, नई दिल्ली-११०००३
Extn:- 3576

Subject: Pending Payments on GeM Portal under the tab "Vivad se Vishwas I" - Reg.
Sir/Madam,
This has reference to the above cited subject. The grievance pertaining to the pending payments are shown
on GeM Portal under the tab "Vivad Se Vishwas - I" in respect of your station. The details of pending
payments as downloaded from the portal are attached herewith for your ready reference.

Keeping in view of above, It is requested that the outstanding/ pending dues may
please be cleared immediately & upload the payment confirmation documents from
SAP on GeM portal under the tab "Vivad Se Vishwas - I " under intimation to this Dte.
The matter may please be treated as MOST URGENT.

सादर धन्यवाद् सहित/ Thanks & with regards

एस. एस. हुसैन, वरिष्ठ प्रबंधक (अभि .-वि)/ S. S. Hussain, Sr. Manager (E-E)
पी एम एवम क्यू ए विभाग/ Dte. of PMQA
भारतीय विमानपत्तन प्राधिकरण/ Airports Authority of India

Subject: RE: Procurement Plan for Services & Goods through GeM Portal for FY-2023-24 - Reg.
Sir(s),
Reference may please be made to the trailing mail on the subject matter, wherein requisite information was
sought by 18.12.2023 but information received only from a few Directorates.
Necessary information w.r.t. subject matter may please be expedited to put up before the Chairman for
approval of Procurement Plan through GeM Portal for the FY: 2023-24, before forwarding same to the
MoCA at the earliest and latest by 19.12.2023, 1700 Hrs., positively.
सादर धन्यवाद् / Thanks With Warm Regards.
[Jitendra Singh]
General Manager [PM & QA]
Extn. no. 2510 Mobile no.9818444564
[email protected] Room no. 249, S/F, C Block, RG Bhawan New Delhi - 110 003

Sir,
With reference to the trailing mail it is intimated that the balance work has already been
completed as per attached SAT document.
Therefore the withheld/ balance amount may please be released to M/s Infosoft Digital Design &
Services Pvt. Ltd.
सादर / With regards,
एस मंडल/ S. Mandal
उप महाप्रबंधक (बिमानपत्तन प्रणाली)/DGM(Airport System),
भारतीय बिमानपत्तन प्राधिकरण/ Airports Authority of India
O/o GM(CNS), RHQ, NER.
Mob: 9836346999
Respected Mam,
Smile
You are
the most
favourable mam of this office,
I saw here .
HAPPY NEW YEAR, 20-24
THANK
YOU.

Respected Mam,
Smile
You are
the most
Beautiful mam of these Season,
I saw here .
HAPPY NEW YEAR, 20-24.
THANK
YOU.
महोदय/महोदया/Sir/Madam,

अधोहस्ताक्षरी
दिनांक 02.01.2024 के पुर्बाहन से 05.01.2024 अपराहन तक दौरा पर
स्टेशन से बाहर रहेंगे I
The undersigned will be out of station on tour from 02.01.2024 (A/N)
to 05.01.2024 (A/N).

उक्त अवधि के दोरान श्री चम्पक कुमार कलिता, प्रबंधक

(अग्नि), क्षेत्रीय मुख्यालय, उ.पू.क्षे, गुवाहाटी
(मो.- 9864816205) अपने सामान्य कार्य के अलावा आर. एफ. ओ.
(उ.पू.क्षे), क्षेत्रीय मुख्यालय, गुवाहाटी के कार्य को
भी 03.01.2024 के पुर्बाहन से 05.01.2024 अपराहन तक देखेंगे I

During the above period Shri Champak Kumar Kalita, Manager (FS),
RHQ-NER, Guwahati (Mob-9864816205) will look after the duties
of RFO in addition to his official duties from 03.01.2024 (F/N)
to 05.01.2024 (A/N).

सधन्यवाद/Thanking you.

सस्नेह/With Regards,
डब्ल्यू. संतोष के सिंह/ W. Santosh K Singh
क्षेत्रीय अग्निशमन अधिकारी/For Regional Fire Officer
वरिष्ठ प्रबंधक/Sr. Mgr.(FS)
क्षे.मु, उ.पु.क्षे / RHQ, NER
मो./Mobile:8731925925

Please find attached herewith the Revenue expenditure Budget FY 22-23 BE ,

The fund of Rs 191.80 Lakhs are available for consumption of stores and spares
.

The financial implication for the Rate contract for the printing of customised
printing items may be adjusted against this budget head.

The process of procurement will be carried out through off line open quotations
method as Rate contract is not available on Gem Portal as of now .

Case is summited for accord of AA&ES with recommendations

The photocopier machine has been installed in the O/o RED, Secretariat, ER the said
machine shall be remove or replaced by new one through IT, because that machine is on
rental basis otherwise, its validity will expired on 23-03-2024. May kindly be intimate to
this office as early as possible.

Thanks with regards.

The matters is discussing with Jt.GM(HR), after completion of

new uniform distribution with under ER Region, further the old
uniform cloth may be handed over to MM section for further
necessary action.
As discussion in the chamber of Jt.GM(HR)ER,

Considering the scarcity and cost of land, and the cost and difficulty of R & R involved, cost of setting up and
recent experiences of running FBC based power plants by CIL, such plants with CIL investment may be
difficult and so, efforts may be made to link with power plants set up by other parties interested to lift the
rejects partially or in its entirety. The availability of the required quantity of rejects at one place or in
proximity is another issue that might dampen the FBC initiative. However, some big washeries coming up in
MCL and SECL may generate substantial amount of rejects for a FBC Power plant in its vicinity to sustain.
Book1.xl
sx
Sir,
With reference to the e-file no: AAI/NER/VELR/CNS-IT/WRITE_OFF/2023-24/1,
station has initiated write off action for the unserviceable items of CNS and IT
departments. In this regard station is not having the asset details for some of the items
mentioned in the attachment. It is requested provide the details in the attachment if asset
details are available with RHQ.

Sir,
Reference may please be made to the trailing mail. In connection with the subject
matter, it is pertinent to mention here that the undersigned is presently posted at NSCBI
Airport, Kolkata.
Further it is to inform that the recommendation for deferment in relieving of undersigned
has already been processed by HR department, NSCBI Airport, Kolkata.

Submitted for kind information please

Sir,
Refer to the trailing mail, the no of C-SMS manual copies required to
be printed 20 (instead of 15 as per earlier mail) as it is required to be circulated to HODs
of HR. FIN, TECH & ENGG I & II.
दर/Regards,
मंजरी दास धर /MANJARI DAS DHAR
संयुक्त महाप्रबंधक (एटीएम - विमानन संरक्षा )/JGM (ATM-Aviation Safety)
पूर्बी क्षेत्र/Eastern Region - कोलकाता विमानपत्तन /Kolkata Airport
Ph. 033-25130632, Mob. +91-9702689898

Madam ,
Please raise the demand through e-office and with the in principle approval of the
competent authority as per DOP para 1.26 .
Thanks with Regards

सुन्द्र कुमार जीवातोड़े/SURENDRA KUMAR JIWATODE

संयुक्त- महाप्रबंधक (सीएनएस)/Jt.GM(CNS)
गुवाहाटी GUWAHATI
99815 31110 Extn 6035

Subject: Annual Demand of Stores and Stationary for ASTI-- reg

Sir,
Attached please find the Annual Demand for the Stores and Stationary for ASTI AAI,
Guwahati for year period from Jan 2024 to March, 2025. The e-office wherein "In
principle approval" received from RCSO-NER/DGM (Sec) for the mentioned items also
attached for reference please.

Thanks and regards

Subject: Fw: Asset Details
Sir,
May please refer trailing mail, the station has initiated write off action for the
unserviceable items of CNS and IT departments.
In this sequence, it is requested to provide the details in the attachment if asset details are
available with RHQ so that the process of disposal may be expedited and completed in a
timely manner.

Submitted, please.
सादर / Regards
अमित कुमार चौरसिया / Amit Kumar Chaurasia
प्रभारी (सं. दि. नि.) / CNS In-Charge

Sir ,
In respect of CNS items there is no record is available at RHQ CNS stores . However
regarding Photocopier machine it is intimated that , replacement has already done with
Kyocera Make machine at your station against old machines of SHARP under buyback ,
Vendor has not lifted those machines from your station. Hence it is no longer the property
of AAI .
Regarding assesment of Its purchase price of items for which record is not available ,
please refer AAIPM Chaper 10 , A well defined process has been given . Act accordigly to
complete the task of disposal at the earliest please.

Thanks with Regards

सुरेन्द्र कुमार जीवातोड़े/SURENDRA KUMAR JIWATODE
संयुक्त- महाप्रबंधक (सीएनएस)/Jt.GM(CNS)
गुवाहाटी GUWAHATI
99815 31110 Extn 6035

Sir,

Quantity one Wooden box containing serviceable Qty.1 CMA module and Qty.2 SMA
modules P/o Mopiens Maru DVOR is dispatched by Indigo Air vide AWB No: 312-
86006966 dated 18.01.2024.
It is requested to kindly make arrangement for collection of modules and further onward
dispatch to Barapani Airport .
CNS In-charge Barapani is requested to kindly coordinate with Jt. GM (CNS), Stores NER to
and acknowledge the receipt and performance of the module.
सादर धन्यवाद / Thanks & Regards
मल्लेश्वरी पोरंकी / Malleswari Poranki,
वरिष्ठ प्रबंधक (एटीएसईपी)/Sr. Manager(ATSEP),
विशिष्ट अनुरक्षण इकाई / Specialized Maintenance Unit, Begumpet Airport.
Sir,
As you are aware that R&M Budget RE 2022-23 & BE 2023-24 of AAI has already been approved
and circulated to all the units and stations by the concerned section of Finance Dte. RHQ, NER.
Accordingly, station-wise approved R&M Budget RE 2022-23 & BE 2023-24 is also available under
SAP.
It is observed that while submitting the proposal for Financial Concurrence, the Budget is not
properly being identified towards the proposal. Sometimes, Budget is identified from BE 2022-23
or from Combined Budget of NER for the proposal related RED-Guwahati-RHQ, NER.

Since, R&M Budget RE 2022-23 & BE 2023-24 is already approved and Station-Wise R&M Budget
is available thus, identification of Budget under BE 2022-23 is no longer valid for Financial
Concurrence from BE 2022-23.
In view of the above, it is requested to identify the Fund from approved Budget RE 2022-23/ BE
2023-24 from the station concerned.
In this regard, Approved R&M Budget RE 2022-23 related to “RED - GUWAHATI-RHQ-
NER” and “APD – GUWAHATI” including all stations of NER are attached herewith for
identification of Fund from approved Budget of the concerned station for Financial Concurrence.

This is for your kind information and necessary action please.

सादर / Regards,
(हारान पाल)/ (Haran Paul),
सहायक महाप्रबंधक (वित्त)/ AGM (Finance),

Sir,
With reference to trailing mail on the subject, no information from departments/stations
have been received on the subject except from Imphal airport.

As directed in the trailing mail of CHQ, it is once again requested to provide details of
claims filed by MSMEs ( as on today i.e 12.01.2024) under Vivad se Vishwas- 1 scheme, to
this department by 16/01/2024 @1530 Hrs for onwards submissions to CHQ.

If no claim submitted by MSMEs under Vivad Se viswas-1 scheme, a NIL report from your
department/station may kindly be submitted to this department.

This may be treated as MOST URGENT Please.

भवदीय/Yours sincerely
दीपक चंदर पाल / Deepak Chander Pal
Dear,
In reference to your demand no:AAI/NER/HR/STORE-14, dtd. 05-01-24 for Evolis Id.
Card printer cartridge, it is requested to provide the Model no. for both the Machine
and Cartridge in order to process for further procurement action.Your early action is
awaited.

Thanks & Regards

sir,

Kindly send the Required documents for further bill payment process, i.r.o GeM Contract
No - GEMC-511687710070150 dated - 06.11.2023
1. GST undertaking (Copy attached)
2. ITC Self Declaration (Copy attached)
3. Cancelled Cheque

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Sir,
Attached please find the New Vendor template for new vendor creation in SAP. You are
requested to fill up the excel sheet and send it back along with the documents below for
Vendor ID Creation for future bill payment from our end.
1. New Vendor Template (attached)
2. GST Undertaking (attached)
3. GST payment screenshot from portal
4. GST registration certificate
5. Cancelled Cheque
6. ITC self declaration (Attached)

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

To
The Regional Executive Director (ER),
AAI,RHQ,Kolkata-52.

(Through Proper Channel) .

 Sub : Application for seeking Station Leaving Permission

Respected Sir/Mam,

This is to inform that the under signed shall be out of station from 25/01/2024 to 28/01/2024 for the
purpose of personal domestic reason . I may kindly be granted permission for leaving the station for the
aforesaid period . I shall be on 29/01/2024.

I shall be available on the following address during the period :

VIP Millan Nagar, Near Greenland Nursing Home, PO-PS Azara ,
Dist. Kamrup (Metro)Pin-781015.

Template 3: Laser Eye Surgery

Subject: Leave Application for Laser Eye Surgery

Dear [Manager’s Name],

I trust this message finds you well. I am writing to formally request a

short leave from [Start Date] to [End Date] to undergo laser eye surgery,
which has been recommended by my ophthalmologist. Kindly find
attached the medical certificate for your records.

During my absence, I will ensure that all my responsibilities are either

completed or handed over to a colleague. I am confident that my team
can manage efficiently in my absence.

Thank you for your consideration.

Best regards, [Your Name] [Your Job Title] [Contact Information]

Sir,
The following items are required to be dispatched to SMU Hyderabad for repair.

Transit
Sl.No Item Qty Sl.No Date Remarks
From To
1 Shillong to
Guwahati
by Road
and from
Guwahati
 to SMU
Hyderabad
by flight

It is requested to kindly arrange transit insurance for the above items at the earliest.

Thanks & Regards

एस.एस. कृष्णा कुमार/ S.S. Krishna Kumar
संयुक्त महाप्रबंधक (सं.दि.नि.)/ Joint General Manager (CNS)
शिलांग विमानपत्तन/ Shillong Airport

महोदय / Sir
कृपया CRSD से Open Cover Transit Insurance policy के तहत
Insurance के लिये नीचे दिये गये format मे request भेजेंI
1- भेजने वाले स्टेशन का नाम व पता / Name & address of the
Consigner Station
2- पाने वाले स्टेशन का नाम व पता / Name & address of the
Consignee Station
3- समानों का विवरण क्रमांक संख्या सहित यदि है/ Items
description with serial no. if any
4- प्रेषण की तारीख / Date of Dispatch
5- प्रेषण की तिथि को सामान की मार्केट मूल्यह्रास कीमत (अंको
मे / शब्दों मे) केवल भारतीय मुद्रा में /Depreciation market
value of the item as on date (In figure/ in Word) only in Indian
Rupees.
6- भेजने का माध्यम / Mode of Transport
7- परिवहन की एजेंसी का नाम / Name of Transport Agency
8- इस बात का प्रमाण पत्र दे कि सामान को इस ढंग से पैक किया गया
है कि आन्तरिक टूट फूट न हो / Certificate stating that items are
packed in proper packing to avoid internal damage to items.

NAME DESIGNATION SIGNATURE WITH STAMP

The matters is discussing with Jt.GM(HR), after completion of new uniform distribution with under ER
Region, further the old uniform cloth may be handed over to MM section for further necessary action.

Please arrange to collect estimate price quote from Market/GeM portal ,

minimum 03 Quote shall be obtained .

Please organize a meeting on priority, with HODs of departments , dealing with contracts primarily
involving Laboure deployment.

The undersigned will be leave from 07.02.2024.

During the absence of undersigned Sh. Susanta Das, DGM (Fin)- I, RHQ,
NER (M- 9123958689) will look after the duties of GM (Fin), RHQ, NER in addition to his
normal duties.

सादर/ Regards,
(एम. के. एस. बरदलै)/(M.K.S. Bordoloi)
महाप्रबंधक (वित्त)/ GM (Finance),
भा. वि. प्रा./Airports Authority of India,

Sir,
It is requested to scrunitize the requisition given by the CASO and thereafter forward it to
APD with recommendation for the procurement.

सादर धन्यवाद Thanks & Regards

भरत बनसोड़े /Bharat Bansode
Sir,
Kindly refer to the trailing mail on the above subject. It is to recommendated
that the requirment of furniture & equipment has been submitted by CASO is
verified is found correct.
Thanks & Regards,
पी.के. दास/ P.K. Das
मुख्य सुरक्षा अधिकारी/ Chief Security Officer
भा.वि.प्रा., डोनी पोलो हवाईअड्डा/ AAI, Donyi Polo Airport
फ़ोन नंबर/ Ph No - 9436851327/ 9435015822
It is to bring to your kind attention that CASO Office furniture procurement is pertain to
Material Management Department. Therefore, it requested to send the CASO office
Furniture requirement to Material Management, RHQ,NER-Guwahati.

सादर धन्यवाद Thanks & Regards

भरत बनसोड़े /Bharat Bansode
TReDS
Dear Madam/Sir
Please find attached herewith the list of some MSME vendors with ongoing works ,
Further it is requested to onboard these vendor group on TReDS Platform through
m1xchange.

The benefit and Modus operendi(procedure) TReDS has already been explained to them .
If possible updates in this regard may please be communicated to us once onboarding has
been completed .

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

To:
Technical department NER (HOD NER);

Sir,
As asked the status of fund utilization is under process for FC for AA&ES. This is for
information please.
Thanks & Regards
for,
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Dear sir,
Greetings from Airports Authority of India, RHQ, NER, Guwahati. The
RHQ,NER,Guwahati is in process to issue Biometric Airport Entry Permit(BAEP) for the
employees of NER . To complete the task, few consumables are required for the FARGO
Printers as mentioned in Annexure-A(copy attached) . In order to proceed for
procurement action, Being OEM a budgetary quotation is required from you is requied
to this office for all the consumables as mentioned.
Accordingly, it is requested to submit your best offer price for the items to this office
by return mail . It is also need to mention that if any Dealership/OEM certificate may also
please be forwarded with.
Your early action on the above matter will highly appreciated.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
Sl. Particulars Quantity
No.

1. FARGO Polyguard Overlaminate- 11 Nos.

Custom Whole L1/L2 250 Images
Part No. 082667-102 (HID) 250 Images x 11=2750

2. FARGO HDP Color Ribbon- YMCK 06 Nos.

500 Images.
Part no. 084051(HID) 500 Images x 6 = 3000

3. FARGO HDP Retransfer Film- Clear 5 Nos.

1500 Images
Part No.084053(HID) 1500 Images x 5 = 7500

4. BAEP blank Card. 2000 Nos.

Annexure – “A”

Sir ,
The requirement shall be put up in e-office after the accord of in-principle approval of the
competent authority .
However the ground work of the supply of these items is already worked out ,with BCAS
approved OEM agency due to high Security Hologram .
You are requested to put up the requirement through E-office please .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
Subject: FW: Instructions issued by DPE for mandatorily onboarding of MSE vendors on TreDs
Sir,
With reference to the trailing mail and as per details received from the concerned Directorates,
following are submitted for your kind perusal please,
As on date, no outstanding dues towards MSE vendors,
1. No running contractor of Civil Department Agartala are of MSE / MSME vendor category,
2. One agency is requesting for allowing time for registering the same with the portal by April
2024 as they have almost reached the closing of this financial year.
Subject: Instructions issued by DPE for mandatorily onboarding of MSE vendors on TreDs
Sir,
Refer to the trailing mail. The consolidated information i.r.o MBB Airport,
Agartala is forwarded for further perusal please.
सार/ With Regards,
रमेश चंद मीना / Ramesh Chand Meena
स्थानापन्न विमानपत्तन निदेशक/ OFFICIATING AIRPORT DIRECTOR

Sir,
Attached please find the attendance Sheet for January 2024.

Sir,
Station is delivering the item to Stores RHQ NER , without any approval
from competent authority .
If this the case , then item could have been delivered to actual consignee
SMU Hyderabad directly .
Kindly intervene the dispatch .

Dear sir,
This office is in process for yearly procurement of Samsung Printer Cartridges for various
units for RHQ, NER, Guwahati. Hence, it is requested to furnish the details of Samsung
Printer that are in use at various Units of RHQ, NER, Guwahati. The total nos. of machines
along with Model no may also please be forwarded to this office for early procurement
action.

Your early response in this matter is awaited.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Shri Dilip Kumar Deka, AGM (Finance) is nominated from Finance Dte.

Further it is requested that a committee as proposed below may be nominated

for the technical evaluation.
The undersigned may please be nominated from MM Department RHQ, for
the technical evaluation committee.

Please issue the intimation letter to the committee member officers intimating
the date of discussion on the specifications .

Kindly form a technical evaluation committee shall consist of three official from
different Dte.
The undersigned will be out of station on official Tour to Dibrugarh Airport w.e.f
26.02.2024 (morning) to 28.02.2024 (morning).
अधोहस्ताक्षरी की अनुपस्थिति के
दौरान श्री अबनी कुमार वैश्य , ऊप महाप्रबंधक (वित्त)-II, उ.पू.क्षे (M- 863
8112937) अपने सामान्य कार्यों के अलावा महाप्रबंधक
(वित्त), उ.पू.क्षे के कार्यों को भी देखेंगे।
During the absence of undersigned Sh. Abani Kumar Baishya, DGM (Fin)- II, RHQ,
NER (M- 8638112937 ) will look after the duties of GM (Fin), RHQ, NER in addition to his
normal duties.
सादर/ Regards,
(एम. के. एस. बरदलै)/(M.K.S. Bordoloi)
महाप्रबंधक (वित्त)/ GM (Finance),
भा. वि. प्रा./Airports Authority of India,
क्षेत्रीय मुख्यालय, उत्तर पूर्वी क्षेत्र/ RHQ , NER
गुवाहाटी/ Guwahati
आसाम/ Assam - 781015
Telephone No. - 0361-2842737.

With reference to CHQ letter dt. 22/02/2024, immediate action in respect of MSME agencies in
areas under your jurisdiction at various airports was to be taken and report was to be submitted.
This particular matter is one of the parameters of MOU of MoCA with AAI. Immediate action is
required to inform all MSME agencies by mail and letters etc to come on Board as mentioned. It
will affect AAI rating, and being monitored at CHQ. Please accord top priority and ensure mails and
letters sent to all MSMEs by 1200 Hrs on 27/02/2024 and send report with list of agencies by 1500
Hrs without fail.
सादर Regards,
सनमुख जुगानी Sanmukh Jugani
क्षेत्रीय कार्यपालक निदेशक Regional Executive Director,

Sir/Madam,
A committee constituted by the competent authority vide e-file no:71/163/2023-
SEC-NER, comprising of the following executives to carry out rate negotiation with M/s,
Lipi Data System Ltd. for the procurement HID Printer consumables pertaining to Bio-
metric AEP. In view of above, all the members are requested to make them available on
28-02-2024, at 16-00 hrs. IST at O/o the Jt.GM(CNS)/MM, RHQ,NER,Guwahati
positively to complete the job of rate negotiation.

01. Sri Bijay Das. SM(Security),RHQ,NER,Guwahati.

02. Sri Nirmali Pegu. AGM(IT), RHQ,NER,Guwahati.
03. Sri Subhash Abnave.AGM(Fin).RHQ,NER,Guwahati.
04. One representative from M/s,Lipi Data System Ltd.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

Sir ,
With respect to subject cited matter; It is further requested to refer " Overall pending
Report" derived from GeM portal with RED NER account as on today on 14.02.2024 ,
Stating only Rs.2.86 Cr.
With repect to report shared by GeM Authorities , following are the observation from this
office
1. Highlighted Contracts are not belongs to RED NER account .
2. Amount shown as pending is not tallying with the Report derived from the GeM account
of RED NER .
It is shown as Rs. 7,12,44,121 against actual pending Rs 2.86 Cr .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Sir ,
Please find the Deliver Note of Shree Maruti Courier , against the dispatch of
Nav Aids Spaces P/o Barapani Airport . These items are already dispatched
SMU Hyderabad by Air as Directed in Approval by GM CNS RHQ NER .
You are requested to release the payment of Rs 11,000/- to the shree
Maruti Courier. By the way of regular Imprest or by Special Imorest which
ever way best suits as per prevailing practice .

Thanks with Regards

Surendra Kumar Jiwatode
JGM (CNS)
LGBI Airport Guwahati

Sir,
As asked the status of fund utilization is under process for FC for AA&ES. This is for
information please.
Thanks & Regards

(K.K. DAS)
Manager(MM)
for,
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Sir,
Enclosed please find a copy of Incident (notice) raised in GeM by M/s, Multitech
Automation for delay payment in post CRAC. The bill has already submitted at the
concerned section by this office for payment action. The above payment was for the
supply of Ricoh Print Cartridge (MP3554S) against GeM contract No: GEMC-
511687797433204, dtd.24th Nov/2023, hence it is requested release the payment on
priority basis.
This may please be treated as most urgent.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

ESTIMATE REQUIRED
Dear sir,
Greetings from Airports Authority of India, RHQ, NER, Guwahati. The RHQ,NER,Guwahati
is in process to issue Biometric Airport Entry Permit(BAEP) for the employees of NER . To
complete the task, few consumables are required for the FARGO Printers as mentioned in
Annexure-A(copy attached) . In order to proceed for procurement action, Being OEM a
budgetary quotation is required from you is requied to this office for all the consumables
as mentioned.
Accordingly, it is requested to submit your best offer price for the items to this office
by return mail . It is also need to mention that if any Dealership/OEM certificate may also
please be forwarded with.
Your early action on the above matter will highly appreciated.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

Sir,
I hope this email finds you well. I wanted to bring to your attention the
recent cases of L1 suspended vendors that have been identified. As we are
all aware, this is a serious matter and requires immediate attention and
remedial action.
I kindly request your suggestions on how to handle this scenario and what
steps should be taken to prevent such incidents in the future. Your
expertise in this matter would be highly appreciated.
Thank you for your prompt response. Let us work together to address this
issue and ensure a smooth operation.
Best regards,

Surendra Kumar Jiwatode

JGM (CNS) /MM
Coordinator GeM (AAi-NER)
RHQ NER Guwahati

Sir,

Attached Please find the Monthly Pending Payment in respect of MSME

and GeM Vendors status as on 31.01.2024.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

TReDS
Subject: Fw: Implementation of TReDS in AAI- reg.

Sir,
Please refer trailing e-mail. Electrical Engg. Section, Lilabari
has informed the following MSME agencies through e-mail to
onboard/register on TReDS.
1) M/s Satyajit Baruah, North Lakhimpur, Assam.
2) M/s Raju Das, North Lakhimpur, Assam.
3) M/s AMA Private Ltd, Mumbai.
This is for your information and onward submission to RHQ,NER.

सधन्यवाद / With Regards,

(नरेन्द्र एन. दूबे /Narendra N. Dubey)

वरिष्ठ प्रबंधक (अभि.-विद्युत)/ Sr. Manager (Engg-Elect)
भारतीय विमानपत्तन प्राधिकरण /Airports Authority of India
लीलाबारी हवाईअड्डा,उत्तरी लखीमपुर /Lilabari Airport, North Lakhimpur,
असम / Assam-787051 दूरभाष: 03752-234182 / मो: 86 01 87 65 01

To:
PMQA, CHQ;

Sir ,
With respect to subject cited matter; It is further requested to refer " Overall pending
Report" derived from GeM portal with RED NER account as on today on 14.02.2024 ,
Stating only Rs.2.86 Cr.
With respect to report shared by GeM Authorities , following are the observation from this
office
1. Highlighted Contracts are not belongs to RED NER account .
2. Amount shown as pending is not tallying with the Report derived from the GeM account
of RED NER .
It is shown as Rs. 7,12,44,121 against actual pending Rs 2.86 Cr .

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

To:
GM(CNS)-NER;
Sir,
This office is processing for procurement of following sizes of "WHITE BOARD & NOTICE
BOARD" ON Gem Portal, avoiding the Piece meal purchase from regular imprest. Sizes:- 4ft
x 3ft. & 3ft. x2ft. If there are any requirement for above mentioned items may please be
submitted through mail to undersigned by 15th June-2023.
Thanks & Regards
FOR,
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

To:
PMQA, CHQ;
Cc:
RED AAI North East Region;
Abani Baishya; GM FIN. NER AAI; Bishnu Jyoti Swargiary;

(1 attachment )
Monthly
D.O~.xlsx
Sir,
Attached please find the Monthly Pending Payment in respect of MSME
and GeM Vendors status as on 29.02.2024 as desired by your
concerned office.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

AUDIT INFORMATION
Sir,
Please refer to the trailing mail of Internal Audit, it is requested to provide the data as per
annexure for their audit.
सादर/ Regards
सी.एन. हाजोवारी / C.N. Hazoary
सहायक महाप्रबन्धक (वित्त) / Asstt. General Manager (Fin)
भा. वि. प्रा./Airports Authority of India,
क्षेत्रीय मुख्यालय, उत्तर पूर्वी क्षेत्र/ RHQ , NER
गुवाहाटी/ Guwahati
आसाम/ Assam - 781015
मोबाइल : 9435298974/Mobile No.9435298974

From: mcbaainerghy <[email protected]>

Sent: Tuesday, March 5, 2024 10:41 AM
To: Chakendra Nath Hazoary; DGM Finance, NER 2; Subhankar Deb
Subject: [WARNING: ATTACHMENT UNSCANNED]Internal Audit requisition for contract details

CAUTION: This email has originated from Outside of AAI. Do not click links or open attachments
unless you recognize the sender and know the content is safe. Malware/ Viruses can be easily
transmitted via email.
Dear Sir,
PFA(please find attachment) for contract details. Please arrange to provide the data as per
annexure for our audit.
Thanks and regards
N Debnath
Internal auditor
M C Bhandari & Co

From: Prabhakar Acharya

Sent: 04 March 2024 17:41
To: GM HR NER
Cc: Executive Director(HR), AAI; RED AAI North East Region
Subject: Issuance of Service Uniform - reg.

Sir,
Reference may please be made to CHRM Circular No. 03/2024 regarding Consolidated
guidelines on Service Uniform for AAI employees.
It is intimated that I am superannuating on 30.06.2024. It is requested that Service
Uniform materials may please be issued to me for the purpose as mentioned in para 1 & 2
of above said CHRM circular.
सादर / With Regards,
प्रभाकर आचार्य / Prabhakara Achary
महाप्रबंधक (सी एन एस ) /General Manager (CNS)
क्षेत्रिय मुख्यालय, पूर्वोत्तर क्षेत्र/RHQ, NER
गुवाहाटी / Guwahati, असम/Assam
टेलिफोन: 0361-2841680 मो : / 9008006798

COMPLAINT MAIL
From: Jt. GM ATC Guwahati
Sent: Monday, February 19, 2024 4:46 PM
To: Co-ordination In-charge, Guwahati <[email protected]>
Cc: Member(ANS) <[email protected]>; ED (ATM), AAI <[email protected]>; RED AAI North
East Region <[email protected]>; Satya Singh <[email protected]>
Subject: Status of the e-file no. AAI/GHT/ATC/MISCONDUCT dated 30/03/2023, reg:
महोदय/Sir,

With reference to the e-file number AAI/GHT/ATC/MISCONDUCT dated 30/03/2023 on the

subject “Misconduct and indiscipline behaviour exhibited by Sh. Prabhakar Prabhat, AGM(ATM)”,
it is intimated that although it has been more than 3 months ,the status of this e-file is not known
to this office. Reference may please be drawn to note#12, wherein CHQ(HR) had emphasized the
errant behaviour of the official regarding smooth functioning of the office. So it is requested to
take up the matter urgently and necessary action may be initiated so that suitable action may be
taken by competent authority. Please find attached e-office noting in pdf file.
भवदीय/Regards,

सत्य पाल सिंह/Satya Pal Singh

संयुक्त महाप्रबन्धक(ए.टी.एम)/ Jt.GM(ATM),

वायु यातायत सेवा प्रभारी/ATS In-charge,

एल.जी.बी.आई हवाई अड्डा/ LGBI Airport,Guwahati-15.

Imprest Note

 Dear Sir, I request immediate issuance of imprest cash as the remaining

balance is 0.00, and the money is urgently needed. In the previous month,
imprest cash was not issued, and many tiny works were pending, including
light bulbs, battery cells, repair and maintenance work, and some cleaning
equipment.

In response to observation of Dte of Finance on note page dated 11/07/2019, the dte of CNS has
submitted revised statement of purchase stating the correct figures of actual purchase.

ENQUIRY FOR ALMIRAH

JGM(Tech) vide note 6 desired to check from HR/IT/OL dept as to whether any unused almirah is
there out of those procured in last fiscal year. OL & IT dept has confirmed that there is no such
free/unused almirah.
In view of considering all facts and findings placed , it is requested to please accord in principle
approval for procurement of Stationary ,conservancy and Printed items material by the way of
ARC with National Co-Operative Consumers Federation of India Ltd.(NCCF) a Governmnt of India
Undertaking. Adhering to AAI Policy Vide CHRM Circular 02/2017 Dated 28/06/2017 .

Submitted for In principle approval Please .

Note # 2
In continuation to the note #1 , AAI RHQ NER has 99% Furniture items belongs
to Godrej Make , For the durability and upkeep of these assets it is mandatory
to have a ARC/AMC contract with the OEM i.e. M/s Godrej .

As suggested in previous note , and brought out in record the examples of best
industry practices AMC contract as placed on opposite .(AAI other NR/WR and
other PSU )

In Principle approval May please be accorded for further process .

After discussion this office has initiated procurement process an obtained 3

different company from GeM market to estimating the procurement cost for the
Refrigerator capacity of 362 liters . The procurement will be done through GeM
under direct purchase L1 compare method.(Copy placed on opposite side
page No# 6-8 ).

The file has been processed as per directions of the competent authority

TECHNICAL EVALUATION COMMITTEE REPORT.

The technical evaluation was performed by the duly appointed committee, and
the report is submitted here for information.

04 vendors have placed the bid. Out of 04, 03 vendors have qualified for
financial bid.

Submitted for approval of report.

29/06/2022 04:42 PM
B BORO
AM(MM)-NER

Note # 33
Report approved.
Financial bid may be opened and furnished for further processing.
29/06/2022 04:48 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER

Note # 34
The financial bid was opened up, with 03 bidders, as per attached receipt. The
details are as under:

1. Vinayaka furnishings ₹1211000 L1

2. Furniture Gallery ₹1237000 L2
3. 21st Century ₹1303898 L3
M/s Vinayaka furnishings emerged as L1 with quoted price of ₹12,11,000. This
is 18.92% below the financially concurred amount of ₹14,93,700.

Submitted for FC for acceptance of L1 vide AAI DOP para# 7.6(a) -

JGM(CNS)/MM-stores upto a value of ₹300 Lakhs.

29/06/2022 05:55 PM
B BORO
AM(MM)-NER

This being a Capital item, should be procured through Capital budget of RHQ.
Hence it is requested that a funds of ₹58,224/- may please be allotted for the
procurement of a refrigerator for ASTI.

In response to observation of Dte of Finance on note page dated 11/07/2019, the dte of CNS has
submitted revised statement of purchase stating the c he observation as made in Note #
09 , the link appropriate approved budget , Accordingly the copy of Bodget
Approval RE 2022-23 & BE 2023-24 is placed opposite , indicationg sufficient
fund is available to make procurement of instance proposal .

in view of above it is requested that :

FC for AA&ES and Acceptance of L1 may kindly be accorded for the
procurement of items for AAI Hostel .

FC may please accorded for an amount of Rs 51,260/- (with GST ) vide DOP
PARA 9.9 (A) . As the procurement is process GeM portal using direct purchase
and L1 compare method . Please read with DOP para 1.41 .
orrect figures of actual purchase.

MICROWAVEN OBSERVATION

he observation as made in Note # 09 , the link appropriate approved budget ,

Accordingly the copy of Bodget Approval RE 2022-23 & BE 2023-24 is placed
opposite , indicationg sufficient fund is available to make procurement of
instance proposal .

in view of above it is requested that :

FC for AA&ES and Acceptance of L1 may kindly be accorded for the
procurement of items for AAI Hostel .
FC may please accorded for an amount of Rs 51,260/- (with GST ) vide DOP
PARA 9.9 (A) . As the procurement is process GeM portal using direct purchase
and L1 compare method . Please read with DOP para 1.41 .

एनईआर हवाई अड्डों के लिए परीक्षण और माप उपकरणों की खरीद /

Procurement of Tezt & Measuring Instruments for NER Airports.
REPLYREPLY ALLFORWARD
Mark as unread

Gautam Goswami
Wed 3/13/2024 3:56 PM
To:
CNS In-Charge, Guwahati;
Cc:
Stores NER;
JGM CNS RHQ, NER;
Test
Equipm~.xlsx
Sir,
The information is awaited from CNS Guwahati. The compiled data in accordance to information
received from other statin is attached herewith for references.

सादर / Regards

गौतम गोस्वामी, सहायक महाप्रबंधक(इलेक्स)

कृते महाप्रबंधक(सी.एन.एस.),पूर्वोत्तर क्षेत्र
Gautam Goswami, AGM(Elex)
for GM(CNS) NER
मो.9864082670 / 7002575990

To:
Co-ordination In-charge, Guwahati;Airport Director, Dibrugarh; Airport Director Silchar; Airport
Director Jorhat;
Airport Director, Lilabari; Airport Director, Tezpur Airport; OIC, Rupsi;
Cc:
RED AAI North East Region;
GM FIN. NER AAI;

Sir,
MM RHQ NER have been receving the service uniform material in respect of staff posted
at respective Airports as follows:
Guwahati, Dibrugarh, Jorhat, Tezpur, Lilabari, Silchar and Rupsi
You are requested to please depute the officer for receipt of this uniform items,which are
under dispatch from the MM RHQ NER shortly .
You are also requested share the contact details of the officer concern in given format
 Postal Address of
Name Designation Mobile No. E-Mail ID
the Airport

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati

To:
[email protected];
[email protected]; To:

[email protected];
[email protected];

1 attachment
Annexure-
A
Dear sir,
Greetings from Airports Authority of India, RHQ, NER, Guwahati. The RHQ,NER,Guwahati
is in process to issue Biometric Airport Entry Permit(BAEP) for the employees of NER . To
complete the task, few consumables are required for the FARGO Printers as mentioned in
Annexure-A(copy attached) . In order to proceed for procurement action, Being OEM a
budgetary quotation is required from you is requied to this office for all the consumables
as mentioned.
Accordingly, it is requested to submit your best offer price for the items to this office
by return mail . It is also need to mention that if any Dealership/OEM certificate may also
please be forwarded with.
Your early action on the above matter will highly appreciated.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
Dear ___________

We regret to inform you that your services will be terminated from

01/09/2010. This decision purely lies in the hands of management and is
a force to be applicable, w.e.f. The date mentioned above.

To,______________
______________
Subject: contract termination

Dear ___________ (name of the person receiving the letter),

This letter is to inform you about the cancellation of the agreement of the business of our company with you
for the supply of the equipments that we signed _____________ (number of years) years ago. But recently
we get to see that
_______________________________________________________________________________ (reason for
the termination). And hence we’ve decided to terminate this contract, which is going to take effect from
_____________ (date of the termination). We request you to clear up all the supplies that are remaining,
within the given date and we’ll pay your lat services.
We hope you’ll get other companies to deal with, which may be
appropriate for your services.

Thanking you,
Yours faithfully,
_____________
Name and signature

To,
__________

Subject: contract termination

Dear ____________ (name of the receiver),
This letter is to inform you that the contract, we made on ____________ (date of the starting of the
contract), is going to be ended up by our company on the upcoming ____________ (date of the end of the
contract) due to the several problems we are facing in the business with your company. The reasons come
up to be ____________________________ (details of the reason for termination).
You are kindly requested to clear up all the dues to our company, and we promise to do the same within the
given time. We wish you the best of luck for any future.
Thanking you,
Yours faithfully,
______________
Name and signature
Subject: Termination Letter.

Dear Anil,
This letter is to inform you that you have been terminated from your job due to the lack of obedience and
dedication in your work performances. The reports received from your Team Lead clearly describe that you
have been extremely irregular in your job since the day you joined and even not shown any kind of
improvement in your works. It has been observed that you are mishandling the respective post you are in
and the company needs a much more skilled and dedicated worker for this post.
The final day of your termination is 4th June 2017 and within that, you are requested to resign from all the
projects you have been handling and clear all your settlements with the company.
Wishing you the best of your luck for the future,
Yours sincerely,
Adarsh Jhunjunwala.
Senior Manager – Operations.
Merge Group.

To,
Subject: Rental termination Letter
Dear _____ (name of the receiver)
This letter is to inform you that I want you to vacate _____ (address of you houses which is on rent) which
you have taken in rent from me.
I want you to vacate my place because of ______ (reason of terminating the tenant). We had an agreement
for the place, and now I would like to terminate that agreement. I would like you to vacate my place within
_____ (date within which the tenant has to leave the place).
I hope I have put forward my intention clearly and I would be happy if you vacate my house within the date
mentioned above.
Thanking You,
Yours Truly

To,

M/S,

Sub: Termination of Rental Agreement of my House.

Ref: Our Rental Agreement dated 20th January 2009.

Dear Mr. Jackson,

I would like to inform you that I would not be able to rent you my house henceforth as I need it for my son
who is returning from the USA shortly. Our rental agreement for F.No 5-9-217 stated above in “Ref” is
thereby terminated effective from 20th February 2010.
I request you to oblige and vacate my house within 19th February 2010 kindly. Please vacant the place as
mentioned so that I can use it further.
Thanking you.
Yours sincerely,
Albert Stewart
To:
[email protected];
Cc:
CNS Procurement Section, Guwahati;

Sir,
Please refer to your letter dated 23.01.2023 regarding release of Bank Guarantee, Vide no
- 003GT02171020020 dated - 12.04.2017 Amount - Rs 2,43,500.00, kindly provide the
respective Work order Copy and Work Completion Certificate from concerned section.
The process of release of Bank guarantee will be initiated only after the receipt of the
above mentioned documents.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

DRAFT COPY.

To,
M/s, MSK Solutions,
8A/1A,Ekdalia Place, Kolkata -700 019.

Subject: Renew/Extend Agreement.Regds.

Dear Sir,
Greetings from the Airports Authority of India, RHQ,ER, Kolkata, Please refer to your trailing mail letter
dated 18.0.2024 (6.51 pm) regarding extend of monthly Rental Basis
We regret to inform you that the contract, we made on ____________ (date of the starting of the contract),
is going to be ended up by our company on the upcoming ____________ (date of the end of the contract)
due to the several problems we are facing in the business with your company. The reasons come up to be
____________________________ (details of the reason for termination).
You are kindly requested to clear up all the dues to our company, and we promise to do the same within the
given time. We wish you the best of luck for any future.
Thanking you,
Yours faithfully,
______________
Name and signature

We regret to inform you that your services will be terminated from

01/09/2010. This decision purely lies in the hands of management and is
a force to be applicable, w.e.f. The date mentioned above.

Physical verification Report.

Respected Mam,
As the financial year 2023-24 is going to be completed on 31 st March 2024. Hence the
stock position of stationaries/non consumable items should be check/verify once in a year
ending i.e. 2023-24.
Here MM Dept. are done and attached the stock verification report for your kind
information please.

As the financial year 2023-24 is going to be completed on 31 st March 2024 and

the 29th ,30th/ 31st being holiday , All are requsted to ensure that all the bills
recevied are entered into SAP on or before 27th March 2024 Positively .
सधन्य‍ वाद
(एच आर डुडेजा / H R Dudeja)
संयुक्त महाप्रबंधक (सू.प्रौ) मुख ./Jt.GM(IT), CHQ

To:

CNS In-Charge, Agartala;CNS In-Charge, Barapani;CNS In-Charge, Dibrugarh;CNS In-Charge,

Dimapur;

CNS In-Charge, Guwahati;CNS In-Charge, Hollongi;CNS In-Charge, Imphal;

...
Cc:GM(CNS)-NER;Stores NER;JGM CNS RHQ, NER;DGM Airport System, RHQ NER;Brijesh Nishad;
This message was sent with high importance.
Action Items
Sir,
Reference may please be made to the trailing email dated 12.04.2024 received from O/o
Member(Operations) and In- Charge Member (Planning) CHQ.
CNS In-Charge of stations under NER is requested to update the Google Sheet with desired
information (related to CNS, AS and IT) in the Google Sheet, using the following link. Updation of details in
google sheet to be completed by 15.03.2024 for the kind perusal of member (Operations).

सादर / Regards

गौतम गोस्वामी, सहायक महाप्रबंधक(इलेक्स)

कृते महाप्रबंधक(सी.एन.एस.),पूर्वोत्तर क्षेत्र
Gautam Goswami, AGM(Elex)
for GM(CNS) NER
मो.9864082670 / 7002575990

Sir,
AAI,RHQ-NER will observe AAI Annual Day on 01.04.2024.
In this regard, it is requested to provide the available strength of AAI Employees list and
nos. of Contractual Labours indicating their name and designation by return mail to this
office.
सादर/With regards,
असीम चक्रवर्ती /Ashim Chakraborty
प्रबंधक (मा.स)/Manager(HR)
उत्तर पूर्वी क्षेत्र/NER
गुवाहाटी-15/Guwahati-15.
Subject: Entry of Bills into SAP.

MARCH ENDING 31/3/2024.

महोदय /महोदया,
As the financial year 2023-24 is going to be completed on 31 st March 2024 and
the 29th ,30th/ 31st being holiday , All are requsted to ensure that all the bills
recevied are entered into SAP on or before 27th March 2024 Positively .
सधन्य‍ वाद
(एच आर डुडेजा / H R Dudeja)
संयुक्त महाप्रबंधक (सू.प्रौ) मुख ./Jt.GM(IT), CHQ

To:
Executive Director (Engg), NR;ED(Engineering), SR;ED (Engg), WR;ED (Engg)-MIS &
Standardisation;ED(Engg) ER&NER;ED (CNS-P)-I;ED(CNS-P)-II;
...
Cc:
ED PMQA, CHQ;PMQA, CHQ;Stores NER;
You forwarded this message on 3/22/2024 11:52 AM.
 5 attachments
Screen_Shot.d TI_No._111 TC_01- Performance~. PPP_MII_Ord~.p
ocx ~.pdf 2024.pdf pdf df
Sir(s)/ Madam,
In the last review meeting of Standing Committee on Government e Marketplace (SCoGeM) held on
13.03.2024 under the chairmanship of JS(F&A), MoCA, Chairman of the Committee shown his displeasure
over the Goods and Services still being procured through CPP Portal, whereas the Govt. mandate is to
procure 100% Goods and Services through GeM Portal, except Goods and Services are not available on the
GeM Portal.
Following observations are made in this regard:
1. In many cases it is found that Non- Availability Certificate of GeM is obtained, whereas Goods/ Services is
available with different name.
2. Procurement bid is created under different category.
3. Exemption to reduce minimum local content in Public Procurement (Preference to Make in India), Order
2017obtained from GM/ APD/ RED/ ED.
It is pertinent to mention here that Powers to Grant Exemption and to reduce minimum local content is
rest with HMCA only as Clause-14 of the said Order.
4. Performance Bank Guarantee as per Procurement Manual is 10%, as per GeM Portal is 5% maximum. As
per Govt. of India directions it is 5% maximum( Copy attached ).
5. Please refer DoP Para 1.41, " The Terms of Contract may be finalized as per T & C specified in GeM Portal
from time to time".
6. In case of any confusion, non tracing of Goods or Services in GeM, guidance please write to GeM Help
Desk and copy to the undersigned.
7. Further, please refer screen shot of bottom of GeM Portal home page (Copy attached),
wherein under the head " Training" , 02 important tabs Training Calendar and
Business facilitators are given, wherein Live Trainings are scheduled and one has to
just click on given URL to join the training and in 2nd one area wise contact details of
Facilitators are provided, Bid Manager can call them at their work place for any help w.r.t.
GeM Portal.
8. Further and foremost, Shri- Surender Kumar Jiwatode, Jt. G. M. (CNS), RHQ, NER is a
Certified GeM Trainer, kindly be in touch with him for any guidance related with GeM
Portal Procurement.
Above points/ issues may please be forwarded to the all concerned under your
jurisdiction.

सादर धन्यवाद् / Thanks With Warm Regards.

[Jitendra Singh]
General Manager [PM & QA]
011-24610516 / Extn. no. 2510
Mobile no.98184-44564
[email protected]
Ground Floor, CRA Building
New Delhi - 110 003
Please consider the Environment- Print this mail only when absolutely essential

To:
Bipul Ch. Das; [email protected];
Cc:
Stores NER;
Kumud Das;

Sir/Madam,
The issuance newly received Uniform Materials for the Block Year starting from April-24
to 31st March-2027 commence on 27.03.2024 For Select employees, LGBI,Airport,
Guwahati, as stated in the given time table: We respectfully request everyone’s
cooperation in adhering to the Schedule.

The Uniform Materials will be issued as under:-

Daily between 10.00 am to 12.30pm & 3pm 5:30 pm.
VANUE:- RHQ,NER, (OLD BUILDING GROUND FLOOR)
DISTRIBUTION SCHEDULE:-
1) ALL SELECT EMPLOYEE, LGBI,AIRPORT:GUWAHATI:
2) DATED: 27.03.2024 TO 28.03.2024(2 DAYS)

NOTE:- Please take Note that , As of now only Shirts, Pant , Jersey, Pullover, Suit Cloth and
Ties for Gents and for Ladies Salwar & Kamiz & Jersey full & Half & Blazer Cloth is received
by this office.
The information as above may kindly be bring to the notice of all officials under your kind
control.

Thanks & Regards

(KUMUD KUMAR DAS)
MANAGER(MM)RHQ,NER,GHY-15
FOR, सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
क्षेत्रीय मुख्यालय गुवाहाटी/RHQ NER Guwahati
9981531110

To:
GM HR NER;
Cc:
Stores NER;

Respected Sir,
This is to inform you that, my physical size is 72 inches hight and body size also 56 inches.
In view of above, the Competent Authority may please be approved for issue of Uniform
material as per my physical size.
This is for information and kind consideration please.
With regards
Ranjan Sonowal
Asstt. Manager (HR)AAI,LGBI Airport Guwahati
 NEW UNIFORM RELATED MAIL
Subject: Procurement of Uniform for AAI Employees - reg

Sir/Madam,
Please find attached letter No. AAI/Admin/Uniform/2022 dated 28/11/2022 along with
Annexures – I and Annexure – II on the above subject, contents of which are self-explanatory.

In this regard, it is requested to provide the consolidated information given as Annexure – I

and II in the prescribed formats to Admin Directorate, CHQ on or before 09.12.2022.
सादर/ Regards,
एस. राजा रेड्डी / S. Raja Reddy
महाप्रबंधक (प्रशासन) / General Manager (Admin.)
भारतीय विमानपत्तन प्राधिकरण / Airports Authority of India,कमरा सं. 220/ Room No. 220,ए
खंड, दितीय तल / 'A' Block, Second Floor नई दिल्ली/ New Delhi-110003Tel. No. – 011-24645232

Subject: FW: Procurement of Uniform for AAI Employees - reg

Sir,
Enclosed please find herewith the data for uniform.

The requisite information is to be provided in the attached format, and the same is to be
forwarded to stores deptt. NER under intimation to HR section, RHQ, NER on or before 06/12/2022
for onward transmission to CHQ.
सादर/With regards,
एस.लालु /S.Laloo सहा.महाप्रबंधक (मा.स)/Asstt.Gen.Mgr(HR)
कृते महाप्रबंधक(मा.स)/for
GM(HR)उत्तर पूर्वी क्षेत्र/NER गुवाहाटी-15/Guwahati-15.
Subject: Fw: Procurement of Uniform for AAI Employees - reg

Sirs,
Please refer the trailing mail which is self explanatory. Forwarded for necessary action please at the
earliest.
Provide a copy to this office also.

भवदीय/Regards,
D J Raghunath
समन्वय प्रभारी (सीआईसी)
Coordination In-Charge (CIC)
To: Archita Gogoi
Subject: Re: Procurement of Uniform for AAI Employees - reg
Madam ,
The consolidated demand has already been sent to Admin CHQ , you are now need to
coordinate Mr Dhiraj Sharma , at HR RHQ NER for addition of your demand .

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode सन्युक्त
महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM क्षेत्रीय
मुख्यालय गुवाहाटी/RHQ NER Guwahati

Subject: Re: Procurement of Uniform for AAI Employees - reg

Sir,
This is to inform you that no mail has been forwarded to civil dept. for information
regarding uniform size. Hence, we were not aware of the uniform requirement.
Kindly look into the matter to provide the necessary uniforms to employees of Civil Engg
section..

Regards,

To:
Stores NER;
GM HR NER;

Sir,
This is with regards to the trailing mail regarding procurement of uniform for AAI
employees. As seen in the trailing mail, the civil dept had sent a list of uniform
requirements for their employees including me. However, no separate data regarding
male and female uniform requirements was requested from our end this year from the HR
deptt. Hence, we didn't mention the same in our requirement.

I have been opting for the male uniform since these past years. However, this year the
requirement regarding male and female uniform was not requested and hence the
miscommunication occured. I will be highly obliged if you kindly allow me to opt for the
male uniform this year as well.
Regards,

Sir,
In reference to trailing mail, the available strength of AAI,Employees working under
MM,Deptt as on date and the Contractual Labours are also furnished as under .This is for
your kind information as asked for .
A). Strength of AAI,Serving Employees.
i). Surendra Kumar Jiwatode. Jt.GM(MM)
ii). Kumud Kr.Das. Mgr(MM)
iii). Bijit Das. Sr.Supdt(MM).
iv). Shiba Daimari. Sr.Attndt(E/E).

B). Contractual Manpower (HRD).

i).Gaurab Sarma. DEO
ii).Golak Kakati. Multi Tasking Assistant.
Total Strength 06(six) nos.

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

PACKET COLLECT,mail
To Ashim Chakraborty.
Sir,
In reference to trailing mail, it is to intimate that Shri Shiba Daimari, Sr.Attndt(E-E)
attached with MM,Deptt will collect the Refreshment Packet on behalf the employees of
MM, Department, RHQ, NER, Guwahati.
For Your information and necessary action at your end please.

Thanks & Regards

Sir/Madam,
Please refer to the subject cited above.

AAI, RHQ-NER will be celebrating 29th AAI Annual Day on 01.04.2024. at Bhupen Hazarika
Conference Hall, RHQ-NER at 11:00 am.
Hence, all HODs of RHQ-NER are requested to nominate an officer/official from their
department/section as representative to collect the Refreshment Packets on behalf of all
the employees of their respective department/section.

This is for information and necessary action please.

सादर/With regards,
Sir,
As asked by HR, Dept. RHQ, ER the available strength of AAI, Employees working under
MM, Deptt, ER as on date and the apprenticeship are also furnished as under .This is for
your kind information as asked for.

A). Strength of AAI,Serving Employees and Apprenticeship

i) B.Boro ,SM(MM)
ii) U.K.Sonowal ,Mgr(MM/HR)
iii) Arup Adhikari ,AM(MM/HR).
iv) Asit Sarkar SS(MM/HR)
v) M.Karan ,SS(MM/HR)
vi) Nepal Kunje ,Sr.Atten(MM)
vii) Purimal, Sr.Attend(MM).
viii) Depayon Dutta, Apprenticeship,

Total Strength 08(eight) nos.

Thanks & Regards

B.Boro ,SM(MM)RHQ,ER,Kol-52.
DRAFT COPY.

To,

M/s, MSK Solutions,

8A/1A,Ekdalia Place, Kolkata -700 019.

Subject: Renew/Extend Agreement Regards.

Dear Sir,

Greetings from the Airports Authority of India, RHQ,ER, Kolkata-52.

Please refer to your trailing mail dated 29.03.2024 regarding renew/extend of monthly
Rental Basis photocopier machine.

We regret to inform you that your photocopier rental services will be unable to extend the
Renew/Extend Agreement contract which was made with AAI on 24.03.2023 to
23.03.2024. The decision purely lies in hand of AAI management.

As the managed print service contract by IT Dte. has provided Multifunctional printing
Device to all directorates including RED, ER office. The MFDs has photocopier functionality
also with provisioning of papers in the said contact.

Further, it is requested to withdraw the photocopier machine from the RED,ER office at
the earliest. Details of the machine provided by you as follows :-

SL.No Location of Installation Machine Details

.
O/o The Regional Executive Make : XEROX India Ltd.
01 Director Model : WC5225
Airports Authority of India Feature : Duplex
Eastern Region Copy/Print/Scan/Network /
NSCBI Airport, Kolkata-700 052. RADF/Stand, Speed 25 ppm.

Airports Authority of India wish you the best of luck for any future.

Thanks with warmed regards,

( BHABESH BORO )
Sr. Manager(MM) RHQ,ER,KOL-52.
For Jt.GM(HR)RHQ,ER,KOL-52.

To:
Sir/Madam,
The issuance newly received Uniform Materials for the Block Year starting from April-24
to 31st March-2027 commence on 08.04.2024 for AAI employees, RHQ,ER Kolkata
Airport, as stated in the given time table: We respectfully request everyone’s cooperation
in adhering to the Schedule.

The Uniform Materials will be issued as under:-

Daily between 00.00 am to 12.30pm & 00 pm 5:30 pm.
VANUE:- RHQ,ER, (whit Building Ground Floor)
Distribution Schedule :-
1.
2.

AFTER PRICE BID OPENED

Note # 34
The financial bid has opened up, with 02 bidders, as per attached receipt. The
details are as under:

1. M/s, ₹1211000 L1
2. M/s, ₹1237000 L2

M/s ……………….. emerged as L1 with quoted price of ₹

This is 18.92% below the financially concurred amount of ₹

Submitted for FC for acceptance of L1 vide AAI DOP para# 7.6(a) -

JGM(CNS)/MM-stores up to a value of ₹300 Lakhs.
Cc:

Airport Director Ranchi;

Shefali Sinha;Chandnee Kumari Madanusha; NANDINI KUMARI; HRM Section, Ranchi;
Unifeq~.p Uniform
df req~.pdf
महोदया / महोदय, Madam/ Sir,
With respect to the attached mail copies, request has been received from two officials
regarding change of opted uniform from ladies to male uniform.
Approval may be accorded for the above request.
Thanks & regards:
Priyatam Kumar Kanak
Manager (ELEX./General Stores)
भारतीय विमानपत्तन प्राधिकरण /Airports Authority Of India
बिरसा मुंडा विमानपत्तन, राँची /Birsa Munda Airport, Ranchi
झारखंड /Jharkhand- 834002

Sir/Madam,
Please refer to your trailing mail dated 09.04.2024 regarding changes of opted uniform
ladies to male.
your all uniform items has been received by consignee APD, station in-charge of Ranchi.
So kindly informed to APD, Ranchi , in respect to his subjugated matter of Ranchi Airport
staff and may be dealt at station level.

STATION LEAVE

The undersigned will be out of station visit to Home town, Kolkata to Guwahati w. e. f
15.04.2024 to 19.04.2024. I shall be joined duty on 22.04.2024.

During the absence of undersigned Sh. Arup Adhikari, AM(HR)/MM, RHQ,ER will look
after the duties of SM(MM)RHQ ,ER, in addition to his normal duties.
 For FC.
Note # 12
As detailedin the previous note , An amount of Rs. 3,11,274.00 may please be
accorded for the procurement of clinical items for the Hollangi Airport .
Note # 28
As observed in pre-note , following is clarified ,

1. Please attached at Page No. 34-38 , The Individual Vendor

wise statement , indicating their appearance of L1 in
respective item.
2. The hand written specific remark on comprehensive
statement is available as " SUPPLY ORDER TO BE GIVEN IN
FAVOUR OF (1) Anant Pharma (Rs.6708/-), (2) Namo Drugs &
Surgical (Rs. 4,74,610.60) and S.K. Marketing (Rs.
2,23,409.72).Same is reproduced at Page No. 34-38 and
recommended for acceptance .
3. The Applicable DOP para is 7.6 (b) .
4. The reasonability of rates has already be examined by the
committee , and rates are found to be reasonable .
Submitted for accord of FC please

10/08/2022 01:35 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NE

Note # 12
As detailedin the previous note , An amount of Rs. 3,11,274.00 may please be
accorded for the procurement of clinical items for the Hollangi Airport .
Note # 28
As details in previous note , the individual vendor wise statement indicating their
ppearance of L1.
The reasonability of disable processed has already be examined by the committee and
report has submitted. The applicable DOP para is 7.6(b).

Submitted for accord of FC please.

To:
Stores NER;
Cc:
RED AAI North East Region;
CNS In-Charge, Hollongi;
CNS In-Charge, Tezu;
HR, Tezu;

Madam/Sir,

Kindly refer to trailing mail on cited subject, it is intimated that undersigned has not
received any positive response from Hollongi Airport about delivery of AS equipments and
AAI employees uniform.

In view of above, it is kindly requested to deliver AAI employees uniform at the earliest in
order to avoid unrest/discontent among staff.

submitted please.

धन्यवाद एवं सादर,Thanks & Regard,

विमानपत्तन निदेशक / Airport Director,
भारतीय विमानपत्तन प्राधिकरण, Airports Authority of India
तेजू हवाई अड्डा, Tezu Airport,

Sir,
Report in this regard for MM Department RHQ NER may be trated as NIL .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM
To:
GM FIN. NER AAI;OSD RED. NER, AAI;Jagbir Singh;Surendra Kumar Jiwatode;Deepak Chander Pal;
Cc:
GM HR NER;Harish Mehta;Stores NER;LAW DEPARTMENT-NER;Mrinmay Daimari;Biswajit
Talukdar;Jahnob konwar;

Suggested Meetings

Sir,
To discuss some issues related with contractual manpower through M/s HRD…., a meeting is
scheduled to be held in the office of GM(HR) at 3:00PM today i.e. 25.04.2024.
You are kindly requested to make it convenient to attend the said meeting please.
सादर, Regards,
आलिथिया दरिण लालु/Alithea Doreen Laloo
सहायक महाप्रबंधक(मानव संसाधन)/Asstt. Gen. Mgr. (HR)

Respected sir ,
I humble state that I am a permanent residence of Rangia , Kamrup
District and bona fide voter of Mongaldoi constituency. The Lok Sabha elections of
Mongaldoi Constituency will be held on 26/04/2024 (Friday ) .
Therefore I may kindly be granted one day special casual leave with
station leave permission to enable me to cast the Vote .
Voter ID card enclosed herewith in attachment .

Thanking You

Sir,

With reference to trailing mail, it is to inform that Printer available at the office of the
undersigned is out of service.

The same has been intimated repeatedly through telephone but till date no replacement
has been done.

It is requested to kindly make the printer serviceable at the earliest for smooth day to day
office work.

सादर/ Regards,

Sir,

It is to inform that Printer available at the office of the undersigned is out of service from
past 01 week.

The same has been intimated telephonically and they said for the replacement of
maintenance box in the printer.
It is requested to kindly make the printer serviceable at the earliest for smooth day to day
office work.

सादर / Regards,

Sir/Madam,

Recently, it has been observed that GeM vendors/CPPP bidders are referring their queries
related to the bidding process to Independent External Monitors (IEMs), which is not
appropriate at all.

WHEREAS, there are clear guidelines for bidders given in Appendix: 4-B and 4-C of TI-145
that queries related to the bidding process will not be referred to the Independent
External Monitors (IEMs) under any circumstances. This should also be mentioned in the
bid document for GeM bidders and the contact details of the Bid Manager should be
provided prominently in the bid document to avoid unnecessarily forwarding bidding
process queries by bidders to IEMs.

Accordingly, the above information may please be brought to the notice of all concerned
under your jurisdiction.

सादर धन्यवाद् / Thanks With Warm Regards.

[Jitendra Singh]
General Manager [PM & QA]
011-24610516 / Extn. no. 2510
Mobile no.98184-44564
[email protected] Ground Floor, CRA BuildingNew Delhi - 110 003
Sir,

Please refer to the trailing mail. In this context once again it is requested to provide the
required information at the earliest as per the following format for onward submission to
CHQ.
If there is no such surveyed assets are available at the station NIL report may please be
provided.

To
The Dy. General Manager (CNS) - Stores
Airport Authority of India
North East Region
Guwahati, Assam

Sub.: Pray for an extension of the last date of submission of Bid for 15 (fifteen) days i.e. up to 07-
05-2024.

Ref.: Tender No. GEM/2024/B/4665608 Dated 06-03-2024 & Corrigendum published in GEM
Portal on 28-03-2024
for SITC of CCTV System with 03 years warranty and 03 years CAMC after warranty period for
Dibrugarh Airport.

Respected Sir,

This has a reference to the captioned subject.

In this context, we would like to inform that we, Frans Global Infotech Pvt. Ltd. are very much interested to
participate in the above referred tender published in Government e Marketplace (GeM) Portal.

This is also to inform that due to some unavoidable circumstances arise due to continuous festive holidays
and other factor like involvement of multiple OEMs, it is becoming very much difficult for us to submit our
Bid within the stipulated time frame as mentioned in the tender corrigendum i.e. within 22-04-2024 i.e.
coming Monday.

In view of the above, it is requested for an extension of the last date of submission of Bid for another 15
(fifteen)
days i.e. till 07-05-2024. This will enable us to submit our Bid with proper products and solutions as asked in
the said tender as we believe that we have both technical and financial ability to carry on the project
seamlessly as desired.

We sincerely request your kind consideration in this regard and we hope that an extension of the last date of
submission of bid will be provided to give us a scope for participating in this tender.
Thanking you and assuring you of our best services at all times.

Yours faithfully,

Sir ,

It is to bring in your kind notice that , said sample of shields are not available in local Market of
NER Guwahati . In view of this difficuty , it is requested that ,the said Shields in Quantity 02 May
please made available to RHQ NER Guwahati .
If possible any other options ,kindly be suggested for an early facitilating of awardees with Shield
of Executive Director's Appreciation

Thanks & Regards

सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Sir,

MM RHQ NER have been receving the service uniform material in respect of staff posted
at respective Airports as follows:
Guwahati, Dibrugarh, Jorhat, Tezpur, Lilabari, Silchar and Rupsi

You are requested to please depute the officer for receipt of this uniform items,which are
under dispatch from the MM RHQ NER shortly .

You are also requested share the contact details of the officer concern in given format

Sir,
This has reference to trailing mail. In this regard, it is requested to forward the details
along with reasons thereof for pending payment to GeM vendors for 30-60 days & for
more than 60 days for onward submission to Chairman & JS (F&A), SCoGeM, MoCA, as
discussed in the meeting held today.

सादर धन्यवाद् / Thanks & with regards

To: GM HR NER
Cc: Airport in Charge Lengpui (VELP); CNS In-Charge, Lengpui
Subject: Shortfalls in uniform received at Lengpui Airport -Reg.

Sir/Ma'am,
I am writing this e-mail to you regarding some shortfalls in uniform received at Lengpui
Airport for the block period 2022-2025.

All uniform items have been received at Lengpui Airport for block period 2022-2025
except crepe silk sarees. All the items Quantity have been verified and CRAC has been
generated for the same in GeM portal.

Demand was raised from Lengpui Airport in June 2023 for total 35 Employees, all opted
for Male uniform ( Fire-15, Others-20), but the number of uniform sets received is 34 sets
(male uniform-32 sets, Female uniform -2 sets).
All the uniforms have now been distributed to AAI employees and after distribution, the
shortfall is as follows :

1. 2 complete sets of male uniform are required for officials who joined in January
2024 with pullover/cardigan size -40 and 42.
2. The received Pullover/cardigan size is different than the demand raised from Lengpui
Airport. Moreover ,many of the officers have been transferred and new officers have
joined in place of them. So , there is a size mismatch for Pullover and cardigans sets as
follows:

Size Fire (male only) Others (male only)

Available Required Available Required
38 - 2 - 5
40 1 - - -
42 2 - 2 -
44 - - 1
-
46 - - 1 -

Hence, total 7 full sleeves Pullover and half sleeves Cardigan sets (Fire-02 and others-
05 ) are required at Lengpui Airport.

3. 1 complete set of Female uniform is available in spare at Lengpui Airport.

Therefore, it is a humble request to you to please send the shortfall in uniform as soon
as possible at Lengpui Airport.

सादर/ With regards

GST Releasing mail.

To:
General Manager (PMQA);
You forwarded this message on 4/24/2024 5:51 PM.
Sir,

In reference to holding of GST amount by station . The facts are already reveled by
station .

Initial Mistake have taken place at seller end as he has not created GST Invoice on AAI
Imphal GST . on GSTN portal he has reflected Tax portion B2C instead of B2B . When
brought into notice , he has not amended the same. In such case AAI is not able to get
Input Tax Credit .

Further it is requested that buyer may amend the reflection of Tax from B2C to B2B on
GSTN portal so that we can release the GST portion of Payment to Vendor .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

To:
[email protected];
Cc: CNS In-Charge, Guwahati;[email protected];General Maintenance Unit;Telephone Line
Section;

Dear Sir ,
I am writing to inquire about the possibility of setting up a new MPLS connectivity 1
Mbps between Guwahati Airport to Laitkor Peak Shillong . Airports Authority of India is in
need of a reduntant media for reliable and efficient communication channel between
these two locations.
We would appreciate if you could provide us with information on the available options for
establishing this connectivity. Our main priority is to have a secure and high-speed
network that can support our daily operations without any interruptions.
If possible, please also include details regarding costs, installation process, and
maintenance requirements. We are looking for a cost-effective solution that can meet our
needs in the long run.

Thank you for your time and consideration. We look forward to hearing back from you
soon.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)
सीएनएस स्टोर्स/मटेरियल मैनेजमेंट/CNS Stores-MM

Regarding Release of GST payment.Mail

To: General Manager (PMQA)

Cc: RED AAI North East Region; [email protected]; HR Imphal Airport
Subject: FW: REminder for the Payment of GEMC-511687707411732

महोदय/महोदया,
The detail of payment action for GEMC-511687707411732 is provided in the
trailing mail. Payment has been already done by station on 26 th July without
levy of LD to vendors after deducting the TDS-Rs.2592/- and GST TDS-Rs.5185/- .The
tax amount was withhold due to non-compliance of tax input in the bill raised by the
vendor. Despite several communication vendor has not corrected the error in the tax input.
Once the matter is resolved and corrected by vendor the remaining withhold amount of
taxes will be released immediately.
सादर/ Regards,
सी.कैशिंग/ C.Keishing
विमानपत्तन निदेशक / Airport Director
इम्फ़ाल अंतरराष्ट्रीय हवाई अड्डा | Imphal International Airport
मोबाइल/ Mobile No: 9436237721

From: Finance Imphal Airport <[email protected]>

Sent: 22 April 2024 16:59
To: GM FIN. NER AAI <[email protected]>; DGM Finance, NER 2 <[email protected]>
Cc: Airport Director Imphal <[email protected]>; HR Imphal Airport <[email protected]>;
[email protected]
Subject: RE: REminder for the Payment of GEMC-511687707411732

Sir(s),

This is in reference to your trailing email dated 22.04.2024 on captioned subject matter.

Brief of the Case –

A GeM order was placed to M/s Suresh Kumar, hereinafter called “Agency” (vide GeM
order no GEMC-511687724639137 dated 15.03.2024) for supply of stationery and
conservancy order at Imphal International Airport for Rs.2,94,742/-. Vide email dated
06.06.2023, agency intimated AAI that consignment was lying at Guwahati since 11 th May
2023 because of unrest situation in Manipur. However, vendor had supplied the items
successfully and items were received at Imphal airport on 26 th June 2023. No delay
charges / penalty was imposed to the agency, with due approval of competent authority,
keeping in view the unrest situation in Manipur. Agency had submitted three different
invoices, claiming Rs.2,94,742/- in totality which includes Rs.35,497/- as GST Claim and
Rs.2,59,245/- as value of supplied items.

Dispute

From the invoices, dated 03.05.2023, forwarded by the agency, it is observed GSTIN
number of AAI-Imphal (the buyer) was not mentioned in all invoices. Further, from
telephonic conversation held with the agency, it was revealed that GST was uploaded in
B2C instead of B2B . In such situation, GST input could not be availed by AAI. The matter
was also referred to our GST consultant vide email dated 22.11.2023, who advised the
vendor may be asked to disclose the invoice as B2B in his GSTR1 so that AAI-Imphal can
claim the ITC on the same.

In between, because of non-compliance of B2B invoice, after holding GST amount, the
balance payment of Rs.2,59,245/- (after deducting TDS-Rs.2592/- and GST TDS-
Rs.5185/-) was released to agency on 26 th July 2024. Net payment of Rs.2,51,468/- was
credited to vendor account vide UTR number SBIN223207270123 dated 26.07.2023.

Current Status

On the basis of opinion received from GST consultant, Finance directorate vide email
dated 22nd November 2023, requested M/s Suresh Kumar to amend the GSTR1 to B2B
instead of B2C in the month of November 2023. Till date, no further action was
acknowledged from the agency regarding filing revised GSTR 1. Hence, yet GST claim of
Rs. 35,497/- is withheld at this end. Amount can be released to agency after getting
amended GSTR 1 as requested earlier before the end of September 2024.

NOTE: - The copy of relevant emails is enclosed for ready-reference.

With warm regards,

Bhavesh Kumar Sharma
AGM(Finance)
AAI, Imphal International Airport

Work may be awarded.

TO BE SEND LIVERY ITEMS

Note # 1
Subject : Transportation of DVR System,16 channel Voxtronic to
Dibrugarh Airport from RHQ,NER,Guwahati.

On the above captioned subject , instruction has been received from

GM(CNS),RHQ,NER vide mail dtd. 03-03-2023 .(copy enclosed ) for
dispatching various parts of DVR,System available at
RHQ,NER,Store .The Spare parts were received by this office vide Supply
order no:AAI/CHQ/CNS-P/DVR/PO.12/2018-19/78, dtd.01-03-2019 and
were meant for Tura Airport. In this connection necessary approval has
been conveyed vide the above mail through GM(CNS),RHQ,NER,
Guwahati. The DVR System spares parts are of 16(sixteen)nos. Cartoon
Boxes of various sizes and approximately 400 kgs. weight which needs
to be dispatched .

Accordingly, an administrative approval may please be

accorded to carry out the transportation of the items to Dibrugarh
Airport by inviting Bid through GeM portal if permitted. As per DoP para
9.30(b) ,power delegates to Jt.GM(CNS) up to .50 Lakh per reference.

This is for your kind information and advise please.

Subject : Transportation of Uniform items to Bagdogra and Durgpur Station from RHQ,
ER, Kolkata.Reg.

On the caption subject the New uniform items has been received from CHQ, New
Delhi on month of March,2024, for dispatch of materials all packed consignment which
are to be dispatched under RHQ ,ER ,station Bogdogra and Durgapur shall be dispatched
through India Post in Logistic system or others carriers of transportation (from RHQ,ER,
Kolkata). As advice by Jt.GM(HR)RHQ, we have communicated to India post that due to
conveyance of bulk quantity the Inida post are not possible to utilized through speed post.

In order to an administrative approval may please be accorded to carry out the

transportation of uniform items to Bagdogra and Durgapur Airport by a one time special
imprest money of Rs.20,000/-(twenty thousand only) if permitted. As per DoP para 9.30(b)
power delegate to Jt.GM(HR) up to 0.50 Lakh per reference.

Submitted for AA&FC please.

2. Conveyance of Heavy Materials In case of heavy machinery or bulk

materials, which are to be transported to outstations from the centre by
truck load (not as part of any purchase order terms) as far as possible the
departmental transport shall be utilized. If, however this is not readily
available and/or in urgent cases such jobs can be entrusted to approved
carriers by

On the above captioned subject , instruction has been received from

GM(CNS),RHQ,NER vide mail dtd. 03-03-2023 .(copy enclosed ) for
dispatching various parts of DVR,System available at
RHQ,NER,Store .The Spare parts were received by this office vide Supply
order no:AAI/CHQ/CNS-P/DVR/PO.12/2018-19/78, dtd.01-03-2019 and
were meant for Tura Airport. In this connection necessary approval has
been conveyed vide the above mail through GM(CNS),RHQ,NER,
Guwahati. The DVR System spares parts are of 16(sixteen)nos. Cartoon
Boxes of various sizes and approximately 400 kgs. weight which needs
to be dispatched .

Accordingly, an administrative approval may please be

accorded to carry out the transportation of the items to Dibrugarh
Airport by inviting Bid through GeM portal if permitted. As per DoP para
9.30(b) ,power delegates to Jt.GM(CNS) up to .50 Lakh per reference.

This is for your kind information and advise please.

1. Dispatch of Materials All packed consignments and other items which are
to be dispatched to out stations shall be dispatched through
carriers/railway/airways/post as the case may be with necessary “Dispatch
Advice” as per format No. CS:F:016 wherever required. A dispatch register as
per format CS:F:018 shall also be maintained for all outstation dispatches.
Items to be received back in the organization shall be carefully watched by
reviewing the dispatch register entries periodically.
2. Conveyance of Heavy Materials In case of heavy machinery or bulk
materials, which are to be transported to outstations from the centre by
truck load (not as part of any purchase order terms) as far as possible the
departmental transport shall be utilized. If, however this is not readily
available and/or in urgent cases such jobs can be entrusted to approved
carriers by Central Stores after ascertaining the tariff etc. wherever the
expenses involved are expected to be heavy, transport arrangements should
be finalized after inviting competitive quotations with the approval of the
Head of the Purchase & Stores division/Senor Stores Officer.

Sub: Letter for requesting imprest

Sir, I have closed all the journals and books for the last month and I also
have sent all the cash received by the branch to the Head Office (Branch
Office) through banking channel as per order. (Describe in your own words).
However, I have had a few issues with the petty cash remaining at the
branch. As you know that a large number of clients visit the branch daily for
services, it can be observed from the books that the amount of imprest is
quite minimal. (Explain the actual cause and situation).

Therefore, I would like to request you to increase the amount of imprest so

all the petty expenses can be met without any hesitation. Also, I have
mentioned it in the monthly report that the delivery of checkbooks is quite
slow because of which I have been receiving many complaints from the
clients. (Describe your requirements). I hope you will look into this matter as
well.

Thank you.

Regards,
Finalcopy
Subject : Transportation of Uniform items to Bagdogra and Durgpur Station from RHQ,
ER, Kolkata.Reg.
On the caption subject the New uniform items has been received from CHQ, New Delhi on
the month of March,2024, as advice by Jt.GM(HR)RHQ,ER we have communicated to India
Post that for dispatch of materials all packed consignment which are to be dispatched
under RHQ ,ER ,station Bogdogra and Durgapur shall be dispatched through speed post/in
Logistic of India post or others carriers of transporter (from RHQ,ER, Kolkata). India post
informed that due to conveyance of bulk quantity of items are not possible to utilized
through speed post.

In order to an administrative approval may please be accorded to carry out the

transportation of uniform items by Logistic of India post or others carriers of transporter
to Bagdogra and Durgapur Airport by a one time special in advance imprest money of
Rs.25,000/-(twenty thousand only) if permitted. As per DoP para 9.30(b) power delegate
to Jt.GM(HR) up to 0.50 Lakh per reference.

Submitted for approval please.

महोदया / महोदय
Madam / Sir,
जैसा कि संयुक्त महाप्रबंधक (स्टोर) के साथ चर्चा हुई, AAI आवासीय
कॉलोनी में नवनिर्मित AAI NER अधिकारी संस्थान में स्थापना उद्देश्य
के लिए विभिन्न इलेक्ट्रॉनिक सामानों के स्थान को अंतिम रूप देने की
आवश्यकता है। इसे जल्द से जल्द करने की आवश्यकता है क्योंकि स्टोर
निदेशालय द्वारा दी गई जानकारी के अनुसार आपूर्ति और स्थापना के बीच
केवल 10 दिन का समय है।
As discussed with Jt. GM (Store), the location of various electronicc goods
needs to be finalized for installation purpose in the newly constructed AAI
NER Officers Institute at AAI Residential Colony . The same needs to be done
at the earliest as there is only 10 days window between supply and
installation as informed by Dte Stores.
चूंकि सभी सामान इलेक्ट्रॉनिक प्रकृति के हैं, इसलिए, प्लेसमेंट स्थान
को अंतिम रूप देने के लिए CNS निदेशालय और IT निदेशालय से एक प्रतिनिधि
को नियुक्त करने का अनुरोध किया जाता है।
Since all the goods are of Electronic nature, therefore, it is requested to
depute one representative from Dte of CNS and Dte of IT to finalize
the location.
सादर / Regards
राजपाल लवासिया / Rajpal Lawasiya

Sir,
Please refer trailing mail on the cited subject Sh.S.K.Jiwatode,Jt.GM(CNS)
is nominated . This is for your kind information & necessary action.
सादर Regards
कमलेश कुमार / Kamlesh Kumar
Sir,
In the concerned subject matter , the said matter does not contain any
CNS view ,Its a civil facility and Facility management department is
enough to Handel the case . Kindly review the nomination .
Thanks with Regards
सुरेन्द्र कुमार जीवातोड़े/SURENDRA KUMAR JIWATODE

Reg.Uniform Issue.Mail.
To, stores,NER,
Sir,
I Himakhi Das, Emp Id 10010142 currently posted in CHQ transferred from Guwahati
Airport in 31st August 2023. I also want to mention that I have opted from gents uniform
when I was serving in Guwahati. As of now CHQ has requested a mail from my previous
station with the details of mine opting Gents uniform.
Kindly send my Gents uniform opted details via mail, for which I will be highly obliged.
Thank you,
Yours Faithfully,

Madam ,
No option froms are available with the MM Dept RHQ NER, same shall be available with
your previous office/HR .
However, Alternatively you can give a fresh undertaking in this regard at CHQ to concern
department for issue of gents Uniform to you .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

महोदय/महोदया Sir/Ma'am,
Please find attached data of Uniform option for the block year April-24 to 31st March-2027
opted by Ms. Himakhi Das, AM(ATC), EMP ID-10010142 taken in 2022 while she was
posted at Guwahati Airport .

सादर / Regards,
अवनीश कुमार मौर्य/Avanish Kumar Maurya
Sir/Madam,
It is confirmed that HIMAKHI DAS,AM(ATM-ATS), Employee No:10010142 was opted for
Gents Uniform when she serving at Guwahati Airport. This is for kind information and
necessary action please.

Please refer the trailing mail for verification from the records and submission iro Himakhi
das, EMP ID-10010142.
भवदीय/Regards, सत्य पाल सिंह/Satya Pal Singh
To: GM(Tech.)-II <[email protected]>
Cc: Member (OPS) <[email protected]>; Member HR <[email protected]>; ED-TECH, AAI
Subject: Re: Dispatch clearance for Crepe Silk Sarees & Scarves - Reg. Contract No. GEMC-
511687742763725 dated 27.10.2023
महोदय/Sir,
Reference trailing mail.
It is submitted that 20 numbers crepe silk sarees have been received at Agartala but Scarfs
has not been received. Also, the seller has not dispatched the items in GeM portal, order is
required to be dispatched in the GeM portal by the seller.
After receipt of Scarfs and dispatched the order in GeM portal, CRAC will be generated in
the portal.
This is for information and perusal please.
धन्यवाद / Thanks,
(Dibyajyoti Pal)/दिव्यज्योति पाल Sr. Manager (CNS)/वरिष्ठ प्रबंधक
(सीएनएस)

Unifor matters mail

To: [email protected]; [email protected]

Cc: ED-TECH, AAI <[email protected]>; GM(Tech.)-II <[email protected]>; DGM (Tech) Workshop >
Subject: Dispatch clearance for Crepe Silk Sarees & Scarves - Reg. Contract No. GEMC-511687742763725
dated 27.10.2023
Sir,
Please refer to above mentioned GeM contract. It is to inform that the samples of
Crepe Silk Sarees & Scarves, collected on random basis out of entire lot at your
premises by representative of M/s. NIFT, New Delhi, have passed the visual inspection
as well as lab tests. Copy of lab test reports are attached herewith.
In view of the above, clearance is hereby accorded for dispatch of the Crepe Silk Sarees & Crepe
Silk Scarves to all the Consignees as mentioned in the ATC of GeM bid document.
As informed earlier, it is requested to get your firm registered in the TReDS
portal https://www.m1xchange.com/ for processing of payment post completion of
delivery. For details regarding registration procedure and benefits of
receiving payment through TReDS, you may contact Sh. Manav Mittal, Associate VP of
M1xchange, Mob. No. 9891051105 .
It may be noted that e-invoices are required to be raised in the name of respective
consignees i.e. both ‘Bill To’ & ‘Ship To’ should reflect details of respective consignees
and the invoices shall also bear IRN along with acknowledgement No. & date. These
original invoices shall then be sent to this office for payment procedure.
सादर धन्यवाद / Thanks & Regards,
(रवि प्रकाश गुरबा) / (Ravi Prakash Gurba)
वरि. प्रबंधक (तक.) / SM (Technical) भारतीय विमानपत्तन प्राधिकरण / Airports Authority of India
महाप्रबंधक (तक.)-2 का कार्यालय / O/o GM (Technical)-II नया कार्यालय परिसर, सफदरजंग हवाई
अड्डा / New Office Complex, Safdarjung Airport,नई दिल्ली / New Delhi – 110003 संपर्क सं. / Mobile
No. 8058430101

To:
PMQA, CHQ;
Cc:;
1 attachment
Monthly
D.O~.xlsx
Sir,
Attached please find the report of Monthly Pending Payment in
respect of MSME and GeM Vendors status as on 30.04.2024
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

Note.
Imprest drawn Rs. Imprest spent Rs. Cash with Section / Balance amount deposited / Excess amount to be
reimbursed Rs. Certified that the items purchased / spent for the purpose specified for which imprest was
drawn and covered by sanction. The balance amount of Rs.………………….. deposited to the Institute A/c
Number: 31098206383 (The Director, NITPY, Karaikal) (OR) Hostel A/c Number: 7032461828 (Chief Warden
NIT Puducherry) on ………………………… (please enclose the deposit challan). Signature with date

: Inter Office Note :

No. AAI/RHQ/ER/SP-Imp rest/2024 Dated : 14/05/2024

Sub : Release of Special Imprest – Reg.

Reference is made to the E-office Note # AAI/RHQ/ER/Kol/Sp-Imprest/2024 ( copy encl.),
wherein approval has been accorded by the Competent Authority(ER) for the sanction of
Rs.25,000/- ( Rupees twenty-five thousand only ) as special imprest for Transportation of
AAI service uniform from RED,RHQ,ER, Kolkata to Bagdogra and Durgapur Airport.

In this regard, it is requested to release the sanction amount of Rs.25,000/- in the eZ-
Prepaid SBI Card No.4216 8701 4883 already issued in the Name of Sh. Arup Adhikari ,
AM(HR)/MM Dept. RHQ, Kolkata.

( BHABESH BORO )
SM(MM)RHQ,ER,KOL-52.

Jt.GM(HR)RHQ,ER

GM(Fin),ER

As projected ,these are the Frequently required consumable /Non

consumable Stationary items , for smooth functioning of day to day
office needs of customized items.
It is certified that these consumable/non consumable customized items
are explore in the scope of GeM Portal and are not available on GeM
Portal .
Hence as per the CHRM circular 02/2017 Dated 28/06/2017 , a rate
contract with M/s NCCF (Under the ministry of Consumer affairs,Govt. of
India ) is proposed for the annual requirement .
In principal approval may please be accorded for the Annual Rate
Contract for frequently required customized printed items with the M/s
NCCF (Under the ministry of Consumer affairs, Govt of India )

Submitted please for in Principle approval please

Surendra Kumar Jiwatode

DGM(CNS)/CNS stores/MM
Since the above items are required on or before 30.12.2019 for
conducting trial run of ASTI Classrooms for conduct of survey/inspection
by duly constituted committee of BCAS.
Hence it is recommended that MM/Store Dept. may go head with
procuring the above items through short quotation instead of hire basis
as indicated in the note above due to less cost which will be favorable to
AAI.
 The above items can be used later on for other administrative/Official
purposes after final procurement of all the listed ASTI furnitures through
GeM portal as indicated in the note dated- 10.12.2019 by DGM
(CNS/Store) NER.

Submitted for your kind consideration and approval please.

To:
[email protected] <[email protected]>;
Spl
y
Sir,
Please refer this office supply order vide no:AAI/RHQ/NER/HID-Pinter/Consumables/1103-
05, dtd.17-04-2024, on the above subject. This office has already issued supply order for
supplying various consumables of HID printer for this office, but unfortunately found no
response till date from your end. It is therefore requested to execute the order at the
earliest as the items are urgent requirement of this office.
Your early action on the above matter will highly appreciated.
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode

Sir/Madam,
It is informed that the undersigned has taken over the charge of Airport Director at TEZPUR Airport on
20.05.2024 FN.
charge taken over forms are attached herewith for your information and further necessary please.

आदर सहित/With regards,

G. Shiva Kumar
To:
Stores NER;
Cc:
Kumud Das;

Sir,

It is to intimate that AAI has deployed Home Guards at different location i.e.
New AAI Colony gate, excess gate to RED NER Office, excess to OLD RED
Building and excess gate to Community Centre at AAI Hostel for providing
security and allied services.
As the monsoon season has started, Home Guards deployed at the above
location are facing difficulties to deliver their duties continuously.
 In view of the above, it is requested to provide 04 Nos. (four) big Umbrellas
and 04 Nos. (four) Torch, so that the same can be issued at the above duty
posts for use by the Guards while performing their duties during rain.

सादर/ Regards,
भारत भूषण/ Bharat Bhushan
To: ED PMQA, CHQ
Cc: General Manager (PMQA)
Subject: Data collection for Phd

I would like to bring to your kind attention that I am pursuing Phd on Role of
eProcurement in Good Governance. In this study,the efficacy of GeM as a platform will be
studied. I have taken the requisite permission of the Government of India in this regard.
As per this study, I have to take views of 4 buyers and sellers on output of GeM from 25
different public sector organisations. Since your organisation uses GeM, I request you to
kindly arrange 8 respondents from your organisation. 4 will be buyers who are well versed
in use of GeM platform. 4 sellers will be your GeM vendors. The vendors will be
categorized as following based on their turnover
1-5 Cr
5-50 Cr
50-250 Cr
More than 250 Cr
The respondents have to give their response on 47 questions which are scale based with
responses from 1-7. I am attaching questionnaire along with the mail.
The data collected from respondents will be kept anonymous and their names will not be
published in the final thesis.
Parneet Singh
Financial Adviser
Army,Western Command
Chandimandir.

To:
Syed Shandar Hussain;
Cc: ED PMQA, CHQ;General Manager (PMQA);
Dear Sir ,

Thanks for association for acadmic purpose . As sought in the previous mail , The duly
filled Input/feedback forms will be furnished in shortest possible time .
Thanks & Regards
सुरेन्द्र कुमार जीवातोड़े/Surendra Kumar Jiwatode
सन्युक्त महाप्रबंधक(सीएनएस)/Jt.GM(CNS)

To: GM HR NER
Cc: Alithea Doreen Laloo; Airport Director Dimapur
Subject: Issue of uniforms to Shri David Basumatary, Supv. (FS) SG, Dimapur Airport - Under
Suspension - reg.
Sir,
Kindly find the attachment regarding the application for issue of uniforms for the year 2024-2027
received from Shri David Basumatary, Supv. (FS) SG, Dimapur Airport, who has been put under
Suspension vide RHQ(NER) Guwahati order No.AAI/RHQ/NER/Disc/(D.Basumatary)/2023/D-
478/1170 dated 31.03.2023/ 03.04.2023.
In this connection, it is requested to kindly clarify whether the suspended official is entitled for
issue of uniforms + materials + stitching charges etc.

With regards,
(C. Amenla Aier)
Asstt. Manager (HR)
For, Airport Director
AAI, Dimapur Airport
To:
Surendra Kumar Jiwatode;
Stores NER;Gautam Goswami;SMandal;
Nirmali Pegu;
Cc: GM(CNS)-NER;Khushiyal Singh;Sanjib Sarkar;

Sir/ Madam,
Please refer trailing mail regarding the complaint received from Mr. Abhishek Singh after bid
submission date is over.
May please advise, if any correspondence is necessary at this moment.

सादर / With regards,

एस मंडल/ S. Mandal
संयुक्त महाप्रबंधक (बिमानपत्तन प्रणाली) /JGM(Airport System),

It is to intimated that Sh. Manoj Kr.Singh ,AGM(Ops.) has transfer from

RHQ,ER, Kolkata to Rachi Airport. As per liveries record available in this
office the uniform items has not been issued to the above Executive from
RHQ,ER,MM Dte. office during his stay at this station.

So, that the same can be issued him uniform items for use of his duties time.
 Draft Note for Software.
To,
The IT HOD,
RHQ,ER,Kolkata-52.

Sub : Request for Installation of Software in MM Dept.Office Computer. Reg.

Respected/Madam,

I would like to formally request for purchase and installation of the following software in our office
computer / Laptop as it is urgently required for official purpose.
Softer name –
Company -
Version –
The software is required for the purpose of ( here mention in detail why you need the software in
your office computer ). It will be very helpful in improving the performance and serving our clients
better.
Therefore , I kindly request you to approve the purchase and installation of aforesaid software in
our office computer so that I can get the bill passed in the Accounts Department.

Yours Sincerely ,

(Name of the employee) :

Designation :

As brought out in the pre-page , in course of negotiation rates of one of the

item is finalized to be reduced and validity is extended.

Now the final price has been kept at Rs 2,78,029 /- against the offered price of
Rs 2,79,091/- and rates will be inclusive of all and valid till the 31/03/2021.

Submitted for FC for an amount of Rs 2,78,029/- (inclusive all) in favour of M/s

Commercial Sales Corporation ,Guwahati as authorized by OEM M/s EPSON in
their all communications.
Submitted for FC please

12/09/2020 05:48 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER

Note # 13
Forwarded for accord of FC for an amount of Rs 2,78,029/- (inclusive all taxes) in favour
of M/s Commercial Sales Corporation, Guwahati towards Annual Rate Contract for EPSON make
ink Cartridges for the units of RHQ NER.

14/09/2020 04:24 PM
SUNIT KUMAR ROY
DGM(CNS)-NER

Note # 14

14/09/2020 05:39 PM
S RADHAKRISHNAN
GM(FIN)-NER

Note # 15

Noting on the foregoing pages may please be seen.

The proposal submitted by Dte. of CNS is for accord of financial concurrence

for award of Annual Rate Contract for EPSON make ink Cartridges on single
offer ab-initio negotiation basis – proprietary items for RHQ,NER,Guwahati.

Dte of CNS has brought out that to provide the requirement of units under
RHQ,NER, a new ARC has been proposed and an estimate of Rs 2,79,091 /-
(including GST) has been framed based on the rate offer by the OEM, EPSON
for one year.

DGM (CNS) has brought out that “The availability of these cartridges has been
checked on the GeM portal ,It has been observed that most of the vendors
have uploaded compatible which are Non OEM cartridges .The use of Non OEM
consumable products are not advisable as warranty will not sustain if we uses
the non OEM product”

As the proposed ARC with the authorized OEM is on single offer basis, action
towards rate negotiation was initiated and negotiation Meeting with the Agency
was conducted over telephone on 28.08.2020 by the duly constituted
committee. In response the agency has reduced their rate for BLACK ink
cartridge of EPSON Printer WF-C579R to 9,971.60+18% GST from 10,071.60
+18%GST and the negotiated rate of the OEM stands at Rs.2,78,029/-
(including GST)

The expenditure can be met from Revenue & Expenditure budget BE 2020-21.

In view of the above FC is recommended for Rs. 2,78,029/- (including

GST) towards Annual Rate Contract for EPSON make ink Cartridges on single
offer ab-initio negotiation basis – proprietary items for RHQ,NER,Guwahati.

As per DOP para 14.7 (3) GM(CNS) is competent for approval.

21/09/2020 12:13 PM
ABANI KUMAR BAISHYA
AGM(FIN)-NER

Note # 16
 Reference notes ante
 Concurred in for approval of the post negotiated OEM offer of Rs.278029/= by GM-CNS
under DOP - 14.7(3) towards ARC for EPSON Make Printer cartridges


 रु.278029/= कि वित्तीय सहमती दी जाती है।


21/09/2020 01:46 PM
S RADHAKRISHNAN
GM(FIN)-NER

Note # 17
It is observed that the Supplier has kept the offer validity for ARC upto 31-03-20 only, whereas
the FC was asked for ARC for a period of 01 year. May please clarify.

23/09/2020 11:06 AM
RAVI KANT
GM(CNS)-NER

Note # 18

The clarification is as follows

1. Proposal was initiated for the Rate contract of the 1 Year and OEM has
given the offer for 01 year on given rates , a considerable time has
elapsed due to lockdown and offered rate are limited to remain six
months i.e till 31/03/2021 . Hence the practically this contract will
be remain in effect for 6 month.

Summitted please for kind information

27/09/2020 04:08 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER

Note # 19
Please put up as per the provisions in ANS procurement manual. Also, the requirement may have
to be reworked and financial concurrence taken accordingly.

28/09/2020 08:43 AM
RAVI KANT
GM(CNS)-NER

Note # 20

Kindly find on opposite the communication held with OEM M/s EPSON for
extension validity of rates beyond 31/03/2021 .

It is clarified by vide their (OEM) mail response that duly negotiated & finalized
rates will be valid for 31/03/2021 , and OEM is Interested to enter into fresh
Annual rate contract after 31/03/2021 on revised rates . (Page No 15-16)

In view of above it is requested that MM may please be allowed to procure

Toner Quantity restricted to 5 Months as Placed on opposite . Amounting to Rs
1,49,492/- under the already accorded FC for Rs 2,78,029/= (Page no. 17)

Submitted please for approval .

08/10/2020 05:37 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER

Note # 21

hati.

With reference to subject cited above, please find attached herewith periodic vigilance Inspection
Report of RHQ(ER), ( Copy placed on ToC page). period (09.12.2021 to 10.12.2021) by
DGM(Vig)ER,AGM(Vig)ER Mgr(Vig)ER, for MM Dept.ER Audit observation of SL. No. B Point No.3
for Suitable Software may be Procured for Record of Procurement , Issue and Stock instead of
maintaining cumbersome manual Register( Digital India).
The software is required for the purpose of stock inventory maintenance of office Stationary,
conservancy, uniform items, Furniture and capital Asset. It will be very helpful in improving the
performance and serving our works better.
Softer name : IT will be advice.
Version : Latest New version IT will be advice.

Further, may kindly be request to approve the purchase and installation of aforesaid software in
our office computer so that it will be helpful to our MM Department.

Submitted please.

Sub : Leave Application for 5 days.

Respected Mam/Sir,
I am sending email to inform you that I can not attend to the office today as I have suffer from
fever and flu.
The doctor advised me to take rest for some days to recover. Hope I will be come to office on
June,10-6-2024.

Thanks with regards.

Yours Sincerely ,

BHABESH BORO,
SM(MM) RHQ,ER,KOL-52

Note # 1
This as reference to establishment of AAI, AST Guwahati. As the part of the
curriculum various courses like Basic AVSEC, AVSEC induction and Basic AVSEC
refresher will be conducted in AAI ASTI Guwahati.

1.To conduct various AVSEC course the study material has to be provided to
the participant. The following study material to be printed for the same.

i) Basic AVSEC Handout - 500 Nos. of Copies - (Total Page - 667 Nos. )
ii) Screener Certification Course - 50 Copies - (Total page - 121 Nos.)
iii) Annex 17 - 10 Nos. of Copies - (Total Pages 66 Nos.)
iv) Basic AVSEC Handout IG - 02 Nos. of Copies - (Total Pages 1022)
v) Air Crew Handout - 10 Nos. of Copies - (Total Pages 75 Nos.)

2. The above quantities may please be provided before start of AAI, ASTI,
Guwahati at earliest.

3. Submitted Please.

ASTI Head

11/08/2022 06:15 PM
RAJESH KUMAR VERMA
SM(SEC)-NER
Note # 2
The Actual Hard Copies if available as sample may be provided for better
estimation please .

11/08/2022 06:19 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 3
The soft copies of all documents to be printed are available in soft. The same
can be provided as and when required.

Submitted Please.

12/08/2022 09:34 AM
RAJESH KUMAR VERMA
SM(SEC)-NER
Note # 4
We r in process of rate contract for printing of Manuals , kindly arrange to provide requirements
of CNS manuals / hand out for forthcoming training need .

submitted please

12/08/2022 11:00 AM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 5
For projection of CNS requirements please.

12/08/2022 11:35 AM
PRABHAKAR ACHARYA
GM(CNS)-NER
Note # 6
Please prepare the requirements for CNS & AS with reference to note#4.

12/08/2022 12:23 PM
जगदीश बैश्य|JAGDISH BAISHYA
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER
Note # 7
Two CNS trainings is scheduled in FY 22-23.No of Executives to be participated in the above two
trainings are 30.The requirements of Printings of training materials for the above two training is
appended below
1. Training Handout(colour/black & white) -30X5=150(each hand out
containing approx 100 pages)
2.Loose Drawing-30X10=300(in A3 colour & Black & White)
3.Printing of Certificates in hard bond colour paper =100
4.Printing of CNS Manual with expansion provision=20
Submitted please.

17/08/2022 03:47 PM
दीपायण राय|DIPAYAN ROY
वरिष्ठ प्रबंधक(ईलेक्स)-उ.पू.क्षे.|SM(ELEX)-NER
Note # 8
Please refer note#7 for the requirement of printing materials for CNS Dte.

24/08/2022 10:24 AM
जगदीश बैश्य|JAGDISH BAISHYA
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER
Note # 9
May process further.

24/08/2022 11:19 AM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 10
As per attached list items for printing and binding placed on opposite site,
please taken an budgetary estimate from local market and process for new
ARC process.

06/09/2022 11:51 AM
B BORO
AM(MM)-NER

Please refer the trailing mail received from Deogarh Airport(under Ranchi
airport)regarding office uniform yet to be distributed at Deogarh Airport. You are the
consignee of Deogarh Airport so all the required service uniform items send to Ranchi
Airport by CHQ, New Delhi.

Therefore you are requested to send the uniform items from your available stock to
Deogarh Airport as early as possible.

Thanks with Regards.

 CIRCULAR

The MM Dept. is observed that many of the Department of RHQ , ER has to be required
for repair works of furniture like chair cover, Arm rest of chair, Drawer Lock, Almirah
Handle, Gas leak of wheel chair, table top change etc.
All the user Dept. of RHQ,ER are requested to send the details list of repair works to the
JGM(HR) RHQ,ER, directly and copy to MM Dept. RHQ,ER, at the earliest.

As advised by DGM(CNS)Store at Page:1 , it has been verified that the said

items were not repeated by the user department.
Hence, budgetary quotations from different vendors (03 vendors) has
been collected and(attached at page:2).

Accordingly, a Rate list has been prepared showing the average

rate/amount (including of GST) and attached at (page:5) for estimated sanction
and same are required to be procured through Gem Portal. The in principle
approval has already been taken vide Page No:1 by Jt.GM(Ops) from the
competent authority.

The total estimated amount will be involved on average basis

is ₹5,63,048.00 (including of GST).

As per D.O.P. Clause 9.1 (Revenue Expenditure-2022-23), concerned

DGM may accord the approval up to ₹200 Lakh.

AA&ES may please be accorded for ₹5,63,048/- for above purpose.

Submitted for approval please

Reference to pre-notes.

1. With reference to noting no # 49, Stores Dte. NER has clarified the
points vide Note No # 50.

2. It has been clarified that the original combined AA&ES was accorded
for a total amount of ₹8,74,322/- (i.e., Clinical items Rs. 5,63,048/- and
Rs. 3,11,274/- towards Supplementary items).

3. Further, it is brought out that the List-B items were successfully

procured through Local committee purchase, successfully, but the List -A
could not be materialized via GeM portal.

4. As per Note No # 50, the items listed at List-A has been finalized
through another Local committee purchase (for selective items and
restricted quantity, considering urgency) with price estimation as
Supplementary List-A (New) for Rs. 3,52,614/-.

5. The Committee recommended L1 M/s B R Power for supply of the

items Sl No. 1 to 21 of the Comparative Statement with the total quoted
amount of Rs. 3,31,725/- out three Quotations. The Comparative
Statement of Misc. Items for Hollongi Airport and the Committee Report
dated 21.07.2022 has been placed in file.

6. Further, it is brought out that the quoted amount of L1 is 5.92% below

the Estimated Cost of Rs. 3,52,614/-.

7. As per Note No # 50, the Fund has been linked with Note No # 36
where, total Fund of Rs. 8,74,322/- has been allocated by Tech. Dte.
NER.

8. As recommended, total FC of Rs. 3,31,725/- (including of GST) is

concurred for the items Sl No. 1 to 21 listed at the Comparative
Statement of the subject proposal.

9. As proposed vide Note No # 47, under the DoP para 7.7(b), JGM(CNS)-
MM is the Competent Authority for Acceptance of the proposal. However,
reasonability of Rates of L1 is to be ensured.

01/08/2022 05:09 PM
HARAN PAUL
AGM(FIN)-NER
Note # 52
Accepted as Advised .

Please prepare a Draft PO

In reference to above vide note No.# 13 the procurement action has been
initiated through GeM under direct purchase, L1 comparison method and
accordingly found i.e. Rs.49,499.00 as L1 ( copy attached on opposite page
No.21-25) and put in the cart.
Demand has been raised by Mgr(Eng-C)RHQ,NER , for the under
mentioned electrical appliances to use by the guests staying time to
time at AAI, Hostel, (RHQ,NER,Ghy).
The items are :- a). Table Lamp - 20 nos.
b). Electric Kettle. - 14 nos.
In order to procure the items ,budgetary estimate have been
obtained from GeM for both the items of 03( three) different brands as
placed at opposite at page (2 to 6). As per rate obtained from GeM,
the total expenditure to be involved for purchasing the items as per
required quantity has been calculated as under :-
Sl.No. Items. Qnty.
1 Brand 2 Brand 3rd Brabd
st nd
Average Rate.
a).Electric Kettle 14 Nos. 22120/- 37086/- 39199.86
Rs.32801.95
b).Table Lamp. 20 Nos. 29980/- 29999.80 35948.00
Rs.31976.00(R/O)
Total
Rs.64778.00 (R/O)
It has been observed from the above that , for purchasing the
items an approximate expenditure i.e Rs.64,778.00 will be
involved(inclusive of GST). The fund may be utilized from the
revenue budget 2022-23 under clause II(3) and may be procured
through GeM using L1 comparison method. For the above purchase the
power conferred with Jt.GM(CNS),under DOP para 9.9a.
Submitted for your kind information and advise please.

09/02/2023 05:37 PM
BIJIT DAS
SR.SUPDT(MM)-NER
Note # 2
Continue from pre - page,

Kindly look in to the procurement proposal is to provided hospitality of

AAI Guest Hostel demand raised by Mgr(E.C) through Dte. of competent
authority . The estimated proposal has taken from GeM Portal . The
requirement of fund is already communicated vide Note # 1 under
DOP para 9.9a.

Please accorded for the approximate estimate expenditure for both items
of Rs.64,778/-(included GST) for E/Kettle=14 nos and Table Lamp=20 nos.
Submitted for approval please.
10/02/2023 11:19 AM
B BORO
AM(MM)-NER
Note # 3
Please Process on GeM with appropriate procurement method , and put up for
Accord of AA&ES and ACCEPTANCE of L1 together for FC .

10/02/2023 12:53 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 4

continue from pre-page,

आगे की आवश्यक कार्रवाई के लिए कृपया /For further necessary action please.

10/02/2023 03:34 PM
B BORO
AM(MM)-NER
Note # 5
In reference to above, procurement process has been initiated
through GeM for the purchase of 20 nos. Table Lamp under Direct purchase
within the limit of Rs.25,000.00(Rupees Twenty -five thousand) and for 14 nos.
Electric Kettle applying L1 comparison method. The items have already put in
the Cart and work out the financial implication to be involved as per GeM as
furnished below.
01.Table Lamp . 20 nos. @ Rs.1170.00 Rs.23400.00
02.Electric Kettle 14 nos. @ Rs.1990.00 Rs.27860.00
Total Expenditure Rs.51,260.00(inclusive GST)

In order to procure the above items, an administrative approval may

please be accorded for accepting the L1 and financial concurrence may also be
accorded for an amount of Rs.51,260.00(Rupees Fifty-one thousand Two
hundred and Sixty Only )(Incl.GST) in the name of GeM for both the items
Submitted for your perusal and n/a please.

16/02/2023 12:56 PM
BIJIT DAS
SR.SUPDT(MM)-NER
Note # 6

FC for AA&ES may kindly be accorded for an amount of Rs.51,260/- (with GST)
for supply of 20 Nos Lamp and 14 Nos of E/Kettle for AAI colony Hostel , RHQ,
NER, Guwahati.

Submitted please.
17/02/2023 11:08 AM
B BORO
AM(MM)-NER
Note # 7
FC for AA&ES and Acceptance of L1 may kindly be accorded for the
procurement of items for AAI Hostel .

FC may please accorded for an amount of Rs 51,260/- (with GST ) vide DOP
PARA 9.9 (A) . As the procurement is process GeM portal using direct purchase
and L1 compare method . Please read with DOP para 1.41 .

Submitted for accord of FC

17/02/2023 05:40 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 8
डीओपी के अनुसार आवश्यक कार्रवाई हेतु।

For necessary action as per DOP.

17/02/2023 05:46 PM
PRASANTA DAS
DGM(FIN)-NER
Note # 9
Reference to pre-notes.

MM Dte. NER may please identify the Fund from the approved RE 2022-
23 since, the R&M Budget RE 2022-23 & BE 2023-24 has already been
approved by CHQ.

MM Dte. are aware that approved R&M Budget RE 2022-23/ BE 2023-24

has already been circulated to all the units/ stations by the concerned
Finance Dte. RHQ, NER.

Any proposal under BE 2022-23 is not valid after R&M Budget RE 2022-
23 & BE 2023-24 is approved.

20/02/2023 11:20 AM
HARAN PAUL
AGM(FIN)-NER
Note # 10

20/02/2023 12:14 PM
PRASANTA DAS
DGM(FIN)-NER
Note # 11
Please note the observations # 9 ,

Clarify and put up

20/02/2023 01:04 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 12
continue from pre-page.

Please see the above observations Note # 9 and re-submit the requisite
information RE 2022-2023 and BE 2023-2024 as asked by AGM(Fin)NER,
(Copy put on opposite site) you are requested to arrange the desired
fund of Rs.51,260/- only.

Submitted please.

20/02/2023 09:07 PM
B BORO
AM(MM)-NER
Note # 13
The observation as made in Note # 09 , the link appropriate approved budget ,
Accordingly the copy of Bodget Approval RE 2022-23 & BE 2023-24 is placed
opposite , indicationg sufficient fund is available to make procurement of
instance proposal .

in view of above it is requested that :

FC for AA&ES and Acceptance of L1 may kindly be accorded for the
procurement of items for AAI Hostel .

FC may please accorded for an amount of Rs 51,260/- (with GST ) vide DOP
PARA 9.9 (A) . As the procurement is process GeM portal using direct purchase
and L1 compare method . Please read with DOP para 1.41 .

21/02/2023 10:12 AM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 14
Reference to pre-notes.

It is observed that the Budget has been identified from Combined Services of
NER.

In view of the above, the Fund may please be identified from R&M Budget RE
2022-23/ BE 2023-24 circulated vide mail dated 21.02.2023.

The proposal may please be re-submitted after identification of Budget.

21/02/2023 01:17 PM
HARAN PAUL
AGM(FIN)-NER
Note # 15
Please go through the Observation vide Note # 14

21/02/2023 04:27 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 16
Continue pre-page,

Please refer the observation Note # 14 and re-attached the budget copy RE 2022-2023/ BE
2023-2024 (page put on opposite site) for your ready reference.

Submitted please.

21/02/2023 04:49 PM
B BORO
AM(MM)-NER
Note # 17
Please refer previous note , The appropratebudget scheme is attached
herewith for ready reference . An amount of Rs 90.52 Lac is available under the
Head ,CONSUMPTION OF STORES & SPARES for RHQ NER .

May please accord FC for AA&ES and acceptance of L1 .

Submited please

22/02/2023 11:17 AM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 18

Reference to pre-notes.

1. The proposal submitted by MM Dte. NER is for Financial Concurrence

to accord AA & ES and Award of work “Provision of Electrical Appliances
for AAI, Hostel at RHQ, NER, Guwahati.

2. At Note No # 5, it has been brought out that for procurement of 20

nos. Table Lamp under Direct Purchase Method and 14 nos. Electric
Kettle applying L1 comparison method has been initiated and the items
have been added to Cart under GeM Portal.

3. The total financial implication has been worked out to Rs. 51,260/-
(including of GST) towards procurement of 20 nos. Table Lamp (i.e., total
Rs. 23,400/-) and 14 nos. Electric Kettle (i.e., total Rs. 27,860/-) for AAI
Hostel at Guwahati.

4. The Rate per unit of Table Lamp is @ Rs. 1170/- (including of GST)
and Rate per unit of Electric Kettle is @ Rs. 1990/- (including of GST).

5. MM Dte. vide Note No # 17 has proposed the Expenditure under the

Head ‘CONSUMPTION OF STORES & SPARES’. As per the R&M Budget
“RED - GUWAHATI-RHQ-NER”, total Rs. 85.5 Lakh in RE 2022-23 and Rs.
90.52 Lakh is approved. However, availability of Fund may be ensured
by MM Dte. NER in RE 2022-23 under the Head.

6. As proposed, total FC of Rs. 51,260/- (including of GST) is concurred

towards AA & ES and Award of Work for procurement of 20 nos. Table
Lamp and 14 nos. Electric Kettle for AAI Hostel at Guwahati through GeM
Portal.

7. As per the DoP para 9.1 and para 9.9 (a), Jt.GM (CNS), NER is the
Competent Authority for Acceptance of the proposal.

22/02/2023 06:15 PM
HARAN PAUL
AGM(FIN)-NER
Note # 19
As concurred ,the AA&ES ,along with L1 Price is accepted, Please process of
Contract on GeM Portal

22/02/2023 09:10 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
Note # 20

For necessary action please.

Modify note. 19/6/24.

Note # 2
The detail no #1 AM (OPS), NER Hollongi may please be referend.
Correspondence on the said subject through mail is also attached herewith.
Matter is also discussed during your recent visit at Hollongi.
Submitted please for necessary approval and further course of action through
store RHQ, NER.

Please refer note no #5 and #6 where entire details related to availability of

fund for EPC contract and Interim Building constructed on AICLAS
Funds through MoU. And as such request was made to take the fund from the
miscellaneous head available at RHQ for procurement of these items. File is re
submitted.

Now you are requested arrange the desired fund Rs 2,11,004.92 for RHQ head ,
if fund is not available , then please commit for the said fund amount and
arrange within the current FY .
May please confirm whether, all the items listed at Note No # 10 are
approved ‘in principally’ by the Competent Authority.

As per DoP para 1.39, financial powers indicted in the DoP denote total
financial implication including GST and all other Taxes/ duties etc.
Therefore, the proposal may be submitted accordingly for FC.

The instant proposal submitted for FC is towards ‘Procurement’. Hence,

DoP Chapter-7 shall be applicable instead of Chapter-8 as identified for
Acceptance. Therefore, the relevant DoP para under Chapter-7 may be
identified for Acceptance.

The proposal may be re-submitted accordingly.

22/06/2022 12:55 PM
HARAN PAUL
AGM(FIN)-NER
Note # 16
Proposal may be put up, considering the points and queries raised by
AGM(Fin)-NER vide note#15 above.

22/06/2022 03:08 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER
Note # 17
Referring to the queries raised above by AGM(Fin)-NER vide note#15, it is to be
clarified that:
1. Both the lists of items in respective files have been approved-in-principle
by RED, as already been recorded at note#10 above, alongwith
respective links of the approval notes.
2. All the rates are inclusive of GST.
3. The recommendation for DOP is acceptable, therefore as per DOP para
7.1, JGM(CNS)/MM stores is competant to accept the AA&ES here.
4. The procurement will be processed on GeM Portal, through bidding.
Submitting.

23/06/2022 03:42 PM
B BORO
AM(MM)-NER
Note # 18
The queries raised by AGM(Fin)-NER have been replied by Manager(MM) as per
above note.
File submitted with recommendation for accord of FC towards AA&ES.
23/06/2022 03:46 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER
Note # 19

Reference to pre-notes.

1. The proposal is for FC towards AA & ES for procurement of Various

type of Supplementary/stationary items for Holongi Airport through GeM
Portal.

2. The proposal for procurement of various items listed at Note No # 10

has been approved ‘in principally’ by the Competent Authority vide Note
No # 2.

3. Stores Dte. NER has worked the total financial implication of Rs.
8,74,322/- including of GST (Clinical items for Rs. 5,63,048/- +
Supplementary items for Rs. 3,11,274/-) for procurement of 50 items.
The details of items are linked with Note No # 10.

4. Tech. Dte. NER vide Note No # 8 has allocated fund of Rs. 5,63,048/-
(including of GST) from fund centre L110001001008 and Balance Fund
of Rs. 3,11,274/- including of GST from Fund Centre L110001000987
linked with Note No # 10.

5. In view of the above, total FC of Rs. 8,74,322/- including of GST

(Clinical items for Rs. 5,63,048/- + Supplementary items for Rs.
3,11,274/-) is concurred towards AA & ES for procurement of the items
through GeM Portal.

6. As per the DoP Para 7.1 (b), Concerned Jt.GM is the Competent
Authority for accord AA & ES.

23/06/2022 05:20 PM

E-file Note 19/6/24.

The observation as made in Note #05,
In order to procure the items , the preliminary budgetary estimate have
been obtained from GeM for all differrent type of conservancy items
and different brands as placed at opposite at page (1 to 6). As per
rate obtained from GeM, the total expenditure will be involved(Incl.GST)
for purchasing the items as per required quantity has been calculated ₹
1,09,373.75( One lakh nine thousand three hundred seventy three and paisa seventifive
only ). The fund may be utilized from the revenue budget 2024-25 and may be procured
through GeM using L1 comparison method. After fulfil of procurement the FC for
Rs…….will be put up later.
For the above purchase the power conferred with Jt.GM(HR),under DOP
para 9.1 vide note #3 administrative approval and expenditure sanction
already accorded.

As estimated the Fund of Rs. 14,93,700/- may please accorded for

the Procurement of VIP ,ATM and MI Room Facility in Terminal
Building Hollangi Airport .
24/6/24.

Referring to queries raised by AGM(Fin) as above note#49, following points may be seen:

1. The committee report attached previously was a comparison of the sum of unit
quantities for fetching overall L1. But the final amount for actual quantity required as per
the rates quoted by L1 bidder was ₹3,31,725. Same may be seen in the fresh report duly
signed by the committee members. The final amount put up for FC is
therefore ₹3,31,725(Incl of GST).
2. AS per note#19, the AA&ES amount for the same (List-A) was ₹3,11,274.00. Same items
were processed through GeM Bidding, and consequent upon failing of the Bid, same was
procured through Local purchase through committee. Same was done with the approval
of CA.

However the original AA&ES was accorded for a total amount of ₹8,74,322.00, as
detailed below:

Amount for Clinical items 5,63,048.00

Amount of Supplementary items 3,11,274.00
Total amount for both lists ₹8,74,322.00
This is vide note#10 above. But both the lists were combined, and the
FC was concurred for a total amount of 8,74,322.
Then the lists were broken-up in two parts, as already explained above,
and:
 The List-A was to be procured through GeM portal
 The List-B was to be procured through Local committee purchase.
Now the List-B items were successfully procured through Local
committee purchase, successfully, but the List -A could not be
materialised via GeM portal, consequent upon, List-A items were
purchased through another Local committee purchase (for selective
items and restricted quantity, considering urgency)

This restricted/revised list of items with original estimate is placed

at note#38 , with price estimation given as Supplementary List-A New of
₹3,52,614/-.

3. Taking original estimate price into consideration, the final offered

amount by the vendor M/s B R Power comes to be ₹3,31,725, which is
5.92% lesser than the original amount of ₹3,52,614/-.

4. The committee report duly signed by the committee members

is attached for reference, and the signed comparitive statement is also
attached herewith.

5. With ref to Note#38, the item at S.Nos 5 & 7 (Bedsheet & pillow
covers) being in equal quantities, i.e. 16 each, have been merged and
purchased combinedly as bedsheet with pillow cover set. This reduced
the serial nos by 01.

6. Referring note#36, point#8 by AGM(Fin), the already allocated funds

Referring to queries raised by AGM(Fin) as above note#49, following points may be seen:

1. The committee report attached previously was a comparison of the sum of unit quantities
for fetching overall L1. But the final amount for actual quantity required as per the rates
quoted by L1 bidder was ₹3,31,725. Same may be seen in the fresh report duly signed by
the committee members. The final amount put up for FC is therefore ₹3,31,725(Incl of
GST).
2. AS per note#19, the AA&ES amount for the same (List-A) was ₹3,11,274.00. Same items
were processed through GeM Bidding, and consequent upon failing of the Bid, same was
procured through Local purchase through committee. Same was done with the approval
of CA.

However the original AA&ES was accorded for a total amount of ₹8,74,322.00, as
detailed below:

26/6/24

Please refer the observation as raised in Note # 21 ,

1. The fund availability is confirmed by tech department .

2. In specific recommondation is also given by the committee

The Demand raised by the OPS dte . RHQ NER for the procurement of SOFA for
VIP room , Terminal Manager and Child Care room for Hollangi Airport , which is
scheduled to be inaugurated on 15.08.2022 .

In Principle is already been obtained from Competent Authority .

In coordination with operation dte. placement of sofa and Type has been
discussed and availability of space is also confirmed .

Accordingly Estimate have been obtained from the local market FOR
COMPOSITE DEMAND .The average price is arrived to Rupees Rs 14,93,700/-
(with GST) .

Fund has been identified and fund of Rs 14,93,700/- is also been accorded by
the tech directorate from fund centre L110001001002 (Furniture-Regions incl.
Fire Deptt.)
The file is being submitted for accord of AA& ES for an amount of Rs
14,93,700/- please. vide DOP Para 8.1 DGM (Tech) is the competent authority
to accord AA & ES up to amount2 00 Lakh .

Submitted for accord of AA&ES please .

26/05/2022 06:09 PM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
उप महाप्रबंधक (सी एन एस)-उ. पू. क्षे.|DGM(CNS)-NER
Note # 5

Please refer the observation as raised in Note # 20 , may please be

clarified as follows :

1.The proposal for procurement has prepared on the basis of items deman by
unit with specification. Accordingly ,MM Dept. explore the GeM market with
required specification and obtained price quote of items for estimation of
financial implication.

a) Further file presented to competent Authority including details list of

requisite items for AA&ES, the competent Authority is approved for AA&ES. (As
per P.M may be seen in chapter No.4 para 2.4)

b) In order to file submitted for accord of AA&FC from respective directorate of

Fin. Dept.for examination.

01/7/24

Sub : Repairing of Furniture items available in the offices of RHQ,NER,Guwahati.

It is observed by that frequent complaints are received from various wings/offices of RHQ,NER
regarding minor or major repairing of office furniture about 95% furniture used by this office are
of Godrej make. MM Dept.has contacted the OEM Godrej & Boyce Mfg. Co. Ltd and has
conducted one joined survey to examine the required repaired to make furniture use worthy and
sustain a longer life .

Please find herewith on opposite the joined survey report.

It is proposed to carryout the repair as listed in the report.

Submitted for approval in principle.

17/09/2019 05:01 PM
B BORO
AM(MM)-NER
Note # 2
जैसा कि पिछले पृष्ठ पर प्रस्ताव मे वर्णित है , क्षेत्रीय कार्यालय
मे बहुत सी ऐसी फर्नीचर सामग्री है जो प्रयोग मे है परंतु सुधार जरूरी
है ताकि लंबे समय तक प्रयोग की जा सके और बहुत सी ऐसी फर्नीचर सामग्री
भी जो मामूली सुधार कर आसानी से प्रयोग मे लायी जा सकती है ,

इस प्रकार की सामग्री प्रमुख रूप से गोदरेज कम्पनी की है अतएव गोदरेज

कम्पनी के साथ सामग्री प्रबंधन विभाग द्वारा संयुक्त निरीक्षण किया
गया जिसका विवरण संलग्न है , इन सामग्री का सुधार कार्य प्रस्तावित है
।

कृपया इस कार्य की सैद्धांतिक अनुमति देने का कष्ट करें

अनुमोदन हेतु प्रस्तुत

18/09/2019 05:33 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 3
If any estimate against the repairing work of each item is given by the OEM,
enclose the same, please.

19/09/2019 12:06 PM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 4
कृपया निर्देशानुसार , इस संबंध मे किया गया प्राक्कलन प्रस्तुत करें

19/09/2019 12:19 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 5

Please find herewith on opposite the estimate against repairing of old furniture for
RHQ,NER,given by the OEM, M/s Godrej & Boyce Mfg.Co.Ltd.

Submitted please.

20/09/2019 01:06 PM
B BORO
AM(MM)-NER
Note # 6
Please find on opposite the the requisite estimate of work , furnished by OEM M/s Godrej and
boyce Mfg.Co.Ltd. Guwahati for the repair of Furniture items in the offices of RHQ NER
Guwahati .

The estimated expenditure is Amount to Rs 4,27,636/- inclusive of GST.

Submitted please

23/09/2019 11:19 AM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 7
Recommended to accord in principle approval for repairing of Godrej make furnitures of RHQ,
NER by OEM at an estimated expenditure of Rs. 4,27,636/- inclusive of GST as proposed by MM
section (as in page C 5-7)

23/09/2019 05:32 PM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 8
सर्वप्रथम एक समिति के द्वारा उन सभी furniture का सर्वेक्षण करा लिया
जाये जिन्हें मरम्मत करवाने का प्रस्ताव है l समिति में संचार, मानव संसाधन , एवं
वित्त विभाग से एक एक सदस्य का नाम सम्बंधित विभागाध्यक्ष से समन्वय करके
प्रस्तावित किया जाये l समिति द्वारा प्रस्तुत रिपोर्ट पर ही आगे की प्रक्रिया
निर्भर करेगी l

27/09/2019 02:33 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 9
For n/a as advised by GM(CNS), NER, please.

01/10/2019 11:38 AM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 10
This office is proposing the name of Shri Bhavesh Boro AM(MM) for the nomination in the
committee .

Submitted please

01/10/2019 03:31 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 11
The name of the following members are proposed for approval for the committee to
suggest/inspect the requirement of repair work of old furnitures in various office units of RHQ,
NER:

1. Sri Bhabesh Boro, AM(MM)

2. One Executive from HR section, to be nominated by GM(HR), NER
3. One Executive from Fin. section, to be nominated by GM(Fin), NER
04/10/2019 01:12 PM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 12
उपरोक्त प्रस्ताव का संग्यान लेते हुए समिति में एक उचित सदस्य का नामांकन करने का कष्ट करें
।

07/10/2019 10:44 AM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 13

07/10/2019 11:18 AM
S RADHAKRISHNAN
GM(FIN)-NER
Note # 14
one member may be nominated from Finance.

23/10/2019 04:36 PM
ABANI KUMAR BAISHYA
AGM(FIN)-NER
Note # 15
Sri D.C.Saha.SM(Fin) is nominated from finance.

Sri.D.C.Saha:

GM(CNS)

24/10/2019 10:31 AM
C N HAZOARY
AGM(FIN)-NER
Note # 16

24/10/2019 04:21 PM
DULAL CHANDRA SAHA
MGR(FIN)-NER
Note # 17

24/10/2019 04:55 PM
C N HAZOARY
AGM(FIN)-NER
Note # 18
उपरोक्त प्रस्ताव का संग्यान लेते हुए समिति में एक उचित सदस्य
का नामांकन करने का कष्ट करें ।

25/10/2019 10:21 AM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 19
Sh munindra AM HR is nominated from HR

25/10/2019 04:23 PM
B MURALIDARAN
GM(HR)
Note # 20

13/11/2019 02:56 PM
H S RAWAT
AGM(ANS)-NR
Note # 21
आवश्यक कार्यवाई हेतु ।

13/11/2019 03:45 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 22
आवश्यक कार्यवाई हेतु ।
For further n/a, please.

13/11/2019 06:12 PM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 23
कृपया कमेटी के एसएबीएचआई सदस्यों एसई चर्चा करते एक तिथि तय करें वी आगे की कारवाई करें

14/11/2019 12:54 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 24

Sub: Joint Inspection Report for repair of Furniture i.r.o RHQ,NER,Guwahati.

Please see the noting on pre-page for repairing of furniture items available in
the office of RHQ, NER, Guwahati.

The joint inspection committee has prepared the report of unusable furniture as
desired by the competent authority.May please see inspection report placed on
opposite.

Accordingly the OEM M/s Godrej and boyce Mfg.Co.Ltd has given their total cost
of expenditure for repairing and replacing of spares parts for the repairing
works. ( Expenditure sheet placed on opposite site ).

Submitted please.
13/03/2020 05:21 PM
B BORO
AM(MM)-NER

Respected Sir/Mam,

Unfortunately, I will need to cancel my tour which is nominated for Delhi to attend the on GeM
training programme schedule date on 5th July,2024.

I hope that this does not inconvenience you. Due to some office pending works need to complete
as early as possible. So I apologies for having to cancel.

Thanks regards

OR

Respected Sir/mam,,

We have made the difficult decision to cancel the GeM training programme which is scheduled on
5th July,2024..

Because some office pending works are need to complete shortly. .

Hope you can understand and respect our decision. We apologize to given chances to attend the
these programmes.

4/7/24

Note # 36
Reference to pre-notes.

1. The AA & ES for an amount of Rs. 8,74,322/- including of GST for procurement
of Various type of Supplementary/stationary items for Holongi Airport (Clinical
items for Rs. 5,63,048/- + Supplementary items for Rs. 3,11,274/-) has been
accorded by Jt. GM (CNS)/Stores, NER.

2. It has been brought out that during preparation of the specification of items
there are many items which can be procured through GeM portal, but rest of
items it is found difficult to choose the specifications to fetch the exact desired
quality and standard of items.

3. In view of the above, Stores Dte. NER bifurcated the items in to 02 parts
namely, (1) List of items to be procured through GeM portal and (2) List of items
proposed for purchase through Spot purchase by committee. The items to be
procured under List 1 and List 2 are mentioned at Note No # 21.
4. At Note No # 22, it has been brought out that the above matter was discussed
in the Review Meeting dated 27.06.2022 called by the RED NER. In the Meeting,
it is resolved that, the items for which framing of specifications to get desired
quality and look and specific to VIP room (which are in List 2) shall be purchased
through a committee and List 1 items are approved for Bidding on GeM Portal.

5. Further, it is brought out that Bid Number: GEM/2022/B/2301678 (List 1)

proposed for cancellation as no bidder qualifies for financial bid.

6. It is also brought out at Note No # 34 that all the items are of urgent nature
seeing the short duration of licensing of Airport may be purchased through local
market by spot purchase committee.

7. Accordingly, the Committee explored the local market on 08-07-2022 and

finalized the items under List 2 from quotes of 03 vendors. As per the Committee
Report, M/s Vinayaka furnishings has been emerged as L1 with the quoted
amount of Rs. 1,59,899/- (including of GST). The Committee has also
recommended the quote of L1 for Acceptance.

8. During AA & ES, Tech. Dte. NER vide Note No # 8 has allocated fund of Rs.
5,63,048/- (including of GST) from fund centre L110001001008 and Balance Fund
of Rs. 3,11,274/- including of GST from Fund Centre L110001000987 (Ref. Note #
19).

9. As recommended, total FC of Rs. 1,59,899/- (including of GST) is concurred for

the items listed at List 2 of the subject proposal.

10. As proposed, under the DoP para 7.7(b), JGM(CNS)-MM is the Competent
Authority for Acceptance of the proposal. However, reasonability of Rates of L1 is
to be ensured.

18/07/2022 06:20 PM
HARAN PAUL
AGM(FIN)-NER
Note # 37
accepted as recommended,.

Please process the second list , i.e restricting to most urgent items required for the
licensing of the hollangi Airport . Balanced items will be procured in due course through
normal procurement procedure as applicable .

Put up the most essential item list

ub: Seeking of Ex-Post Facto approval. Regarding.

Respected Sir/Mam,
In reference to subject cited above that my wife Smt. Bhagyashree Boro is suffering from
eye cataract problem since 06/10/2023. She is taking treatment at ASG EYE Hospitals Pvt.
Ltd. G. S. Road Down Town Guwahati, Assam Pin-781005. As Dr. Vivek S. Paulbudah
advised need to do urgently cataract surgery .There is no Hospital on panel of AAI at
present at Guwahati.
Therefore ,I request you to please consider my request to grand me permission of wife’s
treatment at AAI non-Empanel ASG EYE Hospital Pvt. Ltd. Guwahat i of my native place of
her eye cataract surgery as it is my responsibility.
Encl: Attachment copy of Dr. prescription.

Thanks with warm Regards.

BHABESH BORO
SM(MM)RHQ,ER,Kol-52.

To,
The RED,ER,
AAI,NSCBI Airport, Kolkata-52.
Sub : Intimation for my wife’s Treatment. Reg.

Respected Sir/Mam,
This is to inform you my wife Smt. Bhagyashree Boro is recently visited to AAI Empanel eye
Hospital at M/s Retina Centre, Eye Hospital, Guwahati on 06-07-2024 and since she has
been suffering from eye cataract it come to know from that need to go for eye surgery.
She has been diagnosed with an issue in her right eye. If surgery is not done then it can
lead to lose of complete vision. The surgery is schedule for on 10/07/2024.

I will be highly obliged if you will be grant me for her treatment at Guwahati with AAI
empanel hospital at M/s, Retina Centre, eye hospital, Guwahati-781022.
Encl : Dr. Prescription along with diagnosed report.

BHABESH BORO ,

FINAL COPY

To,
The RED, AAI,ER,
NSCBI Airport,Kolkata-52.

Sub : Request for release of second payment/installment.

Respected Sir,
I was approved for an educational loan and have already received the
first instalment’s second instalment cost of Rs. 150,000/-( One Lakhs
fifty thousand ) only is due to the RG university, Guwahati.
As a result I request that you release the second instalment of the
college loan for the same.

Thank you.

Yours
sincerely,

Name :
BHABESH BORO

SM(MM)RHQ,ER,Kol-52.

Encl : Sanction order along with fee structure copy.

OR

To,
The RED,AAI,ER,
NSCBI Airport,Kolkata-52.

Sub : Release of 2nd instalment of Education Loan Sanctioned to

me.
Respected Sir/Madam,

I have been sanctioned Education loan and availed 1 st instalments so

far. The 2nd instalment fees for the year 2023-24/semester e.g. second
year/3rd semester are to be paid to the college. I request you to release
the same.

Yours
sincerely ,

Name :
BHABESH BORO
SM(MM)RHQ,ER,
Kol-52.

Encl : 1.The sanctioned order copy

3. Fee structure copy.

Dated : 08/07/2024
To,
The RED, AAI,ER,
NSCBI Airport,Kolkata-52.

Kind Atten : Jt.GM(HR) RHQ,ER.

 Sub : Request for release of second payment/installment.
Respected Sir,
I was approved for an educational loan and have already received the
first instalment’s second instalment cost of Rs. 150,000/-( One Lakhs
fifty thousand ) only is due to the RG university, Guwahati.
As a result I request that you release the second instalment of the
college loan for the same.

Thank you.

Yours
sincerely,

Name :
BHABESH BORO

SM(MM)RHQ,ER,Kol-52.

Encl : Sanction order along with fee structure copy.

GEM Purchase.

Direct Purchase enables a buyer to buy products upto Rs. 25,000 without comparison(except
automobiles where Direct Purchase does not have any limit), through any of the available sellers on
GeM, meeting the requisite quality, specification and delivery period.

Succssor Board.
With respect to outstanding Stock Grants, the Administrator or
the Successor Board, shall make appropriate provision for the
continuation of such Stock Grants on the same terms and conditions by
substituting on an equitable basis for the Shares then subject to such Stock
Grants either the consideration payable with respect to the outstanding
Shares of Common Stock in connection with the Corporate Transaction or
securities of any successor or acquiring entity.

DOP Rectify
In the present proposal DoP para of Chapter-7 shall be applicable instead
of para 8.8 (a) as proposed. Therefore, suitable DoP para under Chapter-
7 may be identified for Acceptance of the proposal.
 16/7/2024.
The proposal submitted is regarding procurement of frequently required cutomized stationary
items through Annual Rate Contract (ARC) for the different units at RHQ-NER. These items are
not available on GeM portal.

The procurement shall be done by awarding ARC to NCCF (A Govt of India agency under
the Ministry of Consumer Affairs) in accordance with AAI CHQ Circular CHRM-01 dated
30/03/2017 and AAI CHQ Circular CHRM-02 dated 28/06/2017.

IN-PRINCIPLE approval may be accorded to the proposal.

10/06/2019 02:54 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 8
Approved 'in principle' as recommended

11/06/2019 10:26 AM
SANJEEV JINDAL
RED-NER
Note # 9
अग्रिम कार्यवाई हेतु / For further n/a.

11/06/2019 10:49 AM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 10
Please calculate the cost of annual purchase for the given /required quantity as per NCCF offered
rate and put up for FC

11/06/2019 05:55 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 11

In view of the above rate quote have been obtained from M/s, National Co-operative Consumers
Federation of India Ltd.(NCCF) a Government of India undertaking , so that it can enter into a
new annual rate contract with NCCF for supply of the items.

M/s, NCCF has submitted the budgetary rate vide offer letter No. NCF/GHT/GM/2019-20 dated
12/06/2019, for all the required items and total estimated an amount of Rs.61,76419.5 ( Rupees
sixty one lacs seventy six thousand four hundred twenty ) only has been prepared for the
year,2019-20.

Submitted please.

20/06/2019 03:53 PM
B BORO
AM(MM)-NER
Note # 12
There are many mistakes observed in the Quantity , please review the chart , adopt the material
Management Principles ,
resubmit the Calculation sheet with rationalised calculation sheet

20/06/2019 06:01 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 13

As per the instructions contained in the Pre-note, Review of Determination of Quantity

has been finalized as adopting the Material Management Principles,

Now the Financial implication for the said ANNUAL Quantity has now been greatly
reduced from earlier Calculation and Comes to an Amount of Rs 12, 21,800/-
In view of above the approval may please be accorded for an amount of Rs 12, 21,800/-
for annual requirement of customized stationary items please. Duly signed Annexure –II, is
attached on opposite please.

24/06/2019 04:27 PM
B BORO
AM(MM)-NER
Note # 14
Since It is a proposal to award Annual Rate contract to NCCF (Under the ministry of
Consumer affairs, Govt of India) , The items would be purchased purely on need
basis ,

Going through the previous year consumption pattern it has notice that estimated
expenditure on consumption could reach to an Amount Rs 10 Lakh this year .

Accordingly it is requested that Financial Concurrence for amount of Rs 10

Lakh may please be accorded in favour of M/s NCCF Guwahati for procurement of
frequently required Customised stationary items for RHQ NER Guwahati .

it is kindly to note that as per material management manual para 10.5.4 said proposal
may be treated as "at par" with open tender and hence as per DOP 14.7.1 (revised)
GM CNS has got power up to 10 Lakh per reference .

Submitted for FC please

25/06/2019 12:46 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 15
May please refer noting of DGM (CNS) / Stores & MM - NER on pre - page and accord
F/C.

25/06/2019 02:07 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 16

26/06/2019 12:05 PM
S RADHAKRISHNAN
GM(FIN)-NER
Note # 17
1. Noting on the foregoing pages may please be seen. The proposal submitted by Dte of CNS is
for approval towards ARC of Frequently required Customized stationary items through
Government Agency M/s NCCF to meet the Auuual requirement of RHQ, NER.

2. As per CHRM Circular No.02/2017, dated 28.06.2017, Stationery & Housekeeping items are to
be procured through Govt. Agencies / Consumer Co-Operative Societies.

3. It has been certified by the dte of CNS that the customized items are not in the scope of GeM
Portal and are not available on GeM Portal . Hence it is proposed to procure said items through
Annual Rate Contract with available Government Agency at Guwahati i.e M/s NCCF.

4. In Principle approval has already been accorded by the competent Authority.

5. Accordingly to meet the Annual requirement of stationery and consumables at RHQ, NER an
estimate of Rs 12, 21,800/- (including of GST) has been framed based on offer from M/s National
Co-Operative Consumers’’ Federation of India Ltd.

6. DGM(CNS), NER has explained that after Going through the previous year consumption pattern
it has been noticed that estimated expenditure on consumption could reach to an Amount Rs 10
Lakh this year .

7. In view of the above it is recommended to accord FC in favour of M/s NCCF, Guwahati for Rs.
1000000/- towards ARC of Frequently required Customized stationary items for RHQ NER
Guwahati establishment offices.

8. Expenditure can be met from Operational, Rev & Exp Budget 2019-20.

As per material management manual para 10.5.4 the instant proposal may be treated as "at par"
with open tender. As per Dop para 14.7.1(Revised) GM, CNS is the competent Authority to accept
the proposal.

15/07/2019 06:45 PM
ABANI KUMAR BAISHYA
AGM(FIN)-NER
Note # 18
Reference notes ante.

Concurred in for approval of Rs.10,00,000/= by GM-CNS under DOP - 14.7.1(Revised)/1.31

towards annual rate contract for procurement of customized stationery items from NCCF.

रु.10 लाख कि वित्तीय सहमती दी जाती है।

16/07/2019 11:06 AM
S RADHAKRISHNAN
GM(FIN)-NER
Note # 19
प्रस्ताव के अनुसार अनुमोदित , अग्रिम कार्यवाई करें / Approved as proposed. Take further n/a.

16/07/2019 02:50 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 20
Please prepare a draft award letter addressed to M/s NCCF ,in accordance the New Manual
Procurement of Goods and Service 2018 ,

Please
16/07/2019 03:33 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 21

Sub: Continuation of Annual Rate Contract Agreement for frequently required

customized Printing Stationery items .Reg.

Reference letter No.1 : NCF/GHT/GM/2019-20/ dated 12/06/2019.

2 : AAI/RHQ/NER/MM/Customized Items/2019-20 dated
26.07.2019.
3 :NCF/GHT/AAI.Gty/2020-21 dated 04/08/2020.

In continuation to the aforesaid references and further ARC agreement made between AAI
and National Co-operative Consumer' Federation of India Ltd. M. L. Nehru Road,
Panbazar,Guwahati-781001 on 05.08.2019 for supply of printing stationary under ARC
2019-20 for supply of frequently required customized printing and office stationeries item.

Now it is bring to the notice that ARC validity has been expired on 04.08.2020 during the
pandemic period. In the meantime MM Dept. RHQ, NER, have asked to NCCF, whether
they are ready to supply the items on same terms and conditions envisaged in the previous
Award of ARC vide AAI/RHQ/NER/MM/Customized Items/2019-20 dated 26.07.2019
NCCF have informed to AAI vide Letter No. NCF/GHT/AAI.Gty/2020-21 dated
04/08/2020 that they are ready to supply the items on same terms and conditions and
willing to enter in fresh agreement FOR 2020-21 with AAI.

Total requirement for FY 2019-20 was Rs.10,00000/-(Rupees ten lac only) which was fully
consumed, in view of the above same amount is projected for the FY 2020-21.

Submitted please

13/11/2020 11:41 AM
B BORO
AM(MM)-NER
Note # 22
As per preceding Note #21 Previous there is need of extension of Annual rate
contract for supply of frequently required customized printing and office
stationary items. In view of Award letter (page-15/c to 21/c) and Agreement
(page-22/c to 24/c) for FY 2019-20 and consent for fresh agreement for 2020-
21 (page-25/c) from NCCF, it is proposed to extend the rate contract for supply
of frequently required customized printing and office stationary items for a
period of one year from the date of fresh agreement.
Financial implication in ARC for frequently required customized printing and
office stationary items shall be Rs.10,00,000/- (Rupees ten lac only).

Submitted for AA&ES please.

13/11/2020 01:06 PM
RISHI KANT BANGWAL
AGM(CNS)-NER
Note # 23
The Financial Implication towards the Revenue Expenditure has now be proposed reduce by 30 %
due austerity measures hence case is proposed only for an amount of Rs 7,00,000 ( By
excluding printing of souvenir and other such booklets) .

The approval AA & ES is not required in this case as expenditure is already approved in Revenue
Expenditure RE 20-21.

In principle approval and Financial Concurrence may please be accorded .

Submitted Please

19/11/2020 04:41 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 24
Submitted for in-principle approval please for extension of ARC
for another one year for an amount of ₹. 7,00,000.00 as proposed above
by DGM(CNS/MM)NER.

20/11/2020 11:50 AM
SUNIT KUMAR ROY
DGM(CNS)-NER
Note # 25
Instead can we not go for fresh NIT for RC. Extension can be proposed for a
limited period to manage the immediate requirement.

20/11/2020 12:00 PM
RAVI KANT
GM(CNS)-NER
Note # 26
May please initiate necessary action as advised by GM(CNS) NER

20/11/2020 12:51 PM
SUNIT KUMAR ROY
DGM(CNS)-NER
Note # 27
Please initiate the new process for rate contract for frequently required
customized printing materials

01/08/2022 11:37 AM
सुरेन्द्र कुमार जीवातोड़े|SURENDRA KUMAR JIWATODE
संयुक्त महाप्रबंधक(सी एन एस)-उ. पू. क्षे.|JGM(CNS)-NER
 As per the observation contained in the Pre-note, review of determination of Quantity has been
finalized as adopting the Material Management Principles,

1. There was huge GAP observed between the supply and demand and as reported it has been
reflected by user department that satisfaction level of supply was far below the average
requirements.
2. It is fact that CAPEX expenditure has increased many fold in the region ,it is main indicator
for us to know the reasons of consumptions of material in which MM department deals .

16/7/2024.

As projected by MM Dte . following are some fact are being submitted for consideration please .

1. The demand received from the all user department summarized is of Rs. 21.81 Lakh for
the year 2019-20 .
2. The previous year MM has incurred an Amount of Rs. 5,44 Lakhs towards the supply of
stationary, conservancy and printed items by all means against the demand of Rs 17.18
Lakhs .
3. There was huge GAP observed between the supply and demand and as reported it has
been reflected by user department that satisfaction level of supply was far below the
average requirements.
4. It is fact that CAPEX expenditure has increased many fold in the region ,it is main
indicator for us to know the reasons of consumptions of material in which MM
department deals .

Though the consolidated demand of stationary ,conservancy and printed material is for 21.81
Lakhs MM Department is recommended ARC for An amount of at least 15 Lakhs based on
previous experience on consumption data , Since this proposal is for AMC ,so we may adopt the
policy of bi-Monthly purchase on need basis to control the consumption and unnecessary
blocking of funds .

In view of considering all facts and findings placed , it is requested to please accord in principle
approval for procurement of Stationary ,conservancy and Printed items material by the way of
ARC with National Co-Operative Consumers Federation of India Ltd.(NNCF) a Governmnt of India
Undertaking. Adhering to AAI Policy Vide CHRM Circular 02/2017 Dated 28/06/2017 .

Submitted for In principle approval Please .

Note # 24
The observations as made by the department of finance in Note # 18 are being
clarified as follows :-

1. While submitting the file for AA&ES the word "may be " missed
inadvertently Note # 11 may be disregard.
2. FC is reqested for acoord of AA&ES .
3. In the recent past the there are many reforms are taken place for easy
efficient and cost effective procurement .That is why GeM is come into
existance for procurement of Goods and Services.
4. It now mandatory to Procure all goods and service through GeM portal , as
per Government Finance Rule 2017 Rule No. 149 and as per TI 98 . On GeM
portal Rate contract are not available due its lesser value for money in Rate
Contract.
5. Yes , This may be combined , and may be procured together . However it is
for information as basic GeM rule all the product shall be available 10%
below MRP . It is itself is value for money . Hence it is proposed that , Due to
immediate/urgent requirement of the itmes , this procurement we are
proposing through direct purchase , and in future we may try to combine all
requirements and procurement will be done combined process.
6. Agreed, But as per Rule No.149 and GeM procurement process it can be
done for each of the items below 50K . As per GeM policy , Different items
can not be bunch in Direct Purchase Method and in L1 Compare method .
7. Available in previous Note .
8. Available in previous Note .

File is submitted for FC for AA&ES for amount of Rs. 1,09,373.75/- (Rupees One
Lakh Nine Thousand Three Hundred Seventy-Three rupees and paisa seventy five
only) including GST .

File is re-submitted for accord of AA&ES please.

Note # 18
With reference to above proposal the user directorate may clarify followings.

1. Note#11 mentions, AA&ES accorded. No FC seen before AA&ES.

2. Note#15 mentions for FC. Please mention clearly FC for what.
3. Normally such procurements are made thro rate contract. Justification of this
piecemeal contract thro GeM need to be recorded. Cost comparison of rate
contract (previous) price and piecemeal procurement thro GeM price need
to be recorded. Item-wise rate comparison.
4. Under piecemeal procurement the items may be more expensive. May
please justify.
5. A similar procurement proposal also proposed in another efile for
Rs.106361/- Both the proposal could have been proposed combinedly
together so that there may be more competitive rates due to more items
and quantity. The reason of not doing combine proposal may be recorded.
6. Not making the combined proposal, there is splitting of item
quantity/expenditure which is not permissible in Procurement manual. It
says splitting is not allowed to avoid higher level approval.
7. Last year actual procurement amount under same head.
8. Actual cumulative procurement amount in current year till date under same
head.

Proposal may be re-submitted with clarifications, data and with justification.

24/06/2024 05:47 PM
बासुदेव बेहरा|BASUDEV BEHERA
उप महाप्रबंधक (वित्त )-पू. क्षे.|DGM(FIN)-E

Sub: Request for furniture allowance Respected

Sir/Ma’am
I would like to request your good office to facilitate the repair and
rehabilitation of my office’s furniture. (Describe in your own words).
These furniture are quite old and worn out and needs your attention
to bring back the luster and beauty that they once had. (Explain the
actual cause and situation). Doing so would ensure that our
employees would remain motivated and safe in undertaking their jobs.
Yours sincerely, Your Name… Job Designation

 I am writing to request the provision of new office furniture for our department.
Our current furniture is outdated and worn out, which is causing discomfort
and productivity issues for our team.

We would like to request the following items:

 We would appreciate it if you could provide us with an estimated cost of the

requested furniture, including any associated delivery or installation charges.

Thank you for your attention to this matter. We look forward to hearing from
you soon.

Sincerely,

Note :

Sub: Requirement of office Furniture for MM Dept.RHQ.

The undersigned would like to request you to provide some following furniture
items to this MM Dept. RHQ, ER. These existing furniture are quite old and
worn out which is causing discomfort. So need to be replace.

As stated that please look in to the matter and kindly permitted to provide the
same.

The following of items :

SL.N Description Quantity.

O
01 Executive Table 01 No
02 Executive Chair 01 No.

Submitted for approval for your consideration please.

Stations under RHQ,ER,KOLKATA.
01. Bhubaneswar,
02. Patna,
03. Raipur,
04. Ranchi
05. Bagdogra
06. Gaya
07. Jharsuguda
08. Pakyong
09. Deoghar
10.Port Blair
11.Durgapur
12.Berhampur
13.Katihar
14.Jamshedpur
15.Coochbehar

Considering the urgency of requirements as above, kindly provide at least 02 Nos of printer cartridge
ribbon at the earliest to medical cell for smooth and hassle free functioning. Balance items may be
provided later on.
 Dated : 09/09/2024
To ,
The GM,HR,ER,Kol-700052.

Kind atten : R.A.Baa,Mgr(HR).

Sub : Correction date of birth i.r.o wife and my son in photo ID card cum Medical. Reg.

Respected sir,
In response to your query vide letter No. AAI/ER/HR/Change Name/4106 dated 9 th
Sept.2024.

Thank you so much for remember me, It is here by informed to you that I accept my
mistakes that I have misplace the document and was not remember and to apologized
for being so irresponsible. I will definitely keep everything noted for future reference.
Please forgive me and provide me another chance to provide me. I shall be very grateful
to you for your kindness and consideration.

Details as follows : 1.Wife Name : Sumitra Sonowal correct D.O.B 10/09/1979.

2.Sons Name : Bishnu Pd.Sonowal correct D.O.B 15/12/2005.

Thank with regards,

Yours sincerely ,

( U. K. Sonowal )
Manager(HR)/MM Stores

Subject: Administrative approval for Survey of Capital Asset in RHQ,ER Building .Reg.
 & Expenditure sanctioned for continuation of Scheme "supporting Community Radio Movement in lndia"
with the total cost of Rs. 25 Crore.

Sir, I am directed to convey the administrative approval of the Competent Authority for lmplementation of
the LIain Secretariat Scheme 'Supporting Community Radio Movement in tnaia' wtn tfre total cost of Rs 25
Crores (Rupees Twenty Five Crore Only) for the period )oiiiozo The component wise break-up of the
approved outlay for the above mentioned Proposed Expenditure Grand Total (Amount in cr.) 2018-19 2019-
20 Activity S No 075 075 1.50 Admin Expenses Grants for equipment Purchase 600 600 12.00 Emergency
grants including 2 306 3.06 6.12 3 Grants for Capacity Building 0.80 160 080 0B awareness workshoPs
Note # 1
Sub : Repairing of Furniture items available in the offices of RHQ,NER,Guwahati.

It is observed by that frequent complaints are received from various wings/offices of RHQ,NER regarding
minor or major repairing of office furniture about 95% furniture used by this office are of Godrej make. MM
Dept.has contacted the OEM Godrej & Boyce Mfg. Co. Ltd and has conducted one joined survey to examine
the required repaired to make furniture use worthy and sustain a longer life .

Please find herewith on opposite the joined survey report.

It is proposed to carryout the repair as listed in the report.

Submitted for approval in principle.

17/09/2019 05:01 PM
B BORO
AM(MM)-NER
Note # 2
जैसा कि पिछले पृष्ठ पर प्रस्ताव मे वर्णित है , क्षेत्रीय कार्यालय मे बहुत
सी ऐसी फर्नीचर सामग्री है जो प्रयोग मे है परंतु सुधार जरूरी है ताकि लंबे
समय तक प्रयोग की जा सके और बहुत सी ऐसी फर्नीचर सामग्री भी जो मामूली सुधार
कर आसानी से प्रयोग मे लायी जा सकती है ,

इस प्रकार की सामग्री प्रमुख रूप से गोदरेज कम्पनी की है अतएव गोदरेज कम्पनी

के साथ सामग्री प्रबंधन विभाग द्वारा संयुक्त निरीक्षण किया गया जिसका विवरण
संलग्न है , इन सामग्री का सुधार कार्य प्रस्तावित है ।

कृपया इस कार्य की सैद्धांतिक अनुमति देने का कष्ट करें

अनुमोदन हेतु प्रस्तुत

18/09/2019 05:33 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 3
If any estimate against the repairing work of each item is given by the OEM,
enclose the same, please.

19/09/2019 12:06 PM
NIKHIL RANJAN SAHA
DGM(CNS)-NER
Note # 4
कृपया निर्देशानुसार , इस संबंध मे किया गया प्राक्कलन प्रस्तुत करें
pa(iclpanls/workshoP (40 4 02 Regional Sammelans of operational 050 0.50 100 CRSs 0.60 120 060 6 Ol
National Sammelan/ Exhi operationalCRS bitton for 0 '10 0.10 020 7 Printing of CRS Compendium 0.05 0.05
0.10 8 Presentation of National CR Awards 050 0.50 1.00 I Peer review of CRSS 005 000 005 10 Study on
effectiveness of CRS 023 0.23 11 Grant for new research/study/evaluation 25.00 Total(Amount in Crores) 'llL
OTHER TERMS AND CONDITIONS 4. Through this scheme, CR stations would be popularized' so that people
could use and benefit by li;tening to vadous development communications from CR stations 5. The Nodal
officer of the scheme will be Deputy Director (CRS) in.position' The ]"ner" wouriue impt;mented by the
existing programme Management unit (PMU) working in the Ministry as per scheme guidelines. 6. Rules,
instructions and procedures as laid down under the GFRS' DFPRS and all iirrer attieo iniirriiion" issued by
dovernment of lndia from time to time shall be strictly followed for incuning expenditure under the scheme
7. The scheme is not location specific The financial support to CRS and IEC activities shalt be canied out in all

Subject: Administrative approval for Survey of Capital Asset in RHQ,ER Building with free of cost.Reg

Kindly refer on the above subject the under signed convey the administrative approval of the Competent
Authority for Survey of Capital Asset in RHQ, ER Building with total free of Cost. The MM Dept. recently has
communicated with Godrej person ,Kolkata for the above mentioned subject of capital Asset Survey the M/s
Godrej is agreed for the said works . Once the total survey is work out then mm dept. is understand/ confirm
that the total repair works is to be

The concurrence of the competent authority is termed “administrative approval”. When a work is
required to be executed by the P.H.E.D. the responsible officer of that Department shall obtain the
administrative approval from the competent authority.

Dated : 12/9/2024.
FINAL DRAFT.

Sub : Request for Administrative approval for Survey of repairable Capital Asset in the offices of RHQ,ER
Building, through M/s, OEM Godrej & Boyce Mfg. Co Ltd. Kol, will be done on free of cost. Reg.

In reference to our trailing mail on dated 25/06/2024 and 25/07/2024 , a requested circular mail has
issued to all unit in charge of RHQ,ER, Kolkata, information has sought from the user concerned units related
to repair and maintenance of capital Assets works may be intimated to this Dept. consequently there is no
response received by this office accept two or three units.

It is observed that frequent complains are received from various wings/offices of RHQ,ER , Kolkata regarding
minor or major repairing of office furniture, about 95% furniture used by this office are of Godrej make.
The MM Dept. has contacted the OEM Godrej & Boyce Mfg. Co Ltd. Kolkata , for conduct one joined survey
or examine the required repair to make furniture use worthy and sustain a longer life. The MM Dept. has
communicated to M/s, Godrej & Boyce Mfg. Co Ltd. they are also agree to do the survey with free of cost
their offer letter is past on opposite site(ToC page.1).

Submitted for administrative approval for this matters please.

: Repairing of Furniture items available in the offices of RHQ,NER,Guwahati.

It is observed by that frequent complaints are received from various wings/offices of RHQ,NER
regarding minor or major repairing of office furniture about 95% furniture used by this office are
of Godrej make. MM Dept.has contacted the OEM Godrej & Boyce Mfg. Co. Ltd and has
conducted one joined survey to examine the required repaired to make furniture use worthy and
sustain a longer life .

Please find herewith on opposite the joined survey report.

It is proposed to carryout the repair as listed in the report.

Submitted for approval in principle.

DOP IMPORTANT NOTE

The DoP para proposed 8.1 for acceptance is not correct. Chapter-7 of
DoP para 7.1 (b) shall be applicable in the present proposal. Under the
said DoP para, concerned DGM is empowered up to ₹200 Lakh to
sanction AA & ES For other capital expenditure for a project or scheme.

Subject: Provision of furniture for Jt.GM, HR, Room, RHQ, ER, KoL.

For making proper sitting facilities arrangement to the Jt.GM, HR office Room
when the visitors come into the office then they have somewhere to sit as they
are waiting for the information in the Room of Jt.GM, HR . The demand has
submitted to MM Dept. for one no of Sofa sets , for accommodating to visitors
procurement plan has been prepared consulted with Jt.GM, HR. for its
requirement. This item is comes under the category of capital items. So the MM
Dept. may be suggested to this procurement of preferable brand of Godrej
make Sofa, item will be procure through GeM portal using direct purchase L1
comparison method.

In order to procure the items ,budgetary estimate have been obtained

from GeM for the items of 03( three) different brands as placed
at opposite page# ToC.1. As per rate obtained from GeM portal, the
total financial implication work out to ₹. xxxx ( Rupees xxxxxxxx only ), which is
inclusive of GST.

SL. No. Description of Sofa Unit Qty. Rate in ₹. Amount in ₹.

01 Godrej make Sofa
 3 seaters No 1
1 seater No 1
02 Centre table No 1
Grand
Total
Detailed of Specification : As per GeM attached on ToC Page.xxxx.
Budget Head : Budget may be booked under the RE 2023-24 cost from Tech. Dept. RHQ,
KoL.
Approving Authority : RED is the in-Principal approving authority due to its not covered in
approved budget read with DOP para 1.26 , as per DOP , clause no 7.1 of chapter -7,
Jt.GM and GM ,HR is empowered to exercise of cost estimate for procurement of above
said procurement
Proposal submitted please..

mam – Submitted to recommendation for approval please.

GM – Recommended for approval please.
RED – Approved.

Further please propose a committee for framing of Technical

specifications. The undersign may please be nominated from MM side and
other two Executive may be nominated one from user Dept. and one
from (Fin).

Submitted for In-principle approval please.

Help Desk: [email protected] ; 0413-2654880 / 876

Comp. No.: 235529

File No.: ER-11023(11)/4/2024-HR-ER
Subject: Software Installation in MM Dept. Regarding

he proposal submitted is regarding procurement of frequently required cutomized stationary items through
Annual Rate Contract (ARC) for the different units at RHQ-NER. These items are not available on GeM portal.

The procurement shall be done by awarding ARC to NCCF (A Govt of India agency under the
Ministry of Consumer Affairs) in accordance with AAI CHQ Circular CHRM-01 dated 30/03/2017 and AAI CHQ
Circular CHRM-02 dated 28/06/2017.

IN-PRINCIPLE approval may be accorded to the proposal.

10/06/2019 02:54 PM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 8
Approved 'in principle' as recommended

11/06/2019 10:26 AM
SANJEEV JINDAL
RED-NER
Note # 9
अग्रिम कार्यवाई हेतु / For further n/a.

11/06/2019 10:49 AM
KAUSHAL KUMAR
GM(CNS)-NER
Note # 10
Please calculate the cost of annual purchase for the given /required quantity as per NCCF offered rate and
put up for FC

11/06/2019 05:55 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 11

In view of the above rate quote have been obtained from M/s, National Co-operative Consumers Federation
of India Ltd.(NCCF) a Government of India undertaking , so that it can enter into a new annual rate contract
with NCCF for supply of the items.

M/s, NCCF has submitted the budgetary rate vide offer letter No. NCF/GHT/GM/2019-20 dated 12/06/2019
for all the required items and total estimated an amount of Rs.61,76419.5 ( Rupees sixty one lacs seventy
six thousand four hundred twenty ) only has been prepared for the year,2019-20.
Submitted please.

20/06/2019 03:53 PM
B BORO
AM(MM)-NER
Note # 12
There are many mistakes observed in the Quantity , please review the chart , adopt the material
Management Principles ,

resubmit the Calculation sheet with rationalised calculation sheet

20/06/2019 06:01 PM
SURENDRA KUMAR JIWATODE
DGM(CNS)-NER
Note # 13

As per the instructions contained in the Pre-note, Review of Determination of Quantity has been
finalized as adopting the Material Management Principles,

Now the Financial implication for the said ANNUAL Quantity has now been greatly reduced from
earlier Calculation and Comes to an Amount of Rs 12, 21,800/
In view of above the approval may please be accorded for an amount of Rs 12, 21,800/- for annua
requirement of customized stationary items please. Duly signed Annexure –II, is attached on opposite
please.

1. Identify important stakeholders

Your vision statement speaks on behalf of your entire company, so make a list
of co-founders, fellow executives, and high-level employees who can help you
craft and refine your statement so that it represents your organization as a
whole. Getting buy-in from company leaders is also a smart strategic move—
the more they believe in the vision statement, the better they'll model it in their
daily work and communicate it to their own departments and teams.
Make a second list of stakeholders that represent your vision statement's
audience. This list may consist of personas rather than actual people, and
should include:
 Investors
 Board members
  Partner organizations
 Different customer personas
 Employees
 Shareholders
Depending on your industry, this list may be longer or shorter; the main point is
to write down a basic overview of the group of people you're writing for. If
you're only thinking about your customers, your vision statement may not feel
as relatable to employees or might not inspire potential funders to invest.
Check your drafts against this list to make sure it feels applicable to all of your
key stakeholders.

Reference: Tender No. 456324 dated 25/8/2012

Subject: Submission of tender for water body rejuvenation.

I am writing to you in response to the tender referred to above, for rejuvenating three water bodies
in South Chennai. We request you to consider our company for the same.MultiTech Ltd. is a 30-
year-old organization dealing in IT products and services. We specialize in shared services and have
an employee count of 4000. We are committed to our goal to give back to the community. All our
campuses have fulfilled the required compliances for eco-certification.In continuation of our
commitment towards the environment, we submit our application for rejuvenating the 3 water
bodies and maintaining them for 5 years. We are enclosing the application form with all the
necessary statutory certificates, financial statements, and our CSR policy statement as per the
tender stipulation. We have also paid the required fee, and we have attached a copy of the
same.We are looking forward to hearing from you about the next steps. If selected, we would be
privileged to partner with you toward the grand success of this program.

Thank you,Yours sincerely,

Vision and Mission

Vision

To create an enabling environment for the development and management of

Human Resources of the Government for efficient, effective, accountable,
responsive and transparent and ethical governance.
Mission
Development and management of government personnel by attracting the best
talent, providing excellent career advancement opportunities, encouraging
competence and innovation, adopting a dynamic framework of personnel policies
and procedures, ensuring capacity building at all levels, inculcating and supporting
a culture of transparency, accountability and zero tolerance of corruption in public
affairs, and institutionalizing a system of continuous and constructive engagement
with stakeholders to make the public services in India more efficient, effective,
accountable and responsive.

Payment Release Request Email

To: [email protected]

Sub: Request for payment release

Dear Sir,

This is to inform you about the payment due against invoice number
#45678. Your order of 25 pieces of wall hangings had been delivered at
your location on the 10th of February, 2022 with order ID 234879. The
advanced payment of Rs.5000 was made on 5th February. As discussed,
you had assured to make the balance payment of Rs.15,000 by the 14th
of February, which however has not been made yet.

I have attached the bills and receipt with the mail for your reference. I
request you to please release the payment latest by 20th February
2022. I hope you cooperate with us. Please contact us if you have any
queries.

Thank you.

Regards,
Dhruv Patel

Request letter for release of out standing amount.

I am Neha Kumar, a freelance content writer. I worked with your agency from 1
November 2021 to 5 December 2021 as a freelance content writer. This email is
regarding the outstanding payment for the freelance project which I carried out in
your agency. I worked on the project of revamping your blog and I haven’t yet
received any payment for my work. I request you to please look into this matter
and release my payment as soon as possible.

Hoping for your response,

Budget adjustment needs approval from operations director

Dear Mr. Anderson,I am sending this request for your approval of a budget change to our current
project. To make this project work successfully, I am requesting an increase in our budget by
$4,500 for a new total budget of $34,500. The reason for this change is for additional materials to
allow for further product testing before our release. With this supplemental budget, we will be able
to ensure the perfect implementation of our electronics to provide a working product before the
release.I know you’ve expressed your concern about the working capacity of this new product, and I
want to make sure it’s done right just as much as you do. I would appreciate your approval of this
budget change so we can complete our final product testing by the end of the week.Sincerely,
Joshua Parker

16/10/24

n view of the above rate quote have been obtained from M/s, National Co-operative Consumers
Federation of India Ltd.(NCCF) a Government of India undertaking , so that it can enter into a
new annual rate contract with NCCF for supply of the items.

M/s, NCCF has submitted the budgetary rate vide offer letter No. NCF/GHT/GM/2019-20 dated
12/06/2019, for all the required items and total estimated an amount of Rs.61,76419.5 ( Rupees
sixty one lacs seventy six thousand four hundred twenty ) only has been prepared for the
year,2019-20.

Submitted please.
 As per the instructions contained in the Pre-note, Review of Determination of Quantity has
been finalized as adopting the Material Management Principles,

Now the Financial implication for the said ANNUAL Quantity has now been
greatly reduced from earlier Calculation and Comes to an Amount of Rs 12, 21,800/-
In view of above the approval may please be accorded for an amount of Rs 12,
21,800/- for annual requirement of customized stationary items please. Duly signed
Annexure –II, is attached on opposite please.

17/10/24
PURCHASING PROCEDURE FOR OFFICE STATIONERY |
15 POINTS GUIDELINES
PURCHASING PROCEDURE FOR OFFICE STATIONERY
Generally, the office manager has to purchase the
stationery and supplies. There may be centralized
purchasing system or decentralized purchasing system.
Even though, there is a standard purchasing procedure.
The common purchasing procedure for stationery is
given below.
1. The user departments or sections have given
purchase requisitions.
2. Sometimes, the storekeeper may inform the purchase
officer to buy the stationery items, which have reached
the minimum level.
3. The purchase officer may place the order by
considering the rate of use of stationery and the
balance of stock in hand.
4. Re-order quantity is taken into account for placing an
order.
5. The purchase officer has to consider offer, discount,
price, after sales service, quality, design and the like.
6. The purchase officer makes enquiries from the
suppliers about the terms and conditions of supply and
asks for price lists, quotations etc after deciding the
type of stationary required.
7. The purchase officer has to prepare the comparative
statement based on price lists, quotations and samples
sent by the suppliers.
8. The purchase officer can commence negotiations with
suppliers based on lowest price quoted by the supplier.
9. The supplier has decided the terms and conditions for
supply of stationery items and purchasing officer, then
an order has been placed with the selected supplier in a
prescribed form.
10. The purchasing order contains the details like
quantity, quality, rate, time of delivery, terms of
payment etc.
11. The purchasing officer or the office manager may
sign the order.
12. The purchase officer also takes the follow up action
if there is any delay in the delivery of stationery items.
13. The purchase officer has to check up the stationery
items whether they are supplied according to order or
not.
14. After receiving the stationery items, entries are
made in the stationery stock register under appropriate
heads.
15. Then, the purchase officer has to inform the
department, which requisitioned the stationery
regarding receipt of the same from the supplier.

REVISE ESTIMATE NOTE-1

Submitted:-
Kindly peruse paras 41 to 44 of this file.
This is with regards to the work slip for the work of “Labour required all
festivals in Srivari Temple at Tirumala for the year 2009-
10”
The estimate was sanctioned administratively for Rs.11,15,000/- and Technically
sanctioned for Rs.6.30Lakhs vide CR No.41/SE-II/2008-09 and the work was entrusted to Sri
J. Siva Sankar, Contractor, Tirupati on tender basis at (+)4.86% excess over the estimated
value and also concluded agreement vide AGT No.26/EE- I/2009-10.The EE-1 has submitted
the work slip for the subject work and stated that,the work is in progress and during execution, as per the
enhanced minimum wages to the labour vide AP Govt. Gazette, enhanced Minimum wages are to be paid
to the contractor from March 2010. Accordingly the amount increased. Further no
response
for the tenders invited (for 2calls) for the work of “Labour required all festivals in
Srivari Temple at Tirumala for the year 2010-
11”. As such to avoid hindrance to the
functions in the temple the required labour has been engaged through the existing contrac
tor duly continuing the contract. As such the amount has been increased.The breakup
details of the Revised estimate as follows:
Amount Increased due to excess Quantities
Item No.Description of the item Quantity as per estimate Quantity as
per execution Increased quantity Rate Increased amount
2a Painters II class for inside the temple works 200
335 135 300.80 40608 2b Welder II class for inside the temple works
200 357 157 300.80
47226 2c Carpenter II class for inside the temple works
50 80 30 300.80
9024 2d Stone Cutter II class for inside the temple works
50 80 30 300.80
9024 2e Mason II class for inside the temple works 100 160 60 300.80

ESTIMATE REVISE NOTE-2

CONTINUED NOTE FILE SHEET
This is with regards to the Excess Over Estimate for the work of “Construction
of S.V.Gosala Building at Tirumala (Part-
A Civil portion ).”
The estimate was sanctioned for Rs.90.00Lakhs vide CER No.11/CE/2005- 06 and the
excess over estimate was sanctioned for Rs.98.00lakhs and the work was entrusted to Sri
K.Reddy Sekhar, Contractor, Madanapalle on tender basis at(+)4.95% Excess over the estimated
value and also concluded agreement vide AGT No.157/SE-II/2008-09 and the work was completed
in all respects.The EE-1 has submitted the work slip for the subject work and stated that,during course of
execution and as per site conditions quantities of certain items like:
Increased Quantities
:- Benching chiselling, earth work by machinery, Sand
filling, filling with excavated earth, Cement Concrete (1:5:10), (1:4:8), Machine mixed and
vibrated M20 design mix for column in first floor & plinth beam, Brick partitions in C.M (1:4), Plastering
in Cement mortar (1:5) 12 mm thick & C.M.(1:5) 20 mm thick,Supply and fixing in position GI
chicken mesh, flush doors, MS. Ornamental grills,sides of walls with Ceramic tiles, water proof
cement painting, Tower bolts, door handles, 40mm, 25mm & 20 mm dia G.I.Pipes, wash hand basins,
wall mirror,conveyance of excavated earth, RR masory in CM (1:6), European water closet. The value
of increased quantities to a tune of

Rs. 10,86,175.00
Supplemental items:
Supply of GI pipes of 50mm, 15mm dia pipes, Gate valves of 50mm, 40mm, 20mm dia,
CC(1:2:4), plastering in CM(1:3)12mm thick, PVC/SWR
110mm dia pipe type “A‟ pipe, supply of UPVC/SWR type „B‟ pipes of 110mm dia,
75mm dia, Supply of UPVC/ SWR 110mm dia & 75mm dia plain bend, 110mm &75mm dia door
bend, supply of door closer, painting with synthetic enamel paint for new wood work & new
iron work, painting with Birla wall care putty, flooring with vitrified tiles, skirting with Kadapa
slabs, labour charges for polishing Kadapa slab flooring, RCC (1:2:4)50mm thick precast
slabs, Supplying and fixing NP soap dish,Machine mixed and vibrated M20 design mix for
sunshades. So that the said items were executed as supplemental items and value to a tune of
Rs. 3,55,851.00
The break up details of the excess over estimate as follows:
 Amount increased due to Excess quantities: Rs. 10,86,175.00
 Amount increased due to Suppl. Items Rs. 3,55,851.00
Amount increased due to TP Rs. 3,07,134.00
Amount increased due to LS Provisions Rs. 10,559.00
Total increase Rs.17,59,719.00
Hence the Excess over Estimate for Rs: 1,00,95,000/- which is Rs.10,95,000/- Excess over
the sanctioned Amount of Rs. 90, 00, 000/- which is (+)8.847% Excess (Excluding
approved tender excess of Rs.2,98,812.97) vide CER. No:11/CE/2005-06 for the work of
“Construction of S.V.Gosala Building at Tirumala” may please be approve

The file submitted for accorded of FC for an amount of ₹. 49,370.00 for requirement of training
items after carted on GeM with limit of 10 days sheet attached on opposite please.

SUB : REQUIRED MANPOWER FOR MM DEPT. RHQ,

Kindly refer on the above subject the undersigned convey the Manpower shortage problems have
become a pressing issue in various office works at MM Dept. RHQ,ER.
This MM Dept. RHQ,ER, are struggling to find and retain skilled workers to meet our official
needs.
The lack of available manpower will be retired by this month of Nov,30, 2024.

In this situation, where there is an insufficient number of employee to meet the day to day
official works hampering at mm Dep
Note#/17
Please refer previous note#17 ,The appropriate budget is available under
B.E.2024-24, for an amount of ₹.39,00 may please accord FC for AA&FC and
acceptance of L1.

Submitted please

Respected Sir,
Thank you for your email regarding requirement of uniform item for new joining. You have
received all the New uniform items from Bhubaneswar Airport, your consignee station.
If you have any additional requirement of uniform items you please intimate to APD
Bhubaneswar, further APD Bhubaneswar will inform to us.
Thanks with regards.

Dated : 12/9/2024.
FINAL DRAFT.

Sub : Request for Administrative approval for Free servey Camp of repairable /Asset in the offices of RHQ,ER
Building, by M/s, OEM Godrej & Boyce Mfg. Co Ltd. Kol, Reg.

In reference to our earlier trailing mail on dated 25/06/2024 and 25/07/2024 , a requested mail has been
issued to all unit in charge of RHQ,ER, Kolkata, information has sought from the user concerned units related
to repair and maintenance of capital Assets to be intimated this Dept. consequently there is no response
received by this office accept two or three units.
It is observed that frequent complains are received from various wings/offices of RHQ,ER , Kolkata regarding
minor or major repairing of office furniture, about 95% of Godrej make furniture used by this office .

The MM Dept. has contacted to the OEM Godrej & Boyce Mfg. Co Ltd. Kolkata , to conduct of one free
survey camp or examine the required repairable to make furniture use worthy and sustain a longer life.
Further the M/s, Godrej & Boyce Mfg. Co Ltd. has agreed to do the survey camp with free of cost. The offer
letter is past on opposite site on (ToC page.1).

Submitted for administrative approval for this matters please.

27/11/24.
Office Stationery
Office stationery include all those items which are consumed in daily operations o
the office such as paper, carbon, ribbons, pens, spins, staples,rubber bands, le
boards, le boxes, envelopes, letter heads, and writingpads.
Need to Control Ofce Stationery and Supplies
Since office supplies and stationery are important for the effective perormance
ofce operations, a proper managerial control should beexercised over them. This
is particularly important because o two mainreason One, because ofce wor!ers
should be provided with the best tools ithey are to produce the best wor!" and
two, because every additional pieceo paper means increase in cost in handling it.
#t is necessary to control ofcestationery and ofce supplies eectively or a
variety o reasons.
Avoidance o Losses
The loss o ofce stationery and supplies may originate in a number o  ways $.
%areless handling o  stationery articles & . O v e r s t o c ! i n g o  a r t i c l e s '.
(etective store!eeping and careless use).(eterioration in
stationery items*.(etective purchase and supply o  substandard
materials
Cost
The cost o ofce supplies include not only stationery and supplies but alsolabor
cost o !eeping an issuing stationery stoc!s, cost o lighting + spaceoccupied or
storage supplies and interest on capital tied up or stationerystoc!s.
Continuous Supply o Stationery
#t is to be ensured that there should be a continuous supply o  stationery tomeet
the ofce re-uirements. hile abundant purchase stationery involvesmore cost,
shortage o supplies aect the routine ofce wor!. /ropermonitoring o supplies
can lessen this problem to a greater extent.
Quality
Substandard -uality o paper carbons0envelopes o an improper si1e result
inwastage o stationery and eect the reputation o the concern. 2ence,
righttype o stationery and supplies must be purchased.
Continuous stationery
%ontinuous stationery can be dened as a3 a device whereby ofce ormsare
usually divided rom one another by perorations3 The system impliesthat
various ofce orms are not interleaved with carbon paper by the typistor putting
the orms on the typewriter is long. To eliminate this continuousstationery # used.
Types o Continuous Stationery
There two basic types o continuous stationery
1.Continuous Strip Forms (Sides Open 
4 each part in the set isprinted separately on strip o paper. These strips are
unattached whenthe dierent copies o the orm are allocated into sets. The
continuousstrip orm wit open sides can be adapted with various modications
tosuit the re-uirements. The ollowing variations are common
a.!olls (!oll Stationery
4 in this case, all the orms in the set are in one roll. Two holes are necessary in the end
o eachorm to !eep them in register. The direction o carbon paper isacross the orm
strips.
".Continuous Tied Forms(Sides #erorated at Folda.
$nter  old #ac%s ($nter  old Stationery 
5 in thisarrangement, the open side continuous orms are olded bac!