DIRECTORATE GENERAL

INDUSTRIES, PRICES, WEIGHTS & MEASURES, PUNJAB

POONCH HOUSE, MULTAN ROAD, LAHORE

TENDER NOTICE

Sealed bid for items under the following categories, addressed to the Director General (IPWM), Poonch
House, Multan Road, Lahore, are invited under PPRA Rules 2014 (amended) through the e-Pak
Acquisition and Disposal System (ePADS). The bidder participating must not be blacklisted by the
procuring agency or by the PPRA in whole Punjab. Bidder must have registered with relevant Tax
Departments of the Govt. of Pakistan.

Sr.# Description Quantity Estimated Last Date & Time Date & Time for
Cost of for submission of Opening of
Tender Tender Tender
Category: 1 (IT Equipment)
01. Laptop 06 1500000 09.12.2024 09.12.2024
02 Printer 05 650000 10.30 AM 11.00 AM
Category: 2 (Furniture Items)
01. Revolving Office 06 348000 09.12.2024 09.12.2024
Chairs 10.30 AM 11.00 AM
02. Work Stations 06 690000
03. Drawers 06 204000
04. Cabinets 02 190000
05. Meeting Table 02 300000
06. Visitor Chair 18 450000
07. Office Sofa Set 01 300000
Category: 3 (Machinery & Equipment)
01. LED TV 01 400000 09.12.2024 09.12.2024
02 Split Air 02 540000 10.30 AM 11.00 AM
Conditioner

1. Interested eligible bidders may download the bidding document containing detailed terms &
conditions and quantities with specifications free of cost from the websites of the Punjab
Procurement Regulatory Authority i.e., www.ppra.gov.pk
2. Single stage-Two envelope bidding procedure shall be applied as specified in PPRA Rules, 2014
(amended).
3. Participating in bidding process through (ePADS) portal is compulsory for all the bidders.
4. The intending bidders shall submit their profiles including technical & financial bids online through
(EPADS) portal. Moreover, bid security @ 2% of estimated tender cost in shape of (CDR/Bank
Guarantee/Pay Order) in favor of Director General (IPWM), Punjab will also be submitted
separately in sealed envelope at the office of Director General (IPWM), Poonch House, Multan
Road, Lahore before closing date and time.
5. Separate bids (lot-wise of) for each category will be required to be submitted.
6. Technical bids will be opened on the same day at 11.00 AM on ePADS in the presence of
purchase committee.
7. Successful bidder will deposit performance guarantee @ 5% in shape of (CDR/Bank
Guarantee/Pay Order) in favor of Director General (IPWM), Punjab.
8. Director General (IPWM), Punjab will not be responsible for any cost or expense incurred by
bidders in relation to the preparation or submission of bids.
9. In case the date of opening is declared a public holiday by the Government or a non-working
day for any reason, the next official working day will be considered as the new date for opening
of tenders. The time and venue will remain unchanged.
10. All assessment and procurement procedures, including uploading on ePADS, downloading/
receiving, opening, evaluating and awarding, shall be governed by the Punjab Procurement
Rules-2014.

Director General (IPWM), Punjab

Poonch House Multan Road, Lahore
042-99211529, 0307-7070053
 DIRECTORATE GENERAL
INDUSTRIES, PRICES, WEIGHTS & MEASURES, PUNJAB
POONCH HOUSE, MULTAN ROAD, LAHORE

042-99211528-29

Tender/ Bidding Documents

Supply of IT Equipment, Furniture Items and Machinery & Equipment

for Industrial Planning & Analysis Cell (IPAC)

At Directorate General (IPWM), Poonch House, Multan Road, Lahore

Important Note

In order to conduct the procurement process in a fair & transparent manner and to bring value for
money to the Procuring Agency i.e., Directorate General (IPWM), Lahore through open competitive
bidding, Tenderer/ Bidder(s) (who intend to take part in the instant tender) are required to submit
the requisite information and documents mentioned in the Bidding Documents through ePADS.
 SPECIFICATIONS

Category: 1
IT Equipment

S.N. Description Detail Specifications Quantity

1. Laptop Dell, HP or Equivalent 6
Operating system: Original Windows 11 (64-bit) or better
Processor family: 13th Generation Intel® Core i7 processor
Graphics: Integrated, Intel Iris Xe Graphics
Memory: 16 GB DDR4-3200 MT/s
Internal Storage: 512 GB PCIe® NVMe™ M.2 SSD
Display: 39.6 cm (15.6") diagonal, FHD (1920 x 1080), micro-
edge, anti-glare
Battery type: 3-cell, 41 Wh Li-ion
Battery life: Up to 7 hours Minimum
Keyboard: Full-size, backlit, with numeric keypad
Manufacturer Warranty: 1-year limited warranty including 1
year of parts and labor.

3. LaserJet Functions: Print, copy, scan 5

Printer Print speed black: Up to 33 ppm
(Black Only) Duplex printing: Automatic (standard)
Duty cycle: Up to 50,000 pages
Print quality black (best): Up to 1200 x 1200 dpi
Print technology: Laser
Connectivity, standard: Hi-Speed USB device (compatible
with USB 2.0 specifications); 10/100Mbps Ethernet.
Mobile printing capability: Yes
Scanner type: ADF, flatbed
Scan file format: JPG, TIFF, XPS, PDF, PDF/A
Scan resolution: Up to 300 x 300 dpi (color and mono,
ADF); Up to 1200 x 1200 dpi (color and mono, flatbed)
Scan size (ADF), maximum: Width 148 to 216 mm; Length
210 to 356mm
Scan size, maximum: 216 x 297 mm
Scan speed (normal, A4): Up to 19 ppm (b&w), up to 8
ppm (color) 3
Warranty: 1-Year Local Warranty
 Category: 2
Furniture Items

S.N Descriptio Detail Specifications Quantit Style

. n y
1. Revolving High-grade breathable mesh 06
Office headrest and back and plush
Chairs fabric seat upholstery offers
optimal comfort with
following specs,
• Size: 25.7 W | 25 D |
Max. 48.8 H (Inches)
• Headrest: Height
Adjustable Back:
Mesh (Grey)
• Upholstery: Fabric
(Black, Grey, Blue)
• Armrest: Black PP
Height Adjustable
Arm Injected Seat
Foam
• Base: Nylon
• Castor: Black PU
Castor
2. Work High-quality classic Ash MFC 06
Stations and grey powder-coated
aluminum channel structure
ensure durability.
• Top Size: 47 W | 24
D, (Inches) Th, 25
mm (per person)
• Side Partition Size: 47
H | 41 W (Inches)
Th. 28 mm
• Front Partition
Size: 47 H | 47 W
(Inches) Th. 28 mm
• Total Size: 47 W | 41
D | 47 H (Inches)
• Top Material: Classic
Ash MFC
• Partition
Material: Polycarbona
te Multi-Wall Frosted
Sheet + Linen Grey
• Channel: Aluminum
with Grey Powder
Coat
 • Glides: Adjustable
Rubber

3. Drawers Stable and sturdy Ash MFC 06

structure with a solid grey
carcass.
Secure lock system with key
for added security.
• Size: 14 W | 18 D |
23 H (Inches)
• Top Material: Classic
Ash MFC
• Carcass: Solid Grey
MFC
• Handles: Metallic
(Silver & Black)

4. Office Crafted with natural veneer 02

Cabinets carcass and brushed oak
MFC shutters for elegance.
Two shutters with sleek
black metallic handles for a
touch of sophistication.
• Size: 39 W | 17 D |
77 H (Inches)
• Carcass: Natural
Veneer
• Shutters: Brushed
Oak MFC
• Handles: Metallic
(Black)
• Total Shelves: 8
• Plinth: Natural
Veneer

5. Meeting Contemporary rectangular 02

Table design with classic Ash MFC
top for a timeless touch.
Sturdy metallic leg base for
stability.
• Total Size: 65 W | 35
D | 30 H (Inches)
• Top: Classic Ash MFC
• Base: Metal
• Finish: Brown Powder
Coat
6. Visitor Chair Comfortable seating with 18
fully upholstered and
generously padded seat and
back for extended periods.
Elegant finish with Jacobean
polish contrasting beautifully
with black leatherette for a
sleek and modern look.
• Size: 24 W | 20 D |
35 H (Inches)
• Material: Leatherette
back (Black)
• Frame: Wooden
• Finish: Jacobean
Polish

7. Office Sofa 2-seater Sofa Classic tufted 01

back with elegant curved
arms adds a regal touch.
Soft velvet upholstery in
winter blue tone exudes
sophistication while resisting
wear and tear.
• Size: 70 W | 35 D |
34 H (Inches)
• Upholstery: Velvet
(Winter Blue)
• Foam: Latex + Super
Flex on Seat &
Supreme on Back
• Legs: Beech Wooden
Legs
• Legs’ Finish: Smoked
Walnut Polish
8. Office Sofa 1-seater Sofa Classic tufted 02 Replica of above sofa in single
back with elegant curved seat.
arms adds a regal touch.
Soft velvet upholstery in
winter blue tone exudes
sophistication while resisting
wear and tear.
• 1-Seater Size: 41 W |
33 D | 31 H (Inches)
• Upholstery: Leatheret
te (Black)
• Legs: Wooden
 Category: 3
Machinery & Equipment

S.N. Description Detail Specifications Quantity

1. LED TV Smart QLED TV 1
Screen/ Display size: 65" or Higher
Type: LED 4K Smart UHD or Higher
Processor: Crystal Processor 4 K or better
Design: Bezel less Slim Design
Resolutions: 3840*2160 or Higher
Contrast: Mega Contrast
Picture Modes: Standard, Movie, Game Interface: 3 x HDMI, 1
x HDMI A, 1 x USB 2.0, RF Input, Qty Composite Input, Digital
Audio output, Bluetooth, Wireless LAN, EARC, IPv6 Support or
better
Smart Feature: Built in PC on TV, Mobile to TV mirror,
Microsoft 365 (Without third party app)
Control: Remote Control
Accessories: Remote Control, User Manual, Brackets, Power
Cable, 10 Meter HDMI cable compatible with screen
Two (02) Year Comprehensive Warranty.
2. Split Air 1.5 Ton (18000 BTU) DC Invertor Air conditioner with sleek 2
Conditioner design.
Colour: White
Type: Wall Mounted
Display: LED
Self-cleaning, germs protective filter with Wi-Fi technology.
1-year parts and service warranty and 5 years compressor
warranty.

Terms & Conditions:

1. The scope of work may be increased or decreased during supply/execution.

2. All bidders are required to quote rates inclusive of all applicable taxes.
3. Rates must be quoted item-wise, separately, with all specifications as mentioned above.
4. Successful bidder will provide warranty on legal-size stamp paper of Rs. 100/-.
5. All technical bids will be evaluated by the "Evaluation Committee" based on the given
specifications. Only technically approved firms will qualify for the opening of the "Financial
Bid."
6. Financial bid will be considered item-wise. Firm will quote rate of each item inclusive taxes
exclusively.
7. The successful bidder will be required to provide samples of each item as per the specifications
mentioned above. The Technical Committee will evaluate the samples and approve or reject
them accordingly.
8. If the samples do not meet the required specifications, the vendor will be given a second
opportunity to provide compliant samples. Failure to do so will result in disqualification, and
the tender will be re-advertised.
9. If the sample is approved by the Technical Committee, the committee members will sign the
sample, and the vendor will be obligated to supply the remaining quantity exactly as per the
approved sample.
10. The decision of the Technical Committee will be final and will not be challenged at any forum.

INVITATION TO BID

1. Tender for Bid

Directorate General (IPWM) (hereinafter referred to as the “Purchaser”) advertises
the Tender and invites bids (hereinafter referred to as “the Tender”) from interested
registered person, firm, supplier/distributor/dealer, company, or organization in particular
patent manufacturer on a nationally competitive basis for supply of above-mentioned items.

2. Applicability of Public Procurement Rules

Punjab Procurement Rules 2014 (amended), which may be downloaded from the
website of the Public Procurement Regulatory Authority, will be strictly followed
(http://ppra.punjab.gov.pk). In this document, unless otherwise mentioned to the contrary,
"Rule" means a Rule made under Punjab Procurement Regulatory Authority Act 2009 with
reference to Punjab Procurement Rules 2014 (amended).

3. Methods of Advertisement (s)

I. In compliance with Rule 12 (1&2) of Punjab Procurement Rules 2014
(amended), this Tender is being advertised on Authority’s website
http://ppra.punjab.gov.pk as well as in the print media nationwide.

4. Type of Open Competitive Bidding

As per Rule 38,2 (a), Single Stage - two Envelopes Bidding Procedure shall be strictly
followed. The said procedure is comprehended as follows:

(i) The bid shall be a single package comprising two envelopes marked as “Technical
Proposal” and “Financial Proposal” clearly with official seal.
(ii) The bidding process will be managed through EPAD system and bid will be opened in
public at the date and time advertised in the Bidding Document / communicated to
the bidders.
(iii) First technical bid will be opened and evaluated by the Tender Committee/ Purchase
Committee on the basis of the product specification mentioned above.
(iv) The technical bid found as per specifications and complete in all respects will proceed
further for the financial bid and the lowest evaluated bid shall be accepted for further
process of sampling.

5. INSTRUCTIONS TO BIDDER(S)

I. The bids complete in all respect as prescribed and required under this Tender
Document, must be uploaded through EPADS not later than 10:30 am on last date
of submission of bids i.e. 09.12.2024.
II. Bids submitted late / not in accordance with advertised terms and conditions shall not
be considered/entertained.
III. Bid Security (Earnest Money) @ 2% according to the category wise in favor of
Director General (IPWM), Punjab must be attached with bid, as part of the financial
 bid and as per provisions contained in Clause “Bid Security” of the 6 Terms and
Conditions of the Tender in this bidding document mentioned hereinafter.
IV. The bids shall be publicly opened in the office of Director (ID), Poonch House, Multan
Road, Lahore at 11.00 AM on 09-12-2024.
V. Alternative bids shall not be considered. Bidder(s) must read the provisions/instructions
of this Tender Document contained in Clause regarding invoking i. “Determination of
Responsiveness of Bid” and “Rejection/Acceptance of the Tender” for making bids
substantially responsive to the requirements of the Bidding Document.
VI. It is the sole responsibility of the Bidder(s) that to read and understand all provisions,
instructions, terms & conditions contained in this Tender Document before submitting
the Bid. Neither any claim whatsoever including those of financial adjustments in case
the contract is awarded under this Bid Process will be entertained by the Purchaser
nor any time schedule, nor financial adjustments arising thereof shall be permitted on
account of failure by the Bidder(s).
VII. Instructions, Terms & Conditions, and Specifications are devised for strict compliance
and enforcement.
VIII. The successful Bidder(s) will be responsible for all the deliveries and deliverables to
the Purchaser within the stipulated time at Directorate General (IPWM), Poonch
House, Multan Road, Lahore or otherwise locations described as per provision
regarding delivery time or execution schedule of the Tender Document;
IX. Bidder(s) shall communicate all queries via Caretaker Cell of DG (IPWM), Punjab.
X. Bidder(s) are required to state clearly, in their proposals, the name, title, contact
number (landline, mobile), fax number and e-mail address of the Bidder(s)’s
authorized representative through whom all communications shall be directed until
the process has been completed or terminated.
XI. The Purchaser will not bear any cost or expense incurred by Bidder(s) in connection
with the preparation or submission of bids.

6. Determination of Responsiveness qualification of the Bid (Tender)

The Purchaser shall, prior to the Tender evaluation, determine the substantial
responsiveness of the Bid to the Tender Documents. A substantially responsive Tender is one which:

i. Meets the eligibility criteria given in Tender Documents for provision of Items;
ii. Meets the Technical Specifications for the Items against each Item/service of BOQ.

A material deviation or reservation is one that affects the scope, quality or performance
of the Goods or limits the Purchaser's rights or the Bidder(s)'s obligations under the Contract. The
Tender determined as not substantially responsive shall not subsequently be made responsive by
the Bidder(s) by correction or withdrawal of the material deviation or reservation.

7. Rejection/Acceptance of the Bid

The Purchaser may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.
The Purchaser shall upon request communicate to any Bidder(s), the grounds for its rejection of all
bids or proposals, but shall not be required to justify those grounds. The Purchaser shall incur no
liability, solely, by virtue of invoking discretion provided under sub-rule (1) of Rule-35 of Punjab
Procurement Rules, 2014 (amended) towards the Bidder(s). However, prospective Bidder(s) shall be
informed in due course about the rejection of the bids if any (As per Rule 35 of Punjab Procurement
Rules, 2014(amended).
The Tender shall be rejected if it is:

i. Substantially non-responsive in the manner prescribed in the Tender Document; or

ii. Submitted in other than prescribed forms & documents and specified manner; or
iii. Incomplete, partial, conditional, alternative, late; or
iv. Bid not submitted and relevant bid security is not submitted;
v. Subjected to interlineations/cuttings/corrections/erasures/ overwriting; or
vi. The Bidder(s) refuses to accept the corrected Total Tender Price; or
vii. The Bidder(s) has a conflict of interest with the Purchaser, or
viii. The Bidder(s) tries to influence the Tender evaluation/Contract award; or
ix. The Bidder(s) engages in corrupt or fraudulent practices in competing for the award of
the Contract;
x. The Bidder(s) fails to meet the evaluation criteria requirements;
xi. The Bidder(s) has been blacklisted by any public or private sector organization;
xii. The Bidder(s) has been served any legal notices or displeasure letters by any public
sector organization on serious failures to provide satisfactory Goods;
xiii. The Bidder(s) has mentioned any financial implication(s) in the financial proposal that is
in contradiction to this document and Government rules and regulations.
xiv. The Bidder(s) submits financial conditions as part of its bid which is not in conformity
with the Tender Document.
xv. Non-submission of verifiable proofs against the mandatory as well as general
documentary, qualification and eligibility-related requirements.
xvi. Bidder is not an authorized Dealer/Supplier/Distributor of Manufacturing Company.

8. Tender Cost

The Bidder(s) shall bear costs/expenses with regard to the preparation and submission of the
Tender(s) and the Purchaser shall not be responsible/liable for those costs/ expenses.

9. Clarification (s) on Tender Document

A prospective Bidder requiring any clarification(s) on the Tender Documents may notify the Purchaser
in writing. The Purchaser shall respond in writing to any request for clarification(s) of the tender
documents, which it receives no later than ten (10) days prior to the deadline for the submission of
bids prescribed in the Invitation for Bids.

10. Amendment of the Tender Document

The Purchaser may, at any time prior to the deadline for submission of the Tender, at its own initiative
vested with exclusive discretion or in response to a clarification requested by the Bidder(s), amend
the Tender Document, on account of any reason, either to extend the deadline for the submission of
Bid or otherwise which shall be notified to all prospective Bidder(s) where after all such amendment(s)
shall be considered part of the Tender Document and binding on the Bidder(s) as per Punjab
Procurement Rules, 2014 (amended) Rule 25(4).

11. Tender Price

a. Best/final/fixed and valid until completion of all obligations under the Contract i.e. not subject to
variation/escalation;

i. in Pak Rupees;
ii. Inclusive of all taxes, duties, levies, insurance, freight, etc.
 iii. Including all charges up to the delivery point at Directorate General (IPWM), Poonch House,
Multan Road, Lahore
b. If not specifically mentioned in the Tender(s), it shall be presumed that the quoted price is as per
the above requirements.

12. Procuring Agency’s Right to Vary Quantities at Time of Award

The Procuring Agency reserves the right at the time of contract award to increase or decrease
the quantity of goods and services originally specified in the Schedule of Requirements without any
change in unit price or other terms and conditions, on the analogy of rule-59 (c)(iv) of PPR-14 (not
more than 15%).

Note:

The successful bidder will be bound to provide a 5% performance guarantee of the contract amount
in favor of Director General (IPWM), Punjab within 24 hours of the acceptance of tender for placement
of final work order.
 CERTIFICATE

i) We hereby confirm to have read carefully the description of the stores and all the terms and
conditions of your tender Enquiry No. ____________________________ due for opening on
______________ for supply of _________________________________________ in additions to
the conditions laid down in PPRA, 2014 and also all the special instructions attached to the said
tender enquiry, we agree to abide by all those instructions/conditions.
ii) We also hereby categorically confirm that the stores offered by us are exactly to the particulars
and specifications as laid down in your tender enquiry in all respects.
iii) The stores offered by us are of local/foreign origin.
iv) We accept that if the required Earnest Money is not furnished or our offer is found lacking in any
of the requirements of tender enquiry, the competent authority has the right of rejection.
v) We hereby confirm to adhere to the delivery period required in the tender enquiry as given in the
contract and which will be strictly adhered. In case of delay we have bond to pay 2% of bid per
month as fine.
vi) Certified that the prices quoted to the Department, against Tender No.
_______________________________ are not more than the prices charged from any other
Purchasing Agencies in the country and in case of any discrepancy, the tenderer hereby undertakes
to refund the price charged in excess.

Particulars of Goods / Specification Quantity

Mentioned in the attached pages

1. Delivery period offered ______________________________________________________

2. Name of Tenderer__________________________________________________________

3. Signature of Tenderer _____________________________________________________

4. Designation ______________________________________________________________

5. Seal _____________________________________________________________________

WITNESS

Name _______________________________ Signature _____________________________

Full Address _________________________________________________________________

Date _____________________________________________________________